Vantagepoint - Transactions...» Transactions » Transaction activity streamlined (enter, edit, review, report, post) » Option to enter transactions individually. » Data Upgrade

VPVI-93:Get Ready for Vantagepoint Accounting and Billing

Mike Klaus - Deltek

CONFIDENTIAL © Deltek, Inc. All Rights Reserved. 2

Agenda


» Accounting Navigation Menu

» Transactions

» Vendor/Employee Payments

» Bank and Credit Card Reconciliation

» Billing Terms

» Interactive Billing

» Draft Invoice Approval

Navigation


» Logically grouped similar activities

» Accounting Menu in Vantagepoint

» Cash Management

» Accounting

» General Ledger

» Transactions

» AP Invoice Approvals

» My Stuff

» Approval Review

Navigation Hubs


» Firm Hub

» AR Review

» Vendor Review

» Project Hub

» Project Review

» Budget

NavigationChange Company/Change Period


» Change Company

» Change Period

Transactions


Transactions Highlights


» Robust functionality within a more efficient user flow

» Single location to take all actions on transactions: create, edit, print,

and post

» Single location to review in progress and posted transactions

» Option to use files to group transactions or not

» Improved process for recurring entries

» Posting Review – track both create user and post user

Simplified Transaction Navigation


Vision Vantagepoint

Transaction Entry: Create, Print, Post


TransactionsOption to use files to group transactions or not


Highlights of Entry Without Files


» Simpler process to enter new

transaction

» Single step to create, edit

and post

» Valuable details available in

summary view

HighlightsSimpler Process to Enter Transactions


Single step

to enter

and post

transaction

HighlightsValuable Details in Summary View


VendorInvoice

Number

Amount

Individual Transactions or Files?Summary of Differences


Action Entry without

Files

Using

Files

Summary page to view in progress and posted

transactions

X X

Summary page includes valuable transaction details

(vendor name, amount, reference number, etc.)

X

Enter Control total to tie to transactions in file X

Transaction approvals support X X

Transaction entry security support X X

Enter and Post in one screen/one step X

Individual Transactions or Files? Creating new transactions


Entering Individually

You immediately go to the entry form

Using Files

You create a new file name and control record

Transaction Settings: To Use Files


» Settings > Accounting > Transactions

» If Multicompany database, company

decision

» Setting will upgrade from Vision as

YES (continuing to use files).

Transaction Settings: Disable Files


» Considerations

» All In Progress transactions

need to be posted

» Recurring transactions will need

to be recreated

» Unpost utility – will need to

manually recreate transactions

posted prior to changing setting

TransactionsSummary View


Transaction Summary ViewSingle Location for all Transaction Activities


» Create New

» Edit Existing

» Approve/Reject

» Print Transaction List

» Print Posting Log

» Post or Schedule to Post

Transaction Summary View – One Location


» In Progress and Posted transactions for current period and current

company.

Transaction Summary – One LocationGrid Actions - Filter


Create New Transaction File


» File Name no longer needs to be unique

TransactionsEasier Entry


Transaction EntryExamples


Transaction EntryRecord Descriptions


» Option to include record descriptions as columns within the grid

Record DescriptionProject Name or Project Number


Display

value is

project

name

Display

value is

project

number

Posted Record


View only access to

posted records

TransactionsRecurring Entries


Recurring Entries Highlights


» Similar functionality to Vision

» Recreate action creates a copy rather than opening previous file

» New status – Available

TransactionsSecurity




Vision Vantagepoint



Transaction SecurityConsiderations


» Single location for all transaction activities requires

review of transaction security

» Posting is controlled by

transaction type security

and not by menu access

» Security is combination of

menu access and

transaction type security

In Summary


» Exciting enhancements around streamlined user flow!

» Most accounting processing available within browser rather than desktop client.

» Transactions

» Transaction activity streamlined (enter, edit, review, report, post)

» Option to enter transactions individually.

» Data Upgrade – all transactions (in progress and posted) will convert from Vision to Vantagepoint.

» Review Transaction Security

Vendor/Employee

Payments


Vendor Payments


» Manual or

Automatic now

just starting point

» Ability to make

adjustments to

automatic run

» Open last in-

progress run

Vendor Payments


» Better process

flow

» Summary view of

all expenses

available for

payment based on

selection criteria

» Filter on any grid

column

Vendor Payments


» New option to

autonumber

only electronic

payments

Employee Payments


» Better process

flow

» Summary of

employee

balances

Void Check within Payment Review


Bank/Credit Card

Reconciliation


Bank and Credit Card ReconciliationSummary view


» List view

» New process flow to

select or create new

statement

Credit Card Reconciliation


» Import Charges

» Grid filters,

maximize grid

UDF in Timesheets


UDF in TimesheetsHighlights


» Provide a new dimension to

analyze time entries

UDF in TimesheetsConfiguration


BillingHighlights


Billing HighlightsBilling Terms


Billing Terms

» Integrated within Project Hub

» Reorganized layout

» Simple search for projects missing

billing terms

» Improved billing terms creation

» Easily navigate projects in a billing

group

Billing HighlightsInteractive Billing


Interactive Billing

» Project remembered when navigating between Project Hub and Interactive Billing

» Billing session options remembered

» Simpler edit of transaction comments

» Update fee percent complete directly within Interactive Billing

» Draft Invoice Approvals

» Email final invoices

BillingBilling Terms


Billing TermsIntegral Part of Project Hub


» Maintain the same project

record as you navigate

menu within Project Hub

» Maintain the same saved

search as you navigate

within the Project Hub

Billing TermsNavigating within the WBS/Billing Group


» Navigate WBS structure

using

» Navigate Billing Group

using

» Undock (move) the Project

Structure Dialog or Billing

Group Dialog to easily

navigate the structure

Billing TermsNew Creation


» New interface to

create new billing

terms

» Manually

» From Project

Billing TermsSummary Pane


» Billing Client

» Notes Section

» Project Manager

» Invoice Approvals

Billing TermsRates Tab


» Includes Labor,

Expense and

Consultant rate

calculations

» Rates for Reporting

(Not Invoicing)

» Previously

Billing TermsFormat Tab


» Includes all invoice format/display options including level of detail, sorting, additional text

» Text on invoice

» Invoice templates

» Labor Invoice Display

» Sorting

» Level of detail

Billing Terms Fee Tab


Billing Terms Fee TabHighlights


» Consistent solution with Interactive

Billing\Draft Invoice Approval

» Consistent view of Fee information

» Current Fee is always visible

» Easy solution to maximize rows

displayed within billing phases grid

Billing Terms Fee TabAvailable in Interactive Billing


Billing Terms Interactive Billing

Billing Terms Fee TabFees Grid


» Consistent fee entry and

display across fee methods

» Includes Show Fee dialog

calculations including

current fee

» Fee Grid Columns

» Fee/Percent complete/Fee to Date

» Editable based on fee method.

» Calculation Fee based on fee method

» Previous fee billing/Current Fee

» Same as value on invoice (Show Fee

Button from Vision 7.6)

» Previous - Editable based on Billing

Settings.

Billing Terms Fee TabFee Billing Phases


» Maintains consistent

functionality as Vision 7.6

» Enable/Disable posting by

phase

» Phase Grouping

» Maximize grid to view more

rows at once

» Phase grid Totals

Batch Billing


» Intuitive layout of

options

» Invoice date and

presentation dates

visible

Interactive BillingHighlights


Interactive BillingHighlights


» Project record and Project search remembered when navigating between

Project Hub and Interactive Billing

» Billing session options remembered

» Simpler edit of transaction comments

» Update fee percent complete directly within Interactive Billing

» Email final invoices

Interactive BillingEasily Navigate to Project Hub


Interactive BillingBilling Session Options


» Options remembered by user and

company.

» Project view setting is

remembered

» Billing Settings options honored

» Invoice date is always current

date

» No regular prompt to update unless

diaries are enabled.

Interactive Billing General Tab


» Expanded Internal Notes

» Review/Edit invoice

description field directly

within Billing

» Review invoice approval

comments using “more…”

Click more to

view comments

Edit invoice

description

from

Interactive

Billing

Interactive Billing Labor, Expense & Unit Tabs


» Update comments directly within detail grid.

» Comment updates no longer create a separate modified billing record

Interactive Billing Labor, Expense & Unit Tabs


» Choose columns to include in

unbilled detail grids

» Ability to include descriptions

in addition to code

» Breakout of hours

» Taxes overrides

Interactive BillingLabor, Expense & Unit Grid Actions

100

» Use grid maximize action to

see the most unbilled records

on the screen

» Use grid filter to quickly find a

record or ensure all records

have billing extension

» Use shift key to select multiple

records

Billing edits

Billing insert

Maximize

Filter

Interactive BillingFees Tab


» Fee integrated within Interactive

Billing

» Consistent with Fee tab within

Billing Terms

» Update percent complete

» Current Fee consistent with invoice

current fee

Interactive BillingEmail Final Invoice


» Select Final Invoice to email

» Email multiple project roles

» Define From address

» Enter subject and message

body.

Draft Invoice

Approval


HighlightsDraft Invoice Approval


» Improved process for

Approvers/Project

Managers

» Integrated within Project

Hub

» Invoice Preview

» Update Fee

Approve Draft Invoice Approvals


» Easily navigate to key project plan or financials to expedite approval process

» Predefined search to focus on projects that require approval

» Editing invoice description honors Billing Terms security record access

ApproveDraft Invoice Approvals


» Update percent complete

directly within Draft

Invoice Approvals

» honors Billing Terms

(percent complete)

security record access

» Includes fee billing

phases, scheduled billing

details and Current Fee



» Review unbilled labor and expense details associated with draft



» Preview Draft Invoice

» Enter draft invoice

comments

» Approve/Reject

Invoice

ApproveInvoice Approvals


» Open in Draft Invoices will open Projects > Draft Invoice Approvals

» Grid actions to Print Invoice, Comment and Approve/Reject

» Update Fees within Draft Invoice Approvals

Interactive BillingDownload for Editing


» Downloaded file will

follow the default

browser and browser

settings

» Link to edited file on

General tab

Example

using Chrome

Summary


» All billing processing activities within the browser

» Streamlined user flow for biller and approver

» Fee percent complete update within Billing

Usability Lab @ Insight» Visit the Kiosk in the Xpo hall between

Customer Showcase and Customer Care

» Sign up in the Xpo Hall for 1:1 usability

testing sessions with a UX Designer

» Take a self-directed usability test at the kiosk

» Relevant Topics related to this session:

» Credit Card Support in Mobile App

» Hey Deltek Time Entry in Mobile App


Download the Content from these Vantagepoint Sessions (if you didn’t attend in person)


» VPVI-02 Get Ready for Vantagepoint: Vision to Vantagepoint

» VPVI-03 Get Ready for Vantagepoint: DPS to Vantagepoint

» VPVI-05 Get Ready for the Convergence of Opportunities and Projects in Vantagepoint

» VPVI-06 Getting Ready for CRM In Vantagepoint

» VPVI-07 This is Vantagepoint

» VPVI-08 Welcome to the Projects Hub in Vantagepoint

» VPVI-12 To Vantagepoint 3.0 and Beyond!

» VPVI-13 Introduction to Vantagepoint Resource Planning

» VPVI-14 Introduction to Vantagepoint Dashboards

» VPVI-15 Creating Executive Dashboards in Vantagepoint

» VPVI-16 Create Winning Proposals with Vantagepoint

» VPVI-20 How to Apply Design Thinking to Your Vantagepoint

Configuration

» VPVI-24 Tips and Tricks Multi-Company in Vantagepoint

» VPVI-25 Thinking Out Cloud

» VPVI-26 Streamline Information Management with Deltek

PIM & Vantagepoint/Vision

» VPVI-27 Security, Screen Designer and UDFs

» VPVI-28 Manage Project Progress with Planning Reports

and Alerts in Vantagepoint

» VPVI-30 Getting the Most out of Vantagepoint T&E

» VPVI-41 Preparing for Deltek Vantagepoint CRM

» VPVI-46 How will Vantagepoint Impact your Consulting Firm

» VPVI-76 The New Vantagepoint Export Utility

Documents

Vantagepoint - Transactions...» Transactions » Transaction activity streamlined (enter, edit, review, report, post) » Option to enter transactions individually. » Data Upgrade