VA/DoD Sharing Conference - Creating Value for Veterans, Active Duty and Taxpayers

VA/DoD Joint Datamart

October 19, 2011

Overview

• Datamart Project Milestones and Objectives

• How the Data Mart works and what it contains

• Demonstration of Data Mart and Opportunity Identification Report

• Questions/Answers

DoD/VA Data Mart Milestones and Objectives

Funded as a Joint Incentive Fund project (2005 and 2009) Implemented datamart access to AF and VA staff in 27

MTF Catchments where AF/VA in close proximity Expanded access to purchased care data to VAMC staff

located in Army and Navy MTF markets and conducted training (June-July 2011)

Will provide Army and Navy MTF staff access to AF type push reports for VA/DoD purchased care data (2012)

Will expand VA/DoD datamart to include data for VAMC/MTF direct care and staffing in Army/Navy MTF locations (2013) – AF already has access to this data

Will provide additional reporting capability on space availability at MTFs and VAMCs (2012-2013)

Provide information and analytical support for VA/DoD healthcare planning, medical sharing activities, to aid in the identification of potential opportunities

How the Data Mart Works

• VA server and data tables in Austin• AF server and data tables in Washington,

DC• Secure data transfer• Each group (VA/AF) creates separate SQL

Databases with combined data • Front End Application reads SQL Server

Analysis Services cubes using ProClarity

What the Data Mart Contains• Purchased Care Data Cube

• Updated quarterly with a one quarter lag, 24 rolling months• Treatment Date Based• Lag to allow purchased care data to mature

• Direct (In-house) Inpatient Discharges Data Cube• Updated quarterly with rolling 24 months• Discharge date based

• Direct (In-house) Outpatient Encounters Data Cube• Updated quarterly with rolling 24 months• Encounter date based

• Staffing Levels by Specialty• End of month snapshot

Purchased Care Cube

• Dimensions– VA/DoD Flag– Age– Gender– CatchmentZip– Payment Facility– Beneficiary Cat/Priority– CPT– MDC/DRG– ICD9– Treatment Date– Vendor– Product Line

• CPT/ICD9-based for Non Inst• MDC-based for Institutional

• Measures– Amount Disbursed (All)– Authorized Days (Inst)– Dispositions (Inst)– Visits (Non-Inst)

Direct Care Inpatient Cube

• Dimensions– VA/DoD Flag– Age– Gender– CatchmentZip– Treatment Facility– Beneficiary Cat/Priority– MDC/DRG– Principal ICD9– Discharge Date– Product LineWork Unit

• Based on MEPRS code for AF• Based on Disch Bedsection for

VA• Crosswalk to common Product

Lines

• Measures– Dispositions

Direct Care Outpatient Cube

• Dimensions– VA/DoD Flag– Age– Gender– CatchmentZip– Treatment Facility– Beneficiary Cat/Priority– Principal ICD9– Encounter Month– Product LineClinical Svc Line

• Based on MEPRS code for AF• Based on Stop Code for VA• Crosswalk to common Product

Lines

• Measures– Visits

Staffing Cube

• Dimensions– VA/DoD Flag– Facility– Staff Specialty

• Measures– Physician FTE– Resident FTE– Fellow FTE– Total FTE

AF Push Reports

• Components– Expenditures– Top Vendors

AF Push Reports

• Components– Unique Patients– Expenditures

AF Access To Application/ReportAF Access To Application/Report

• Report– Subscribe on SG EGL by

logging in, clicking “Push Reports”, and adding it to your report cart

• Application– Location:

https://dodvajoint.afms.mil

– SG EGL account required(https://egl.afms.mil)

– Knowledge Exchange (KX) Account required

– Active Common Access Card (CAC) required

– Request SG EGL Account through support at:sgrkm.support@pentagon.af.mil

Support and questions to:Customer Support

sgrkm.support@pentagon.af.mil

AF Report Content & Proposed Report for Army-Navy MTFs with VA Partner

Army-Navy MTF Reports*Current AF E-Push Report

*Proposed purchased care report in 2012 with direct care & staffing data added in 2013 when becomes available.

Market Share and Private Sector ExpendituresInpatient Expenditures by Product LineInpatient Expenditures by DRGOutpatient Expenditures by Product LineOutpatient Expenditures by CPT Special Analysis Reports (Sleep Studies, Cardiac Cath, MRI’s, Chemotherapy, Radiation Oncology)

April 22, 2023

Department of Veteran Affairs:• Microsoft Proclarity download, request form for PHI Access, and

Datamart Training available on VHA Support Service Center (VSSC) Portal http://vssc.med.va.gov/

VA Access to Application and Pre-built Reports

VA Access to Application and Reports

17

QUESTIONS?

BACK-UP SLIDES

April 22, 2023 18

General, Inpatient, and Outpatient Combined VA/DoD Views/Reports

April 22, 2023 19

Special Analyses Views/Reports based on Popular VA/DoD JIF Projects

April 22, 2023 20

VA Webpage Link to JIF Guidance and Examples