Vancouver Community College EDUCATION …2015/02/10 · Vancouver Community College EDUCATION COUNCIL MEETING AGENDA ‐ DRAFT February 10, 2015, 3:30 am‐5:30 pm, Room 240 DTN Item

Vancouver Community College EDUCATION COUNCIL

MEETING AGENDA ‐ DRAFT February 10, 2015, 3:30 am‐5:30 pm, Room 240 DTN

Item Topic Time Speaker Pre‐reading materials Action Pages

1. Call to Order 1 min Todd Rowlatt2. Adopt Agenda 1 min Todd Rowlatt February 10, 2015 Agenda Approval 1‐2 3. Approve Past Minutes 1 min Todd Rowlatt January 13, 2015 Minutes Approval 3‐7 4. Enquiries & Correspondence5. Business Arising

a) Deans and Directors Presentations 45 min Various Presentation Information 8‐27 b) Enrolment Plan Update Apr‐Dec 2014 15 min Judith McGillivray Written Report Information 28‐37 c) Aboriginal Culinary Arts Suspension Update 5 min Dennis Innes Written Report Information 38 d) Update on Strategic Enrolment Managemente) Adult Education Diploma Update May/June

2015

10 min 10 min

Peter Nunoda Judith McGillivray

Verbal Report Written Report

Information Written Report 39‐40

f) ABE Update 10 min David Wells Verbal Report Information

g) Revisions to Bylaws: Attendance 10 min Todd Rowlett Written Report Notice of Motion 41‐42 6. Committee Reports

a) Education Policy Standing Committee

i) Academic Schedule Policy 5 min Mike Tunnah Policy and Procedure Approval 43‐47 b) Curriculum Standing Committee 5 min David Branter Verbal Report Information

c) Appeals Standing Committee Brian Beacham No Reportd) Program Review and Renewal Ad Hoc

CommitteeNo Report

e) Curriculum Development and ApprovalProcess Ad Hoc Committee

Todd Rowlatt No Report

7. Chair Reporta) Annual Report 5 min Todd Rowlatt Annual Report Approval 48‐54


MEETING AGENDA ‐ DRAFT

February 10, 2015, 3:30 am‐5:30 pm, Room 240 DTN

8. Member Reports a) Faculty Representative 5 min Jan Weiten Verbal Report Information b) Student Representative 5 min Damien Otis Verbal Report Information

9. Pending Items a) Draft Elections Manual Brian Beacham 11. Next meeting:

March 10, 2015, 3:30‐5:30, Room 5025 BWY‐A 1 min Todd Rowlatt

12. Adjournment 1 min Todd Rowlatt


MEETING MINUTES ‐ DRAFT January 13, 2015, 3:30‐5:30 pm, Room 5025 BWY‐A

Item Topic Discussion

1. Call to Order The meeting was called to order at 3:34 p.m.

Announcements: Welcome to David Wells the Dean of the School of Access as a member of Education Council. Susie Findlay resigned from EDCO and is the new Dean of CID and SIE. Thank you to Susie for all of her hard work as Chair for EDCO. There will be a by‐election to fill her spot and the 3 student vacancies.

2. Adopt Agenda Motion: Moved by Greg Hamilton and seconded THAT the agenda be adopted.

Changes: 6.e) Curriculum Development and Approval Process Ad Hoc Committee: Judith McGillivray will give a verbal report.

All in favour of revised agenda. Motion carried. 3. Approve Past Minutes Motion: Moved by Mike Tunnah and seconded THAT the minutes of December 9, 2014 be

adopted. Changes: No Changes

All in favour. Motion carried. 4. Enquiries & Correspondence There were none. 5. Business Arising

a) Education Plan Update Judith McGillivray explained that the Education Plan has been reformatted. VCC’s first Education Plan was created as the result of a lot of very good consultation and the reformatting is not meant to change the goals of the plan but to make them more actionable: 2 major points of focus instead of five. Judith is asking for comment from EDCO and the Board around reformatting the Education Plan. Once that has happened, it will be moved forward to the department leaders for discussion and recommendations.

Damien Otis asked if the photos used were of actual students. Judith McGillivray explained that the photos were generally supplied by the Marketing department.

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VCC EDUCATION COUNCIL MINUTES ‐ DRAFT PAGE 2 OF 5


Mike Tunnah asked if timeline metrics would be added. Judith McGillivray answered that after the deliverables were populated, they could look at the timeline metrics.

Todd Rowlatt asked if anything more formal was needed to move this from EDCO to the Board. Peter Nunoda answered that it should be able to move to the Board as a reformat, but is not sure if this is something that needs approval by the College and Institute Act before going to the Board. Judith will go back and look at legislation. If there are significant changes to the Education Plan, it would come back to Education Council for advice and the Board for approval.

Damien Otis stated that he would like to see the commitment to the students listed as the first commitment. Judith McGillivray said that she would remove the numbers from the two commitments, but that they were not listed in a priority order and are equal commitments.

b) Core Review Update Peter Nunoda reported that the government is still considering the core review documents for all of the institutions. There have been some assurances that a report will come forward but none has been received to date.

c) Comprehensive College Review Update Judith McGillivray explained that this is not going forward as originally proposed. It will be dealtwith in a variety of ways that will meet the same objective. Currently looking at the Program Review and Renewal Process.

Todd Rowlatt suggested that it be put out to the college community that the review process is being refined. Judith agreed.

d) Counselling and Disability ServicesUpdate

Peter Nunoda stated that any information about staffing capacity and FTE’s is not an appropriate subject for the Education Council to be discussing. According to the College and Institute Act, this is beyond the scope of the Education Council.

Nona Coles clarified her original question was about the reallocation of about 15% of services from one area to another, not specifically about FTE’s. Peter Nunoda answered that it should be looked at from a strategic planning perspective.

Todd Rowlatt asked Peter Nunoda how he envisions the Education Council providing advice in the context of the Evaluation of Educational Services in the College and Institute Act to the evaluation of Student Services. Peter Nunoda suggested that the key component to the evaluation of

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Student Services is retention levels. Retention levels are the measure of success in various programs.

Todd Rowlatt asked if the Education Council could begin receiving information about the Strategic Enrollment Management (SEM) process to have a better understanding of what the college is moving towards. Peter Nunoda answered that immediate attention of the SEM Steering Committee will be focused on recruitment and that he would provide a report at the next EDCO meeting.

6. Committee Reportsa) Education Policy Standing Committee Todd Rowlatt reported on the following as he was the chair of the committee when they were

discussed.

i) New Qualifications for ContinuingStudies Instructors

This policy is similar to C.3.11 Qualifications for Faculty Members policy but speaks specifically to the Continuing Studies context.

Motion: MOVED by Jo‐Ellen Zakoor and seconded THAT Education Council recommend the Board of Governors approve the Qualification for Continuing Studies Instructors Policy and Procedures.

All in favour. Motion carried.

ii) C.2.1 International Students onStudy Permits

This policy replaces the International Educational Enrollment Policy (2008). It has been sent out for community feedback and review. Several comments were received and brought back to the Policy committee.

Motion: MOVED by Jo‐Ellen Zakoor and seconded THAT Education Council recommend the Board of Governors approve C.2.1 International Students of Study Permits Policy and Procedures.

Mike Tunnah pointed out a typo on the Decision Note in the Motion. Should read International Students on Study Permits. Typo will be corrected.

All in favour. Motion carried.

iii) C.3.10 Affiliation Agreements Recommendation: Education Policy Committee provides Policy & Procedures C3.10 Affiliation Agreements (student focused) to Education Council for information, and recommends it be

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posted for community feedback. b) Curriculum Standing Committee No Report c) Appeals Standing Committee No Report d) Program Review and Renewal Ad Hoc

CommitteeJudith McGillivray reported that this committee has designed a program review form for the presentation of data on a yearly basis. The form would be populated by Institutional Research and would be a user friendly tool.

e) Curriculum Development and ApprovalProcess Ad Hoc Committee

Judith McGillivray reported that this committee is near the completion of its work and will be submitting its findings to EDCO.

7. Chair Report Todd Rowlatt reported that since this was his first meeting as chair he has spent the last couple of weeks to catching up and preparing for the Board meeting.

8. Student Representatives Report Damien Otis reported that the Student Union did a survey after the elections to determine what our students care about. The survey indicated that the students wanted social events on campus. Since the beginning of the semester, the students have enjoyed hot cocoa, movie nights and a pancake breakfast.

9. Pending Items

a) Draft Elections Manualb) Adult Education Diploma Update

May/June 2015c) Enrolment Plan Updated) Aboriginal Culinary Arts Suspension

Updatee) Update on ABE

Brian Beacham Glenn Galy

Judith McGillivray Judith McGillivray

Judith McGillivray

10. Next meeting February 10, 2015, 3:30‐5:30 pm, Room 240 DTN 11. Adjournment The meeting adjourned at 4:30 p.m.

ATTENDEES: David Wells Todd Rowlatt Mike Tunnah Jo‐Ellen Zakoor Greg Hamilton Peter Nunoda Nona Coles Jan Theny Damien Otis Brian BeachamTaryn Thomson Jason Devisser Debbie Sargent

REGRETS: Deanne Bates David Branter John Woudzia Jan Weiten

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GUESTS: Judith McGillivray

RECORDING SECRETARY: Beth Boyd

__________________________________ Todd Rowlatt, Chair VCC Education Council

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Presentation to Education Council:

Key Initiatives in Academic and Student Services

February 10, 2015

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VP Academic and Student Services

• Education Plan

• Strategic Enrolment Management

• Curriculum Development

• Education policy development

• Partnerships

• Faculty Development

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Centre for Instructional Development and Applied Research

• Proposal submitted for NSERC grant to continue gluten-free research project with BCIT

• 15% increase in online course development

• Embed Essential Skills into curriculum design

• Pilot project with new curriculum development processand templates

• uLearning

• Increase education technology uptake by 30%

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School of Instructor Education

• Contract training expansion (Exam Prep courses forCanadian Society of Training & Developmentcertification)

• 12 PIDP grads entering SFU Masters of Education 2015cohort

• Develop blended delivery of PIDP courses

• Explore new markets for contract training (e.g. ICBC,trades-related sectors)

• Laddering opportunities (e.g. Université de Sherbrooke)

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Music, Dance & Design

• 40th Anniversary of Music Department

• High accolades for Music, including a Grammy

• High demand for Jewellery Art & Design

• Curriculum changes in Drafting and HairDesign/Esthetics

• Vancouver and Burnaby School Board linkages

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Hospitality and Business• New Hospitality Diploma underway

• New Hospitality Degree program to be launched in September

• Regenerated Program Advisory Committees in Hospitality and Applied Business

• Opportunities through BCCampus

• Collaboration with school boards

• Admin Assistant number 1 job according to WorkBC

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AccessAdult Basic Education:Focus – complement of adult upgrading options to facilitate the cost and time-efficient preparation of learners for academic and career post-secondary opportunities• Preparatory & Pre-Health Programming(in partnership with Health

Sciences) in development

Adult Special Education:Focus – programming options to engage, retain and transition adults with diverse learning needs and perspectives• GPS Transition Project piloted in partnership with the Vancouver

School Board

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AccessEnglish as an Additional Language (EAL)Focus – labour market-focused immigrant integration language skills development programming • Pathways Program providing language education for CLB levels 5

through 9

University Transfer/Career ProgramsFocus – Academic transfer programming that best prepares adult learners to access and succeed in high-demand baccalaureate options• Transfer Certificates in Engineering & Computer Software Systems• Associate of Arts Degree in development, with potential clustering

around public safety/environmental sustainability/business

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Health Sciences• Accreditation:

– Dental Hygiene – Dental Assisting – BScN– Denturist

• Advancing Technology in Dental Programs:– CAD-CAM– Digital Radiography – Electronic Charting

• New Partnerships:– National Clinical Assessment Service (NCAS)– BCIT– Vancouver and Burnaby School Board

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Health Sciences• New Programs:

– Speech and Hearing Support Personnel– Pre-Health Sciences – Bachelor of Applied Science in Dental Hygiene– Massage Therapy– Continuing Studies programming

• Dual Credit Programming:– Health Care Assistant– A&P NURS1602– Pre-Health Sciences

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Trades14/15 achievements:• New international diploma programs: Culinary Arts,

Baking & Pastry, Auto Service Tech

• Partnerships – Coast Mental Health, Save On Meats,Canadian Natural Gas Vehicle Association, Fortis BC,Heavy Mechanical Trades at Annacis Island, SalvationArmy Christmas in January

• Updated PCGs – Baking & Pastry, Culinary and AsianCulinary Arts

• $1.7 million capital equipment purchases

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Trades15/16 Strategic Priorities:• International diploma in Auto Collision Repair

• Revitalizing Culinary Arts department

• New partnerships

• Redesign Auto Trades area at Broadway Campus

• Update PCGs in Auto Collision Repair

• Canada-BC Job Fund – offer training in Introduction to Food Services, Introduction to Trades and Warehousing

• Develop plan for renewal and replacement of capital equipment

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Continuing Studies• CS Business Plan Priorities

– Quality

– New Revenue

– Full Capacity

• CS Business Plan Principles

– Data-driven decision making

– Focus on large-scale renewal and development

– Build strong Industry connections and industry-driven development

– One-year development cycle

– Effective financial model

– Recognizing people

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Aboriginal Education and Community Engagement

• New Manager• Gateways to Careers Online & Mobile Indigenous

Student Success system• Learning Facilitator• Implement Indigenous Student Success Plans• VSB partnership begins April 2015 with Grade 4s• Coastal Corridor Consortium• Developing Indigenous Studies courses• New and ongoing proposal submissions

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International Education• Develop in demand programs:

– Int’l Culinary Arts Diploma– Int'l Baking & Pastry Arts Dual Certificates– Int'l Automotive Service Technology Diploma– Int'l Automotive Collision & Refinishing Diploma– Hair Design & SBT Certificates/Diploma– Hospitality Management Diploma– Post-graduate Diploma programs

• Focus on marketability and competitiveness of VCCofferings

• Implementation of IE best practices and service model

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Student Services

• Core purpose

• Vision for Student Services

• Values

• Building on our Strengths/Student Services Strategic Priorities

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Student Services2015/2016 priorities• Three year Student Services Strategic Plan• Role of student services professionals in the conversion

of prospective students to enrolled students• Faculty needs around support for students

with Disabilities and students presenting conduct issues• Streamlining of policies, procedures and practices

around conduct, student appeals and student complaints

• Student Career Services• Revenue streams for Assessment Services and Career

Services.

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• Learning Commons

• iPad & Laptop Lending

• Information Literacy credit course with CCA

• Copyright update

• Career help & writing support

Library and Learning Centre25

Registrar and Enrolment Services

“Students First” project

Overview of project

Academic Scheduling/Timetabling

Recruiting

Working closer with Department Leaders

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INFORMATION NOTE Enrolment Plan update

February 3, 2015

PREPARED FOR: Education Council

ISSUE: Enrolment Plan update

Background: The Enrolment Plan as presented in past years provided a one-time proposed distribution of FTE related to each program/School. It was prepared as part of the budget preparation cycle. In order to be understood a number of factors had to be taken into account:

• Enrolment trends (including applicate to registrant, attrition, and graduation data)• FTE calculation - two methods of calculation (student contact hours and course credit)

o Developmental courses/programs had a 768 student contact hour divisor toproduce 1 FTE

o Other courses/programs that were not credit based had a 600 student contacthour divisor to produce 1 FTE

o Courses that were credit based had a 30 student contact hour divisor toproduce 1 FTE

• Internal issueso If a PCG and course outlines did not match (one in student contact hours, the

other in credits) there was potential to input data using the student contacthours by default resulting in fewer FTE being identified.

o Data entry issues at stable enrolment date (eg 800 errors were found in 2011-12).

o For continuous entry courses a stable enrolment date for each studentregistration is needed.

o Courses not part of a program automatically go under the undeclared programdesignation and 600 student contact hours is used to produce 1 FTE.

Discussion: The goal is to provide enrolment information to the Education Council in the context of

• An informed Education Councilo Education Council’s role in curriculum oversighto Education Council’s advisory role in terms of program review and renewalo Education Council’s advisory role in terms of the educational priorities of the

institutiono Education Council’s advisory role in terms of priorities for implementation of

new programs and courses

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o Education Council’s advisory role in terms of cancellation of programs orcourses

To meet this goal the plan is to • Use student head count after the stable enrolment date for courses/programs. It is

anticipated that this can be done at least two times a year. This information better informs Education Council on actual seats filled, trends, and variances. Plan(s) of action to address variances are usually presented as information at this time also.

• Undertake curriculum revisions where it is possible to maximize FTE count by using a 30student contact hour divisor.

• Provide Education Council with detailed information at the program level (trend dataover 5 years) when annual program reviews are done.

• Provide Education Council with information regarding seat distribution and reallocationby School on a yearly basis. It should be noted that Education Council receives this as information only but does not advise or control it.

Summary: In order to carry out its primary role in curriculum development and its advisory role, although limited to the policy level, it is important that Education Council receive enrolment data updates at multiple times during the year in order to understand and if asked give advice on select matters.

At this point we are including the most up-to date FTE enrolment information for Apr 1st 2014 to December 31st 2014.

Attachment: FTE and Enrolment Reporting Q3 Apr 01, 2014 – Dec 31, 2014.

Prepared by: Judith McGillivray Vice President Academic pro tem

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FTE and Enrolment Reporting – Q3 April 01, 2014 – December 31, 2014

College Enrolment

School Code

School Code Description YTD Quarter Number

Actual FTE1 Projected Capacity FTE

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FTE Variance

CCS Centre for Continuing Studies 2014/2015 Q3 415.75 525.81 -110.06

CIN Ctr for International Educat 2014/2015 Q3 210.05 189.02 21.03

CTT Ctr for Transportation Trades 2014/2015 Q3 507.34 782.29 -274.96

SAS School of Arts & Science 2014/2015 Q3 803.82 820.02 -16.20

SHS School of Health Sciences 2014/2015 Q3 611.57 626.28 -14.71

SHP School of Hospitality/Business 2014/2015 Q3 697.45 854.51 -157.07

SIE School of Instructor Education 2014/2015 Q3 188.00 207.17 -19.17

SLS School of Language Studies 2014/2015 Q3 1,233.03 1,399.13 -166.10

SMD School of Music, Dance & Design 2014/2015 Q3 217.81 304.14 -86.33

Overall - Total 4,884.82 5,708.37 -823.55

FTE Utilization

86%

NOTES: 1. Domestic & International FTE calculated using Enrolment totals. 3. Projected FTE based on static report from BI.

Sections included in the calculations have census/freeze dates that fall within the specified date selection. Projected reports will INCLUDE International FTE's where sections are not in CIN School.

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Continuing Studies

School ORG ORG Desc. YTD Quarter Actual FTE1 Projected Capacity

FTE3

Variance

CCS 6022 Fashion Design 2014/2015 Q3 47.02 0.00 0.00 6023 Jewellery 2014/2015 Q3 1.86 0.00 0.00 6024 Gemmology 2014/2015 Q3 10.87 0.00 0.00 6034 Cr Writng-now New Init

Art&Des 2014/2015 Q3 1.26 0.00 0.00

6038 Bldg Mgr Residential 2014/2015 Q3 11.89 0.00 0.00 6044 Hospitalty-nowNew Init-

Bus&Com 2014/2015 Q3 4.72 0.00 0.00

6046 Computers - City Centre 2014/2015 Q3 17.25 0.00 0.00 6052 Early Childhood Education 2014/2015 Q3 47.01 0.00 0.00 6060 Management Skills Supervisors 2014/2015 Q3 3.17 0.00 0.00 6064 Office & Admin CertificateProg 2014/2015 Q3 27.11 0.00 0.00 6065 Leadership Skills Certificate 2014/2015 Q3 6.10 0.00 0.00 6067 Paralegal Program 2014/2015 Q3 96.20 0.00 0.00 6068 Small Business 2014/2015 Q3 3.94 0.00 0.00 6075 Foodsafe 2014/2015 Q3 3.11 0.00 0.00 6076 Allied Health 2014/2015 Q3 6.50 0.00 0.00 6080 Registered Nurse 2014/2015 Q3 3.72 0.00 0.00 6082 Sterile Supply Room Aide 2014/2015 Q3 22.10 0.00 0.00 6093 Counselling Skills 2014/2015 Q3 43.58 0.00 0.00 6108 Mandarin & Languages 2014/2015 Q3 7.44 0.00 0.00 6115 Interior Design Technology 2014/2015 Q3 11.60 0.00 0.00 6190 Socio-Cultural Competency 2014/2015 Q3 0.21 0.00 0.00 6192 Tea Sommelier 2014/2015 Q3 1.15 0.00 0.00 6198 Makeup Artistry 2014/2015 Q3 2.88 0.00 0.00 6199 Wedding & Event Management 2014/2015 Q3 1.80 0.00 0.00 6200 Wine Sommelier 2014/2015 Q3 0.20 0.00 0.00 A127 ESA 1112 Access to Transp Trad 2014/2015 Q3 0.75 0.00 0.00 A131 ESA Consortium CapU 2014/2015 Q3 2.56 0.00 0.00 A142 ESA 12/13 Business Readiness 2014/2015 Q3 2.88 0.00 0.00 A145 Moving Ahead Success 2014/2015 Q3 11.40 0.00 0.00 A151 13/14 WORKSKILL FOR

NONPROFIT 2014/2015 Q3 1.74 0.00 0.00

A161 ESA 13/14 Medical Office Skill 2014/2015 Q3 7.14 0.00 0.00 A187 ESA 14/15 Culinary Skills 2014/2015 Q3 6.62 0.00 0.00

Overall - Total 415.75 525.81 -110.06

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International Enrolment

School ORG ORG Desc. YTD Quarter Actual FTE1

Projected Capacity FTE3

Variance

CIN 1951 Sign Language Studies 2014/2015 Q3 0.30 0.30 0.00 2006 CF - Humanities 2014/2015 Q3 0.00 0.13 -0.13 2007 CF - Mathematics 2014/2015 Q3 0.00 1.39 -1.39 2008 CF - Science 2014/2015 Q3 0.00 0.97 -0.97 2016 UT Humanities 2014/2015 Q3 0.00 1.10 -1.10 2017 UT Math 2014/2015 Q3 0.00 0.90 -0.90 2018 UT Sciences 2014/2015 Q3 0.00 1.33 -1.33 2410 TESOL 2014/2015 Q3 0.82 2.89 -2.08 2800 English Language Skills 2014/2015 Q3 17.10 22.01 -4.91 2900 College Preparatory English 2014/2015 Q3 0.00 4.97 -4.97 3115 UT - CPE 2014/2015 Q3 0.20 1.80 -1.60 4202 Jewellery Art & Design 2014/2015 Q3 0.44 0.79 -0.35 4203 Drafting 2014/2015 Q3 3.91 3.70 0.21 4204 Music 2014/2015 Q3 0.93 0.97 -0.03 4208 Dance Diploma 2014/2015 Q3 0.23 0.17 0.07 4209 Dance Diploma - Arts Umbrella 2014/2015 Q3 1.30 0.73 0.57 4328 Auto Serv Tech Diploma Intl 2014/2015 Q3 26.07 22.93 3.13 4345 Auto Tech Online 2014/2015 Q3 0.00 0.00 0.00 4403 Digital Graphics Design 2014/2015 Q3 1.92 0.75 1.17 4601 Legal Administrative Assistant 2014/2015 Q3 0.71 0.00 0.71 4610 Health Unit Coordinator 2014/2015 Q3 0.00 0.09 -0.09 4612 Administrative Assistant 2014/2015 Q3 0.62 2.24 -1.62 5002 Resident Care Attendant ESL 2014/2015 Q3 0.89 1.46 -0.57 5076 Occup/Physical Therapist Asst 2014/2015 Q3 1.59 1.59 0.00 5102 Dental Assisting 2014/2015 Q3 0.63 2.00 -1.38 5103 Dental Tech 2014/2015 Q3 0.15 0.65 -0.50 5104 Dental Reception Coordinator 2014/2015 Q3 0.00 0.83 -0.83 5105 Denturist 2014/2015 Q3 0.48 0.95 -0.48 5116 Health Care Assistant 2014/2015 Q3 1.64 0.00 1.64 5202 Hairstyling 2014/2015 Q3 0.00 6.85 -6.85 5217 Hair Design Non ITA 2014/2015 Q3 13.34 1.70 11.64 5220 Esth-Skin & Body Treatment 2014/2015 Q3 1.30 8.78 -7.49 5221 Esth-Skin & Body Non-ITA 2014/2015 Q3 17.54 0.00 17.54 5301 Baking & Pastry Arts 2014/2015 Q3 2.83 7.00 -4.18 5302 Baking Intn'l 5 month program 2014/2015 Q3 7.00 6.00 1.00 5303 Baking & Pastry Arts ESL 2014/2015 Q3 2.15 4.20 -2.05 5306 Baking & Pastry-Artisan Int'l 2014/2015 Q3 7.10 6.40 0.70 5402 Culinary Arts Prof. Cook Int'l 2014/2015 Q3 0.00 6.40 -6.40 5405 Professional Cook 2 2014/2015 Q3 9.33 10.67 -1.33 5501 Asian Culinary Arts 2014/2015 Q3 8.92 2.50 6.42

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5701 Hospitality Management 2014/2015 Q3 46.30 20.00 26.30 5702 Hospitality Management App

Deg 2014/2015 Q3 0.30 3.00 -2.70

5712 Diploma Culinary Arts Intl 2014/2015 Q3 34.03 27.88 6.15 Overall - Total 210.05 189.02 21.03

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Transportation Trades



Variance

CTT 4301 Automotive Collision Repair 2014/2015 Q3 36.11 62.25 -26.14 4303 Automotive Service Technician 2014/2015 Q3 47.69 61.60 -13.91 4304 Heavy Duty/Commercial

Tranport 2014/2015 Q3 32.67 34.67 -2.00

4314 Auto Collision Apprenticeship 2014/2015 Q3 42.00 80.00 -38.00 4315 Diesel Apprenticeship 2014/2015 Q3 137.00 176.00 -39.00 4316 Automotive Tech

Apprenticeship 2014/2015 Q3 100.00 144.00 -44.00

4321 Automotive Refinish Prep - Voc 2014/2015 Q3 15.79 20.67 -4.88 4322 Auto Paint - Apprenticeship 2014/2015 Q3 15.00 16.00 -1.00 4323 Auto Prep - Apprenticeship 2014/2015 Q3 8.00 16.00 -8.00 4324 Auto Glass - Apprenticeship 2014/2015 Q3 13.00 16.00 -3.00 4325 Auto Refinishing Highschool 2014/2015 Q3 6.25 6.67 -0.42 4326 AST Apprenticeship - Online 2014/2015 Q3 17.00 144.00 -127.00 4345 Auto Tech Online 2014/2015 Q3 2.00 0.00 2.00 A088 Ray Cam Program Partnership 2014/2015 Q3 24.16 0.00 24.16 A177 Aboriginal Auto Detailing Cont 2014/2015 Q3 1.75 0.00 1.75 L301 Auto Coll Repair LMA inserts 2014/2015 Q3 0.09 0.00 0.09 L303 Auto Serv Tech LMA inserts 2014/2015 Q3 0.65 0.00 0.65 L304 Heavy Duty Com Trans LMA

inser 2014/2015 Q3 0.89 0.00 0.89

L321 Auto Ref Prep LMA inserts 2014/2015 Q3 0.63 0.00 0.63 Z239 13/14 HDCT Skillsin 2014/2015 Q3 6.67 4.44 2.22

Overall - Total 507.34 782.29 -274.96

School of Hospitality and Business



Variance

SHP 4601 Legal Administrative Assistant 2014/2015 Q3 23.58 40.54 -16.96 4602 Medical Office Assistant 15/16 2014/2015 Q3 32.13 36.58 -4.45 4604 BC Campus - Office & Legal

Adm 2014/2015 Q3 0.94 3.44 -2.50

4607 Executive Assistant 2014/2015 Q3 2.98 2.00 0.98 4612 Administrative Assistant 2014/2015 Q3 67.43 84.15 -16.72 5301 Baking & Pastry Arts 2014/2015 Q3 72.95 68.73 4.23 5303 Baking & Pastry Arts ESL 2014/2015 Q3 10.10 11.40 -1.30 5401 Culinary Arts 2014/2015 Q3 0.00 0.00 0.00 5403 Professional Cook 1 2014/2015 Q3 130.64 180.00 -49.36 5404 Culinary Arts ESL 2014/2015 Q3 13.70 17.60 -3.90

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5405 Professional Cook 2 2014/2015 Q3 81.58 106.08 -24.50 5406 Culinary Arts - Satellite Prg 2014/2015 Q3 24.91 26.50 -1.59 5501 Asian Culinary Arts 2014/2015 Q3 11.00 22.50 -11.50 5701 Hospitality Management 2014/2015 Q3 97.80 82.50 15.30 5702 Hospitality Management App

Deg 2014/2015 Q3 1.50 12.50 -11.00

5708 Culinary Arts Apprenticeship 2014/2015 Q3 123.00 160.00 -37.00 L403 LMA Professional Cook 1 2014/2015 Q3 1.18 0.00 1.18 L405 LMA Professional Cook 2 2014/2015 Q3 0.33 0.00 0.33 L530 Baking & Pastry LMA inserts 2014/2015 Q3 1.70 0.00 1.70

Overall - Total 697.45 854.51 -157.07

School of Music, Dance & Design

School ORG ORG Desc. YTD Quarter Actual FTE1 Projected Capacity FTE3

Variance

SMD 4202 Jewellery Art & Design 2014/2015 Q3 20.68 23.83 -3.15 4203 Drafting 2014/2015 Q3 28.41 44.00 -15.59 4204 Music 2014/2015 Q3 47.10 54.20 -7.10 4206 Music Degree 2014/2015 Q3 10.60 9.07 1.53 4208 Dancing Diploma 2014/2015 Q3 1.63 4.20 -2.57 4209 Dancing Diploma - Arts

Umbrell 2014/2015 Q3 7.70 22.50 -14.80

4403 Digital Graphics Design 2014/2015 Q3 22.17 24.92 -2.75 5202 Hairstyling 2014/2015 Q3 0.00 31.70 -31.70 5215 Hair Design - Satellite Prgms 2014/2015 Q3 6.00 8.00 -2.00 5217 Hair Design Non ITA 2014/2015 Q3 36.85 49.35 -12.50 5220 Esth-Skin & Body Treatment 2014/2015 Q3 0.97 27.70 -26.73 5221 Esth-Skin & Body Non-ITA 2014/2015 Q3 13.54 0.00 13.54 A077 BC Orff Society 2014/2015 Q3 3.60 4.67 -1.07 A158 Hair - LMA Funding 2014/2015 Q3 2.18 0.00 2.18 L202 Hair Design LMA inserts 2014/2015 Q3 16.38 0.00 16.38

Overall - Total 217.81 304.14 -86.33

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School of Arts and Science



Variance

SAS 1901 Visually Impaired 2014/2015 Q3 10.43 15.78 -5.35 1903 Community & Career

Education 2014/2015 Q3 29.16 33.63 -4.47

1907 In office Admin for Vis Impair 2014/2015 Q3 0.33 1.83 -1.50 1908 Applied Tech for Vis Impaired 2014/2015 Q3 0.00 2.33 -2.33 1909 Community & Career Ed P/T 2014/2015 Q3 11.63 10.39 1.24 2001 Employ & Ed Acc for Women 2014/2015 Q3 10.06 13.88 -3.81 2003 ABE Intermediate Youth 2014/2015 Q3 37.50 37.74 -0.24 2004 College & Career Access 2014/2015 Q3 182.54 169.91 12.64 2005 Basic Education 2014/2015 Q3 116.36 101.78 14.58 2006 CF - Humanities 2014/2015 Q3 41.50 43.75 -2.25 2007 CF - Mathematics 2014/2015 Q3 83.24 94.14 -10.91 2008 CF - Science 2014/2015 Q3 111.41 130.27 -18.87 2016 UT Humanities 2014/2015 Q3 52.10 50.00 2.10 2017 UT Math 2014/2015 Q3 18.80 15.00 3.80 2018 UT Sciences 2014/2015 Q3 67.27 69.47 -2.20 2019 ABE Lab 2014/2015 Q3 20.50 6.12 14.38 3115 UT - CPE 2014/2015 Q3 11.00 24.00 -13.00

Overall - Total 803.82 820.02 -16.20

School of Language Studies



Variance

SLS 1902 Deaf & Hard of Hearing 2014/2015 Q3 16.18 14.98 1.20 1951 Sign Language Studies 2014/2015 Q3 25.50 22.40 3.10 1952 ASL & Deaf Studies Part Time 2014/2015 Q3 15.47 21.33 -5.87 2410 TESOL 2014/2015 Q3 36.39 95.98 -59.59 2700 Professional & Career English 2014/2015 Q3 36.35 27.04 9.31 2710 PACE Self Paced 2014/2015 Q3 45.70 45.60 0.10 2800 English Language Skills 2014/2015 Q3 159.66 171.54 -11.88 2900 College Preparatory English 2014/2015 Q3 149.66 175.27 -25.61 3100 ESL Outreach 2014/2015 Q3 92.78 107.27 -14.49 3108 Outreach - Homefront

Learning 2014/2015 Q3 40.95 56.19 -15.24

3109 ESL Outreach -Learning Centres

2014/2015 Q3 70.83 73.19 -2.36

3350 ELSA/SETL 2014/2015 Q3 516.16 588.33 -72.17 Z201 ESL Transition Project 12/13 2014/2015 Q3 27.41 0.00 27.41

Overall - Total 1,233.03 1,399.13 -166.10

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School of Health Science



Variance

SHS 4610 Health Unit Coordinator 2014/2015 Q3 37.58 37.59 -0.02 5002 Resident Care Attendant ESL 2014/2015 Q3 19.57 21.11 -1.54 5004 Practical Nursing 2014/2015 Q3 107.98 119.38 -11.39 5005 Pharmacy Technician 2014/2015 Q3 17.28 20.00 -2.72 5017 Access to Practical Nursing 2014/2015 Q3 38.93 41.49 -2.56 5031 Baccalaureate Nursing 2014/2015 Q3 92.09 78.46 13.63 5076 Occup/Physical Therapist Asst 2014/2015 Q3 21.76 23.53 -1.76 5078 LPN Bridging to BSN 2014/2015 Q3 4.10 0.00 4.10 5101 Dental Hygiene 2014/2015 Q3 17.98 19.21 -1.23 5102 Dental Assisting 2014/2015 Q3 79.50 84.00 -4.50 5103 Dental Tech 2014/2015 Q3 9.25 10.40 -1.15 5104 Dental Reception Coordinator 2014/2015 Q3 16.65 17.50 -0.85 5105 Denturist 2014/2015 Q3 5.70 6.45 -0.75 5110 Dental Hygiene Access for CDAs 2014/2015 Q3 0.00 0.00 0.00 5115 Distance Dental Assisting 2014/2015 Q3 8.75 8.65 0.10 5116 Health Care Assistant 2014/2015 Q3 71.46 74.57 -3.11 5117 Medical Lab Assistant 2014/2015 Q3 44.63 44.00 0.63 5118 CCAH Part Time Programs 2014/2015 Q3 8.88 10.67 -1.79 5120 CDA Directed Studies DAST 1600 2014/2015 Q3 0.55 0.28 0.26 A169 1314 VCH ESSENTAL STUDY

SKILLS 2014/2015 Q3 0.98 0.00 0.98

Z204 Practical Nursing -Seabird Aboriginal

2014/2015 Q3 7.97 9.00 -1.03

Overall - Total 611.57 626.28 -14.71

School of Instructor Education



Variance

SIE 1500 Provincial Instructor Diploma 2014/2015 Q3 181.63 199.42 -17.79 1535 Online/eLearning Instruction 2014/2015 Q3 6.38 7.75 -1.38

Overall - Total 188.00 207.17 -19.17

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February 1, 2015 PREPARED FOR: Education Council ISSUE: Suspension of Aboriginal Culinary Program BACKGROUND: The following is from report to Education Council on September 5, 2012 from

the Vice President of Education and Student Services – “Due to low enrolment I have had to postpone the October intake of the Aboriginal Culinary program indefinitely. This program has had some success in the past but has been struggling with very low enrolment. I will be embarking on a comprehensive re‐examination of the curriculum, mode of delivery and even the location of the program so as to ensure we can secure robust enrolment and continue to offer this unique educational offering.”

DISCUSSION: There are currently on-going discussions between the Dean for the School of Trades, the Department Head for Culinary Arts and the Director of Aboriginal Studies on the viability of bringing this program out of suspension. We continue to look at the curriculum outcomes, mode of delivery and the location of the delivery. The plan is to continue to engage all stakeholders in this process to determine if the Aboriginal Culinary program should be a stand-alone program or if Aboriginal Culinary outcomes should be integrated into our current Culinary Arts program.

RECOMMENDATIONS: Continue the suspension of the Aboriginal Culinary program for one more year. Prepared by: Dennis Innes, Dean, School of Trades

INFORMATION NOTE

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INFORMATION NOTE

Prepared for:

Education Council

Issue:

Suspension of the Diploma in Adult Education

Background:

The Diploma in Adult Education (the Diploma) was developed twenty years ago to bridge graduates of the Provincial Instructor Diploma Program (PIDP) into baccalaureate programs in adult education. In the past several years it has experienced steadily diminishing enrolment. In 2012, the College suspended admission to the program and continued delivering courses online to enrolled students.

Discussion: Summary:

Adult educators teach in a variety of settings ranging from post‐secondary educational institutions to healthcare and community organizations to public and private corporations. Whereas in many workplaces the PIDP is required for hiring or advancement, the Diploma in Adult Education is not. Individuals who pursue studies further to the PIDP do so for personal and professional development. In the past decade, opportunities for adult educators seeking formal credentials have expanded. Master’s degrees in a variety of post‐secondary educational specializations are admitting students with significant instructional experience in lieu of an undergraduate degree. Recognition of prior learning has replaced the need for an undergraduate degree in adult education, and has thus directly impacted enrolment in the Diploma in Adult Education. At the same time, teaching and learning has become a central focus of faculty development within the post‐secondary sector. Recently, a consortium of directors of teaching and leanring centres tabled the idea of a provincial certificate in post‐secondary teaching and learning. The proposed certificate distinguishes itself from the PIDP and the Diploma in Adult Education in its focus on the scholarship of teaching and learning – a well established and expanding field of research. (Details of the certificate can be found at https://wordpress.viu.ca/teachcert/.) The emergence of the non‐traditional graduate student has precluded the original purpose of the Diploma in Adult Education. However, the post‐secondary cultural shift to a greater emphasis on teaching and learning and the subsequent proliferation of related research activity point to an emerging niche of further education for adult educators. The Diploma will therefore be

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https://wordpress.viu.ca/teachcert/

suspended for an additional two years to allow time to determine how these developments might inform a reconceptualization and repurposing of the program.

Prepared by: Susie Findlay Dean, School of Instructor Education and Centre for Instructional Development

Dated:

February 2, 2015

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2 February 2015

PREPARED FOR: Education Council ISSUE: Revisions of Education Council Bylaws to Include an Attendance Provision

BACKGROUND: Education Council last approved revisions to its Bylaws in October 2013. The expectation around meeting attendance is set out in Section 9.1(b):

Prepare for and attend all Education Council meetings. Any member who will be absent from a meeting should notify the Recording Secretary prior to the meeting.

At a meeting of the College’s Elections Committee in January, the Education Council Chair was asked to propose adding a maximum number of meetings that a voting member of Council can miss before the seat is declared vacant. Over the last several years, similar concerns about members missing multiple meetings have been raised informally with both the current and past chairs.

DISCUSSION: A review of the Bylaws of other Education Councils in BC show that five institutions explicitly mention attendance (some institutions do not publish their EDCO Bylaws publically or mention attendance in their Board Bylaws only).

• BCIT and Douglas College: The seat of any member who misses three meetings in a year isvacated, unless excused by the Chair or through a resolution of Council.

• College of the Rockies: The seat is vacated if three meetings in a year are missed, except if themember has given notice of their absence.

• Camosun College: Missing three consecutive regular meetings vacates the seat, unless excusedby a resolution of Council.

• Langara College: Similar to our current language, members are expected to attend all meetingsor inform the recording secretary. There is no clause allowing a seat to be vacated.

Our current Bylaws have an expectation that members will attend all meetings but does not provide any course of action when that expectation is not met.

OPTIONS: Option 1: Add the following clause to Section 9.1: “The seat of any voting member who fails to attend

three (3) regular meetings of Council within a year shall be declared vacant, unless excused by a resolution of the Council.” Re-name Section 9.1 “Voting Members” instead of “Elected Members” to clarify who is covered by this section.

Option 2: Add the following clause to Section 9.1: “The seat of any voting member who fails to attend three (3) consecutive regular meetings of Council shall be declared vacant, unless excused by a resolution of the Council.” Re-name Section 9.1 “Voting Members” instead of “Elected Members.”

Option 3: Make no changes to the Education Council Bylaws.

DECISION NOTE

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RECOMMENDATION: Option 1 or Option 2 – both set a reasonable expectation of attendance while providing a process for either vacating the seat of a regularly absent member or having the absences excused.

MOTION: NOTICE OF MOTION for the March 2015 Education Council meeting on revisions to the Education Council Bylaws.

Prepared by: Education Council Executive

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January 21, 2015 PREPARED FOR: Education Council ISSUE: New Academic Schedule Policy & Procedures BACKGROUND: The creation of a policy dealing with Academic Schedule is fundamentally critical to the academic operations of a post‐secondary institution. This policy serves to fill an important gap identified through the College and Institute Act legislation, where it states there should be established policy on setting of an academic schedule. Students will be able to check important dates and schedule accordingly. Start and end dates of programs will be planned and set out well in advance under the terms of the policy and procedures. DISCUSSION: Policy Committee has reviewed this policy and related procedures and made a few minor changes. The policy was sent for community feedback and none was received. It is important to note that a separate policy will be developed for Continuing Studies courses and programs so as to allow more flexibility in changes to offerings in that School. There are concerns that the language and meaning of Academic Schedule is different than what is currently in practice at VCC and that this will cause some initial confusion. The VP Academic advised that it will be important to roll out the Academic Schedule policy and the Timetable (under development) policy and procedures in a careful and planned way. MOTION: MOVE THAT Education Council recommends the Board of Governors approve the Academic Schedule Policy and Procedures.

Prepared by: Mike Tunnah Chair, Education Policy Committee

DECISION NOTE

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POLICY

Policy No. New Title Academic Schedule Approving Jurisdiction Board of Governors Policy Sponsor Vice-President Academic Last Revised/Replaces Effective Date Signed by

February 3, 2015

CONTEXT AND PURPOSE The purpose of this policy is to assist in the establishment of the Academic Schedule by identifying dates that reflect the scheduling (start and end dates) of programs as well as courses not part of a program, dates important for students to note in relation to their program/course as well as dates that impact the entire College community. The College’s Academic Schedule is the backbone of a student’s life. Deadlines for payment and adding/dropping courses, refunds, registering in courses/programs, application for graduation, holiday dates and other important information for the entire academic year are outlined in the schedule. The College and Institute Act, Section 23(1) states “an education council must advise the board and the board must seek advice from the education council, on the development of educational policy for the following matters … (h) setting of the academic schedule.” SCOPE AND LIMITS This policy applies to all programs, courses and College employees except for courses and programs taught in Continuing Studies. A separate policy will be developed for Continuing Studies. STATEMENT OF POLICY PRINCIPLES

1. The College operates on a 12 month year.

2. The start and end dates for all programs and courses will be established in advance of the student registration process.

3. Normally, the instructional year will run from the first working day in September to the last working day in August and include, among others, all dates with regard to:

a. application deadline dates;

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b. admission deposit due dates;c. fee payment date and fee deferral request dates;d. registration dates;e. add/drop and last day for official withdrawal without academic penalty dates;f. refund dates;g. final examination dates; andh. known College closures as well as any breaks unique to a program or course not

part of a program.

4. Dates relating to the Academic Schedule will be communicated on the College website.

5. Where the approved Academic Schedule is impacted by program suspension, programcancellation or course cancellation, other Policies and Procedures will take precedence.

RELATED POLICIES & LEGISLATION LEGISLATION College and Institute Act, Section 23(1)(h)

POLICIES A.3.5 Unscheduled College Closures B.3.4 Space Utilization (under development) C.3.3 Criteria for Development or Cancellation of Programs Leading to Certificates, Diplomas or Degrees C.3.9 Degrees Standards D.2.1 Student Academic Medal Awards D.3.1 Admissions Appeal D.3.2 Fee Deferral D.3.3 Tuition and Fee Waiver for Employees D.3.4 Refund D.3.6 Admissions D.3.7 Tuition & Fees D.3.8 Criminal Record Check D.3.9 Tuition Waiver for Seniors New Timetable

RELATED PROCEDURES Refer to Academic Schedule Procedures.

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PROCEDURES

Policy No. New Title Academic Schedule Approving Jurisdiction Board of Governors Policy Sponsor Vice-President Academic Last Revised/Replaces Effective Date Signed by

February 3, 2015

DEFINITIONS Academic Schedule Ad Hoc Committee: Oversees the establishment of the Academic Schedule for the instructional year. The committee will include:

• Vice-President Academic• Registrar• Representative from Institutional Research• One Dean• Director of Student Services• SUVCC Student Representative• Education Council Representative

Non- term based courses and/or programs: Fall outside the term based schedule and are developed based on the number of hours or weeks required to complete the course and/or program (as reflected in the Program Content Guide and/or Course Outline).

Term based courses: Classes are generally held over a 3-4 month period. The exact dates vary from year to year depending on national, provincial and civic holidays but typically are held in the September-December period, the January-April period, and the May-August period.

PROCEDURES

1. The Academic Schedule Ad Hoc Committee will oversee the drafting of an AcademicSchedule for each instructional year.

2. The Registrar will recommend the first working day and the last working day of theAcademic year to the Academic Schedule Committee.

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3. For term based courses, the Registrar will recommend the start and end dates for eachterm to the Academic Schedule Ad Hoc Committee. Any study breaks or exam periodswill be identified by the respective areas.

4. For non-term based courses and/or programs, the course/program area willrecommend their start and end dates, as well as any proposed date(s) for finalexamination(s) and/or study breaks to the Academic Schedule Ad Hoc Committee.

a. The start and end dates will be based on the number of hours or weeks requiredto complete the course and/or program as reflected in the approved ProgramContent Guide and/or Course Outline, with due consideration given toappropriate completion dates needed to permit transfer to and from otherinstitutions and dates that will impact the writing of provincial and/or nationalexaminations.

b. Each course/program area will collaborate with their Dean in establishingpractices for submission of the required information.

5. All start and end dates for both term and non-term based courses will reflect an entireinstructional year and be submitted 18 months in advance of that instructional year.

a. For courses/programs that cannot submit information 18 months in advance(such as new courses/programs or courses/programs that have been canceled),the course/program area will submit information as soon as possible.

6. The Academic Schedule Ad Hoc Committee will review all proposals regarding theAcademic Schedule and a recommendation will be made to the Education Council whoin turn will make a recommendation to the Board of Governors. Recommendations willbe made based on the following criteria:

a. Impact on studentsb. Transfer arrangements if anyc. Sufficient notice timed. Facility impacte. Student FTE impactf. Grade submission impactg. External constraints implications (such as Industry Training Authority

requirements, external examinations dates, availability of practicum placementsand external funding requirements)

7. The Academic Schedule will be posted on the College website after it is approved by theBoard of Governors.

8. Normally, once the academic schedule has been approved by the Board of Governors nochanges will be made except in extraordinary circumstances. The Academic ScheduleCommittee will serve as the adjudicating body for any such changes prior to arecommendation being made to the Education Council and in turn to the Board ofGovernors.

RELATED POLICIES Refer to Academic Schedule Policy.

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EDCO RESPONSIBILITIES

The powers and duties of the Education Council are outlined in the College and Institute Act. In summary, the

management of the academic matters such as educational policies, criteria and curriculum are vested in the

Education Council.

MEETINGS

Education Council meetings were held on the second Tuesday of each month (except July and August), and

included three additional special meetings.

VCC Education Council

ANNUAL REPORT

January 1 2014 – December 31, 2014

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YEAR IN REVIEW

The Education Council and its three standing committees, Curriculum, Education Policy and Appeals,

worked on a number of projects in 2014, many of which were aimed at improving processes and

enhancing EdCo’s role within the College.

The governance revitalization project has been completed with all recommendations addressed to the

satisfaction of EdCo and reported to the Board. Two Ad Hoc committees continue to work on major

projects: the Curriculum Development and Approval Process and, Program Review and Renewal.

EdCo engaged in numerous robust discussions regarding the provincial Core Review, the proposed

program prioritization process for the College, and the reduced government funding of ESL

Programming, resulting in several recommendations to the Board of Governors.

The EdCo Appeals Committee arranged a workshop: Administrative Justice for Post-Secondary Decision

Makers. The training was attended by individuals who may be involved in the tribunal process, as per

VCC policy.

A planning day was held in May facilitated by Dr. Judith McGillivray. It focused on defining the role of

Education Council, with emphasis on strategic initiatives and prioritization for the upcoming year.

EdCo accomplished a great deal this year and is well positioned to continue growing and responding to

the various challenges in the year ahead. I would like to thank all members, both past and present, for

their valuable contribution to college governance in 2014.

Susie Findlay Chair, Education Council

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PRESENTATIONS

• Core Review: Jim Soles

• FTE Calculation: Brian Beacham

• Key Initiatives in Education and Student Services: Deans and Directors

• ESL Faculty Presentations

PROGRAM RENEWALS

• Dental Technology Diploma

• Nursing Unit Clerk Certificate

CURRICULUM COMMITTEE REVIEW

The Curriculum Committee ensures that the College’s curriculum development and review are

consistent with approved processes, and are undertaken in full compliance with educational

policies. In addition, the Curriculum Committee provides ongoing input and support toward the

streamlining of curriculum documents and forms. In 2014 the committee reviewed 35 curriculum

proposals. – David Branter, Chair

Centre for Continuing Studies

• Early Childhood Care and Education Certificate

• Early Childhood Care and Education – Infant and Toddler Diploma

• Early Childhood Care and Education – Special Needs Diploma

• Sports and Recreations Management Certificate

School of Hospitality and Applied Business

• Baking and Pastry Arts Certificate

• Artisan Baking Certificate and Pastry Certificate programs

• Culinary Arts Certificate (Professional Cook 1 and Professional Cook 2)

• Asian Culinary Arts Certificate

• Bachelor of Hospitality Management

• Hospitality Management Diploma

• Applied Business Technology Certificate

• Medical Office Assistant Certificate

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• Medical Transcriptionist Certificate

School of Health

• Dental Technology Diploma

• Bachelor of Science Nursing, New Course

• Health Unit Coordinator Certificate

• Health Care Assistant Certificate

• Health Care Assistant ESL Certificate

• Pharmacy Technician Certificate

• Nursing Unit Coordinator Certificate

• NURS 1262 and 1263

School of Arts and Science/Access

• University Transfer English, Math, Biology & Physics

• College Foundations/College and Career Access English, Math, Science and Computer

Courses

• Adult Basic Education

• University Transfer Engineering First Year Certificate

• University Transfer Computing Science and Software Services Certificate

• Visually Impaired Adult Program

• Speech and Hearing Support Personnel Diploma

• LINC 0614, 0615, 0616

School of Transportation Trades

• Auto Refinishing Prep Technician

• Heavy Mechanical Trades Certificate

• Heavy Mechanical Trades Level One Apprenticeship

• Heavy Mechanical Trades Foundation Certificate

School of Language Studies

• ESL Pathways Certificate and ESL Pathways Advanced Certificate

• PACE Courses

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EDUCATION POLICY COMMITTEE REVIEW

The Education Policy Committee plays an instrumental role in reviewing educational policies,

particularly as the College continues its review of all of its policies. Membership in the Policy

Committee includes representatives from all schools, support staff, students and administration;

this breadth of knowledge and experience ably supports the work of the Committee in improving

the College’s educational policy. In addition to the monthly meetings Education Policy Committee

organized a half day training session on June 13th and established working groups for in-depth

discussions on three policies (Admissions, Grading and Flexible Admissions). Eleven policies have

come to the Committee for discussion and review. Three policies received final approval from the

Board of Governors or Education Council. – Todd Rowlatt, Chair

Approved by BoG or EDCO:

• A.2.1 Appeal to Education Council on Educational Matters Policy and Procedures

• C.1.3 Granting of Credentials Policy and Procedures

• C.3.11 Qualification for Faculty Members Policy

In Governance Review:

• C.1.1 Grading

• C.2.1 International Students on Study Permits

• C.3.2 Program Review and Renewal

• C.3.10 Affiliation Agreements

• D.3.6 Admissions/D.3.1 Admissions Appeal

• D.4.3 Student Code of Conduct (non-educational matters)

• D.4.4 Students Required to Withdraw

• NEW Academic Schedule

• New Curriculum Development and Approval Process

• New Grading, Progression and Withdrawal

• New Flexible Admissions

• New Qualifications for Continuing Studies Instructors

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APPEALS COMMITTEE REVIEW

The Appeals Committee ensures that student appeal proceedings are consistent with approved

processes and undertaken in full compliance with educational policies and the legislative

requirements of the College & Institute Act. The Committee’s mandate is to:

• Arrange the recruitment and training of individuals for student appeal committees and

panels.

• Collect and report data on appeals and outcomes.

• Ensure the College has the capacity to adequately respond to student appeals.

• Provide feedback to Education Council on the overall functionality of the College’s appeal

processes.

An initial round of training for potential tribunal members was successfully completed in November

with a workshop on Administrative Justice for Post-Secondary Decision Makers. - Brian Beacham,

Chair

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Membership: The Education Council has 20 voting members.

CONSTITUENCY NAME TERM 10 Faculty Representatives

School of Instructor Education, School of Music Dance & Design, Centre for Instructional Development Chair and Executive Committee

Susie Findlay Nov 2013-Dec 2014

School of Access Jan Weiten Nov 2014-Oct 2016 Nov 2013-Oct 2014

School of Transportation Trades Executive Committee

Jason Devisser Brian Haugen

Nov 2014-Oct 2016 Nov 2013-Sept 2014

College-at-Large Chair, Curriculum Committee

David Branter Nov 2014-Oct 2016 Nov 2012-Oct 2014

School of Language Studies Jan Theny Colleen van Winkel

Nov 2014-Oct 2016 Nov 2013-Oct 2014

School of Hospitality & Business Mike Tunnah Kevin Kovalycsik

Nov 2014-Oct 2016 Nov 2012-Oct 2014

School of Health Jo-Ellen Zakoor Nov 2013-Oct 2015 Student Services Nona Coles Nov 2014-Oct 2016

Nov 2012-Oct 2014 Library & Learning Centre Vice Chair and Executive Committee Chair, Education Policy Committee

Todd Rowlatt Nov 2013-Oct 2015

College-at-Large Taryn Thomson Robin Popow

Nov 2014-Oct 2015 Nov 2013-Aug 2014

4 Student Representatives Downtown Campus Executive Committee

Harpal Malhi Nov 2013-Oct 2014

Downtown Campus Bonnie MacKay Nov 2013-Oct 2014 Broadway Campus Gurpreet Chohan Nov 2013-Oct 2014 Broadway Campus Damien Otis

Saeideh Ghaffarifar Jasmine Watters

Nov 2014-Oct 2015 May 2014-June 2014 Nov 2013- Feb 2014

4 Educational Administrators Vice President Education and Student Services John Woudzia Jan 2014-Dec 2014 Dean, Music, Dance & Design Graham Webber Jan 2014-Dec 2014 Dean, School of Health Sciences Debbie Sargent Jan 2014-Dec 2014 Registrar Chair, Appeals Committee

Brian Beacham Mary Hodder

Sep 2014-Dec 2014 Jan 2014-June 2014

2 Support Staff College-at-Large Executive Committee

Greg Hamilton Nov 2013-Oct 2015

College-at-Large Deanne Bates Nov 2013-Oct 2015 Ex Officio

President Peter Nunoda Sep 2014-Dec 2014

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Documents

Vancouver Community College EDUCATION …2015/02/10 · Vancouver Community College EDUCATION COUNCIL MEETING AGENDA ‐ DRAFT February 10, 2015, 3:30 am‐5:30 pm, Room 240 DTN Item