USING FUNDS SUCCESSFULLY

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USING FUNDS SUCCESSFULLY. George Godfrey MA/SERD/CSREES/USDA SERD Project Directors’ Conference New Orleans, LA April 1, 2005. Notification of Award!. On Schedule? Read Award Notice Notify Partners Objectives Budget Time Line Report Deadlines Start Time Line. . . . Reports. - PowerPoint PPT Presentation

Text of USING FUNDS SUCCESSFULLY

  • USING FUNDS SUCCESSFULLYGeorge GodfreyMA/SERD/CSREES/USDA

    SERD Project Directors ConferenceNew Orleans, LAApril 1, 2005

  • Notification of Award!On Schedule?Read Award NoticeNotify PartnersObjectivesBudgetTime LineReport DeadlinesStart

    Time Line. . . Reports

  • Notification of Award!Delayed Start?Read Award Notice Money on HoldExamples of Delays: Budget, Overdue RptObjectives and BudgetTime Line - Reset?Report DeadlinesStart Project

    Time Line. . . Reports

  • OBJECTIVESTime Line. . . ReportsACTIVITIESREPORTSBUDGETGetting OrganizedPERSONNELBENCH MARKS

  • Project Period1-5 YearsBench MarksWork Toward ObjectivesActivities

    $$$$$$$$Draw DownsObligations Remember > 10 % and 5-year rules

  • Objectives & Budget Alignment Objectives Budget

    12xEnd$0.00Time Line. . . Reports

  • Changing ScenariosScope or ObjectivesKey PersonnelProject LeadershipAll of the above *

    * Refer to Terms and Conditions B :http://www.csrees.usda.gov/business/awardterms.htm. . . ReportsTime Line

  • Changes May Lead To . . .No-Cost Extension (NCE)? NCEOriginal End Date. . . ReportsOriginal Time Line. . . ReportsNew End DateAdjusted Time Line- Request 30 Days Before End Date

  • Project Adjustments (cont.)Prior Approval Required:

    Budget Change (> 10% Budget Rule) Change in Scope or Objectives Change in Key Personnel Absence/Change in Project Leadership No-Cost Extension

    http://www.csrees.usda.gov/business/awardterms.htm

  • Project CommunicationPDPARTNER ADM & GRANT OFFICESCSREESPROGRAMCSREESAWARDSCSREESFUNDSMGMT

  • TECHNICAL IMPACTWRITINGSaleia Afele-FaamuliMA/SERD/CSREES/USDA

    SERD Project Directors ConferenceNew Orleans, LAApril 1, 2005

  • REPORTS

    ANNUALFINAL

    FINANCIAL

  • WHY REPORT?

    ITS REQUIRED

  • FOR WHOM?

    Our CONSTITUENTSTax PayersCongressStakeholdersFed/State/Local Officials

    GrantsUniversity CommunityIndustry RepresentativesYOU!

  • HOW?

    IMPACT STATEMENTS!

  • WHAT is an IMPACT STATEMENT?Brief description of differences made on health, social, environmental, economic, etc.Quantifiable/Qualitative Differences .Target Audience and PublicYour accomplishments and payoff to society

  • Impact is NOT SimplyA Description of the Program# Meetings Held During Life of Project# Experiments# Students Enrolled in a Class

  • 3 Components of an Impact StatementWhat is the Issue?Whats been done?So What? What difference did it make?

  • What is the Issue?A Descriptive Problem Statement:What? Why?How?Where?When?

  • Whats Been Done?Plan of ActionACTION/ACTIVITIES RE THE ISSUEExamples:# People Reached# Meetings Held# Experiments Completed# Students Enrolled in a Class

  • SO WHAT? What DIFFERENCE did it make?

    IMPACTS!

  • What Makes a Good Impact Statement?Clear/easy to Read Illustration of How Project Changed/Improved Lives of ClienteleBenefits to Clientele/Public E.g. Financial Savings/Better Mgmt of Resources/Improved HealthInvestment BenefitsUnique Situation

  • EXAMPLE 1:What is the Issue?

    CSREES expectations for funded projectsAnnual, clear updatesFinal Reports and IMPACTS must be clearly communicated for the benefit of: Program Recipients Public Congress

  • What has been Done?

    The 2005 Project Directors Conference was designed for program recipients and eligible institutions. Conference attracted ~250 participants and ~80 posters presentations.

  • What has been Done? (Cont.)Project Directors Conference goals:Better interpret grant RFAEnhance grant expectations/fiscal mgmt.Understand effective project impact writingBuild network of initiativesBuild partnerships for integrated proposal opportunitiesHave exposure to innovative ideas.

  • So What?What Difference Did It Make?Claims of the 2005 Project Directors Conference Participants:Have better understanding of a grant RFA, expectations, reports/fiscal mgmt.Formed new partnerships/collaborations.Adopted new ideas from other innovative projects.Ready to develop at least 1 innovative and competitive proposal.

  • National Impact DatabaseSearchable impact database is open to the public

    View impact reports at: http://impact.csrees.usda.gov/impact

    Need logoSee slide #8 for time line informationNeed logo