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Uttar Pradesh State Sugar Corporation Limited (“UPSSCL”) Vipin Khand, Gomti Nagar, Lucknow 226010

Tel.: 0522-2307826, 2307828 Website: upsugcorp.com

e-mail: upsugcor2007@rediffmail.com

COMPETITIVE e-bidding FOR

Registered Firm/Contractor/Consultant for the Civil Consultancy to Installation of New Sugar Mill Plant of 5000 TCD capacity along with Cogeneration Plant of 27 MW on EPC basis at Pipraich (Gorakhpur) and Munderwa (Basti) Sugar Mill of

UPSSCL.

e-bid REFERENCE :SSC/Project/CivilConsultant/97 date-19/02/2018

LAST DATE AND TIME FOR : 08/03/2018 UPTO 6:55 PM SUBMISSION OF E-Bids DATE AND TIME OF OPENING : 09/03/2018 AT 12.30 PM OF ON LINE e-Bids

PLACE OF OPENING OF e-Bids : U P State Sugar Corporation Ltd., Vipin Khand, Gomti Nagar, Lucknow 226010

ADDRESS FOR COMMUNICATION : Managing Director

U.P State Sugar Corporation Litd., Vipin Khand, Gomti Nagar, Lucknow 226010

e-Bid E.M.D : Rs 50,000/-

This Document Contains -- 31 Pages

It will be the responsibility of the e-Bidders to check U.P. Government

e-Procurement website http://etender.up.nic.in, www.upsugcorp.com. www.upsugarfed.org or www.upcane.gov.in for any amendment through corrigendum in the e-tender document. In case of any amendment, e-Bidders will have to incorporate the amendments in their e-Bids accordingly.

e-tender Document Processing /Cost : Rs 5000.00 plus GST

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INDEX

1 e-Tender Notice 03 2 Invitation of e-Bids 04-07 3 Section I- Instruction to Bidders 08-14

4 Schedule of submission of drawings, manuals & other documents of plant and machinery

15-21

5 Scope of Civil Works 22-25 6 Draft Civil Consultant Agreement 26-31 7 e- Bid Form 32 8 Technical Bid 33-34 9 Price Schedule/BOQ 35

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e- TENDER NOTICE

Ref no. SSC/Project/Civil Consultant/ 97 Dated : 19/02/2018

On line E-Tender is invited from registered Firm/Contractor/Consultant for the following

works. The E-Tender documents with detailed terms and conditions etc. can be downloaded

from UPLC, UPSSCL, Federation & Cane Commissioner’s website as per mentioned below:-

Sl

no.

Name of the item Technical bid

opening at

12.30 P.M

Commercial

bid opening at

3.00 P.M

E.M.D

Rs.

1 Installation of New Sugar Mill Plant of

5000 TCD capacity along with

Cogeneration Plant of 27 MW at

Pipraich (Gorakhpur) and Munderwa

(Basti) Sugar Mill of UPSSCL.

09.03.2018 09.03.2018 50,000/-

The details of submission of e-bids along with eligibility, date & time for opening of

technical/Financial bids, E.M.D. experience and other terms & conditions will be available on e-

tender portal website www.upsugcorp.com. www.upsugarfed.org or www.upcane.gov.in or

etender.up.nic.in from where tender documents may be downloaded by any bidder. The tender

fee (non refundable) and E.M.D. as mentioned above in the form of Demand Draft in favour of

U P State Sugar Corporation Ltd payable at Lucknow which will be deposited in Corporation

office before opening of Technical bid, E-Tender without earnest money shall be liable to be

rejected. The Corporation reserves the right to cancel any or all bids/annual e-bidding process

without assigning any reason to & decision of Federation will be final & binding.

(SURESH KUMAR SINGH) MANAGING DIRECTOR

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INVITATION FOR e-BidS

Online e-bids are invited for the Civil Consultancy for Installation of new Sugar Mill Plant of 5000

TCD capacity along with Cogeneration Plant of 27 MW at Pipraich (Gorakhpur) and Munderwa

(Basti) Sugar Mill of UPSSCL. from firm/contractor.

1. Bidders are advised to study the tender Document carefully. Submission of e-Bid

against this tender shall be deemed to have been done after careful study and

examination of the procedures, terms and conditions of the tender Document with full

understanding of its implications.

2. The e-Bid prepared in accordance with the procedures enumerated in ITB Clause 15 of

Section-I should be submitted through e-Procurement website http://etender.up.nic.in.

3. The tender document is available at e-Procurement website etender.up.nic.in,

www.upsugcorp.com, www.upsugarfed.org & www.upcane.gov.in from 19/02/2018 at

6:55 PM. Interested bidders may view, download the e-Bid document, seek clarification

and submit their e-Bid online up to the date and time mentioned in the table below:

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(a) Date of publication of e-tender notice & availability of Tender Document

Tender Notice has been published over e-Procurement website etender.up.nic.in, www.upsugcorp.com, www.upsugarfed.org and www.upcane.gov.in and tender Document will be available from 19/02/2018 at 6:55 PM at e-Procurement web site etender.up.nic.in, www.upsugcorp.com, www.upsugarfed.org and www.upcane.gov.in

(b) Availability of tender document on website

19/02/2018 from 6:55 PM at e-Procurement web site etender.up.nic.in or www.upsugcorp.com or www.upsugarfed.org or www.upcane.gov.in

(c) Clarification start date & time

20/02/2018 from 12:00 NOON

(d) Clarification end date & time 07/03/2018 upto 2:00 PM

(e) e-Bid submission start date & time (Submission of e-tender fee, EMD and other supporting documents in PDF/XLS format)

19/02/2018 from 6:55 PM

(f) e-Bid submission end date & Time

08/03/2018 upto 6.55 PM

(g) Online technical e-Bid opening date & time

09/03/2018 at 12.30 PM

(h) On line commercial e-Bid opening date & time

09/03/2018 at 3.00 PM.

(i) Venue of opening of technical & financial e-Bids

U P State Sugar Corporation Ltd., Vipin Khand, Gomti Nagar, Lucknow 226010

(j) Contact officer Name: S.K. Mehra, General Manager (Project) Tel No 0522- 2615722, 2612849, Fax: (0522) 2627994, (0522)-2625116, Mob:- 9415107089

(k) Cost of e-Bid document Rs 5000.00 plus GST (Rs 5900/- Rupees Five Thousand nine hundred Only) (Non-refundable)

(l) e-Bid E.M.D Rs. 50,000/- (Rupee fifty thousand only)

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4. The bidders need to submit the proof/cost of e-Bid document/processing as stated in the above table in Cash in the Corporation office or through Demand Draft in favour of U.P. State Sugar Corporation (herein after referred as UPSSCL) payable at Lucknow. The scanned copy of the Cash Deposit Receipt or Demand Draft or Banker’s Cheque must be enclosed along with the e-Bids but the original Demand Draft or Banker’s Cheque should reach the office of UPSSCL at Lucknow before opening of technical e-Bid.

5. All e-Bid must be accompanied by e-Bid Earnest Money Deposit (EMD) and Bid

Security in the form of Demand Draft, drawn in favour of U.P.State Sugar Corporation Ltd. Payable at Lucknow. The scanned copy of the e-Bid EMD must be submitted along with the e-Bid and the original should reach the UPSSCL office at Lucknow before opening of technical e-Bids. No Interest would be payable on e-Bid (Earnest Money) and Bid Security deposited with the UPSSCL. All EMD deposited against tender invited on 29-01-2018 will be also considered agaisnt this tender on consent of bidders.

6. The e-Bids will be electronically opened in the presence of bidder’s

representatives, who choose to attend at the venue, date and time mentioned in the above table. An authority letter of bidder’s representative will be required to be produced.

7. The UPSSCL reserves the right to cancel any or all the e-Bids/annul the e-Bid

process without assigning any reason thereof. The decision of UPSSCL will be final and binding.

8. In the event of date specified for e-Bids opening being declared a holiday for

UPSSCL office then the due date for opening of e-Bids shall be the following working day at the appointed time and place.

9. All the required documents including Price Schedule/BOQ should be uploaded by

the e-Bidder electronically in the PDF/XLS format. The required electronic documents for each document label of Technical (Fee details, Qualification details, e-Bid Form and Technical Specification details) schedules/packets can be clubbed together to make single different files for each label.

10. The companies/firms who are registered at e-Procurement portal for e-tendering

with UP Electronics Corporation Ltd, 10 Ashok Marg, Lucknow-226002, would only be eligible for participating in this e-tender as well as in e-tendering system of U.P. Govt. departments. All companies/firms who have not registered themselves with UPLC Ltd ,Lucknow for e-tendering till date can get their registration done by depositing a filled in form issued by UPLC Ltd, Lucknow along with registration fee of Rs. 6000.00 (Rupees Six thousand only) for participating in this e-tender and other e-tenders of U.P. Govt. Departments. The companies/firms, who are not having digital signature, can also get their digital signature on deposit of processing fees of Rs.1500.00 (Rupees One thousand

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five hundred only). The companies/firms may contact the officials on phone numbers (0522) 4130303 Extn 305 & 307, 09721451211, for their Registration/Digital Signature Certificate related queries. The registration fee may also be deposited through RTGS. The details of RTGS are as under:

M/s U.P.Electronics Corporation Ltd, Lucknow Indian Bank Ashok Marg, Lucknow A/C No. 772819168 IFC code- IDIB000L002 CBS code- 00527 Rs.6000/-

For E-Tendering Enquiry Please Contact Following Persons

01. Sri Rritvik Saxena - 09415526023,07880888823 Federation 02. Sri S.K. Mehra - 09415107089 UPSSCL

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SECTION I : INSTRUCTIONS TO BIDDERS (ITB)

THE BID DOCUMENT 1. Purpose Uttar Pradesh State Sugar Corporation Limited (UPSSCL), intend to Installation of New Sugar Mill Plant of 5000 TCD capacity along with Cogeneration Plant of 27 MW on EPC basis at Pipraich (Gorakhpur) and Munderwa (Basti) Sugar Mill of UPSSCL. Bids are invited from registered Firm/Contractor/Consultants for Civil Consultancy work for the said project. Any further information can be obtained from the address given under; The Managing Director, UP State Sugar Corporation Limited Vipin Khand, Gomti Nagar, Lucknow 226010 Phone: 0522-2307826 / 28, Fax: 0522 – 2300095 E-Mail: upsugcor2007@rediffmail.com 2. Scope of Work and Deliverables

The Civil, Consultant is required to provide civil consultancy for following works: A. Civil Consultancy on Civil Works to be executed by the Plant & Machinery

Supplier a. Vetting of all civil detail drawings and design calculation etc. provided by the

Supplier of Plant & machinery who will provide detailed civil drawings, structural drawings, design calculations along with load data, coordinates & general and engineering layout within time schedule as per Annexure -1. Which will also include following but not limited to;

I. Foundations of machinery & equipments to be supplied.

II. Foundations of retained machinery which are proposed to be shifted.

III. Checking of RCC chimney design and drawings.

IV. Vetting of drawings including structural drawings of mills house, power house and other sheds as well as residential structure to be newly constructed.

V. Vetting of drawings of foundations of Molasses tank.

VI. Vetting of drawings of Sugar, Gunny Bag, Sulphur & Lime Godowns.

VII. Vetting of drawings of drains, trenches, roads and other site

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development.

b. Vetting of structural steel design and drawings for all superstructure.

c. Preparation of preliminary general layout and Engineering layout of the sugar mill complex showing existing machinery and proposed machinery to be installed. The drawings will incorporate cane yard, cane handling and preparation areas, mill house, power, house, cooling towers, boilers and bagasse handling, DM Plant, Boiling and Dryer House, Spray Pond, Sugar godowns, other godowns, Administrative Office, Cane / Sugar sales office, Time and security office, ETP, Molasses tank, Boundary wall with main gate, R.O. plant, approach road, internal roads, factory drain, workshop, security barricade, Guest House, Canteen, General store, Technical block, Switch yard and areas earmarked for future projects.

d. Coordination of work at site by visiting site at regular intervals, whenever required, as per UPSSCL request. Civil Consultant will make minimum 10 visits which will be inclusive in the fees quoted by him. In case the visits exceeds 10 in number, as stated above, UPSSCL shall pay Civil Consultant Rs. 5000/- (Rupees Five thousand) only per visit including all expenses whatsoever.

e. Preparation of required drawings for obtaining various statutory clearances.

f. Consultant shall supply all electrical layout and line diagram outside the factory building & housing colony.

g. To provide all necessary civil and structural consultancy for the successful completion of the project.

h. The major structural drawings and designs should be checked and vetted by the Professor of any reputed Engineering Institute like Indian Institute of Technology.

i. Civil consultant will submit his report on vetting of various drawings etc. to UPSSCL/Sugar Mill and may also give comments/suggestion on the drawings if any changes are required within the time period given in Annexure-1.

B. Civil Consultancy on Civil Works to be executed by the Sugar Mill

a. To prepare the detail civil drawings, design calculations, estimates based on district PWD rate schedule, bill of quantity, fabrication drawings, bar bending schedule etc. for the required civil works. Civil consultant will revise and reissue drawings already issued, if the need arises as per suggestions/comments of UPSSCL and its Inspection Agency.

b. To prepare preliminary architectural drawings, layouts and after consultations with UPSSCL, prepare final layouts and floor plans.

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c. To prepare detail architectural, foundation, structural and services and

drawings, ‘good for construction’.

d. To prepare complete RCC foundation and drawings and designs for machinery and equipment foundations.

e. Providing drawings and vetting of building columns. Portals, trusses, purlines,

rafter etc. regarding stability & structure of existing sheds of plants & machinery to be retained.

f. All designing work shall be carried out by the consultant by adopting various Indian Standard Codes. The major structural drawings and designs should be checked and vetted by the Professor of any reputed Engineering Institute like Indian Institute of Technology.

3. Deliverables

The consultant shall provide free of cost, the following documents; 1. Consultant will provide his comments/suggestions on the drawings vetted by him.

2. Soft copies of drawings and documents as and when required by UPSSCL to make additional copies for said project. (Soft copies will be both in AutoCAD and PDF format)

3. Consultant will also provide 3 hard copies of drawings

4. Eligibility Criteria Firms/Consultants/Contractors bidding for the purpose of appointment as Civil Consultant should fulfill the following eligibility criteria and enclose the certified copies of the proofs to prove their eligibility:

i. The party should be a Government Approved Civil Architectural & Structural

consultant/Engineer. (Approval can be from any Central Government/State Government Agency)

ii. The party should have a minimum experience of at least 15 years in the area of Civil Consultancy.

iii. The party should have, carried out civil consultancy in at least 02 sugar mills having minimum capacity of 5000 TCD and Co-generation plant of minimum capacity of 27 MW in last 15 years

iv. The party should have, in the last 05 years, carried out civil consultancy of at least 02 manufacturing units (other than sugar industry).

v. The party should have at least 05 professionals (i.e. Structural Engineers/Civil Engineers/ Electrical Engineers).

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vi. The Party should have minimum turnover of INR 50 lakhs as per the last audited annual report not before 31st March, 2017.

5. Proposed schedule for completing the assignment – As per Annexure-I

6. Bid Document Cost

TOR/Bid document containing details of scope of work, eligibility criteria and other terms & conditions may be downloaded from websites mentioned above. The bidders shall have to pay Tender document fee of Rs 5000.00 (Rupees Five Thousand) only plus GST in cash or through Demand Draft or Banker’s Cheque payable in favour of U.P. State Sugar Corporation Ltd. payable at Lucknow. The photo scanned copy of the Cash Deposit Receipt or Demand Draft or Banker’s Cheque must be enclosed along with the e- Bid.

7. Last date for submission of bid

The interested bidders may upload their e-bids positively upto 1855 hrs on 8th March, 2018 on http://etender.up.nic.in

8. Bid Security

Apart from EMD of Rs. 50000/- the Financial Bids should also be accompanied with a Bid Security of Rs. 10,000 (Rupees Ten) only in the form of demand draft issued by a scheduled commercial Bank in favour of “U P State Sugar Corporation Limited”, payable at Lucknow. The Bid Security shall be converted into a Performance Security for the successful bidder which shall be refunded along with the final payment of fee on satisfactory completion of work. The Bid Security of the remaining bidders shall be refunded within 15 days from the selection of Civil Consultant. EMD of L3 and above bidders will be refunded after declaration of L1 & L2. EMD of L1 & L2 will be refunded after agreement with L1.

9. Opening of Bids & Bid Evaluation

The opening of bids shall take place at Uttar Pradesh State Sugar Corporation Limited, Vipin Khand, Gomti Nagar, Lucknow – 226 010 (Uttar Pradesh) at 12.30 hours IST in the presence of bidder(s) on 9th March , 2018 in the presence of representatives of bidders who opt to be present. Firstly Technical bid will be opened and evaluated. Bidders who will satisfy eligibility criteria will be declared successful bidders. The financial bids of the bidders, who do not satisfy the Eligibility Criteria or have not submitted the requisite documents including Bid Security, shall not be opened.

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The work would be awarded to the bidder who would satisfy the Eligibility Criteria and quotes the lowest consolidated fee chargeable including out of pocket expenses, Travelling expenses etc.), provided it is as per this TOR.

10. Letter of Appointment

The selected Civil Consultant shall be issued a Letter of Appointment after completion of the bid evaluation and selection process within one week of the date of bid opening.

11. Payment of fee to the appointed Civil Consultant

A. In case of Civil Consultancy on Civil Works to be executed by the Plant & Machinery Supplier Within 15 days of vetting/providing of drawings by Civil Consultant as per clause 3 and approval of UPSSCL. Civil Consultant will submit running bills to Sugar Mill who will pay the fees after deducting TDS and 10% of bill amount within 15 days. The fee shall be payable on the basis of actual cost of civil works given by the Supplier/Seller in price break up of Civil works which will be provided by the Civil Contractor and approved by UPSSCL.

B. In case of Civil Consultancy on Civil Works to be executed by the Sugar Mill Within 15 days of providing of drawings and other deliverables by Civil Consultant as per clause 3 and approval of UPSSCL. Civil Consultant will submit running bills to Sugar Mill who will pay the fees after deducting TDS and 10% of bill amount within 15 days.

The fee shall be payable on the basis of actual cost of civil works to be done by the Sugar Mill. The Sugar Mill shall pay to the Consultant from time to time running bills and final bill in connection with the work carried out by the Consultant within 15 days from the date of receipt of bills, after completion of the consultancy as per scope of work. The payment, shall however, be made on completion of part work to the satisfaction of Sugar Mill. Sugar Mill shall retain ten percent of the amount from the Consultants running bills for the purpose of levying penalties etc. In case any situation demands. Such security amount shall be refunded to the Consultant after one year of the completion of civil works or 1st crushing season whichever is later.

12. Other terms and conditions

� The consultant shall undertake 10 (ten) visits till completion of the work to the site and/or to the office of UPSSCL, Lucknow as and when required by UPSSCL with a view to guide UPSSCL and/or their Engineer etc. for attending meetings,

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interpretation of the drawings and specifications etc. for the works being executed, free of cost after signing of agreement.

� In case the visits exceeds 10 in number, as stated above, UPSSCL shall pay Civil Consultant Rs. 5000/- (Rupees Five thousand) only per visit including all expenses whatsoever.

� Bidders are advised to study the tender Document carefully. Submission of Bid against this tender shall be deemed to have been done after careful study and examination of the procedures, terms and conditions of the tender Document with full understanding of its implications.

� UPSSCL reserves the right to reject any or all Bids without assigning any reason thereof. The decision of UPSSCL will be final and binding.

� UPSSCL reserves the right to add/delete/modify any one or more of the terms and conditions and Bid Document before the date of submission of Bid.

� UPSSCL reserves the right to discontinue the services of the appointed Civil Consultant for any reason at any point of time, without assigning any reason. In that event, the sum deposited towards performance security shall be forfeited and the Civil Consultant shall be further liable to pay actual amount of loss and damages as provided in Indian Contract Act to UPSSCL to the extent the same exceeds the performance security money.

� UPSSCL reserves the right to discontinue the services of the appointed Civil Consultant at any point of time on account of force-majeure or non-satisfactory performance by the Valuer. In that event, the sum deposited towards performance security shall be forfeited and the Civil Consultant shall be further liable to pay actual amount of loss and damages as provided in Indian Contract Act to UPSSCL to the extent the same exceeds the performance security money.

� The proposal should be unconditional.

� Incomplete Bid or those without EMD shall be summarily rejected. Bid of bidders who have not deposited tender document fees will also be rejected.

� The bidder shall bear all costs associated with the preparation and submission of its Bid and UPSSCL, will in no case be responsible or liable for these costs, regardless of the conduct or outcome of the Bid process.

� Arbitration – Any dispute arising out of the Civil Consultancy contract shall be referred to Managing Director of UPSSCL, Lucknow who may enter upon the reference himself or depute his nominee to act as Arbitrator who shall act as Sole Arbitrator, under the Arbitration and Conciliation Act 1996 as now or thereafter in force and his award shall be final and binding between the parties.

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� Liquidated damages – In case the Civil Consultant fails to vet the drawings or provide deliverables a per clause 3 within the stipulated time limit, as agreed above, then a penalty of Rs. 300/- (Rupees Three hundred) only per day per drawing shall be chargeable and debited to his account by the UPSSCL, subject to maximum of 10% of the total fees payable to the Consultant.

� If the Consultant abandons the works or become incapacitated from acting as consultants as aforesaid the Sugar Mill/UPSSCL may make full use of all or any drawings and designs with all bill of quantities etc. prepared by the Contractor and the Sugar Mill/UPSSCL shall not be liable to pay anything more than what is due to the Consultant for services already rendered.

� If Consultant abandons the contract for any reason except for irregular payment by the Sugar Mill he shall be liable to pay such damage to the Sugar Mill/UPSSCL as may be assessed by Sugar Mill up to a maximum of ten percent of the contract.

� The Sugar Mill and its machinery suppliers shall furnish the Contractor all necessary information and dates of important foundations required for preparation of drawings and designs within one year from the date of signing the agreement as per Annexure 1

� The total liability of the Consultants under various clauses of the contract is limited to maximum of 10% of Consultant fees.

� As the work is important and requires proper infrastructure and expertise, therefore, persons having adequate experience in such type of consultancy works should only participate in tender. The bidders except those already providing consultancy to the satisfaction of the UPSSCL should attach the details of the Sugar Industry projects handled by them along with the certificates of the concerning clients for having provided the aforesaid consultancy services satisfactorily, failing which the offers shall not be considered.

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ANNEXURE – 1

SCHEDULE OF SUBMISSION OF DRAWINGS, MANUALS & OTHER DOCUMENTS OF PLANT AND MACHINERY

1. SUBMISSION OF DRAWINGS

1.1 Finalisation of tentative layout (within 07 days from the date of signing of the agreement) showing the provision for future equipment required of ultimate capacity, in consultation with Purchaser & Inspection Agency. The Purchaser & Inspection agency will suggestions/comments within 07 days.

1.2 Within 21 days from the date of signing of the agreement, 2 copies of the general layout of the factory building showing the positions of the plant and machinery as per Annexure I. for the approval of the Purchaser& Inspection Agency. In the general layout, the Sellers shall also show the span, center to center distance of column, height of the trusses of the main factory building, span of the mills and power house cranes together with their maximum wheel load etc. The Purchaser & Inspection Agency shall unless they have any objection approve the same in writing or indicate the corrections within 07 days (required to be incorporated by sellers) subject to which the drawings can be deemed as approved so that the purchaser can go ahead further to save time. The sellers shall however incorporate the required correction and submit 6 copies of general layout for final approval and records within 07 days of the receipt of the latter's comments.

1.3 Within 15 days from the date of receipt of approval of general layout of the factory building as in 1.1 above, 2 copies of the engineering layout of the plant and machinery for the approval of the Purchaser & Inspection Agency. The Purchaser & Inspection Agency shall unless they have any objection, approve this layout in writing and despatch it with their approval/comments (by which the drawings can be deemed as approved – for saving time for execution) to the sellers within 07 days of its receipt. Sellers shall incorporate the required correction (if any) and submit 6 copies of engineering layout for final approval and records within 07 days of the receipt of the latter's comments.

1.4 Within 10 days from the date of approval of engineering layout as above, 2 copies of the detailed material flow diagram for juice, water, steam, syrup, massecuite, milk of lime, air, Sulphur di-oxide, vapours, molasses magma etc for approval by the Purchaser & Inspection Agency. The Purchaser & Inspection Agency shall unless they have objection approve the same in writing and despatch their approval/comments to the Sellers within 07 days of its receipt. If corrections are sought by Purchaser & Inspection Agency the Sellers shall incorporate the same and submit 6 copies of detailed juice flow diagram for the final approval and implementation within 07 days of the receipt of the latter's comments.

1.5 Within 30 days of the signing of the agreement the Seller will provide the equipment wise price break-up for major items of the Machinery and Equipment along with the monthly billing schedule and monthly fund requirement statement for approval by the

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Purchaser & Inspection Agency. The Purchaser & Inspection Agency shall unless they have objection approve the same in writing and despatch their approval/comments to the Sellers within 07 days of its receipt. If corrections are sought by Purchaser & Inspection Agency the Sellers shall incorporate the same and submit 6 copies of detailed juice flow diagram for the final approval and implementation within 07 days of the receipt of the latter's comments.

1.6 Within 30 days from the date of signing of this Agreement, a delivery time schedule relating to major equipment and erection work by the erection contractor for approval by the Purchaser & Inspection Agency. The Purchaser & Inspection Agency shall unless they have objection approve the same in writing and despatch their approval/comments to the Sellers within 07 days of its receipt. If corrections are sought by Purchaser & Inspection Agency the Sellers shall incorporate the same and submit 6 copies of detailed juice flow diagram for the final approval and implementation within 07 days of the receipt of the latter's comments.

1.7 Within 30 days of signing of agreement, 6 copies of detailed civil drawings, structural drawings, design calculations along with load data and coordinate drawings of main machinery (Mills with drives and reduction gearing arrangements, boilers, power turbines, centrifugals, staging for boiling and clarification house equipments and clarifier) required for construction of foundation of the machinery after considering the actual layout of the building and space available for the same shall be furnished by the Sellers.

The drawings shall show the location of the foundations and loads thereon, sizes of base plates and details of foundation bolt holes. The Purchaser, Civil Consultant & Inspection Agency shall unless they have objection approve the same in writing and despatch their approval/comments to the Sellers within 15 days of its receipt. If corrections are sought by Purchaser, Civil Consultant & Inspection Agency the Sellers shall incorporate the same and submit 6 copies of detailed juice flow diagram for the final approval and implementation within 07 days of the receipt of the latter's comments.

1.8 Within 45 days of signing of agreement, 6 copies of detailed civil drawings, structural drawings, design calculations along with load data and coordinate drawings of the balance machinery and equipments required for the construction of foundations of the machinery (after considering the actual layout of the building and space available for the same) shall be furnished by the Sellers. The drawings will show the location of the foundations and load thereon, sizes of the base plate and details of foundation bolt holes. The Purchaser, Civil Consultant & Inspection Agency shall unless they have objection approve the same in writing and despatch their approval/comments to the Sellers within 15 days of its receipt. If corrections are sought by Purchaser, Civil Consultant & Inspection Agency the Sellers shall incorporate the same and submit 6 copies of detailed juice flow diagram for the final approval and implementation within 07 days of the receipt of the latter's comments.

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1.9 Within 07 days of finalisation of engineering layout the Sellers shall, in consultation with Purchaser, Inspection Agency, Civil Consultant of Purchaser, indicate the dates in the proforma given below so as to commission the plant and machinery as per Annexure I by the stipulated date i.e. ……………

S.No. Description Drawing & details to be

received from the Sellers

Completion of

designing of

foundations by the

seller & submission

to purchaser

for comments

and approval

Completion date of

foundation by seller

for starting the erection

work

Date of start and

completion of

supervision of erection

by the Sellers

1 2 3 4 5 6

The Purchaser, Civil Consultant & Inspection Agency shall unless they have objection approve the same in writing and despatch their approval/comments to the Sellers within 07 days of its receipt. If corrections are sought by Purchaser, Civil Consultant & Inspection Agency the Sellers shall incorporate the same and submit 6 copies of detailed juice flow diagram for the final approval and implementation within 07 days of the receipt of the latter's comments.

1.10 Progressively and in proper sequence, within 60 days of the date of signing this Agreement, 2 copies of the following shall be submitted to Purchaser & Inspection Agency for their approval. The Purchaser & Inspection Agency shall unless they have objection approve the same in writing and despatch their approval/comments to the Sellers within 07 days of its receipt. If corrections are sought by Purchaser & Inspection Agency the Sellers shall incorporate the same and submit 6 copies of detailed juice flow diagram for the final approval and implementation within 07 days of the receipt of the latter's comments.

a) Layout of the pipelines, including live and exhaust steam lines, vapour pipelines, juice, syrup and massecuite pipelines, cold and hot water lines and single line diagram for electric power installation showing all the details etc.

b) Drawings of the staging for the plant and machinery along with a stability certificate from a Chartered Structural Engineer.

c) Drawings showing all dimensions of juice heaters, evaporators, juice and syrup sulphitors, hoppers, cane bagasse carriers etc.

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d) Detailed calculations in duplicate regarding the heating surfaces of

i) boilers

ii) evaporators

iii) pans and

iv) juice-heaters.

In case there is any comments by the Purchasers the matter shall be taken up by them with the appropriate authorities including the Boiler Inspectorate.

1.11 Progressively within 6 months from the date of signing of the Agreement, 6 copies of all general arrangement drawings and instruction manuals as may be required for running and maintenance of the plant and machinery, pipelines, electrical installation etc. except that in case of imported machines all drawings and instruction manuals in respect thereof, shall wherever necessary for running and maintenance of the plant and machinery be submitted at the time of delivery.

1.12 Single line diagram for electrical power installations including power evacuation for export of powershowing complete details shall be supplied by the Sellers to the Purchasers also within 15 months from the date of receipt of approved Engineering layout of plant and machinery. The Purchaser & Inspection Agency shall unless they have objection approve the same in writing and despatch their approval/comments to the Sellers within 10 days of its receipt. If corrections are sought by Purchaser & Inspection Agency the Sellers shall incorporate the same and submit 6 copies of detailed juice flow diagram for the final approval and implementation within 10 days of the receipt of the latter's comments.

1.13 Within 02 months from the date of signing of agreement, 6 copies of the drawings of machinery and equipment listed in Schedule- ___ and annexures thereof showing assemblies, main design features of various equipment manufactured by the Sellers, their sub-contractors or subs-supplier shall be supplied by seller and the Purchaser & Inspection agency shall communicate their comments, if any, within 15 days of their receipt. If corrections are sought by Purchaser & Inspection Agency the Sellers shall incorporate the same and submit 6 copies of detailed juice flow diagram for the final approval and implementation within 10 days of the receipt of the latter's comments.

1.14 Within 02 months from the date of signing of agreement, 6 copies of erection drawings of various equipments listed in Schedule-____ and Annexure thereof, shall be supplied by seller (based on these drawings erection contractor will execute erection works). The Purchaser & Inspection Agency shall unless they have objection approve the same in writing and despatch their approval/comments to the Sellers within 10 days of its receipt. If corrections are sought by Purchaser & Inspection Agency the Sellers shall incorporate the same and submit 6 copies of

19

detailed juice flow diagram for the final approval and implementation within 10 days of the receipt of the latter's comments.

1.15 The Seller will provide list of plant & machinery with detailed specifications to be retained with suggestions if any for approval of Purchaser within 45 days of signing of this Agreement. The Purchaser & Inspection Agency shall unless they have objection approve the same in writing and despatch their approval/comments to the Sellers within 07 days of its receipt. If corrections are sought by Purchaser & Inspection Agency the Sellers shall incorporate the same and submit 6 copies for the final approval and implementation within 07 days of the receipt of the latter's comments.

1.15 Purchaser& Inspection Agency shall have the right to suggest minor modifications to be made in the drawings, diagrams or layout as in their opinion may appear necessary for more efficient functioning of the plant and machinery and as may be mutually agreed upon by the Sellers and Purchasers.

2.0 MISTAKES IN DRAWINGS

The Sellers shall be responsible for and shall pay for any alternations of the plant and machinery due to any discrepancies of errors or omissions in the drawings or other particulars supplied by them whether such drawings or particulars have been approved by the Purchasers or not.

3. MANUALS AND OTHER DOCUMENTS

The sellers shall submit the following information, progressively within 4 months of signing the agreement. (this information shall also be filled in the proforma mentioned under 1.5 above)

i) 6 (six) sets of civil scope design data and necessary information in respect of all civil and structural engineering work including cable trenches, drains etc., to be carried out by the Purchaser. Design data should contain enough information on static load and other design data required for detailed calculations and designs for all plant buildings, structures, misc. works etc.

ii) 6 (six) sets of plans for equipment layout drawings showing all the details of the relevant location and space requirement of each item of plant and equipment.

iii) 6 (six) copies of flow sheets, showing the details of the flows pertaining to raw-materials, utilities and other inputs, items of machinery and equipments etc.

iv) 6 (six) copies of the plant operation and maintenance manuals containing specifications and detailed working guidance for each item of equipment, maintenance procedures, specifications of lubricants (of at least 4 prominent National lubricant oil manufacturers) recommended for all machinery and equipment to enable the Purchaser to arrange for the procurement of the same.

20

v) 6 (six) copies of the manuals of instructions for care and safe custody of plant and equipment at site and for their erection prior to the despatch of the plant and equipment.

vi) Such other information, explanation and advises as may be requested from time to time by the Purchasers/NFCSF with regard to the installation, erection start-up and operation of the plant for and upto a period of 2 (two) years after commissioning.

vii) 3 months before commissioning of the plant & machinery the seller shall furnish to the Purchasers the following:

i) 3 sets of list of all Ball/Roller bearings fitted in the Sugar Plant indicating bearing numbers, make and place of use etc.

ii) 3 sets of list of all electric motors installed in the sugar plant (equipment wise stating motor type, HP & rpm etc.)

iii) 3 sets of list of all reduction gear boxes installed in the plant indicating the place of use, gear box type, ratio, hp rating and service factor etc.

iv) 3 sets of list of all VFD’s installed in plant indicating the place of use.

v) DCS philosophy and point of controls.

vi) 3 sets of list of all pumps installed in the plant indicating the type of pump, duty, discharge & total head etc.

vii) 3 sets of list of all coupling bushes, oil seals etc. fitted in the plant indicating the place of use, type & sizes etc.

Chart for submission of Drawings, Manuals and other documents

Sl. No. Particulars Seller will be submit for approval

drawings etc. within

Purchaser will approve/give

comments within

Seller will incorporate all

required corrections

and will submit revised

drawings within

1 Tentative layout 10 days from date of signing of agreement

07 days

2 General layout 21 days from date of signing of agreement

07 days 07 days

3 Engineering layout 15 days from date 07 days 07 days

21

of approval of General layout

4 Detailed material flow diagram

10 days from the date of approval of engineering layout

07 days 07 days

5 Price break-up 30 days from date of signing of agreement

07 days 07 days

6 Delivery time schedule 30 days from date of signing of agreement

07 days 07 days

7 Load data and coordinate drawings of main machinery

30 days from date of signing of agreement

15 days 07 days

8 Load data and coordinate drawings of the balance machinery and equipments

45 days from date of signing of agreement

15 days 07 days

9 Proforma for date of commissioning of the plant and machinery

07 days of finalisation of engineering layout

07 days 07 days

10 Layout of the pipelines 60 days of the date of signing of Agreement

07 days 07 days

11 Drawings of the staging for the plant and machinery

60 days of the date of signing of Agreement

07 days 07 days

12 Drawings showing all dimensions of juice heaters, evaporators, juice and syrup sulphitors, hoppers, cane bagasse carriers etc

60 days of the date of signing of Agreement

07 days 07 days

13 Calculations in regard to heating surfaces

60 days of the date of signing of Agreement

07 days 07 days

14 All general arrangement drawings and instruction manuals

06 months of the date of signing of Agreement

15 Single line diagram 15 days of finalisation of engineering layout

10 days 10 days

16 Drawings of machinery and equipment

02 months of the date of signing of Agreement

15 days 10 days

17 Erection drawings of various equipments

02 months of the date of signing of Agreement

10 days 10 days

22

ANNEXURE -2

SCOPE OF CIVIL WORKS

Building & Structure Civil Details:

Scope of civil construction work shall include, but not limited to the following;-

Sr. No.

Description Qty. Size (minimum)

1. Weigh bridge Rooms 4 Nos. 3 M x 3.6 M each

2. Token Room 2 Nos. 3.0 M x 3.0 M each

3. Plant & Machinery Equipment Foundation 1 lot As per requirement

4. Mill House Building 1 lot Width-26 mtr x length – to cover area before Fibrizor to Bagacillo Blower inlet of bagasse elevator x height – so that EOT crane rail height will be kept at minimum 17 mtr

5. Cane Unloading Area Platform 1 lot 55 M x 26 M

6. AC Panel room for Mill house Shed which will also include CE, CC office with toilet and Laboratory

4 M x 36 M each floor

7. TG Building (G+1) Inside TG Building TG Control Room & panel Room building (G+2)

1 No.

18 M x 48 M each floor 10 M x 48 M each floor

8. DG set Shed and covered shed for storage of 5000 ltr. diesel with fencing.

1 No. To cover three DG sets and storage of HSD

9. Switch yard and Control room 1 No.

10. Transformers Platform with fencing 1 lot

11. Co-generation cooling tower with RCC basin

1 lot

12. Cable trench Switch Yard to TG Building, DG Set, Transformer

1 lot

13. DM/RO Plant Building 1 No.

14. RCC Chimney 1 No. Not less than 65 M Height

15. Clarification House with Machine Control Room & DCS inside house

1 No. 24 M x 55 M x 22 M

16. Evaporator House with Machine Control Room inside house

1 No. House Open to sky but Machine Control Room will be covered of suitable size.

23

17. Pan & Centrifugal Hose building with Machine Control Room inside house

1 No. 24 M x 102 M x 27 M

18. Molasses Weighment Room 1 No. 3 M x 3 M

19. Injection Pump Shed 1 lot 8 M x 20 M

20. Dryer House 1 No. 28 M x 24 M x 31.5 M

21. Gunny Bags Godown 1 No. 6 M x 14.5 M x 5 m

22. Sugar Plant Cooling Tower with RCC Basin 1 No.

23. Injection Channel 1 lot

24. Hot & Cold water channels with hot, Cold and condensate underground reservoirs

1 lot

25. Tube well rooms with tube wells as specified in Annexure B-1 (page 181)

3 Nos. 3 M x 3 M each

26. Lime, Sulphur and Chemical Godown 1 lot. (a) 12 M x 8 M x 5 M (b) 12 M x 5 M x 5 M (c) 12 M x 5 M x 5 M

27. Sugar Godown (20,000 T each) 2 Nos. Height 10 M (inside area 6000 sq.mt) each.

28. Sugar Conveyor belt foundation (outside of sugar godowns)

1 lot

29. Molasses tanks foundation 3 Nos. 7000 M3 (Total Volume) each.

30. ETP, Lagoon and Panel Room 1 lot Suitable for 7500 TCD

31. Bagasse Yard – RCC Pavement 1 lot 6000 m2

32. Press Mud Yard – RCC Pavement 1 lot 15 M x 20 M

33. ESP and Boiler Ash area – RCC pavement 1 lot 20 M x 25 M

34. Workshop Shed with provision of 02 rooms for office purpose inside the workshop.

1 lot 18 M x 12 m x 5 M

35. Time office, Security office & Excise office (GF+FF)

1 lot 10 M x 10 M each floor

36. Canteen 1 No. 20 M x 10 M x 3 M

37. Dispensary 1 No. 60.00 sq.mt. plinth area.

38. Drain and Cable Trenches inside plant 1 lot

39. Workers Toilets & Drinking water system inside plant at different locations with septic tanks

4 Nos. 5.5 M x 4.5 M each block

40. Cane Yard- (a) RCC in different lanes with dividers (b) BOE over compacted earth

1lot. 7000 M2

3000 M2 41. Farmers Toilet in cane yard with septic tank 1 No. 5.5 M x 4.5 M

42. Farmers Shed 1 lot 12 m x 12 m

24

43. Drinking water system for farmers & Cattles 1 lot

44. Cane office with computer room (GF + FF) 1 lot 15 M x 12 M each floor

45. General Store with provision of 02 rooms for office purpose inside the store.

1 lot 26 M x 15 M

46. Storm water and external drains 1 lot 1000 M

47. Admin Building (GF + FF) 1 No. 900 M2 Total plinth area

48. Dormitory for workmen/ employees (GF + FF)

1 No. 240 M2 Total plinth area

49. Guest House with Dormitory for Officers and Mess (GF + FF)

1 No. 1400 M2 Total plinth area

50. Roads both Internal and External as per layout with Bitumenous carriage way of 3.75 mtr.& minimum total width 6.00 meter

1 lot 2 KM length

51. Internal Boundary Wall with suitable gates (Brick Massonary work shall be minimum 2 mtr above FFL)

To cover/distinguish Sugar Mill and Cogen complex

52. External Boundary Wall around Complex with suitable gates (Brick Massonary work shall be minimum 2 mtr above FFL)

1 lot To cover entire land area

53. Water overhead tanks with external water supply lines for OHT to Guest House, Canteen, Residences, Dormitory, canteen, farmers Shed, Lawns and Fire Hydrants

1 No. 300 kilo liter

54. Type-4 Quarter & Boundary wall around the quarter (GF only)

1 Qtr 140 M2 Plinth area of quarter. B.Wall shall be provided with min. 10’ set back on all sides of Qtr..

55. Type-3 Quarter (GF + FF) each block of 02 Quarter each floor

4 Qtrs 100 M2 Plinth area of each Qtr plus staircase area

56. Type-2 Quarter (GF + FF+SF) each block of 04 Quarter at each floor.

12Qtr. 80 M2 Plinth area of each Qtr plus staircase area

57. Type-1 Quarter (GF + FF+SF) each block of 04 Quarter each floor

48 Qtrs 50 M2 Plinth area of each Qtr plus staircase area

58. External Water supply & Sanitary works with Septic tank, Soak pit for Guest Hose, Canteen, Dormitory, Residences, offices etc.

1 lot

59. Earth filling in entire area & development work (Earth filling in entire plant/office/ colony area including Bagasse and Cane yard shall match the FFL requirement)

1 lot

60. Dismantling of Boundary wall & structures in project land and shifting debris at the designated place to be decided jointly by Purchaser and civil contractor

1 job

25

61. Rain Water Harvesting System as per CPCB/UPPCB norms suitable for 7500 TCD plant and residential colony and offices

1 lot

62. Work of fire fighting with internal and external fire hydrants, wet riser, sprinkler system including fire extinguishers etc as per NBC for entire complex.

1 lot

63. Other structures

26

ANNEXURE -3

DRAFT AGREEMENT FOR CIVIL CONSULTANCY

This agreement made on the day ………… at ……………….. between The

General Manager, UP State Sugar Corporation Ltd., ……………….., Uttar Pradesh, a

Company registered under the Comapnies Act, 1956 having its registered office at

……………….. (hereinafter called the "MILLS"), which expression shall, unless

repugnant to the subject or context, include their successors and assignees represented

by ……………General Manager (Sugar Mill) of the Supply Contractor of the ONE PART,

and the …………………..a company within the meaning of companies act, 1956, having

its registered office at …………….hereinafter called the Civil Contractor which

expression shall, unless repugnant to the subject or context, include their legal

representatives, administrators, successors or permitted assignees represented by

……….., of the OTHER PART.

WHERAS the Mill are going for Installation of 5000 TCD capacity Sugar Mill

along with Cogeneration of 27 MW …………….under the agreement between the mills

and …………………..(hereinafter called the Supply contractor ).

Whereas the contract price hereinafter mentioned is based on the Civil

Consultant undertaking to vetting of Civil drawings for foundations and buildings and

make ready for commercial use of the said buildings and by …………in which respect

the time is essence of the contract and if the Civil Consultant fails to do so, the

contract price shall stand reduced as hereinafter provided.

NOW THEREFORE, the parties hereto have agreed on the following terms and

condition for Civil Consultancy of vetting of drawings of foundations and buildings and

their matters connected therewith referred to herein

1.0 CONTRACT PRICE (FEE)

Particulars Fee Chargeable Basic Rate in

Percent of the cost of Civil Contract

A- Civil Consultancy on Civil Works to be executed by the ……% the Plant & Machinery Supplier. (without third party vetting and fabrication drawings)

B- Civil Consultancy on Civil Works to be executed by …….%

the Sugar Mill.

27

(without third party vetting and fabrication drawings) The fees will be inclusive of all out of pocket expenses, stationary, travelling expenses,

DA etc. GST will be payable extra.

13. Scope of Work and Deliverables

The Civil, Consultant is required to provide civil consultancy for following works: C. Civil Consultancy on Civil Works to be executed by the Plant & Machinery

Supplier c. Vetting of all civil detail drawings and design calculation etc. provided by the

Supplier of Plant & machinery who will provide detailed civil drawings, structural drawings, design calculations along with load data, coordinates & general and engineering layout within time schedule as per Annexure -1. which will also include following but not limited to;

VIII. Foundations of machinery & equipments to be supplied.

IX. Foundations of retained machinery which are proposed to be shifted.

X. Checking of RCC chimney design and drawings.

XI. Vetting of drawings including structural drawings of mills house, power house and other sheds as well as residential structure to be newly constructed.

XII. Vetting of drawings of foundations of Molasses tank.

XIII. Vetting of drawings of Sugar, Gunny Bag, Sulphur & Lime Godowns.

XIV. Vetting of drawings of drains, trenches, roads and other site development.

d. Vetting of structural steel design and drawings for all superstructure.

e. Preparation of preliminary general layout and Engineering layout of the sugar mill complex showing existing machinery and proposed machinery to be installed. The drawings will incorporate cane yard, cane handling and preparation areas, mill house, power, house, cooling towers, boilers and bagasse handling, DM Plant, Boiling and Dryer House, Spray Pond, Sugar godowns, other godowns, Administrative Office, Cane / Sugar sales office, Time and security office, ETP, Molasses tank, Boundary wall with main gate, R.O. plant, approach road, internal roads, factory drain, workshop, security barricade, Guest House, Canteen, General store, Technical block, Switch yard and areas earmarked for future projects.

28

f. Coordination of work at site by visiting site at regular intervals, whenever required, as per UPSSCL request. Civil Consultant will make minimum 10 visits which will be inclusive in the fees quoted by him. In case the visits exceeds 10 in number, as stated above, UPSSCL shall pay Civil Consultant Rs. 5000/- (Rupees Five thousand) only per visit including all expenses whatsoever.

j. Preparation of required drawings for obtaining various statutory clearances.

k. Consultant shall supply all electrical layout and line diagram outside the factory building & housing colony.

l. To provide all necessary civil and structural consultancy for the successful completion of the project.

m. Civil consultant will submit his report on vetting of various drawings etc. to UPSSCL/Sugar Mill and may also give comments/suggestion on the drawings if any changes are required within the time period given in Annexure-1.

D. Civil Consultancy on Civil Works to be executed by the Sugar Mill

g. To prepare the detail civil drawings, design calculations, estimates based on district PWD rate schedule, bill of quantity, bar bending schedule etc. for the required civil works. Civil consultant will revise and reissue drawings already issued, if the need arises as per suggestions/comments of UPSSCL and its Inspection Agency.

h. To prepare preliminary architectural drawings, layouts and after consultations with UPSSCL, prepare final layouts and floor plans.

i. To prepare detail architectural, foundation, structural and services and drawings, ‘good for construction’.

j. To prepare complete RCC foundation and drawings and designs for machinery and equipment foundations.

k. Providing drawings and vetting of building columns. Portals, trusses, purlines,

rafter etc. regarding stability & structure of existing sheds of plants & machinery to be retained.

l. All designing work shall be carried out by the consultant by adopting various Indian Standard Codes. The major structural drawings and designs should be checked and vetted by the Professor of any reputed Engineering Institute like Indian Institute of Technology.

14. Deliverables

The consultant shall provide free of cost, the following documents;

29

1. Consultant will provide his comments/suggestions on the drawings vetted by him.

2. Soft copies of drawings and documents as and when required by UPSSCL to make additional copies for said project. (Soft copies will be both in AutoCAD and PDF format)

3. Consultant will also provide 3 hard copies of drawings

15. Bid Security

The Bid Security of Rs. 10,000 (Rupees Ten thousand) shall be converted into a Performance Security for the successful bidder which shall be refunded along with the final payment of fee on satisfactory completion of work. Performance Security along with 10% of amount deducted from running bill shall be refunded to the Consultant after one year of the completion of civil works or completion of 1st crushing season whichever is later.

16. Payment of fee to the appointed Civil Consultant

C. In case of Civil Consultancy on Civil Works to be executed by the Plant & Machinery Supplier Within 15 days of vetting/providing of drawings by Civil Consultant as per clause 2 and approval of UPSSCL the Civil Consultant will submit running bills to Sugar Mill who will pay the fees after deducting TDS and 10% of bill amount within 15 days. The fee shall be payable on the basis of actual cost of civil works given by the Supplier/Seller in price break up of Civil works which will be provided by the Civil Contractor and approved by UPSSCL.

D. In case of Civil Consultancy on Civil Works to be executed by the Sugar Mill Within 15 days of providing of drawings and other deliverables by Civil Consultant as per clause 2 and approval of UPSSCL the Civil Consultant will submit running bills to Sugar Mill who will pay the fees after deducting TDS and 10% of bill amount within 15 days.

The fee shall be payable on the basis of actual cost of civil works to be done by the Sugar Mill. The Sugar Mill shall pay to the Consultant from time to time running bills and final bill in connection with the work carried out by the Consultant within 15 days from the date of receipt of bills, after completion of the consultancy as per scope of work. The payment, shall however, be made on completion of part work to the satisfaction of Sugar Mill.

30

Sugar Mill shall retain ten percent of the amount from the Consultants running bills for the purpose of levying penalties etc. 10% of amount deducted from running bill shall be refunded to the Consultant after one year of the completion of civil works or completion of 1st crushing season whichever is later.

17. Other terms and conditions

� The consultant shall undertake 10 (Ten) visits till completion of the work to the site and/or to the office of UPSSCL, Lucknow as and when required by UPSSCL with a view to guide UPSSCL and/or their Engineer etc. for attending meetings, interpretation of the drawings and specifications etc. for the works being executed, free of cost after signing of agreement.

� In case the visits exceeds 10 in number, as stated above, UPSSCL shall pay Civil Consultant Rs. 5000/- (Rupees Five thousand) only per visit including all expenses whatsoever.

� UPSSCL reserves the right to discontinue the services of the appointed Civil Consultant for any reason at any point of time, without assigning any reason. In that event, the sum deposited towards performance security shall be forfeited and the Civil Consultant shall be further liable to pay actual amount of loss and damages as provided in Indian Contract Act to UPSSCL to the extent the same exceeds the performance security money.

� UPSSCL reserves the right to discontinue the services of the appointed Civil Consultant at any point of time on account of force-majeure or non-satisfactory performance by the Valuer. In that event, the sum deposited towards performance security shall be forfeited and the Civil Consultant shall be further liable to pay actual amount of loss and damages as provided in Indian Contract Act to UPSSCL to the extent the same exceeds the performance security money.

� Arbitration – Any dispute arising out of the Civil Consultancy contract shall be referred to Managing Director of UPSSCL, Lucknow who may enter upon the reference himself or depute his nominee to act as Arbitrator who shall act as Sole Arbitrator, under the Arbitration and Conciliation Act 1996 as now or thereafter in force and his award shall be final and binding between the parties.

� Liquidated damages – In case the Civil Consultant fails to vet the drawings or provide deliverables a per clause 3 within the stipulated time limit, as agreed above, then a penalty of Rs. 300/- (Rupees Three hundred) only per day per drawing shall be chargeable and debited to his account by the UPSSCL, subject to maximum of 10% of the total fees payable to the Consultant.

� If the Consultant abandons the works or become incapacitated from acting as consultants as aforesaid the Sugar Mill/UPSSCL may make full use of all or any drawings and designs with all bill of quantities etc. prepared by the Contractor

31

and the Sugar Mill/UPSSCL shall not be liable to pay anything more than what is due to the Consultant for services already rendered.

� If Consultant abandons the contract for any reason except for irregular payment by the Sugar Mill he shall be liable to pay such damage to the Sugar Mill/UPSSCL as may be assessed by Sugar Mill up to a maximum of ten percent of the contract.

� The Sugar Mill and its machinery suppliers shall furnish the Contractor all necessary information and dates of important foundations required for preparation of drawings and designs within one year from the date of signing the agreement as per Annexure 1

� The total liability of the Consultants under various clauses of the contract is limited to maximum of 10% of Consultant fees.

� As the work is important and requires proper infrastructure and expertise, therefore, persons having adequate experience in such type of consultancy works should only participate in tender. The bidders except those already providing consultancy to the satisfaction of the UPSSCL should attach the details of the Sugar Industry projects handled by them along with the certificates of the concerning clients for having provided the aforesaid consultancy services satisfactorily, failing which the offers shall not be considered.

In witness whereof the parties hereunto have set their respective hands on

the aforesaid date.

for and behalf of the MILLS for and behalf of the

Civil Contractor

( ) ( )

GENERAL MANAGER, AUTHORIZED REPRESENTATIVE

---------------Sugar Mill

Witness

1.

2.

32

ANNEXURE 4

e-Bid Form

(On the letterhead of the Bidder)

Date:

To,

Managing Director

UP State Sugar Corporation Limited, Vipin Khand, Gomti Nagar, Lucknow – 226 010 (Uttar Pradesh)

Ref: Advertisement dated 19th Feburary, 2018 inviting Bids for Appointment of Civil Consultant

Sub: Appointment of Civil Consultant for Pipraich & Munderwa Project for Installation of New Sugar Mill and New Co-generation plant.

Sir, Being duly authorised to represent and act on behalf

of.................................................... (hereinafter referred to as "the Bidder"), and

having reviewed and fully understood all of the requirements of the Terms of

Reference (TOR) provided, the undersigned hereby apply for the assignment

referred above.

We certify that we............................... (name of the firm) satisfy all the eligibility criteria

provided in the TOR and we have provided other necessary documents in support of

the eligibility criteria. Demand draft of Rs. 10,000.00 as Bid Security, DD of Rs.

50000.00 for EMD and other necessary documents in support of the eligibility

criteria with Index of documents is enclosed herewith as technical bid.

We hereby declare that our firm, our associate / group firm or any of the member of the

consortium are not indulged in any such activities which can be termed as the

conflicting activities as given in the Request for Proposal document. We also

acknowledge that in case of misrepresentation of the information, our proposal/contract

shall be rejected/ terminated, which shall be binding on us.

We are enclosing separately Financial Bid in Enveloper-II as per Annexure III of the

Terms of Reference,

Yours sincerely,

Signature

Name (Authorised Signatory)

For and on behalf of

………………………………

33

TECHNICAL BID

1. (a) Name and complete mailing address of the

Business office of the bidder.

___________________

(b) Name of Authorized Official ___________________

(c) Phone number: ___________________

(d) Fax number: ___________________

(e) E-mail address: ___________________

(f) Principal place of business

___________________

(g) Website of Bidder’s Firm (if any)

___________________

2. Parties will have to furnish under noted information with Documentary Proof:

Sl No Particulars

1 Certificate for the Civil Consultancy

for such type of projects already

executed successfully in last three

years in Govt/Private sector.

2 Acceptance of Civil Consultancy for

such type of projects.

4 Authorization letter by the competent

authority for the authorized person

5 Detail of E.M.D/Tender Fee

6 Orders for Civil Consultancy for such

type of projects (Sugar Mill & Cogen

Plant) already executed successfully

in last 15 years in Govt/Private

sector.

7 Orders for civil consultancy of

manufacturing units (other than sugar

industry) already executed

successfully in last 05 years in

Govt/Private sector.

34

8 Details of last three years turnover

duly certified by Chartered

Accountant

1. 2012-2013

2. 2013-2014

3. 2014-2015

4. 2015-2016

5. 2016-2017

9 Copy of last submitted Income Tax

Return and PAN card (self attested)

10 Details of Trade Tax/CST/TIN NO

11 Central Excise/Service Tax

Registration no. with copy of

Certificate if applicable.

12 Status of the company along with

names of

Directors/Partners/Proprietor along

with documents

Seal and signature of the bidder__________________________

With Name of Authorized Official signing the agreement.

35

ANNEXURE III

(FORMAT FOR FINANCIAL BID)

FINANCIAL BID

(On the letter head of the Bidder)

To,

Managing Director

UP State Sugar Corporation Limited,

Vipin Khand, Gomti Nagar,

Lucknow – 226 010 (Uttar Pradesh)

Ref: Advertisement dated 19th Feburary, 2018 inviting Bids for Appointment of Civil Consultant

Sub: Appointment of Civil Consultant for Pipraich & Munderwa Project for Installation of New Sugar Mill and New Co-generation plant. Sir,

I/We have perused the Terms of Reference (ToR) for subject assignment and other details and

am/are willing to undertake and complete the assignments as per terms and conditions

stipulated in the Request for Proposal document.

Our consolidated offer, inclusive of incidentals, overheads, traveling expenses, printing and

binding of reports, all sundries, all other expenditure for execution of the services / assignments

covering all 'Scope of Work’ as mentioned in the Request for Proposal / Terms of Reference, is

as follows:

Sl. No. Particulars Fees Chargeable

Basic Rate in percent

of the cost of Civil

Contract

A Civil Consultancy on Civil Works to be executed by the

Plant & Machinery Supplier. For the scope of work

detailed in clause 2.A.

B Civil Consultancy on Civil Works to be executed by the

Sugar Mill. For the scope of work detailed in clause

2.B.

The fees will be inclusive of all out of pocket expenses, stationary, travelling expenses, DA etc. GST will

be payable extra.

This offer is valid for a period of 3 months from the date of opening of the bids (bid due date)

Signature of Authorised Person

Name:

For and on behalf of

…………………………………………….

36

Name of the

Bidder/ Bidding

Firm /

Company :

NUMBER # TEXT # TEXT # NUMBER # NUMBER # TEXT #

Sl.

No.

Item Description Units Fees Chargeable

Basic Rate in percent of

the cost of Civil Contract

TOTAL in percent of

the cost of Civil

Work

TOTAL AMOUNT

In Words

1 2 5 13 53 55

1 Work Detail

1.01 Civil Consultancy on Civil Works to be executed by

the Plant & Machinery Supplier. For the scope of work

detailed in clause 2.A.

As per actual

requirement at site0.00 INR Zero Only

1.02 Civil Consultancy on Civil Works to be executed by

the Sugar Mill. For the scope of work detailed in

clause 2.B.

As per actual

requirement at site0.00 INR Zero Only

Total in Figures 0.00 INR Zero Only

Quoted Rate in Words

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Tender Inviting Authority:MANAGING DIRECTOR,UP STATE SUGAR CORPORATIONAL LIMITED. LUCKNOW.

Name of Work: COMPETITIVE e-bidding FOR Registered Firm/Contractor/Consultant for the Civil Consultancy to Installation of New Sugar Mill Plant of 5000 TCD capacity along with

Cogeneration Plant of 27 MW on EPC basis at Pipraich (Gorakhpur) and Munderwa (Basti) Sugar Mill of UPSSCL

Contract No: SSC/Project/Civil Consultant/ 97

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