V 0.1 Slide 1Security – Audit Trail

How to maintain audit trail?

Access Control

Other Information

Configuration

CustomizationE-Mail

audit trail

purge log

report

view backup log

FMP audit trail

staff audit trail

Authorizeduser

V 0.1 Slide 2Security – Audit Trail

Audit Trail :

The Audit Trail function allows user to view or download the

audit trail which records the important transactions.

User can choose to archive the audit trail when the system is

out of disk space. After the archive, the corresponding audit trail

records will be deleted from the database so as to release

database space. The audit trail of the Staff and FMP modules can only be

viewed, downloaded or archived by users of the ‘SCHOOL_HEAD’

group. They are covered in the ‘Staff Audit Trail’ & ‘FMP Audit

Trail’ functions.

V 0.1 Slide 3

Select date range

Select module to view

Security – Audit Trail

V 0.1 Slide 4Security – Audit Trail

Click OK to download audit trail

V 0.1 Slide 5Security – Audit Trail

View :

V 0.1 Slide 6Security – Audit Trail

View :

Select “Open the file”, the audit trail will be shown in MS Excel

format.

The Audit Trail file shows the details of each transaction

performed in the system relating to the selected module and

time period. The user ID of the user who issued the action, the

action performed, date and time of action, etc. are recorded in

each audit trail record. The records are displayed by order of

date and time.

V 0.1 Slide 7

The “To” date cannot be earlier than the

“From” date

Select the end date range

Security – Audit Trail

V 0.1 Slide 8Security – Audit Trail

Archive :

All audit trail records that have been archived will be stored as

a physical file in ZIP format in the pre-defined directory as stated

in the System Configuration function.

After unzipping, the original file is in MS-Excel CSV format.

The audit trail records that have been archived are

permanently removed from the WebSAMS database. These

records cannot be restored to the system

After an archive action, a new audit trail record will be created

under the Security module.

V 0.1 Slide 9

Click the link to download the archived audit trail file

Check the box to select file(s) delete. Click Delete button Downloading of

archived audit trail file is not

available outside SAMS LAN segment

Security – Audit Trail

Click

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