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USING FUNDS SUCCESSFULLY. George Godfrey MA/SERD/CSREES/USDA SERD Project Directors’ Conference New Orleans, LA April 1, 2005. Notification of Award!. On Schedule? Read Award Notice Notify Partners Objectives Budget Time Line Report Deadlines Start Time Line. . . . Reports. - PowerPoint PPT Presentation
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USING FUNDS SUCCESSFULLY
George GodfreyMA/SERD/CSREES/USDA
SERD Project Directors’ ConferenceNew Orleans, LA
April 1, 2005
Notification of Award!
On Schedule?• Read Award Notice• Notify Partners• Objectives• Budget• Time Line• Report Deadlines• Start
Time Line
. . . Reports
Notification of Award!
Delayed Start?• Read Award Notice – Money on Hold• Examples of Delays: Budget, Overdue Rpt• Objectives and Budget• Time Line - Reset?• Report Deadlines• Start Project
Time Line. . . Reports
OBJECTIVES
Time Line
. . . Reports
ACTIVITIES
REPORTS
BUDGET
Getting Organized
PERSONNEL
BENCH MARKS
Project Period• 1-5 Years• Bench Marks• Work Toward Objectives• Activities
$$$$ $$$$
Draw DownsObligations
Remember > 10 % and 5-year rules
Objectives & Budget Alignment
Objectives Budget
12x
End$0.00
Time Line
. . . Reports
Changing Scenarios
• Scope or Objectives• Key Personnel• Project Leadership• All of the above *
* Refer to Terms and Conditions “B” :http://www.csrees.usda.gov/business/awardterms.htm
. . . Reports
Time Line
Changes May Lead To . . .
• No-Cost Extension (NCE)?
NCEOriginal End Date
. . . Reports
Original Time Line. . . Reports
New End Date
Adjusted Time Line
- Request 30 Days Before End Date
Project Adjustments (cont.)
Prior Approval Required:
• Budget Change (> 10% Budget Rule)• Change in Scope or Objectives• Change in Key Personnel• Absence/Change in Project Leadership• No-Cost Extension
http://www.csrees.usda.gov/business/awardterms.htm
Project Communication
PD
PARTNER ADM & GRANT OFFICES
CSREESPROGRAM
CSREESAWARDS
CSREESFUNDSMGMT
TECHNICAL IMPACTWRITING
Saleia Afele-FaamuliMA/SERD/CSREES/USDA
SERD Project Directors’ ConferenceNew Orleans, LA
April 1, 2005
REPORTS
ANNUAL
FINAL
FINANCIAL
WHY REPORT?
IT’S REQUIRED
FOR WHOM?
Our CONSTITUENTS
• Tax Payers• Congress• Stakeholders• Fed/State/Local
Officials
• Grants• University Community• Industry
Representatives• YOU!
HOW?
IMPACT STATEMENTS!
WHAT is an IMPACT STATEMENT?
Brief description of differences made on health, social,
environmental, economic, etc.
• Quantifiable/Qualitative Differences ….Target Audience and Public
• Your accomplishments and payoff to society
Impact is NOT Simply
• A Description of the Program
• # Meetings Held During Life of Project
• # Experiments
• # Students Enrolled in a Class
3 Components of an Impact Statement
1. What is the Issue?
2. What’s been done?
3. So What? What difference did it make?
What is the Issue?
A Descriptive Problem Statement:
What?
Why?
How?
Where?
When?
What’s Been Done?Plan of Action
ACTION/ACTIVITIES RE THE ISSUE
Examples:
• # People Reached
• # Meetings Held
• # Experiments Completed
• # Students Enrolled in a Class
SO WHAT?
What DIFFERENCE did it make?
IMPACTS!
What Makes a Good Impact Statement?
• Clear/easy to Read Illustration of How Project Changed/Improved Lives of Clientele
• Benefits to Clientele/Public
E.g. Financial Savings/Better Mgmt of Resources/Improved Health
• Investment Benefits• Unique Situation
EXAMPLE 1:What is the Issue?
CSREES expectations for funded projects• Annual, clear updates• Final Reports and IMPACTS must be
clearly communicated for the benefit of: Program Recipients Public Congress
What has been Done?
The 2005 Project Directors’ Conference was designed for program recipients and eligible institutions. Conference attracted ~250 participants and ~80 posters presentations.
What has been Done? (Cont.)
Project Directors’ Conference goals:• Better interpret grant RFA• Enhance grant expectations/fiscal mgmt.• Understand effective project impact writing• Build network of initiatives• Build partnerships for integrated proposal
opportunities• Have exposure to innovative ideas.
So What?What Difference Did It Make?
Claims of the 2005 Project Directors’ Conference Participants:•Have better understanding of a grant RFA, expectations, reports/fiscal mgmt.•Formed new partnerships/collaborations.•Adopted new ideas from other innovative projects.•Ready to develop at least 1 innovative and competitive proposal.
National Impact Database
• Searchable impact database is open to the public
• View impact reports at:
http://impact.csrees.usda.gov/impact