Utilizing Excel to Assist in Office Procedures

Presented by:

Automotive Services Group

Amper, Politziner & Mattia, LLP

Seminar Objectives

• Enable attendee to become familiar with basic Excel formulas

• Allow attendee to build spreadsheets to assist in office procedures

The Power of Excel

Excel provides the capability to manipulate simple or complex data to provide information upon which decisions can be made. Many of the mundane, repetitive activities can be automated to provide a significant performance boost and an enhanced level of accuracy

Anticipated Savings

• Seminar attendees time on simple repetitive monthly procedures can be reduced to allow time to analyze financial data and provide feedback on dealership’s operations.

• Reduce outside accountant billings by providing accurate analysis of non scheduled accounts.

• By automating office procedures reduce staff time spent on monthly tasks.

Basic Formulas

• Setting up tool bars– Standard Tool Bar– Personal Tool Bar

Basic Formulas

• Copying Data-Pasting Data-Paste Special

• Cutting Data

• Know the difference before performing the steps

Basic Formulas

• Adding a Range of Numbers

– Utilizing the Sum Icon

– Manually writing the formula

Basic Formulas

• Data Sort– Utilization of this tool

• Floor Plan• Checks• Duplicate items

– Preparing the range to be sorted– Be able to re-set the data– Order of Columns to be sorted– Ascending and descending data

Basic Formulas

• Auto Save– Limit amount of data and changes lost in case of shut-

down or mistakes at closing

Basic Formulas

• Inserting Columns/Rows/Spreadsheets– Know what happens to formulas

Basic Formulas

• Formatting Cells, Ranges, Data– Number/Text Format– Highlights, Shading Color Coding– Underline Words vs. Cells– Range formatting, Rows, Columns, Spreadsheets

Basic Formulas

• Locking in Formulas– Utilize lock-in when copying formulas

Building Spreadsheets

• Bank Reconciliations– Range of Number additions– Multiple worksheet inter-facing– Formatting

Building Spreadsheets

• F&I Reconciliations– Range of Number additions– Conditional formula

Building Spreadsheets

• Prepaid Expenses– Various Cell calculations– Percentage formatting

Building Spreadsheets

• Fixed Asset Accounts– Multiple Sheet interfacing

Building Spreadsheets

• Floor Plan reconciliation– Multiple Sheet interfacing– Sorting Data– Conditional formatting– Sum a range of numbers

Building Spreadsheets

• Loans/Debt Accounts– Sum a range of Numbers– Lock in Formula

Building Spreadsheets

• Parts Statement Reconciliation– Sum a range of Numbers– Multiple worksheet interfacing

Building Spreadsheets

• Intercompany accounts– Simple effective spreadsheet– High susceptibility to Fraud

Building Spreadsheets

• Bonus/Commissions spreadsheet– Utilize input table– Repetitive calculations– Lock in Formula– Easy to print & disseminate information

Thank You!

Chuck Diegelcdiegel@amper.com 215-881-8882Sam Longo slongo@amper.com215-881-8854

Doris Rafaelidrafaeli@amper.com 215-881-2126

“The material contained in this presentation is for general

information and should not be acted upon without prior

professional consultation.”