Using the One Page Project Manager 1233449659402110 1

7/17/2019 Using the One Page Project Manager 1233449659402110 1

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Geof Hi ins



Attribution(1)

The One PageProject Manager™is the intellectual

property o O.C. Tanner Company(U!".

Image: www.octanner.com



Attribution(2)

Clar# !$$isonCamp%ell haspu%lishe$ a %oo#

calle$ The One-PageProject Manager (&'') *ohn +iley ,ons".

This -as a #ey sourceo content in thispresentation.

Image: www.amazon.com



Attribution(3)

The -e%site o theThe One-Page ProjectManager %oo#inclu$es a resourcespage) -ith eamplesan$ the OPPM Template(or /cel".

This template -as a#ey source o contentin this presentation.

Image: www.onepageprojectmanager.com/oppm/resource.html



Purpose

0 To un$erstan$ ho- the One PageProject Manager™ can %e use$ asa tool or planning) monitoring

an$ communicating projectperormance.

0 To %e a%le to $e1elop a One PageProject Manager™ or your o-n

project.



Topics

0 The One Page Project Manager™

0 Planning

0 2our O-n Project

0 Monitoring , 3eporting

0 3ea$ing the OPPM



Question

4. +hat is the core inormationthat any person nee$s to #no-a%out your project5

a" 5 %eore you start6

%" 5 part -ay through6

?





One Page Project Manager

0 ! tool) not a metho$ology

0 The $iscipline7 To present summary project

inormation on a single !8 sheet0 The purpose7

To communicate the plan ,progress

0 9ot :simple;) %ut reasona%lystraightor-ar$



Special Note

The OPPM $oes not ta#e the placeo other) more $etaile$ project$ocumentation. <nclu$ing7

0=usiness Case0Project che$ule

03is# , <ssue 3egister

0 Timesheets





General Principles

0 !l-ays -or# on the OPPM -iththe team>team lea$ers

0 Get tas# o-ner agreement to

commitments in the OPPM



Plan

'. =ring the team>teamlea$ers together.

4. !$$ hea$er $etails.

&. ?ill in tas# o-ners.

@. Chec# the :matri;.

8. !$$ @A8 su%A

o%jecti1es.

B. 9ame the majorproject tas#s.

Adapted from: Campbell 2007 ch !

. Din# tas#s -ith su%Ao%jecti1es (using$ots".

. Create a timeline.

E. Din# tas#s -ith time (using $ots".

F. Din# tas#s -ith o-ners (using !=Cpriorities".

Fa. !$$ a :people count; (optional".

1

2

3

4

5 6

7

8 9

1 0

9 a

1 1




"#$eet%ng &uts%de' c/o www.ce(p.com/off%cenow)

"#All *ands $eet%ng ' c/o www.handsonusa.org )

+et the leaders

the thought leaders andthe doers ",as- &wners)

together

hotos courtes of www.fl%c-r.com.

"1nder creat%e commons l%cense.)



4. !$$ hea$er $etails.



&. ?ill in tas# o-ners.

#,as- owners' are the wor-ers



@. Chec# the :matri;.

,h%s %s about not ma-%ng assumpt%ons



8. !$$ @A8 su%Ao%jecti1es.

3%scr%m%nate b #%mportance'



B. 9ame the majorproject tas#s.

Aga%n d%scr%m%nate b #%mportance'



. Din# tas#s -ith su%Ao%jecti1es (using$ots".

Can't ma-e a l%n-?

,hrow someth%ng out



. Create a timeline.

3as wee-s fortn%ghts months 4uarters?



E. Din# tas#s -ith time(using $ots".

,h%s %s rough and thus a great wa to -eep %t s%mple



F. Din# tas#s -itho-ners (using !=Cpriorities".

,r to hae a s%ngle A owner5 use dots on s%mple projects



Fa. !$$ a :peoplecount; (optional".

&nl do th%s %f %t %s useful



4'. !$$ uantitati1eor ualitati1emeasures.

1se measures that are mean%ngful to the cl%ent

",he approach here %s d%fferent to The One PageProject Manager boo- and the standard template.)



44. !$$ project%u$get.

6nsure that the empt bars are of roughl proport%onal length.

",he colour codes are for later.)

",h%s approach %s from The One Page Project Managerboo- and %noles changes to the standard template.)



Fleibilit!

0 on;t %e arai$ to ma#echanges I continuousimpro1ement is a%out ta#ing

a$1antage o opportunitiesan$ o1ercoming o%stacles.

+hen this happens) an$ it

impacts the OPPM) change itJ



"A#$ A GO %O&'S$F

To *o+nloa, t-e $cel File. /

one page project 0anager resources

,o+nloa, OPPM Te0plate



ample roject lan 8 how%ng the roject lan





General Principles

0 !l-ays -or# on the OPPM -iththe team>team lea$ers

0 Get tas# o-ner agreement to

changes to commitments in theOPPM

0 This is the time to i$entiy an$$iscuss issues an$ opportunities

0 o a :a1e !s5; %eore ma#ingchangesJ

&p,ate *etails



&p,ate *etails

'. =ring the

team>team lea$erstogether.

4. hit :current $ate;line to the right.

&. ?ill in progress$ots.

@. Up$ate pro$uct

progress.8. Up$ate costs.

B. ?ill in :summary ,orecast;.

Adapted from: Campbell 2007 f%g 9.2

1

2a

3

4

2 b

5




"#$eet%ng &uts%de' c/o www.ce(p.com/off%cenow)

"#All *ands $eet%ng ' c/o www.handsonusa.org )

6er s%ngle t%me





4. hit :current $ate;line to the right.



&a. ?ill in progress$ots.



&a. ?ill in progress$ots.

%lled %n dots mean progress

6mpt to left ; #fallen beh%nd'

%lled to r%ght ; #ahead of plan'



&%. ?ill in more progress $ots.

$ $



@. Up$ate pro$uctprogress.

"6(ample us%ng the #measures' template.)

<ou need to dec%de what the colour codes mean 8 for e(ample

%s %t about progress or conf%dence.

Green &n ,%me Conf%dent we are &= Yellow A >%ttle eh%nd @ot so conf%dent

Red a eh%nd Conf%dent we are not &=

@ U $ $



@. Up$ate pro$uctprogress.

"6(ample us%ng the #measures' template.)

e reall honest 8 as ou cannot #ta-e awa' progress%n a subse4uent report%ng per%od



8. Up$ate costs.


udget colour codes are based on our forecast:

Green good "B! below budget) Yellow not so good "w%th%n ! of budget)

Red bad "B! oer budget)



8. Up$ate costs.

Aga%n be honest D accurate 8 as ou cannot #ta-e awa' progress%n a subse4uent report%ng per%od


B ?ill i : ,



B. ?ill in :summary ,orecast;.

E. >oo-%ng bac- descr%be #how the project %s go%ng' %n our words.

2. >oo-%ng forward descr%be what %s com%ng up.

F. 3escr%be major m%lestones r%s-s %ssues and opportun%t%es.

G. 6(pla%n all red content.



ample roject lan 8 how%ng roject rogress



'ea,ing 'esources

0 Camp%ell) C! &'' The One-PageProject Manager +iley , ons) 9e-

*ersey.

0 Camp%ell;s 3esources at---.onepageprojectmanager.com>oppm>resource.html

0 =alance$ customer re1ie- on!maKon.comhttp7>>---.amaKon.com>re1ie->34M4=<44!?89



H erformance eople t >td 200

,he &ne age roject $anager %s the

propert of &.C.,anner Co.



Added to l%dehare b

GeoffatPerformancePeople

www.performancepeople.com.au

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Using the One Page Project Manager 1233449659402110 1