8/6/2019 Vacations Per Trax Request

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Revision: 011009

Vacation Request & CoverageYour department manager makes every attempt to grant all vacations requests. However, there aretimes when not all requests can be granted. To help ensure that all your vacation requests are met,please submit this form at least two weeks in advance of your planned vacation.

If you are the Then

E mployee To make a vacation request:1. C omplete Section 1 and 2 of the Vacation Request/ C overage form.2. C onfirm with the person(s) you want to cover for you that they can provide

coverage during your vacation.3. Send the form to your regions Human Resource department so they can

complete Section 3 of the Vacation Request/ C overage form.4. Once HR completes Section 3, take the completed Vacation

Request/ C overage form to your manager so they can complete Section 4 of the Vacation Request form.

5. Submit time sheets for vacation days taken for the pay period in which it wastaken.

Human

Resources

To verify vacation time:

1. Review the employees stated vacation days remaining in Section 1 to verifyagainst Human Resource records.2. C omplete Section 3, and then return Vacation Request/ C overage form to

employee.

Manager To approve/deny a vacation request/coverage:1. Review Section 1, 2 and 3 of the Vacation Request/ C overage form.2. Verify that employee coverage is adequate, and that the employee assigned

to cover is available during that time period and has been notified.3. C omplete Section 4 of the Vacation Request form and place in your

"manager's" vacation file.4. Notify the employee of their request status.5. E- mail completed and approved Vacation Request/ C overage form to your

regions Human Resources department.

8/6/2019 Vacations Per Trax Request

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Revision: 011009

V acation Request & Coverage Form Section 1: V acation Request: Completed by Employee

Today's date: 05/30/11 Employees name: Jonathan Loria Murillo

First day of vacation: 06/03/11 L ast day of vacation: 06/23/11 H ow many vacation days total: 3

H ow many vacation days do you think you have accruedbefore the start of this vacation? 38

Comments: 3 Day off

Section 2: V acation Coverage: Completed by Employee

Assignments/Duties Employee Assigned to Cover

Load CA Manual Answers

U nmatched Report for SCO Logistics

Indira Prado

Load CA Manual Answers and Payments Juan Manuel

Section 3: V acation Request & Coverage V erification: Completed by H uman Resources

Date request received from employee: H R contact name:

Does H R records match employees records? Yes or NoIf no, state resolution:

Date H R records updated:

Is Section 2, V acation Coverage completed? Yes or NoIf no, send vacation request back to employee.

Comments: U SE VACATIONS FROM TRAX GIFT

Section 4: V acation Request & Coverage Completed by Manager

Date Request Received from Employee: Did you review Section 1, 2 & 3 to verify that employeevacation coverage is adequate and that the employeeassigned to cover is available and has been notified?Yes or No

Comments:

V acation Approved: Paid Partial Paid Unpaid Not approved

Managers Signature: