Get in touch

KYC and AML Right to Work Right to Rent

T: 0118 466 0822 E: info@trustid.co.uk W: www.trustid.co.uk 9 Greyfriars Road, Reading, RG1 1NU

Achieve compliance with greater efficiency

Protect your brand and reduce the risk of financial penalty

Reduce exposure to fraud and increase security

Support the statutory excuse

Validate identity with confidence

Why use electronic document validation?

In light of growing legislative and regulatory requirements and greater exposure to fraud, it is critical that you or your staff can validate identity documents presented by employees, tenants or customers efficiently, confidently and without needing to become a fraud expert.

Our identity scanning solutions help HR departments and security managers within the NHS, Government bodies, academic institutions and various private-sector employers accept identity documents quickly and confidently.

We help them:• Carry out robust checks at a lower cost without the need for extensive

training• Demonstrate compliance with Right to Work, Right to Rent, Anti-Money

Laundering (AML) or Know Your Customer (KYC) legislation and support the'Statutory Excuse'

• Validate identity documents in the office or on the move• Save time and drive efficiencies throughout their customer or employee on-

boarding process• Reduce exposure to fraud and protect their brand reputation

At TrustID, we know that an easy-to-use, realistically priced and accurate validation solution can be invaluable to help organisations streamline processes and protect their interests.

Our expanding product range is designed to make identity validation possible wherever checks are required, whether in your office or remotely. We continually develop and improve our solutions to keep up with the ever-changing demand for identity checks and we work hard to provide consistently high levels of service to our growing customer base.

Market sectors

Public and private sectors are now benefiting from the TrustID validation solutionAn increasing number of sectors are now turning to TrustID because our validation solution offers an uncomplicated yet accurate way to validate documents presented to support identity.

NHS Local AuthoritiesTrustID already works with almost 30 Local Government bodies to support identity checking for access to a range of public services and to confirm the identity of staff, including:• Bedford Borough Council

• Birmingham City Council

• Camden Council

• Dudley Metropolitan Borough Council

• Islington Council

• North Hertfordshire District Council

• Oxford City Council

• Oxfordshire County Council

• Reading Borough Council

• Royal Borough of Greenwich

• South Cambridgeshire District Council

• Barts Health NHS Trust

• Brighton & Sussex UniversityHospitals NHS Trust

• Camden and Islington NHSFoundation Trust

• Central Manchester UniversityHospitals NHS Foundation Trust

• Central & North West LondonNHS Foundation Trust

• Chelsea and WestminsterHospital NHS Foundation Trust

• Guy’s & St Thomas’ NHSFoundation Trust

• Hounslow & RichmondCommunity Healthcare NHS Trust

• King’s College Hospital NHSFoundation Trust

• Leeds Teaching Hospitals NHSTrust

• Royal Free London NHSFoundation Trust

• St George’s University HospitalsNHS Foundation Trust

• Surrey & Borders PartnershipNHS Foundation Trust

• The Newcastle upon TyneHospitals NHS Foundation Trust

• The Royal Marsden NHSFoundation Trust

• Royal National OrthopaedicHospital NHS Trust

• Worcestershire Health and CareNHS Trust

Some examples of our clients are below and include, among others, food manufacturers, universities, hotel operators, recruitment companies, letting agents and security and construction firms.

Our flexible, cost-effective solutions already help more than 35 NHS Trusts to validate identity documents as part of NHS Employment Check Standards and overseas patient validation, including:

The Checks

We base our document validation on a set of reliable checks, which are easy to understand, provide a high level of fraud detection and minimise the possibility of false alerts i.e. genuine documents being flagged as fraudulent. The table below shows the scanning checks that are made by each system:

International passports UK Visa

Biometric Residence

Permit

EU & EEANational

Identity CardsUK Driving

Licence

Machine Readable Zone (MRZ) algorithms NA

Biometric chip data (if present on the document) NA NA

Cross check MRZ data against biometric chip data NA NA

Expiry date

Data is visible under infrared light

Driver number validation NA NA NA NA

Manual photo check1

= Desktop = Mobile = Cloud

As well as fraud protection, these checks also help to demonstrate compliance with Right to Work, Right to Rent, KYC and AML standards by providing a full validation report and an audit trial of who carried out the check, and when, to support the statutory excuse.

KYC and AML Right to Work Right to Rent

The Results

E: docverification@trustid.co.uk T: 01189 901 118CONFIDENTIAL TrustID, Dukesbridge House, 23 Duke St., Reading, RG1 4SA

Validation ReportLauren OSULLIVANDate of Birth: 5/4/1988PASSPORTScanned by Joe BLOGGS, 4/20/2016, 4:09:14 PM

RFID Image PhotoDocument

Infrared

Ultraviolet

Document DetailsStatus ACCEPTED

Document Number XN5007316Gender FemaleIssuing Country Ireland - EUNationality Ireland - EUExpiry Date 9/15/2023 - expires in 7 years, 4 months, 25 days.

Chip MRZP<IRLOSULLIVAN<<LAUREN<<<<<<<<<<<<<<<<<<<<<<XN50073162IRL8805049F2309154<<<<<<<<<<<<<<<6Printed MRZP<IRLOSULLIVAN<<LAUREN<<<<<<<<<<<<<<<<<<<<<<XN50073162IRL8805049F2309154<<<<<<<<<<<<<<<6

Document ChecksPhoto matches Applicant Document in DateChip Data ValidMRZ Data matches Chip Data MRZ ValidMRZ readable using Infrared light Document Details Complete Amberhill CheckPlus Checks

MRZ/Checksum ValidationAll MRZ lines have the same lengthValid MRZ codeline lengthNo Reading ErrorsOverall ChecksumDocument Number ChecksumDate of Birth ChecksumExpiry Date ChecksumPersonal Number ChecksumMRZ matches RFID Chip

OperatorACCEPTED

Joe BLOGGS - 4/20/2016, 4:09:14 PMNo notes given.

AuditorACCEPTED

Matt GREEN-ARMYTAGE - 4/20/2016,4:10:35 PMNo notes given.

NotesApplying for housing benefit.Current address:23 Duke Street …

Most documents are genuine and will be processed by the system in a matter of seconds, but occasionally checks may fail. Our document referral helpdesk is an essential part of our service. You can send the results of scans to our team using the ‘Send to TrustID’ button. We are then able to quickly and accurately analyse the results and provide you with a report evaluating whether the document is genuine or fraudulent. Often, a failure will be due to the document being damaged or worn but you may also see fraudulent documents so our helpdesk gives you peace of mind.

When an identity document is scanned using our desktop scanners, or captured and validated through our mobile or cloud solution, we provide a full PDF report which can then be stored against an applicant as proof of compliance and to support an external audit.

Example PDF report from TrustID Desktop Plus

Security feature and pattern checks2

1 The user is presented with facial images from the data page and biometric chip (if present on the document) and confirms whether they match the holder by choosing yes or no

2Requires TrustID Desktop Plus

TrustID DesktopFast and accurate validation of documents used to support identity

Validating and storing identity document checks as part of an employment application or account opening process can be time consuming. Accelerate the process and reduce administration with electronic scanning and record keeping.Watch the video at www.trustid.co.uk/products/trustid-desktop

The use of TrustID document scanners has become an integral part of our recruitment process. Using the scanners ensures CNWL NHS Foundation Trust has a robust checking process which prevents fraud, is accurate and efficient and provides a strong audit trail, therefore positively contributing to our safer recruitment practices.

Hilary Oliver, Recruitment Manager, Central and North West London NHS Foundation Trust CNWL

PROCESSINGDepending on the document type, the software will read visible and non-visible information to check validity. It will also present the photos from the document, including those in e-passports with RFID chips, for the operator to confirm they match the person presenting it.• Encourages consistent checks

• Clear results that support decision making.

DOCUMENT DATAKey document detail and applicant data is captured by the scanner. This data can be used to populate other systems or for appropriate compliance auditing.

• Save to local or remote databases

• Integrate document data withinternal systems.

SCANNINGInitiating a scan is as simple as placing a document on the scanning device. Scans take a few seconds.

• Easy to use – requires minimal training

• Reads international passports, EUidentity cards, Biometric ResidencePermits (BRPs) and UK driving licences

• Captures visible and non-visible dataincluding RFID chip data.

Straightforward scanning and validation processThe powerful software built into our scanners guides you through the process of validating identity documents to make it as intuitive and straightforward as possible. This means that you can validate documents consistently and accurately, regardless of operator and with minimum training.

The TrustID desktop scannerOur robust scanner can read identity documents in a few seconds. It not only captures information visible to the naked eye but, more importantly, it captures and evaluates non-visible security features which are the checks fraudsters find most difficult to cheat. The scanners are suitable for portable deployment with a laptop PC, without the need for external power.

REPORTS AND ARCHIVEAll key document data is recorded for later retrieval and reporting:

• Comprehensive searchfunction

• Find and view records easily

• Output to PDF option

• Supports external auditsand proof of compliance.

Perfect forRecruitment and on-boarding staff based in a fixed location doing frequent checks, e.g. HR departments that need to comply with Right to Work legislation.

Recruitment teams within NHS Trusts who are looking to drive efficiencies and comply with NHS Employment Check standards

Local Authorities checking identity at a main council location to validate documents for licensing or claims on public services

TrustID Desktop PlusDesktop Plus provides an advanced level of document validation by automatically checking for different security features and patterns on the scanned document against a reference library of original images. The checks are performed on visible, ultra-violet and infrared images captured by the scanner.

TrustID MobileValidate documents and capture data in seconds

Easy-to-use document validation from your mobile device, wherever you happen to be.Watch the video at www.trustid.co.uk/products/trustid-mobile

Identity document checks using your smartphone

The TrustID Mobile SolutionOur easy-to-use mobile app allows you to validate identity documents and capture applicant data at the same time, in seconds.

Benefits of mobile scanning with the TrustID app

The app can be downloaded onto existing smartphones

Fast deployment to enable you to quickly start doing more robust and consistent checks

Speeds up customer on-boarding and employee checking processes

Increases efficiency – captured data, images and results can be electronically transmitted to any destination address immediately after the scan is complete

Reduced administration - no need to photocopy and store documents

Perfect for

Organisations with a large number of dispersed sites and a requirement to conduct a small number of identity checks per site (for example – retailers, fast food restaurants).

Small businesses with low volumes of annual identity checks that still require a high standard of compliance (for example – small manufacturing businesses employing a high number of foreign labour or Independent Financial Advisors).

Landlords and letting agents who need to check that their tenants have a right to live and rent in the UK.

Businesses with remote staff working across many different locations, for example, facilities management and security companies, where checks need to be made away from the office.

CHOOSE DOCUMENT TYPEThere are three main types of ID which can be validated: passports, visas, and ID cards.

CAPTURE USING BUILT-IN CAMERA Line the document up with the on-screen codelines and capture an image to read and validate document information .

If your device has an NFC reader, it can read data from the biometric chip*, if there is one, to perform additional checks (*Android only).

CHECK RESULTS Scanned details appear on screen and the app confirms if the document has passed the validation checks. The results can be reviewed on screen and then emailed as a PDF.

Download the TrustID App from Google Play or the App Store

You can also capture a photograph of the person presenting their ID and any other supporting documentation they provide, such as utility bills or payroll documents.

The TrustID Mobile App has become a key part of my tenant referencing process. Using my phone, I can scan and validate a tenant's ID whilst I am out and about. It's very simple and fast to use. I can also include a photo of the tenant so I have bags of proof for the ‘Right to Rent’ requirement – that I’ve seen and captured the required documents and that I have met the person face to face. It's nice to be able to offer my landlords something different from the competition.

Jeremy Wasden, Belvoir Lettings, Uxbridge.

TrustID CloudValidate documents through a simple upload to our dedicated website.

The TrustID Cloud Solution

The TrustID Cloud application lets you validate identity documents, such as passports and visas, through our dedicated website. You can upload photographs by attaching a scanned image from your computer or network, or by using an image taken with your mobile or tablet device.

The document images are then processed and validated by the Cloud Service and the results are quickly returned via the portal.

Access the website anytime, 365 days of the year

No additional hardware required

Minimal training for staff

Pay per scan model

Easy-to-use document validation using our dedicated web portal.

Find out more: www.trustid.co.uk/products/trustid-cloud

LOGIN1 2 CLICK NEW APPLICATION

3 SELECT DOCUMENT TYPE AND UPLOAD A SCANThere are four main types of ID which can be validated: passports, visas, ID cards and driving licences. You can also capture supporting documents, such as a utility bill or P60.

4 APPROVE THE PHOTO

5 SUBMIT THE APPLICATIONDetails of the date and time that checks are carried out are recorded. Completed records can be reviewed within the portal and can also be downloaded as a PDF document.

Perfect for

Large organisations with a distributed workforce who want to consistently validate and capture identity documents.

Store managers in retail or food outlets checking the identity of staff across different sites.

IFAs checking identity documents in the field for KYC & AML compliance.

Housing associations and letting agents checking tenant identities to comply with Right to Rent legislation.

Simple upload and validation process:

6 RESULTSReview the results in your online inbox.

TrustID Cloud gives us a fast, effective and simple solution for document validation both for staff within our offices and via mobile devices when meeting candidates elsewhere. The Cloud scanning solution has become an invaluable tool for BRC alongside our robust compliance management; it enhances our processes to ensure BRC are able to offer the highest standards of vetting to our clients.

Simon Copp, Operations Director, BRC Jobs