VALE Last Copy Pilot Project at Rutgers University Libraries

Christopher SterbackVALE / NJ ACRL/ NJLA CUS

Tenth Annual Users' Conference Friday, January 9, 2009

Vale Last Copy Workflow

Run Reports

• Current number of bibliographic records– 2,090,183 titles

Run Reports

• Report selects:– Imprints prior to 1900

• 197,708 titles

– Exclude titles held electronically, held in non-circulating libraries, or are already being preserved such as Special Collections

• 36,860 titles

– Exclude serials• 35,045 titles

Review Report

• Selector receives report, reviews titles, notes duplicates

• Takes report to shelves

Inspect Items

• Notes condition of item such as:– Rebound and in good condition– Slight spotting on pages– Boxed, fragile– Broken binding, brittle pages

Update item Record in ILS

• Use codes currently used in inventory– Boxing (item has brittle pages)– Repair (item has 10 or less loose pages and has torn spine or

loose text block)– Rebind (item has more than 10 loose pages, a torn spine and

loose text block, and loose book boards.)

Upload File to VLCC collection

• Update Item Record with code for VLCC• After item records have been updated, select records

with VLCC code for export

Priorities

• Titles in circulating collections– STACKS– FOLIO– JUV

• Titles with high replacement cost – Art

• Titles not duplicated electronically

Pilot Project Progress

• Titles in N Classification; 1,747 items in 1,236 titles• Most items in the Art library but some located in other

units:– ALEXANDER - 46 items– ANNEX – 114 items– ART – 1496 items– CAMDEN – 16 items– DANA – 6 items– DOUGLASS – 58 items– KILMER – 11 items

• There are minimum requirements – 82 titles filtered out due to lack of |b in 260

Sample Title

Questions