Vermont Bar Association

Seminar Materials

Young Lawyers Division

2019 Mid-Winter Thaw

Vermont Judiciary Case Management System Update

January 18, 2019

Omni Mont-Royal

Montreal, QCA

Speakers:

Hon. Katherine A. Hayes

Mike Kennedy, Esq.

Andrew Stone, Esq.

Vermont JudiciaryOdyssey Case Management System

What To Expect: Practical and Ethical Considerations

Hon. Katherine A. Hayes, VT Superior CourtMike Kennedy, VT Bar Counsel

Andy Stone, J.D., NG-CMS Project Leader

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Agenda

New Electronic Filing System: What to Expect (20 minutes)Odyssey File & Serve (OFS) Overview/ Demonstration

Project Overview (10 minutes)Background Goals and Objectives Vendor/Partners

Attorney Ethical Obligations with E-filing (20 minutes)

Project Status/ Anticipated Rollout Schedule (10 minutes)Progress toward implementation Timelines for phased regional rollouts

Questions and Discussion (15 minutes)

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Odyssey Project Background: The Need

• Antiquated & unsupported legacy system (VTADS)• Incompatible with 21st century paperless processes• Very real risk of catastrophic failure

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Odyssey Project Goals and Objectives

Case Management Process:From Paper-driven

to electronic-focused business model

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Odyssey Goals and Objectives Cont.

• Improve access to justice • Strengthen interagency

communication

• Enable more efficient court operations

Vermont Statewide Rollout Timing2017 2018 2019 2020

Fall 2019

Spring 2020

Fall 2020

Regional Rollout #1

Regional Rollout #2

Regional Rollout #4

Regional Rollout #3

Judicial Bureau April 2019

Addison, Rutland, Bennington, Attorney Regulation

Chittenden, Grand Isle, Franklin, Lamoille, Environmental Division

Washington, Orleans, Essex, Caledonia, Supreme Court, and Jury Functionality

Odyssey Project Timeline

Spring 2021

Windsor, Orange, Windham

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Tyler Technologies

Tyler Courts & Justice Division

• Focused exclusively to Courts & Justice solutions

• $140 million annual revenues

• Court Case Management, Electronic Filing, Jury, Jail, Prosecutor, Public Defender, Supervision

• Over 30 years of expertise

• Operating in 23 States• 13 statewide clients

• Over 600 counties

• 600+ Courts & Justice Employees

Tyler Technologies

• Public Corporation founded in 1966• $5B market capitalization (NYSE:TYL)

• $780 million annual revenues

• Solution portfolio• ERP / Financial• Courts & Integrated Justice• Public Safety• Appraisal & Tax• Schools• Municipal Services

• All 50 States, Canada, UK

• 3,000+ Employees

Tyler Courts & Justice Division

Tyler is the largest public company in the world focused exclusively on state and local government

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Washington

Oregon Idaho

California

Nevada Utah

Arizona New Mexico

Colorado

Wyoming

MontanaNorth Dakota

South Dakota

Nebraska

Kansas

Oklahoma

Texas

Arkansas

Loui

sian

a

Missouri

Iowa

Wisconsin

Michigan

Illinois

Indi

ana

OhioPennsylvania

New York

Vermont

Minnesota

NH

Maine

Kentucky

West Virginia

Virginia

North CarolinaTennessee

SouthCarolina

Georgia

Ala

bam

a

MA

Mis

siss

ippi

Florida

CT R

I

New

Jer

sey

MarylandD.C. DE

DetroitOaklandAnn Arbor

Cook CountyKane Co. ILPeoria Co. IL

RI, Maine,NH, MA

Miami, Ft. MyersFt. LauderdaleTampa

Clearwater

70% of FloridaPopulation

70+ Texas Counties50% of Texas Population

Las VegasReno80% of NevadaPopulation

Atlanta

Dallas, Houston, Austin, El Paso

Orlando

26 Counties75% of California population

NashvilleMemphis

Tyler Courts: 13 Statewide; 600+ Counties

Tyler’s Odyssey Case Management System

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E-Filing: Odyssey File and Serve

• Universal e-filing in all dockets in all units • Electronic service of documents between registered users• Online payment of filing fees • 24/7 access to case documents and information• Prompt notification when new filings occur • Faster, more efficient case acceptance and processing• Guided interviews for self-represented litigants• Public portal to view publicly available case information

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E-Filing: Odyssey File and Serve

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E-Filing: Odyssey File and Serve

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E-Filing: Registration

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E-Filing: OFS Workspace - Filings

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E-Filing: New Case Filing

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E-Filing: New Case Filing

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E-Filing: New Case Filing

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E-Filing: Service

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E-Filing: Submission

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E-Filing: OFS Workspace - Templates

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E-Filing: Filing into an Existing Case

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E-Filing: Notifications

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E-Filing: Public Portal

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E-Filing: Public Portal

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E-Filing: Public Portal

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E-Filing: Public Portal

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Odyssey Project: Final Thoughts

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Questions and Discussion