USINGTECHNOLOGYTORUNABETTERPRACTICE:

40TECHTIPSTO

INCREASEEFFICIENCY&DECREASECOSTS

byDamonDuncan

WHYTECH+EFFICIENCYISIMPORTANTTOME

WHYTHISMATTERSTOYOU

•  Mostofyourcompe2torswon’tbeverygoodatit.

•  Technologycanhelpyoudowhatyoudobe=er.

•  Lookhowfarwe’vecomeinjustover20years…

TodayShow:WhatistheInternet?(1994)

OURGOALSTODAY:1.  SpendLess

2.  MakeMore

3.  Quicker&Safer

WHATIWON’TDO

•  Talkaboutspecificprac2cemanagementsoJware

•  Talkabout“ivorytower”

ortheoryoftechnology2ps

•  Askyoutoholdyour

ques2onsun2ltheend.Youshouldinterruptme!

99DESIGNS.COM

•  Crowdsourcing•  Letprofessionalscompeteforyourmoney.•  Logos,websites,businesscards,etc.

DUALMONITORS

•  Cri2caltobeingpaperlessorgoingtolesspaper.

•  AUniversityofUtahstudyshowedthatdualmonitorsincreasedproduc2vityupto44%.

•  Abilitytorunmul2pleprogramsatonce.

THETILEAPP

SURGEPROTECTOR

•  Commonsense•  Rela2velyinexpensive•  Protectsyourtechnology

•  Lowmaintenance

CRASHPLAN

•  Cangetunlimitedbackupspaceforasli=leas$4permonth.

•  Automa2callybacksup

newfilesorfilesthatarechanged.

•  Extremelysecure.Uses

thesame,orbe=er,encryp2onthanonlinebanks.

TESTYOURBACKUPSYSTEMS

•  Doesyounogoodtobackupyourinforma2onifyoudon’tknowhow,orcan’t,recoverit.

•  Areyousureyouarebackingupthestuffyoureallyneed?

RANSOMWARE

RANSOMWARE

•  MostcommontypeisCryptoWall

•  Filesbecomeencryptedbymaliciousparty

•  Requireransombepaidorfileswillnotbereleased($500+)

CLOUDBACKUP+EXTERNALHARDDRIVE

•  CloudBackup=Dropboxorsimilarprogram

•  Don’tjustdependon

“thecloud”,backupwithanexternalharddriveatleastperiodically.

•  Saves2me,moneyand

keepsawaymajorheadaches.

LASTPASS

KEYBOARDSHORTCUTS

•  CommandorControl+

• C=Copy• V=Paste•  Z=Undo• P=Print•  F=Find

APPTOTO

•  Appointmentreminder

•  Calls,texts&emails

•  Pullsautoma2callyfromcalendarandspecifieswhetherappointmentwasconfirmed,remindedorcancelled.

RUBYRECEPTIONISTS

SQUARE

•  Abilitytotakecreditcards“onthefly.”

•  Slidethecreditcardand

cansignonyourtouchscreenonyoursmartphoneortabletdevice.

•  2.75%+$0.15

transac2onfee

INVISIBLEHAND

•  SearchesInternetforlowestpricesonline.•  Saveonofficesupplies.•  Saveonplane2ckets.

GOOGLEANALYTICS•  Easywaytotrackvisitorstoyourwebsite.•  Canbefilteredby2me,date,trafficsource,

keywords,loca2on.•  Letsyouknowwhatpeoplearetypinginasearch

enginetofindyou.

GOOGLEVOICE

AUTOHOTKEY

•  JustforWindows•  Allowsyoutoprogram

commandsonyourkeyboardtoautoma2callyperformcertaintasks.

•  Rightclickofmouse+

drawatriangle=launchQuickBooks

FUJITSUSCANSNAPIX500

•  Itjustworks•  Star2ngat$450•  WorkswithPCsandMacs•  25ppm,color•  Scansduplex&differentsizes•  PCversioncomeswithAdobeAcrobat($300)

SMALLBUSINESSADMINISTRATION

•  Resourceforalmostallthingssmallbusiness.

•  BusinessPlans,checklists,

fillablePDFs,obtainingloans

•  Offerfreetraining

programsfromServiceCorpsofRe2redExecu2vesandothers.

GOOGLEALERTS

•  ReceiveemailswhenGooglefindsnewresults--webpages,newspaperar2cles,orblogs--thatmatchyoursearchterm.

•  Monitoranindustry,a

company,anissue,yourpresenceontheInternet.

•  Whatarepeoplesaying?

TRUECRYPT

•  Free•  Over21.5million

downloads•  Encryptsthefilesoitis

completelyprotected.•  Manyaredoingthiswith

jumpdrives.

GOTOMEETING.COM

•  Greatwaytohaveclientsseeyourcomputerasyouaredemonstra2ngsomethingtothem.

•  Greatfortutorialsforstaff.•  Canbeusedtoexplain

documentstoclientsvirtually.

TEAMVIEWER

•  Mypreferredremoteaccess

•  Getaccesstoyourorother’scomputer

•  Mobileaccess

RESCUETIME

•  Websitededicatedtoefficiency.•  Mo=o:“Tipsanddownloadsforgeqngthingsdone”.

•  “HiveFives”givesTop5seachweekwhicharevotedonbyreaders.(FiveBest:taxpreptools,onlinemee2ngservices,videoedi2ngtools,onlinefilestorages,etc.)

GOOGLE+LOCAL

•  Free.•  Youronlinebusinesslis2ngforGoogle.

•  Needaphysicaladdress.

•  Becomingcompe22ve.

GOOGLE+LOCAL

PERSONALV.PROFESSIONALSOCIALMEDIA

HOWSECUREISMYPASSWORD.NET

•  5Worst(easilyhacked)Passwords: 1.password 2.123456 3.12345678 4.qwerty 5.abc123

•  Songlyrics,quotefromabook•  ReplaceA’swith@andS’swith$

HOWSECUREISMYPASSWORD.NET

SMARTR

NOTESPLUS

•  Takehandwri=enortypednotesontabletdevice.

•  CansaveasPDFandemailorsavedirectlytothecloud.

•  Mayalsorecordaudioalongwithnotes.

JOTNOTSCANNERPRO

JOTNOTSCANNERPRO

JOTNOTSCANNERPRO

JOTNOTSCANNERPRO

SCREENFLOW

WORLDCARDMOBILE

•  CreateSurveysforclients

•  Seeresultsinreal2me

•  Quickandeasywaytogetfeedback

WAZE

EVERNOTE

•  Free.•  Syncnotesbetween

computerandphone.•  Organizeaudio,text,

imagesandotherfiles.•  NewYorkTimes“Top10

Must-HaveApp”winner.

•  Best“school”online.•  YouTubevideosnowshowin

Googlesearchresults.(UniversalSearchResults)

•  Videosareagreatwayto

introduceyourselftoyourclientsinapersonalway.

•  Inmyopinion,bestonline

marke2ngtool.

SKYPE

•  VoIP=VoiceoverInternetProtocol

•  Makephonecallsover

theInternet•  VideoCallingforVirtual

Connec2on•  Communica2onWithin

theOffice

THEINTERNETOFTHINGS

IFTHISTHENTHAT(IFTTT)

•  Oneofmyfavoritenewapplica2ons.

•  TakesIf,Thenstatements

andcreatesac2ons•  Has“recipes”othershave

alreadycreatedwithdifferentIf,Thenstatements.

IFITAKEANEWPICTUREWITHINSTAGRAMTHENSAVEITINMYDROPBOX

IFIT’SGOINGTORAINTHENSENDMEATEXTMESSAGE

IFITEXT“IFTTT”THENCALLMYCELLPHONE

THEWIRECUTTER.COM•  Ar2clesfromthebestoffice

chairtothebestWi-Firouter

•  “Whatyouwillfindaresolid,incredibly-researchedopusesabouttherightthingtobuy.”-Forbes

•  Websitethatlistsoutthebesttechnologytobuybasedoncustomerreviews

•  Dozensofcategories