V 4fr4-aukota.org/wp-content/uploads/2014/01/Farm-implement... · 2020-03-02 · approximate Rs. 4.00 lakhs, ... {arsr -&9, selec account of programme Coordinator KVK AGRI UNI KOTA,

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Krishi Vigyan Kendra,Kota(Agriculture University, Kota)

8 07 44-23267 26 (O) E-mai I : kvkborkherakota@gmai l.com

No AU/ KVK/ Kota/2019-201 2 \ I \ Date: 02 .03.2020

TENDER NOTICE

Sealed tender are invited from the manufactures/authorized

d.ealers/registered suppliers for procurement of farm implement costing

approximate Rs. 4.00 lakhs, More details and tender docrrments are

available from O3.O3.2O2O to 12.O3.2O2O on University website

www. aukota. org or http : / / sppp. raj asthan. gov. in.

\'4s,ny'SENIOR SECIENTIST AND HEAD

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Krishi Vigyan Kendra,Kota(Agriculture UniversitY, Kota)

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lo. AU/ l(YW Kotal2019-2012 I B'l Date: 02.03.2020

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account of programme Coordinator KVK AGRI UNI KOTA, in ICICI Bank, Branch Nayapura, Kota, SB Aic

No. 687801700400 (IFSC Code No.lCIC0006878) d cl-rl qq tq di t

Name of implements : Multicrop thresher, seed dril!sc6'{q or fu+rq:

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S.No. Description of Items Approx.Qty.

Estimated Costinclusive all

taxes, FOR &installation(Rs. in lakh)

EarnestMoney Rs.

(2o1,)

I Multicrop thresher heavY dutY 0t4.00 8000/-

2. Seed drill single box 01

Tractor mounted front scraPer 0lTotal 03

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Krish i Vigya n Kend ra, Kota(Agriculture University, Kota)

8 0744-2326726 (O) E-mail: [email protected]

No. AU/ KVW Kolat2g19-297 zl Bl Date: 02.03.2020

OPEN TENDER NOTICE

Sealed tender are invited from the m an ufact ures/aut h o r i zed dealers/registered suppliers forof farm i The techn ifications of the fient of tarm im technical specifications of the fhrm implement is as follows:

S.No. Details of farm implementst

Approx.Qty.

Estimated Costinclusive all taxes,

FOR & installation(Rs. in lakh)

1 Multicrop thresher four fan double lvheel double speed

0l 4.00

Multicrop thresher heavy duty : Dimension- length 3950-4000 mm, width 1700-1750 mm, height 2500-2550 mm,Cylinder blade 60-80, No. of Sieves-4, threshing drum,width 800-850 mm, length-1500-1600 mm, No. of Blower-3, wheel -2 (8.50X16 ring type) , Capacity 700 kg-1900kg/hrs, weight 1800-2000 kg (approx.), Tyre 8.25x16.Proper threshing and cleaning efficiency :95-100o/o, drive :

PTO, Speed : adjustable with complete and performancework safetyMajor Crop : Soybean, Blackgram, Mungbean, PaddyMustard, Gram, Wheat, etc.

2 Seed drill(Seed drill single box, seed capacity- 40 kg, no. of rows - 9

, row spacing-7,5 inch, seed metering device - rubber type,approximate weight - 250 ke.

0l

J Tractor mounted front scraper(size 7X2.5 feet, sheet 6 mm blade high tension iron,Cylinder 2 No., size 40X70 mm, structure channel 100X50mm main box angle 90X10 mm frame angle 75X8 mm,control valve (Hydraulic control) and Hydraulic pipecomplete

0l

Total 03The last date of receipt of sealed tenders in the office is

of tender shall be opened on the same day in presence of12.03.2020 at I :00 PM.

12.03.2020 aI

the tenderer

1 1:30 AM. The technical bid

by the tender committee at

y'yfSenior Scientist and Head

Mt,/V- AGd-"{s}_

Krisf'tl Vlgyan Kendra,Kota(Agriculture UniversitY, Kota)

8 07 44-23267 26 (O) E'mai I : kvkborkherakota@gmai l.com

f.to. ntY XVW Kotat2019-20/ 2 \ 02.03.2020

Sub.: Tender form for supply of-------------------Ref.:OurY t f Y dated

Dear Sir,With reference to your letter cited above, please find enclosed herewith the followings:

l. Tender form for supply of..... ...... Technical Bid'

2. Tenderform for supply of..". ....'. Financial Bid'

3. Special Terms and conditions of the tender for specific equipment to be supplied.

4. General terms and conditions of tender.

5. Custom Duty/Excise Duty exemption certificate'

The tenders have to submit in separately for technical bid and financial bid on or before

12.03.2020 at 11:30 AM. They must submit all specifications of the equipments/implement along with'

the company brochures with technical bid. While the tenderer must deposit the amount of tender fee,

earnest *on.y and RISL fee through RTGSA..IEFT in the SB/Ac account of Programme coordinator

KVK AGRt UNt KOTA, in ICICI Bank, Branch Nayapura, Kota, SB A/c No. 687801700400 (IFSC Code

No.lCIC0006878) prior to submitting tender.

Please Note:I . The tender form may be downloaded from 03.03.2020 at I I :00 AM to 12.03.2020 at l0:30 AM.

2. No tenders will be entertained without tender fee, earnest money.

3. Tender must be submitted in separately for technical bid and financial bid.

4. The category tenderforsupply of ...'. .... must be mentioned along with due date

i.e................5. The tenders may be submitted up to I 2'03'2020 at I I :30 AM

6. Technical gia shatt be opened on 12.03.2020 al l:00 PM and the financial bid will be opened

only of those tenderers whose technical bid is qualified earlier.

Encl.: as quoted above. )\s'l/Senior Scientist and Ilead

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No. AU/ KVI( Kota/2019-201 zt 8l

Tender for supply of Farm implement at Krishi Vigyan Kendra, Kota

Date: 02.03.2020

Note: Tender must be submitted strictly in accordance with all the terms & Conditions of the

Tender-Notice and in the tender form issued by the University, Otherwise the tender shall not be

considered ind shall be rejected outright. Counter conditions shall not be accepted. Tenderers should read

these conditions very carefully and comply strictly before submitting the tender. If a tenderer has any

doubt regarding the interpretation of any of the conditions or specifications mentioned in these

documents, he should refer the same to the Comptroller and seek clarification before submitting the

tender. The decision of the committee regarding interpretation of the conditions and specifications shall

be final and binding on the tenderers.

There are two sets of tender forms containing the following documents:-

1. Tender form for supply of..... ...... Technical Bid.

2. Tender form for supply of..... ..,... Financial Bid.3. Special Terms and conditions of the tender for specific equipment to be supplied.

4. General terms and conditions of tender.

5. Custom Duty/Excise Duty exemption certificate.

Please retain one set for your record and submit one complete set duly filled in, signed and stamped on

every page along with the earnest money remittance evidence, failing which, the tender will be rejected.

Encl.: As above. nH\X

Senior Scientidt and Head

Details about the tenderer: To be filled in by the tenderer:I . Name & Complete postal address and contact telephone number of the Tenderer:

2. Earnest Money, tender form fee and RISL fee deposited vide Unique Transaction Reference No.

(Name of Bank).(Bank Branch)

I/We declared that IAVe have read all the terms and

mentioned in all the above documents of the tender-form

Dated:

conditions & specifications of the workand l/we agree to abide by them.

Signature of the Tenderer(With Stamp)

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8 07 44-2326726 (O) E-mail: [email protected]

No. AU/ KVI( Kota/2019-201 z t 8 \

TENDER FORM-TECHNICAL BID

To,The Senior Scientist and HeadKrishi Vigran KendraBorkhera, Kota (Raj.)

Sub.: Tender Form for supply of..............In response to the above referred Tender Notice, lf we are

offer for supply of items .. (Name of

4. Any other information which the Tenderer considers relevant andof his technical bid should be also submitted'

I/we hereby certify that the above information is trueknowledge and nothing has been concealed.

Date:02.03.2020

submitting Technical Biditems) . The details are as

under:1. Name of the Tenderer2.

(a) Address of the Tenderer(b) Phone No....., ..... Mobile No(c) Fax. No........."...

3. rechnical uia "r,aii'il"

;;;1;;;;J;.,'rr," rotto*ing criteria:(a) Work experience: Expertise in manufacturing/supplying of such equipment at the national

and international level. Name of the institute gnd place where such system has beensupplied and commissioned. Year of delivery to these institutes. Annual turnover of theTenderer for last five years (Rs. In Lakhs). Place of manufacturing/assembly factory withcomplete details. Website of supplier and expertise in other systems, if any.

(b) Evidence of having complete suppty of such systems in Rajasthan, at the national andinternational level, if any,

(c) Work in progress: Number of offers in the hands for supplying such systems in the country.(d) Proof of satisfactory work done (no. of enclosures) from public funded institutions including

after repair facilities extended for the system, if any.(e) Proof of having done supply of similar items in quantity in stipulated time.(0 The tenderer must give all details of specification of the equipment very clearly and must be

self-exp1anatory.useful for consideration

to the best of my/our

Signature of the Tenderer(With Firm's Rubber Stamp)

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DECLARATION BY TENDERERS

I/We declare that I am/We are bonafide Manufactures/whole sellers/soleDistributors/Authorized dealers in the goods/stores/equipments/farm implement forwhich I/We have tendered.

If this declaration is found to be incorrect, then without prejudice to any other

that may be taken, my/our security may be forfeited in full and the tender if any to

the extent accepted may be cancelled.

Signature of the Tenderer

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No. AU/ KVK/ Kota/2019-20/ z \ t

DETAILED TECHNICAL SPECIFICATIONS

I

S. No. Details of farm implements/machinery1 Multicrop thresher four fan double wheel doqble speed

Multicropthresherheavyduty:Dimension-length3950-4m1750 mm, height 2500-2550 mm, Cylinder blade 60-80, No. of Sieves-4, threshingdrum, width 800-850 ffiffi , length-I500-1600 mm, No. of Blower-3, wheel -2(8.50X16 ring type) , capacity 700 kg-1900 kg/hrs, weight lg00-2000 kg(approx.), Tyre 8.25 x16 . Proper threshing and cleaning efficiency : 95-lo0o ,drive : PTo, Speed : ad.iustable with cogrplete and performance work safetyMajor crop: Soybean, Blackgram, Mungbean, paddy Mustard, Gram, wtreat erc.

2 Seed drill(Seed drill single box, seed capacity- 40 kg, no. of rows - 9 , row spacing - 7.5lnqlaseed metg!4gdevice - rubber type, approximate weight - 250 ke.

3 Tractor mounted front scraper(size 7x2.5 feet, sheet 6 mm blade high tension iron, Cylinder 2 No., size 40x70mm, structure channel 100X50 mm main box angle 90X10 mm frame angle 75X8mm, control valve (Hydraulic control) and Hydraulic pipe complete

SIGNATURE OF THE TENDERER(WITH HIS FIRMS RUBBER STAMP)

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8 07 44-23267 26 (O) E-mai I : kvkborkherakota@g mai l.com

No. AU/ KVK/ Kota/2019-2ot r t tl

Name of work: Farm implement

Date:02 .03.2020

The technical bid should include

frfuil .nrd vgco s. 5oo /- s q-t-6r qtfu z% SBIAI account of Programme Coordinator KVK AGRI

UNI KOTA, in ICICI Bank, Branch Nayapura, Kota, SB A/c No. 687801700400 (IFSC Code

No.lCIC0006878) d RTGS/iJEFT gm qqr ori or ft=q-{"r Unique Transaction Reference No. (UTR)*

l. Signed tender form (accepting terms and conditions).

2. Last Date and Time for submitting:

3. Date and Time for opening:

4. Tender Fee, E,MD

5. A uthori zati on/manufacturi ng/regi strati on certi fi cate/O EM

6. PAN details and Bank Account details

7. GST registration certificate /Registered through company act

8. Annual tumover certificate of firm.

9. Technical bid should also contain product brochure with full specification and information.

10. All the relevant documents required in tender document

I l. Details of Items

Time: I l:30 AM Date: 12.03.2020

Time I :00 PM Date: 12.03.2020

S.No. Description of Items Anprox. Otv.1. Multicrop thresher four fan double wheel double speed 0t

2. Seed drill single box 0t

3 Tractor mounted front scraper 0l

Total 03

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No. AU/ K,/KI Kolal201 9-201 Date.02.03.2020

FINANCIAL TENDER FORM

The Senior Scientist and HeadKrishi Vigyan KendraBorkhera, Kota

Sub: Quote your lowest rate for supplying the Farm implement

Sir,

SignatureName of J'enderer/Suppl ier:

WH(Address:

S.No. Farm implement Approx.Qty.

Tender rate (in Rs.Figure and wordsper unit) inclusiveall taxes, FOR &

Installation per unitI Multicrop thresher four fan double wheel double

speed0l

2 Seed drill single box 0l

) Tractor mounted front scraper 0l

Mobile No:

TERMS AND CONDITIONS:l. Equipment have to be supplied from ready stock within a period of 7 days from the date of dispatch

ofsupply order.2. Supply will be made at KVK, Kota, AU, Kota.3. Payment will be made after equipment's satisfactory installation and demonstration.4. The approved rate must be FOR & installation at KVK, Kota, AU, Kota.

5. Firm/ Party/ Tenderer should be registered in commercial taxes department & must have GSTNumber.

6. The tender may be down loaded from university website www.auko[a.org or http://sppp.rajasthan.gov.in

7. If the tender form is down loaded from university website or Rajasthan State Public Procurementportal, an additional demand draft of Rs. 500/- along with earnest money 2oh of estimated cost ofequipment Rs. 8000/- drawn in favour of SB/Ac account of Programme Coordinator KVK AGRIUNI KOTA, in ICICI Bank, Branch Nayapura, Kota, SB A/c No.687801700400 (IFSC Code

No.1CI€0006878) should be attached with tender form8. The successful tenderer will have to deposit @ 5% of the order value as security at the time of

sigrring agreement within a period of 7 days from the date of declaration of successful tenderer.

The security is to be deposited in the office of purchaser (lndentor). The security deposit will be

refunded after the end ofguarantee/warranty period.

9. Equipment to be supplied must have specific warranty period minimum 12 months after

installation.

10. The supplier must be authorized dealer and cerlificate of the same should be submitted along withtender form.

ll. If any tax is to be paid extra mention it clearly otherwise it will be consider considered inclusive inthe rate quoted.

12. Specifications will be rigidly used for checking the equipment.13. Quantities given are approximate and final orders may be placed as per requirement.

14. Tenders must be submitted in favour of the Senior Scientist and Head, KVK, Kota AgricultureUniversity, Kota, in properly sealed envelope (on the envelop please clearly mention the title oftender and due date).The rates should be mentioned in figures and words by ink or typed, if any discrepancy occurs in

figure and words then word should be taken in consideration.Unsigned tender will be liable to rejection.University reserves the right to accept any tender not necessarily the lowest, may also re.iect any

tender without assigning any reason and accept one or more tender for all or any one or more items

for which tender has been submitted.Last date of receipt of the tender in the office undersigned is dated 12.03.2020 at ll:.30 AM.'I'hetechnical bid of tender shall be opened on dated 12.03.2020 at l:00 PM before purchase committee.

The tenderers or their representative may choose to attend the meeting.

19. Validity of tenders will be 90 days from the opening of tenders.

20. Payment will be made within l5 days after submitting the printed bill with GST No. to KVK office.

21. In case of delay in the delivery the recovery shall be made on the basis of following percentages ofvalue of stores which the-tendered failed to supply.(a) Delay up to one fourth period of the prescribed delivery period. 2.50%(b) Delay exceeding one fourth but not exceeding half of the prescribed delivery period. 5.00%(c) Delay exceeding half but not exceeding three fourth of the prescribed delivery period. 1 .50%(d) Delay exceeding three fourth of the prescribed delivery period. 10.00%

22. If any term in not mention in tender form it will be applicable as RTPPR 2013 (Rajasthan

transparency in public procurement rules 2013) which can be seen on finance depaftment web site

www. fi nanceraj asthan. gov. i n

23. lf any I all disputed matter will be decided at jurisdiction area Kota.

16.

17.

15.

18.

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N?/fSenior scientis{ and Head

our/my offer to Equipment for up gradation of existing seed grading plant

Multicrop thresher four fan double wheel double speed

Seed drill single box

Tractor mounted front scraper

For Krishi Vigyan Kendra, Kota is with enclosed terms & conditions laid down

university as mentioned above.

Name and full Address of Firm/Tenderer

Tel. No. an&Mobile no-

Signature of Tenderer

by the

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AGRICULTURE UNIVERSITY, KOTA

GENERAL TERMS AND CONDITIONS OF TENDER

NOTE:- Tenderers should carefully read these conditions and comply strictly while submittingtheir tenders' If a tenderer has any doubt regarding the interpretation of any of the conditions orspecifications mentioned in the Tender Form,alotice, he should refer these to the DirectorExtension Education and obtain clarification before submitting the tender. Decision of tJniversityregarding the interpretation of the conditions and specifications shall be final and binding on thetenderer.,

I. DEFINITIONS:(i) The term 'the contract' shall mean the invitation to tender, the instructions to the

tenderers, acceptance of tender hereinafter defined and those general conditions andspecial conditions related to the tender.

(ii) The term 'the contractor' shall mean the person, firm, company or anybody to whom theorder for the supply is placed. In the case of person, it shall be deemed to include hissuccessors, heir and legal representatives where the context so requires.

(iii) The term 'delivery' shall mean delivery by the stipulated dates and the places specified inthese conditions or special terms and conditions and/or supply order issued in this regard.

2'The e-tenders should be submitted to the Senior Scientist and Head, KVK, Kota, (AgricultureUniversity, Kota) before the due date and time. Any tender submitted aflter prescribed timeshall not be considered.

The tenders will be opened on 12.03.2020 at l:00 PM in the office of Senior Scienrisr andHead, KVK, Kota, (Agriculture University, Kota) before the committee constituted for thepurpose by the University as specified in the NlT/special terms & conditions.

3' Tenderer who is not registered under the GST prevalent in the State where his business islocated shall not be eligible to participate in the tender. The GST Registration Numbershould be quoted and a Sales Tax Clearance Certificate from the Commercial/Sales Taxofficer of the circle concerned should be submitted without which the tender is liable to berejected.

4' (i) Rates must be written both in words and figures. lf there is any variation in words &figures. the lower of the two shall be considered. There should be no erasure, alteratiorror overwriting in the tender. Where any alteration is made, it should be initialled withdate by the tenderer failing which such tender may be rejected. No paper shall bedetached from the tender documenr.

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6.

(ii) Rates must be quoted F.O.R. Destination at the Indenter Office or at specified places

mentioned in the special terms & conditions and should include all charges and taxes. If

required should be mentioned separately.

(i) Tenders shall be valid for a period of six months from the date of opening of the tender

for the purpose of communicating the acceptance of tender offer.

(ii) After a tender has been accepted, the rates shall remain valid throughout the period for

which tenders are invited.

(iii) If at any time during the period of contract the contractor reduces the sale price of

Tgndered items/equipment to any other purchaser at a price lower than the price

approved under the contract, he shall forthwith inform such reduction or sale to the

Senior Scientist and Head, KVK, Kota, (Agriculture University, Kota) and the price

payable under the contract for the Tendered items/equipment supplied after the date of

coming into force of such reduction in sale shall stand correspondingly reduced. The

successful tenderer has to furnish certificate to the effect that the provision of this

clause has been fully complied with in respect of supplies made or billed for up to the

date of certificate. The successlul tenderers shall furnish this certificate to the Senior

Scientist and Head, KVK, Kota, (Agriculture University, Kota) at the beginning and at

the end of each six monthly period thereafter during the currency of the contract and at

the end of the contract period that they had complied with this clause of the contract. In

case of breach of this condition the tenderer may be black listed and debarred in future'

(i) Tenderers shall specifically mention their capacity while submitting the tender.

a) Whether signing as a "Sole Proprietor".

b) Whether signing as a "Partner" of the firm.

c) Whether signing as Secretary, Manager, Director etc. in the case of Companies

Authorization of this effect be submitted with the tender.

(ii) Tenderers should sign the tender form at the end of each page as a token of his

acceptance of all the terms and conditions of the tender and should also sign the page

on which rates are quoted.

(iii) If the tenderer resiles from his offers or add new terms & conditions after opening of

the tender, his earnest money is liable to be forfeited.

(iv) The submission of more than one tender for the one and same category and under

different names is prohibited. If it is discovered at any time that this conditions has

been violated, the tender submitted by such firms shall be rejected or contract(s) shall

be cancelled and the earnest money or security deposit(s) shall be forfeited.

8. The tender must be accompanied by Earnest Money as per the NIT, without which tender

will not be considered and rejected outright.

7.

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9. Successful tenderer has to deposit security @5% of the ordered value in addition to earnest

money submitted at the time of tender. The security amount is to be deposited in the office

of indenter in the form of Demand Draft, Bankers Cheque of a scheduled bank.

10. It is emphasized that no tender will be considered without earnest money. Request for

adjustment of previous security/earnest money or deduction of earnest money amount from

pending bills shall not be considered.

11. The earnest money will be refunded to all unsuccessful tenderer after finalization of the

tender. Earnest money of successful tenderer will be retained as security for the full period ofcontract and it will be refunded within six months after the expiry of contract period provided

there is no complaint from any of the indenting (purchasing) officers.

12. Successful tenderers will have to execute an agreement in the prescribed form with Senior

Scientist and Head, KVK, Kota, (Agriculture University, Kota) on a non-judicial stamp ofRs.500/- which will be purchased by the successful Tenderer in his name and at his cost,

within a period of seven days from the date on which the acceptance of the tender is

communicated to him.

13. The tenderer shall be responsible for goods being sufficiently and properly packed for

transport by rail or road transport so as to ensure their being free from loss and breakage tillthe delivery of goods at the stores of the indenting (Purchasing) Officer. If the contractor so

desires, he may insure valuable goods. For loss or damage, breakage, leakage or shortage

discovered by the Intender, the tenderer shall be liable to make good the same at his own

cost. The tenderer may present himself or depute any of his representatives to watch any

damage or loss discovered at the destination to verify the same if desired.

14. The successful tender shall not assign or sub-let the contract or any part thereofto any other

party.

15. (i) All goods (approved supplies) must be sent freight paid. If goods are sent freight to

pay, the freight together with an administration change of l}oh of the freight charges

will be recovered from the supplier's bills.

(ii) Each bale or package shall contain a packing note quoting the acceptance order or

supply order no. date and details of contents.

(iii) Payment for the supply shall be due and payable by the Purchasing Officer to whom

supply is made when the goods are delivered strictly in accordance with the supply

order and is found to be having required standard quality.

(iv) All the goods supplied should be of the best quality as per the specification, trade mark

laid down for them and in strict accordance with the approved standards. The decision

of the Purchasing Officer of University shall be final as to the quality of the goods and

binding upon the appro.,red supplier. In case, any of the articles supplied are not

approved these shall be liable to be rejected and any expenses incurred or loss caused

14K

the University or to the supplier as a result of rejection of supplies, shall be entirely on

approved suppliers account.

(iv) The rejected articles must be removed by the tenderer, from the destination where

they lie within a period of l5 days from the date of rejection notice. The officials will

take reasonable care of such materials but will not be responsible for any loss or

damage that may occur to these articles while it is on their premises.

16. (i) The material ordered will have to be supplied within a period as specified. The material

will have to be delivered at the Premises of Indenting Officer at the cost & risk of

approved supplier. If the ordered goods are not supplied in the stipulated period, the

intending officers may extend the time of delivery with liquidated damages as per

general terms and conditions.

The rates of liquidated damages for delayed supply are as under:-

S.No. Period of delay Rate of liquidated damageson the value of thestores/equipments failed tosupply in the prescribeddeliverv period

1 Delay upto one fourth period of the prescribed

delivery period

25%

2. Oetuy exceeding one fourth but not exceeding halfof the prescribed deliverY Period

5.0%

J. Delay exceeding half but not exceeding three

fourth of the prescribed delivery period75%

4. Oelay exceeding three fourth but not exceeding theperiod equalto the prescribed delivery period-

10%

However, if the reason forthe delay is beyond the control of the approved supplier, the

issue may be referred through Intending Officer to the University lor granting extension without

liquidated damages. The approved supplier has to ensure that the ordered goods/items have been

delivered at FOR destination i.e. at the office of intending officer or at the placed mentioned in

supply order. Approved supplier is also responsible for proper packaging and mode of requisite

transport. packaging cost, transportation cost and transit risk (up to delivery) is to be borne by

the approved supplier. For valuable goods insurance and other charges are also to be borne by

the approved supPlier.

(ii) The supply against an order marked URGENT will be made immediately and will be

completed in full by the tenderer within 7 days or time indicated whichever is less from the

date of issue of order.

(iii) In case the supply is not rnade according to the supply order in full within a period

specified from the date of order, the earnest money will be forfeited.

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(iv) When the tenderer is unable to complete the supply within the specified period or the

extended period (when supply period is extended) the Purchasing Officer shall be entitled

to purchase the goods from open market at the risk and cost of the approved supplier

without any notice to the tenderer. The goods in full orany part thereof which the tenderer

has failed to supply, the tenderer shall be liable to pay the loss or damage which the

Purchasing Officer may suffer by reasons of such failures on the part of tenderer. But the

tenderer shall not be entitled to any gain on such purchase made against default. The

recovery of such loss of damage shall be made from any sums payable to the tenderer

under this or any other contract within the University. If recovery is not possible from the

bill and tenderer fails to pay the loss or damage within one month of the demand, the

recove(y shall be made under the Rajasthan Public Demand Recovery Act, 1952 or any

other law for the time being in force.

While making the risk purchasing the Purchasing Officer may exercise his own

discretion. In all cases, where orders are cancelled due to non-supply of goods, it will be

treated as a breach of the contract and the Purchasing Officer shall take action accordingly.

In all such cases tenderer will be black listed & debarred from future dealing with the

University.

Note: It is clarified that Purchasing Officer may resort to risk purchase without granting

any extension as provided in Condition No. l6 (i)

(v) When the supplier is unable to complete the supply within the specified or extended period,

the University shall forfeit the Earnest Money/Security Money in full or in part as it may

deem fit.

When the Earnest Money/Security Money in full or in part is proposed to be

forfeited, a show cause notice fbr a period of 10 days will be given to the supplier for not

making the supplies in time and why not the Earnest Money/Security Money in full or part

thereof as specified in the notice be forfeited.

l7 (i) The quantities for the various items in the tender are approximate and subject to

variation. The supplies will have to be made according to requirements as and when

supply orders are placed throughout the contract period.

(ii) If supply orders are placed in excess of the quantities shown in the tender form, the

contractor will be bound to meet the required excess supply up to l0%o of the tendered

quantity besides that notified in the tenderon the same rates and conditions. I1-the tenderer

fails to do so, the security deposit shall be forfeited & ban on future business shall be

imposed. If the supplier does not communicate within 7 days of the receipt of the supply

order for the excess quantity, it will be presumed that the supplier agrees to supply the

ordered quantity on the approved rates.

(iii) If the purchases of the items approved are not made at all or purchases are made lor

lesser quantity than that indicated in the tender, the supplier r,vill not be entitled to claim

any compensation whatsoever on this account.

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18. (i) Allarticles supplied shall strictly conform to the specifications laid down in the tender form.

The decision of the Purchasing Officer/Comptroller/Central Stores Purchase Committee

(Whether the articles supplied confirm to the specifications and are in accordance with the

specification tender) shall be final and binding on the supplier.

(ii) If even a small percentage of supplies or any unit drawn randomly from bulk supplies

does not conform to the standard of the tendered sample, than the entire supply is liable

to be rejected and no excuse whatsoever (viz. manufacturing difficulties, non-

availability of raw materials etc. shall be entertained) for deviation in quality will be

entertained.

(v) If the goods or articles fail in comparison with the specifications or in test they will be

rejetted and will have to be replaced by the supplier at his own cost & risk within the

prescribed limit.

(iv) If, however, due to exigencies of University works, such replacement either in whole or

in part, is not considered feasible, the Comptroller or the Purchasing Officer (after

giving an opportunity to the contractor of being heard) shall for reasons to be recorded

in writing deduct suitable amount from the bill of supply. The deduction so made will

be final and binding on the supplier. If the supplier fails to appear f,or hearing the

decision of the indenting officer without hearing the supplier shall be final & binding

on the supplier.

(r) Articles which are prima facie defective or not in accordance with the accepted

tendered specification shall not be stored in the University Stores or indenting officers,

stores and if kept they shall be at the risk and responsibility of the supplier. The

rejected articles must be removed by the supplier within a period of 7 days of the date

of receipt of information of rejection after which the Purchasing Officer or the

Comptroller shall have the right to dispose of such articles as deemed proper at the

contractor's risk and on his account. The Purchasing Officer shall also have the right to

charge rent for storage of such rejected articles from the tenderer at the rate to be fixed

by him. His decision regarding rent will be final and binding on the supplier.

("i) The contract for the supply can be repudiated at any time by the Senior Scientist and

Head, KVK, Kota, (Agriculture University, Kota), if the supplies are not made to his

satisfaction after giving an opportunity to the tenderer of being heard and the reasons ofrepudiation shall be recorded by the Senior Scientist and Head, KVK. Kota,

(Agriculture University, Kota)

19. Any increase in Excise Duty or other similar tax if imposed by the Central or state

Government after due date of Tender will be paid extra. Similarly any reduction in

them after the due date will be paid less to the approved supplier.

20. Tenderers are requested to send printed descriptive literature, catalogue, photo literature ot

the articles if any with their tenders offers for convincing about the quality and usage of the

articles but direct/indirect canvassing on the part of tenderers or their representatives after the

submission of the tender shall disqualify them.

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21.

22.

The University reserves the right to accept any tender not necessary the lowest, reject any

tender without assigning any reason and accept any tender lor all or any one or more items or

the articles for which tender has been invited.

It is made clear that the tender must be submitted accurately in accordance with the condition

of the tender and that necessary documents must invariably be submitted wherever

demanded. In the event of non-submission of these essential documents, the tender shall not

be considered and shall be treated as rejected without notice or any reference.

The following documents when furnished must hold good for the entire period of the

tender, failing which these will be considered as invalid documents:

(a) Documents to prove the capacity of the tenderer as: Manager/ProprietorlPartnerl

Managin g Partner/D irector/Secretary/So le D i stri butor / Manufacturer.

(b) [Iocuments to prove the tenderer as registered with the Director General of Supplies

& Disposals, New Delhi or National Small Scale Industries Corporation.

(c) Sales Tax Clearance Certificates.

All the documents are to be submitted with the tender form. If required the tenderer

may be asked to submit the original copies of the documents.

The tenderers should not quote their own conditions while submitting the tender. Any

counter conditions or counter proposals submitted by the tenderers will not be considered

at all. If a tenderer imposes conditions which are in addition to or conflicting with the

conditions mentioned herein, the tender is liable to be rejected.

Legal proceedings, if any arising out of this tender shall have to be lodged in Courts

situated in Kota and not elsewhere.

Tenderers are expected to satisfy themselves that they will be able to supply the items

tendered by them in full if their tenders are accepted. No plea that the manufacturer has

either stopped the manufacturing or manufacturer has increased the prices of the tendered

items or the item is not being imported due to certain restrictions shall not be considered.

Successful tenders will be bound to supply the ordered equipment in all circumstances and

on the approved rates onlY.

26. Tender must be submitted on the prescribed tender forms only which can be downloaded from

the university website www.aukota.org and state portal http://sppp.rajasthan.gov.in or

hup ://eproc. raj asthan. gov. in

27. Where a particular make or size is stated in the tender form, no alternative should be

suggested. The alternatives suggested will be ignored and the tenderer shall be assumed to

have quoted for the tendered items with specifications as mentioned in the tender form.

The decision of the Comptroller, Agriculture University, Kota in all matters relating to the

tender will be final and binding upon the tenderers.

The Earnest Money deposited at the time of submission of tender will be automatically

converted into Security Money and if the amount of Security Money is more than the

23.

24.

25.

28.

29.

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30.

31.

earnest money deposited, tt',.n tf','" remaining amount of Security Money will have to be

remitted by the contractor.

The successful tenderer shall submit an agreement bond on non-judicial stamp of Rs. 500/-

within period specified in the letter and also deposit the amount of Security Money along

with the agreement bond, failing which the earnest money deposited, with the tender offer

will be forfeited.

The tenderer must have ink signed specific authorization issued by OEM (original

equipment manufacturer) for sale and support services to Agriculture University, Kota

SENIOR SCIENTIST AND HEADKVK, KOTA

I/We certify that I/We have read the General Terms and Conditions of the tender and

that I/We agree to abide by General Terms and Conditions.

SIGNATURE OF TENDERERWITH STAMP

l/We hereby certify that the above rates have been quoted after pursuing all the general

and special terms and conditions of the tender. I/We agree to confirm these conditions and signed

on all the terms & conditions in token of confirmation and acceptance. I/We also bear the

responsibility for supplying, installation, commissioning, demonstration and training to user at

my/our cost.

Signature of the Tenderer(With Firm's Rubber Stamp)

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