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Vacancy • New PositionVacancy • New PositionOverview – Vacancy New Position is utilized to indicate a vacancy for a new position at a location. This personnel requisition will be posted on the vacancy web page and also indicated as an open position on the on-line application.
In addition, a new feature is available for supervisors to be part of thePersonnel requisition and reduction form approval process. This feature isOnly available for individuals who have been selected by Directors/Budget Holders.
Helpful Hints
•Vacancy New Position may only be used for Certified, Classified and Administrative positions.•Supervisor approval and recommendation for hire is only available for Directors/Budget Holders who have requested a supervisor to be included on the supervisor approval/ recommend for hire steps.
Vacancy • New PositionVacancy • New Position
Requisition Form
1
Initiate PersonnelRequisition Form
Budget Holder Approval
End
Supervisor ofBudgetReview
Special EdPosition? Special Ed
Approval
DHR SupervisorReview
DHR SpecialistReview
Budget HolderRecommendation
For Hire
DHR SpecialistReview/Edit
CompensationSpecialist
Review/Edit
Notification
YES
NO
DHR SupervisorReview/Offer
DECLINE
ACCEPT
School?SupervisorApproval?
SupervisorApproval
YES
YESNO
NO
Job PostingPrep
Posted?YES
NO
Auto PostTo Web
Posted?
School?Supervisor
RecommendFor Hire?
SupervisorRecommend
For Hire
NO
YES
YES
NO
Associate Superintendent
Approval
YES
NO
Vacancy • New PositionVacancy • New Position
2
Auto generated
Requisition Form
Vacancy • New PositionVacancy • New Position
3
Select position
Select facility
EXAMPLE: LOOKING FOR A TEACHER THAT HAS COACHINGEXPERIENCE IN BASKETBALL. STRONG CANDIDATE WOULD BE BILINGUAL WITH 5 YEARS EXPERIENCE IN A DIVERSE CLASSROOM.
Print a copy of the form and place in a binder to keep track of actions, and when completed, print the vacancy and attach the notification of acceptance when filled. This is a reference to track actions by tracking number.
Tip
Requisition Form
Place comments that would be helpful for approval, staffing, etc.
Indicate Full-Time or Part-Time. Ex. FTE: .5.5
Vacancy • New PositionVacancy • New Position
Requisition Form
4
Initiate PersonnelRequisition Form
Budget Holder Approval
End
Supervisor ofBudgetReview
Special EdPosition? Special Ed
Approval
DHR SupervisorReview
DHR SpecialistReview
Budget HolderRecommendation
For Hire
DHR SpecialistReview/Edit
CompensationSpecialist
Review/Edit
Notification
YES
NO
DHR SupervisorReview/Offer
DECLINE
ACCEPT
School?SupervisorApproval?
SupervisorApproval
YES
YESNO
NO
Job PostingPrep
Posted?YES
NO
Auto PostTo Web
Posted?
School?Supervisor
RecommendFor Hire?
SupervisorRecommend
For Hire
NO
YES
YES
NO
Associate Superintendent
Approval
Supervisor Approval
Vacancy • New PositionVacancy • New Position
5
Supervisor Approval
Vacancy • New PositionVacancy • New Position
Requisition Form
6
Initiate PersonnelRequisition Form
Budget Holder Approval
End
Supervisor ofBudgetReview
Special EdPosition? Special Ed
Approval
DHR SupervisorReview
DHR SpecialistReview
Budget HolderRecommendation
For Hire
DHR SpecialistReview/Edit
CompensationSpecialist
Review/Edit
Notification
YES
NO
DHR SupervisorReview/Offer
DECLINE
ACCEPT
1
School?SupervisorApproval?
SupervisorApproval
YES
YESNO
NO
Job PostingPrep
Posted?YES
NO
Auto PostTo Web
Posted?
School?Supervisor
RecommendFor Hire?
SupervisorRecommend
For Hire
NO
YES
YES
NO
Associate Superintendent
Approval
Type Name
Budget Holder
Approval
YES
NO
Vacancy • New PositionVacancy • New Position
7
Budget Holder
Approval
Type NameBUDGET HOLDER’S NAME
Vacancy • New PositionVacancy • New Position
Requisition Form
8
Initiate PersonnelRequisition Form
Budget Holder Approval
End
Supervisor ofBudgetReview
Special EdPosition? Special Ed
Approval
DHR SupervisorReview
DHR SpecialistReview
Budget HolderRecommendation
For Hire
DHR SpecialistReview/Edit
CompensationSpecialist
Review/Edit
Notification
YES
NO
DHR SupervisorReview/Offer
DECLINE
ACCEPT
School?SupervisorApproval?
SupervisorApproval
YES
YESNO
NO
Job PostingPrep
Posted?YES
NO
Auto PostTo Web
Posted?
School?Supervisor
RecommendFor Hire?
SupervisorRecommend
For Hire
NO
YES
YES
NO
Associate Superintendent
Approval
Special Education Approval
YES
NO
BUDGET HOLDER’S NAME
Vacancy • ReplacementVacancy • Replacement
9
Special Ed. Position
Vacancy • New PositionVacancy • New Position
Associate Superintenden
t Approval
10
Initiate PersonnelRequisition Form
Budget Holder Approval
End
Supervisor ofBudgetReview
Special EdPosition? Special Ed
Approval
DHR SupervisorReview
DHR SpecialistReview
Budget HolderRecommendation
For Hire
DHR SpecialistReview/Edit
CompensationSpecialist
Review/Edit
Notification
YES
NO
DHR SupervisorReview/Offer
DECLINE
ACCEPT
School?SupervisorApproval?
SupervisorApproval
YES
YESNO
NO
Job PostingPrep
Posted?YES
NO
Auto PostTo Web
Posted?
School?Supervisor
RecommendFor Hire?
SupervisorRecommend
For Hire
NO
YES
YES
NO
Associate Superintendent
Approval
YES
NO
Vacancy • New PositionVacancy • New Position
11
Area Associate Review
Vacancy • New PositionVacancy • New Position
Requisition Form
12
Initiate PersonnelRequisition Form
Budget Holder Approval
End
Supervisor ofBudgetReview
Special EdPosition? Special Ed
Approval
DHR SupervisorReview
DHR SpecialistReview
Budget HolderRecommendation
For Hire
DHR SpecialistReview/Edit
CompensationSpecialist
Review/Edit
Notification
YES
NO
DHR SupervisorReview/Offer
DECLINE
ACCEPT
School?SupervisorApproval?
SupervisorApproval
YES
YESNO
NO
Job PostingPrep
Posted?YES
NO
Auto PostTo Web
Posted?
School?Supervisor
RecommendFor Hire?
SupervisorRecommend
For Hire
NO
YES
YES
NO
Associate Superintendent
Approval
Supervisor of Budget
Review
YES
NO
Vacancy • New PositionVacancy • New Position
13
Budget Review
Vacancy • New PositionVacancy • New Position
Requisition Form
14
Initiate PersonnelRequisition Form
Budget Holder Approval
End
Supervisor ofBudgetReview
Special EdPosition? Special Ed
Approval
DHR SupervisorReview
DHR SpecialistReview
Budget HolderRecommendation
For Hire
DHR SpecialistReview/Edit
CompensationSpecialist
Review/Edit
Notification
YES
NO
DHR SupervisorReview/Offer
DECLINE
ACCEPT
School?SupervisorApproval?
SupervisorApproval
YES
YESNO
NO
Job PostingPrep
Posted?YES
NO
Auto PostTo Web
Posted?
School?Supervisor
RecommendFor Hire?
SupervisorRecommend
For Hire
NO
YES
YES
NO
Associate Superintendent
Approval
DHR Supervisor
Review
YES
NO
Vacancy • New PositionVacancy • New Position
15
If not populated, cut andpaste Job Description.
If not populated, cut andpaste Responsibilities.
If not populated, cut andpaste Qualifications.
DHR Supervisor
Review
Complete Posting Date
Vacancy • New PositionVacancy • New Position
16
DHR Supervisor
Review
Complete, if applicable.
Vacancy • New PositionVacancy • New Position
Requisition Form
17
Initiate PersonnelRequisition Form
Budget Holder Approval
End
Supervisor ofBudgetReview
Special EdPosition? Special Ed
Approval
DHR SupervisorReview
DHR SpecialistReview
Budget HolderRecommendation
For Hire
DHR SpecialistReview/Edit
CompensationSpecialist
Review/Edit
Notification
YES
NO
DHR SupervisorReview/Offer
DECLINE
ACCEPT
School?SupervisorApproval?
SupervisorApproval
YES
YESNO
NO
Job PostingPrep
Posted?YES
NO
Auto PostTo Web
Posted?
School?Supervisor
RecommendFor Hire?
SupervisorRecommend
For Hire
NO
YES
YES
NO
Associate Superintendent
Approval
DHR Specialist
Review
YES
NO
Vacancy • New PositionVacancy • New Position
18
If not populated, cut andpaste Job Description.
If not populated, cut andpaste Responsibilities.
If not populated, cut andpaste Qualifications.
09/27/07 10/27/07
DHR Specialist
Review
Vacancy • New PositionVacancy • New Position
19
Complete, if applicable.
DHR Specialist
Review
Vacancy • New PositionVacancy • New Position
20
Initiate PersonnelRequisition Form
Budget Holder Approval
End
Supervisor ofBudgetReview
Special EdPosition? Special Ed
Approval
DHR SupervisorReview
DHR SpecialistReview
Budget HolderRecommendation
For Hire
DHR SpecialistReview/Edit
CompensationSpecialist
Review/Edit
Notification
YES
NO
DHR SupervisorReview/Offer
DECLINE
ACCEPT
School?SupervisorApproval?
SupervisorApproval
YES
YESNO
NO
Job PostingPrep
Posted?YES
NO
Auto PostTo Web
Posted?
School?Supervisor
RecommendFor Hire?
SupervisorRecommend
For Hire
NO
YES
YES
NO
Associate Superintendent
Approval
Supervisor Recommendatio
n For Hire
YES
NO
Vacancy • New PositionVacancy • New Position
21
Supervisor Recommendati
on for Hire
Select New Hire
Select Proposed Start Date
Vacancy • New PositionVacancy • New Position
22
Initiate PersonnelRequisition Form
Budget Holder Approval
End
Supervisor ofBudgetReview
Special EdPosition? Special Ed
Approval
DHR SupervisorReview
DHR SpecialistReview
Budget HolderRecommendation
For Hire
DHR SpecialistReview/Edit
CompensationSpecialist
Review/Edit
Notification
YES
NO
DHR SupervisorReview/Offer
DECLINE
ACCEPT
School?SupervisorApproval?
SupervisorApproval
YES
YESNO
NO
Job PostingPrep
Posted?YES
NO
Auto PostTo Web
Posted?
School?Supervisor
RecommendFor Hire?
SupervisorRecommend
For Hire
NO
YES
YES
NO
Associate Superintendent
Approval
Budget Holder Recommendation
YES
NO
Vacancy • New PositionVacancy • New Position
23
Budget Holder Recommendati
on for Hire
Rodger Jones
10/01/2007
Vacancy • New PositionVacancy • New Position
24
Initiate PersonnelRequisition Form
Budget Holder Approval
End
Supervisor ofBudgetReview
Special EdPosition? Special Ed
Approval
DHR SupervisorReview
DHR SpecialistReview
Budget HolderRecommendation
For Hire
DHR SpecialistReview/Edit
CompensationSpecialist
Review/Edit
Notification
YES
NO
DHR SupervisorReview/Offer
DECLINE
ACCEPT
School?SupervisorApproval?
SupervisorApproval
YES
YESNO
NO
Job PostingPrep
Posted?YES
NO
Auto PostTo Web
Posted?
School?Supervisor
RecommendFor Hire?
SupervisorRecommend
For Hire
NO
YES
YES
NO
Associate Superintendent
Approval
DHR Supervisor
Review
YES
NO
Vacancy • New PositionVacancy • New Position
25
DHR Supervisor
Review - Offer
BUDGET HOLDER’S NAME
Vacancy • New PositionVacancy • New Position
26
DHR Supervisor
Review - Offer
Vacancy • New PositionVacancy • New Position
27
Place a copy of completed form in the vacancy folder replacing the initial vacancy form
Tip
DHR Supervisor
Review - Offer
Vacancy • New PositionVacancy • New Position
28
DHR Supervisor
Review - Offer
Vacancy • New PositionVacancy • New Position
29
Initiate PersonnelRequisition Form
Budget Holder Approval
End
Supervisor ofBudgetReview
Special EdPosition? Special Ed
Approval
DHR SupervisorReview
DHR SpecialistReview
Budget HolderRecommendation
For Hire
DHR SpecialistReview/Edit
CompensationSpecialist
Review/Edit
Notification
YES
NO
DHR SupervisorReview/Offer
DECLINE
ACCEPT
School?SupervisorApproval?
SupervisorApproval
YES
YESNO
NO
Job PostingPrep
Posted?YES
NO
Auto PostTo Web
Posted?
School?Supervisor
RecommendFor Hire?
SupervisorRecommend
For Hire
NO
YES
YES
NO
Associate Superintendent
Approval
DHR Specialist Review/Edi
t
BUDGET HOLDER’S NAME
YES
NO
Vacancy • New PositionVacancy • New Position
30
DHR Specialist Review - Edit
Vacancy • New PositionVacancy • New Position
31
DHR Specialist Review - Edit
Vacancy • New PositionVacancy • New Position
32
DHR Specialist Review - Edit
Vacancy • New PositionVacancy • New Position
33
DHR Specialist Review - Edit
Replace Vacancy Form in binder with completed recommendation for hire.
Tip
Vacancy • New PositionVacancy • New Position
34
Initiate PersonnelRequisition Form
Budget Holder Approval
End
Supervisor ofBudgetReview
Special EdPosition? Special Ed
Approval
DHR SupervisorReview
DHR SpecialistReview
Budget HolderRecommendation
For Hire
DHR SpecialistReview/Edit
CompensationSpecialist
Review/Edit
Notification
YES
NO
DHR SupervisorReview/Offer
DECLINE
ACCEPT
School?SupervisorApproval?
SupervisorApproval
YES
YESNO
NO
Job PostingPrep
Posted?YES
NO
Auto PostTo Web
Posted?
School?Supervisor
RecommendFor Hire?
SupervisorRecommend
For Hire
NO
YES
YES
NO
Associate Superintendent
Approval
Compensation Specialist Review/Edit
YES
NO
BUDGET HOLDER’S NAME
Vacancy • New PositionVacancy • New Position
35
Compensation Specialist Review/Edit
Vacancy • New PositionVacancy • New Position
36
Compensation Specialist
Review - Edit
Vacancy • New PositionVacancy • New Position
37
Compensation Specialist
Review - Edit
Vacancy • New PositionVacancy • New Position
38
Compensation Specialist
Review - Edit