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AbOut Software Users’ Manual Version 1.3 March 31, 2013
. 10/24/2013 page i of 36 This work is licensed under the Creative Commons Attribution 3.0 Unported License. To view a copy of this license, visit http://creativecommons.org/licenses/by/3.0/.
Montana Tech CS Department AbOut
Software Users’ Manual
Version 1.3
March 31 2013
Applying Montana Tech SUM Standard Version 1.0
Project Director: Prof. Celia Schahczenski
Maintence Project Manager: Prof. Frank Ackerman
Maintenance Project Team: Cade Foster, Jeff Hall, Clint Hillerman, Jake Jones,Brian
Knopp, Matt Morris, PJ Neary, Tom Powell, Frank Sholey, Logan Warner
Document Authors: Jeff Hall, Clint Hillerman, Jake Jones, PJ Neary, Tom Powell,
Frank Sholey, Logan Warner
Compliat with MTM SUM Standard Version Number 1.0
Version Date Authors Comment
1.0 2/22/13 Jeff Hall, Clint Hillerman, Jake
Jones, PJ Neary, Tom Powell, Frank
Sholey, Logan Warner
Seperated work and synthesized
1.1 3/6/13 Jeff Hall, Clint Hillerman, Jake
Jones, PJ Neary, Tom Powell, Frank
Sholey, Logan Warner
Collaborated work (Table of Contents is not finished)
1.2 3/15/13 Frank Ackerman Cosmetics
1.3 3/31/13 Frank Ackerman Edits:
CAS failure
AbOut Software Users’ Manual Version 1.3 March 31, 2013
. 10/24/2013 page ii of 36 This work is licensed under the Creative Commons Attribution 3.0 Unported License. To view a copy of this license, visit http://creativecommons.org/licenses/by/3.0/.
Montana Tech Software Engineering Students:
These Montana Tech Method software engineering standards encapsulate Dr.
Ackerman’s decades of experience in the software industry, the IEEE software
engineering standards, and many suggestions from various texts. They have gone through
many revisions and additions over the last several years. They are part of your software
engineering studies so that (1) you may have the experience of developing software to a
standard (which you may find you need to do if you take a job that requires high quality
software), and so that (2) you will have the experience of developing high quality
software. You are also invited to participate in the continuing evolution of these standards
by studying them critically and making suggestions for their improvement and correction.
AbOut Software Users’ Manual Version 1.3 March 31, 2013
. 10/24/2013 page iii of 36 This work is licensed under the Creative Commons Attribution 3.0 Unported License. To view a copy of this license, visit http://creativecommons.org/licenses/by/3.0/.
Table of Contents
1 INTRODUCTION..................................................................................................... 1
1.1 PURPOSE OF THS MANUAL .................................................................................... 1 1.2 SCOPE .................................................................................................................. 1 1.3 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ................................................ 1
1.3.1 Definitions ....................................................................................................... 1
1.3.2 Acronyms and Abbreviations .......................................................................... 2 1.4 REFERENCES ........................................................................................................ 3 1.5 OVERVIEW ........................................................................................................... 3 1.6 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ................................................ 3
1.6.1 Definitions ....................................................................................................... 3
2 GENERAL INFORMATION .................................................................................. 3
2.1 AUDIENCE ............................................................................................................ 3
2.2 CONVENTIONS ..................................................................................................... 4 2.3 PROBLEM REPORTING .......................................................................................... 4
3 USER INSTRUCTIONS .......................................................................................... 5
3.1 LOGIN SCREEN ..................................................................................................... 5
3.2 ABOUT MAIN FUNCTIONS ................................................................................... 8 3.2.1 Administrative Functions ................................................................................ 9 3.2.2 Faculty Functions ......................................................................................... 24
3.2.3 Report Functions ........................................................................................... 28
3.3 LOGOUT SCREEN ............................................................................................... 32
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1 Introduction
This section of the Software Users’ Manual (SUM) will explain the purpose and scope of
the SUM, its planned evolution, reference materials, and the definitions and abbreviations
used within this SUM.
1.1 Purpose of ths manual
This document is a Software Users’ Manual for AbOut, which was constructed and is
maintained by the Montana Tech Computer Science (CS) department. In particular, it
presents step-by-step procedures that ence faculty and administration can use to better
understand and use the functions of AbOut.
1.2 Scope
The goal of the AbOut web application is to simplify and standardize how faculty
members measure how well their courses meet ABET outcomes. In most cases the
software will streamline the methods which the faculty are currently implementing
themselves. This application should make course evaluation, relative to ABET outcomes,
easier.
1.3 Definitions, Acronyms, and Abbreviations
1.3.1 Definitions
Registered User A person who is on the User List.
User List A list of Montana Tech registered compus network users who can
access the Montana Tech CS Department AbOut web
application.
Assessment An assessment associated with a course offering. The assessment
is created by the instructor of the course. It consists of a
description, maximum number of points, and a list of the
program outcomes which it measures.
Assessment
Goal
The amount above which a student is considered to have met the
program outcome. This needs to be kept in a variable so the
assessment goal can be changed easily. Throughout this
document it is assumed that the assessment goal is 70%.
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Course Course contributing to measuring program outcomes and offered
by the CS department. Courses are identified by a prefix and
number, such as ESOF 328. The course prefixes are CSCI and
ESOF. The course has a name, such as Software Requirements
and Specifications.
Course Report Report showing the extent to which all course offering within a
semester range for the given course, met the outcomes associated
with the course.
Course offering A particular section of a course offered in a particular semester.
Course offerings are identified by a course, a section and a
semester.
Offering Report Report showing the extent to which a course offering met the
program outcomes associated with it.
Outcome A program outcome defined by the CS department. These are
identified by a prefix followed by a letter or number. The
prefixes are CAC or EAC. Each outcome has text.
Outcome
abbreviation
Uniquely identifies a program outcome. Begins with prefix CAC
or EAC followed by a letter or number.
Outcome Report Report showing the extent to which a program outcome was met
over the semester(s) of interest, divided by the courses which
measured that outcome.
Semester A Montana Tech semester. Consists of a year and either fall,
spring or summer.
Semester(s) of
interest
A single semester or arrange of semesters for which a report is
being generated.
Simple average An average of each value with no weighting due to
characteristics of the values.
Student score The score that a student earned on an assessment.
Overview
Report
Report showing the extent to which the program outcomes were
met over the semester(s) of interest, divided by the courses active
during the semester(s) of interest.
Function Tree
Box
The box on the left of the AbOut’s screens that shows the
flow/current location of the application
Input Box The “main” box of each page of AbOut, where the user will enter
information or offer other input.
1.3.2 Acronyms and Abbreviations
ABET Accreditation Board for Engineering and Technology
CAC Computing Accreditation Commission.
CAS Central Authentication Service
CS Computer Science
CS Computer Science
EAC Engineering Accreditation Commission
MTECHS Montana Tech Campus Network Domain
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SUM Software Users’ Manual
SRS Software Requirements Specification
1.4 References
ABET http://www.abet.org/accreditation-criteria-policies-documents/ , retrieved
02/28/13.
CAS, https://wiki.jasig.org/display/CAS/Home, retrieved 02/28/13.
1.5 Overview
The remainder of this SUM contains general information about the audience,
conventions, obtaining help, and problem reporting. It also contains detailed descriptions
on how to use each of the functions of AbOut.
1.6 Definitions, Acronyms, and Abbreviations
1.6.1 Definitions
Registered
User
A person who is on the User List.
User List A list of Montana Tech registered compus network usesr who can
access the Montana Tech CS Department AbOut web
application.
2 General Information
This user manual has been written to aid anyone using AbOut in how the software works
and is controlled. It will contain screenshots and diagrams to help explain or show the
functionality of AbOut. After reading this document, the user should be able to use
AbOut to the extent of its abilities and have a good understanding of how to go about
using the program. This user manual is also to be used as a reference for any questions
the user may have while using AbOut.
2.1 Audience
As a fairly wide range of users will be using AbOut, it is important to define what
assumptions are made as to what the user or reader knows.
It is assumed that the user has a good understanding of how a computer, the
internet, and a modern web browser work. The user must also have the correct
and valid credentials to login through CAS.
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It is also assumed that anyone using the software has some connection to Montana
Tech and how classes on this campus work (i.e. courses may have different
sections for the same course offering).
An adequate understanding of what ABET is and the outcomes it prescribes to
Montana Tech’s courses mean is required. Certain courses meet different ABET
outcomes and AbOut was created to keep these outcomes organized.
2.2 Conventions
This section works to outline the conventions used in this user manual so as to clearly and
concisely define what is meant.
Symbols- symbols included in this document include English characters and
numerals, as well as diagrams(consisting mostly of screenshots) to communicate
visually to the user.
Highlight- Important material in the text will be designated by italics (while in
text) and bold or bold-italics and numerals to indicate section titles.
Stylistic Conventions- the style of the user manual adheres to the Montana Tech
standard for Software Users’ Manuals version 1.0. Most notably, section naming
conventions will consist of a bold numeral and section title while sub-sections
will begin with a numeral with the subsection number occurring after the decimal.
After each section the sub-section numbers will reset. Bullets and numbering
inside of text may be used to outline multiple key pieces of information.
Command Syntax Conventions- Syntax for various commands (should they be
present) will shown in the font Courier New and will be shown exactly how
they should be typed/executed.
2.3 Problem Reporting
This subsection should describe the methods by which the user should use to report any
problems he/she may find while using AbOut. There are two different classes of
problems:
Application problems- Application problems include any problem with hardware
or software while using AbOut.
Document problems- Document problems include all apparent errors of omission
of commission in this document.
Both types of errors should be reported by e-mailing the product director, Prof. Celia
Schahczenski at [email protected]. The e-mail should explain what type of error
it is (see above), what error the user is experiencing, what the user was doing when it
happened. If possible, screenshots showing the error should be included.
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3 User Instructions
3.1 Access and Login
This section relates to SRS requirements X and Y.
A Montana Tech CS department user accesses the Montana Tech CS department version
of AbOut by using the Firefox browser to accesses https://katie.mtech.edu/AbOut .
The browser brings up the About Front Screen shown below. This screen outlines what
AbOut can do.
Figure 1: AbOut Front Screen.
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To get acces to AbOut the user must click the Logon button in the screen shot above.
This brings up a CAS Login Screen to authenticate the user as registered on the Montana Tech
network.
Figure 2: CAS Login Screen.
Only registered Montana Tech campus computer network users can access the Montana
Tech CS Department AbOut application. On the CAS Login Screen the user must enter a
Montana Tech network username and password and click the LOGON button. If the
username/password is not accepted an error message is displayed:
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Figure 2a: CAS Login Error Screen
and a user can make another attempt.
In addition, to use the the Montana Tech CS Department AbOut the users name and
campus network login must have been entered in the Montana Tech CS Department
AbOut User List by someone who is a Registered Montana Tech campus computer
network user.
A person who is a registered Montana Tech campus computer network user but is not a
Registered Montana Tech CS Department AbOut User will, upon passing the CAS
screen shown above get the following screen:
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Figure 3: Unsuccesful Login Screen
At this point the users only options is to exit from this browser access.
A user who is a registered Montana Tech campus computer network user and a
Registered Montana Tech CS Department AbOut User will, upon passing the above
CAS screen, get a version of the AbOut Main Screen described in the next section.
3.2 AbOut Main Screen
The AbOut Main Screen consists of two parts: a left side panel and a right side panel. The left
side panal has tabs tht provide access to the three groups of AbOut functions. The content
of the right side depends on which function has been selected on the left side.
Figure x:
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All of AbOut’s functions are organized into three groups:
1. Adminstrative
2. Teaching
3. Reports
The functions available in each of these groups are organized into function trees on each
of the thee
3.2.1 Administrative Functions
To access the administrative functions, click the Administrator link above the function
tree box.
Figure 1: Function tree box.
The administrative functions are broken into four groups in the function tree box. The
groups are, in order of appearance:
3.2.1.1 Courses
3.2.1.2 Outcomes
3.2.1.3 Semesters
3.2.1.4 Users
Click a group’s plus sign to expand the tree and list the functions in that group.
3.2.1.1 Courses
This section provides functions relating to all courses. Those functions are:
3.2.1.1.1 Add course
3.2.1.1.2 Edit/view course
3.2.1.1.3 Edit/view offering
3.2.1.1.4 Add offering
3.2.1.1.1 Add Course
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To add a course, click Add Course at the top of the Courses section of the function tree
box.
Figure 2: Add course.
This shows the Add Course form in the input box to the right.
Figure 2: Add course form for user input.
The Add Course form is used to add new courses to the curriculum. Enter the course’s
abbreviation and name in the appropriate text boxes.
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Figure 3: Add course text input boxes.
Indicate which curriculum(s) the course belongs to by clicking the appropriate
checkbox(es). This displays the outcomes associated with those curricula beneath the
Outcomes header. Select this course’s outcomes by clicking their checkboxes.
Figure 4: Outcome indication.
Select the starting and ending semesters for this course from the drop-down lists beneath
the offerings.
Save the course by clicking the Save button. The Reset button clears all changes to the
Add Course form. Clicking the Done button clears the input box and collapses the
function tree without saving the course.
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Figure 5: Start and end semester input.
3.2.1.1.2 View/Edit Course
To view or edit a course, click the title of the course located in the Courses section of the
function tree box.
Figure 6: Course Selection.
After selecting the title of the course, the Edit Course form will appear in the input box
located to the left of the function tree.
Figure 7: Edit Course.
The input box displays the current course information and allows editing of the course
information. Use this form for editing the course name, course curriculum, course
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outcomes, and the start and ending semesters in same manner as in the Add Course
section above (3.2.1.1.1).
Save the course by clicking the Save button. The Reset button clears all changes to the
Edit Course form. The Delete button removes the course from the function tree. Clicking
the Done button clears the input box and collapses the function tree without saving the
course.
3.2.1.1.3 Add Offering
To add an offering, click the plus symbol corresponding to a course and click Add
Offering.
Figure 8: Add Offering.
This displays the Add Offering form in the input box.
Figure 9: Add Offering form in the input box.
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Select the semester from the drop down box, indicate the section number in the Section
text box, and select the instructor from the drop down box.
To add a student to the offering, type the student’s name in the Students form at the right
side of the input box, and click the Add button. To add more than one student at a time,
click the Import Students From File button.
Figure 10: Add Students.
Type the name of the file in the textbox that appears or click Browse to browse the
filesystem. The input file must be a text file containing a comma-separated list of student
names. To import the file, click Import. Clicking cancel hides the Import Students From
File options and does not attempt to import information.
Figure 11: Import Students.
To save the offering, click the Save button. Clicking the Done button clears the input box
and collapses the function tree without saving the offering.
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3.2.1.1.4 Edit/View Offering
To view or edit an offering, click the plus symbol corresponding to a course to display its
offerings. Offerings are listed under the course name by semester and section number.
Figure 12: Edit/View Offering.
Click on the name of an offering to display the Edit Offering form in the input box.
Figure 13: Edit students in Offering
The input box displays the selected offering’s information and allows editing of the
offering information. Use the Section textbox to edit the course’s section number. Use
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the drop-down list to change the course’s instructor. The course’s semester cannot be
altered.
Clicking the Remove button beside a student’s name will remove that student from the
offering. To remove every student from the offering, click Remove All. Students can be
added to the offering in the same manner as Add Offering (3.2.1.1.3), above.
Save the offering by clicking the Save button. The Reset button clears all changes to the
Edit Offering form. The Delete button removes the offering from the function tree.
Clicking the Done button clears the input box and collapses the function tree without
saving the offering.
3.2.1.2 Outcomes
This section provides functions relating to all outcomes. Those functions are:
3.2.1.2.1 Add outcome
3.2.1.2.2 View/Edit outcome
3.2.1.2.1 Add Outcome
To add an Outcome, click the plus symbol corresponding to Outcomes in the function
tree and click Add Outcome.
Figure 14: Add Outcome.
This displays the Add Outcome form in the input box.
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Figure 15: Add Outcome input.
Enter the Outcome’s abbreviation and description in the appropriate textboxes. Select the
Outcome’s Program Abbreviation from the drop-down list. Use the Start Semester and
End Semester drop-down lists to select the starting and ending semesters for this
Outcome.
3.2.1.2.2 View/Edit Outcome
To view or edit an Outcome, click its name in the function tree box.
Figure 16: View/Edit Outcome.
The Edit Outcome form will appear in the input box located to the left of the function tree
box.
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Figure 17: Example input for the Edit Outcome.
The input box displays the current Outcome information and allows editing of the course
information. Use this form to edit the Offering name, description, program, and the start
and ending semesters in same manner as in the Add Outcome section above (3.2.1.2.1).
Save the Offering by clicking the Save button. The Reset button clears all changes to the
Edit Offering form. The Delete button removes the Outcome from the function tree.
Clicking the Done button clears the input box and collapses the function tree without
saving the Outcome.
3.2.1.3 Semesters
This section provides functions relating to all outcomes. Those functions are:
3.2.1.3.1 Add Semester
3.2.1.3.2 Change Default
3.2.1.3.3 List All
3.2.1.3.1 Add Semester
To add a Semester, click the plus symbol corresponding to Semesters in the function tree
and click Add Semester.
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Figure 18: Add Semester.
The Add Semester form will appear in the input box located to the left of the function
tree box.
Figure 19: Set as default semester.
Semesters are added in sequential order. To add the next semester, click the Add
Semester button. To make this semester the default semester, first click the checkbox.
The Done button clears the input box.
3.2.1.3.2 Change Default
To change the default semester, click the plus symbol corresponding to Semesters in the
function tree box and click Change Default.
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Figure 20: Change Default.
The Default Semester form will appear in the input box.
Figure 21: Select Default from the dropdown list.
To change the default semester, select it from the drop-down list and click the Save
Default button. The Reset button clears all changes to the Default Semester form.
Clicking the Done button clears the input box and collapses the function tree without
changing the default semester.
3.2.1.3.3 List All
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To view all available semesters, click the plus sign next to Semesters in the function tree
box and then click list All.
Figure 22: List All Semesters.
A bulleted list of all available semesters appears in the input box.
Figure 23: List of all available semesters
Clicking the Done button clears the input box.
3.2.1.4 Users
This section provides functions relating to all users. Those functions are:
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3.2.1.4.1 Add User
3.2.1.4.2 View/Edit User
3.2.1.4.1 Add User
To add a user, click the plus sign beside Users in the function tree box and then click Add
User.
Figure 24: Add User.
The Add User form appears in the input box to the right of the function tree box.
Figure 25: Add User Input.
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Enter the User’s name in the Name textbox. Enter the User’s Mtechs domain username in
the Mtechs UserName textbox. To indicate that this User is active, click the checkbox.
Save the User by clicking the Save button. The Reset button clears all changes to the
Add User form. Clicking the Done button clears the input box without saving the User.
3.2.1.4.2 View/Edit User
To view or edit a User, click the plus sign beside Users in the function tree box.
Figure 26: Edit User.
The Edit User form appears in the input box to the right of the function tree box.
Figure 27: Edit User Input.
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Use this form to edit a User’s Name, Mtechs UserName, and Active status in the same
manner as in the Add User section (3.2.1.4.1), above.
3.2.2 Faculty Functions
Figure 1: Faculty view with unexpanded tree.
While in the faculty tab, a user should see a list of the semesters for which they teach
offerings (Spring 2013 in Figure 1). Clicking on the expand button (a white box with a
plus sign in it) shows all the offerings the user teaches for the semester next to the button
(see Figure 2).
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Figure 2: Faculty view with an expanded semester.
3.2.2.1 Edit Offering
Once a semester is expanded, an offering can be edited by clicking on its name on the list
of offerings (see Figure 3) or an offering may be expanded to list its assessments.
Figure 3: Edit offering screen.
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While in the edit offering screen, displayed are the outcomes that apply to that offering’s
course (1) and the students enrolled in that course (2). A user may remove students (3),
add students (4), export students to a file (5), add an assessment (6), generate a CORE
report (7), or save, reset, or finish a change (8).
3.2.2.2 Add Assessment
Figure 4: Add assessment screen.
While in the add assessment screen, a user may enter an assessment description (1), enter
maximum points (2); select outcomes that the assessment applies to (3); add the amount
of points scored by each student, which must be between 0 and the maximum points (4);
and save, reset, or finish their changes (5).
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To edit an assessment, a user must expand an offering and then click on a listed
assessment.
3.2.2.3 Edit Assessment
Figure 5: Edit assessment screen.
The edit assessment screen is almost the same as the add assessment screen. The
differences are that the save, reset, and done buttons (5) are joined by the delete button
(6), which deletes the assessment.
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3.2.3 Report Functions
This section provides functions relating to reports. To access the report functions, click
the Reports link above the function tree box. To generate a specific type of report, click
the menu option that matches the type of report you would like to generate. There are 5
different reports to choose from.
Figure 1: Types of Reports.
3.2.3.1 Overview Outcome Report.
An Overview Outcome report shows the percentage of students in the semester who
earned 70% or higher on all assessments measuring the outcome.
Figure 2: Overview Outcome Report screen.
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First, select which program you would like to generate a report for. For
example, if your report is “CAC”, select “CAC” from the drop down box.
Then, select either a single semester, or a range of semesters.
The “Show Raw Data” button does nothing, and will be removed in a future
revision.
Finally, click “Generate Report” to create your report.
3.2.3.2 Overview Course Report
An Overview Course Report shows the percentage of students in the course who earned
70% or higher on all assessments measuring the outcome.
Figure 3: Overview Course Report.
First, select which program you would like to generate a report for. For
example, if your report is “CAC”, select “CAC” from the drop down box.
Then, select either a single semester, or a range of semesters.
The “Show Raw Data” button does nothing, and will be removed in a future
revision.
Finally, click “Generate Report” to create your report.
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3.2.3.3 CORE report (screen)
A CORE report shows the percentage of students who earned 70% or higher on all
assessments in the offering measuring that outcome.
Figure 4: CORE report screen.
Select which course offering you would like to generate a report for. For
example, if your course is CSCI498, select CSCI498.
Select a semester that the course has been offered.
Select a valid section number for the course.
The “Show Raw Data” option does nothing, and will be removed in a future
revision.
Finally, click the “Generate Report” button to generate your report.
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3.2.3.4 Outcome Report
An Outcome Report shows the percentage of students in the course who earned 70% or
higher on all assessments measuring the outcome.
Figure 5: Outcome Report screen.
Select which course offering you would like to generate a report for. For
example, if your outcome is CAC f, select CAC f from the dropdown box.
Select either a single semester, or a range of semesters from the appropriate
drop down boxes.
The “Show Raw Data” option does nothing, and will be removed in a future
revision.
Finally, click the “Generate Report” button to generate your report.
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3.2.3.5 Matrix Report
A Matrix Report shows the outcomes measured by each course in the program.
Figure 6: Matrix Report screen.
Select the program you would like to view a Matrix Report for, and click the “Generate
Report” button.
3.3 Logout Screen
The user may log out of AbOut at any point in time. When logged out, the user will be
required to log back in if they wish to continue use of AbOut.
To log out, the user must click the “Logout” located on the top right of each page.
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When the user is logged out, a successful logout screen will be displayed (see Figure 11).
Figure 1: Successful Logout screen.