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Using Data for RecruitmentHILARY MAITLEN
TN MEP- ID&R AND STAFFING COORDINATOR
USING DATA
Using good data can save a lot of time in the recruitment process.
Today we will discuss: How to access data that will help you find eligible families and youth
How to document more of what is happening in your communities in relation to community resources, agriculture statistics and more.
DATA RESOURCES
National Agriculture Census
CropScape
H2-A Job Postings
Farm Subsidies
Community Contact Checklist
Old Address List
Google Maps
Agriculture Census KY Census: http://www.tnopportunityprograms.org/NS%20Recruiter%20Blitz.htmlhttp://agcensus.usda.gov/
CropScape
What is Crop Scape?
Based on agriculture census reports taken each year
Crops are mapped out by region
You can view them from prior years
Views can show multiple crops
Can be specific to areas
Reports can be made directly from these maps
Site: http://nassgeodata.gmu.edu/CropScape/
Demo: http://nassgeodata.gmu.edu/CropScape/demo/demo.htm
Lots of data and lots of ways to use it
Crop Scape- Various reporting tools
H2-A Labor- https://icert.doleta.gov/index.cfm?event=ehGeneral.dspLogin
Adult Education
Afterschool Programs
Ag. Ext. Agent
Apartment Complexes
Banks
Boys and Girls Club
Churches
Colleges
Dentists
Doctors
Employment Offices
ESL Teachers
GED English/Spanish
Head Start
Migrant Head Start
Health Department
Human Services
Lawyers
Laundromats
Mexican Stores
Migrant Employers
Police
Hispanic Businesses
Translators
Trailer Parks
United Way
Volunteers
Libraries
Community Contacts ChecklistThis list is compiled into an excel sheet to make recording and organized data easier. http://www.tnopportunityprograms.org/NS%20TN%20MEP.html
Old Address List Our Data Entry Specialist works to keep a
running list of old addresses for students that we have had in the program.
This list is put into an excel file which is easily accessed by all recruiters.
Migrant workers often will come and live in the same housing areas as they are areas that are affordable, close to work areas, and/or have weekly or monthly leases.
The old address list is a very useful data source for following housing trends and being sure all possible housing areas are covered each season.
Google Maps
Google Maps We use it as a database for information regarding farms, fields,
housing, stores, restaurants, laundromats, community contacts, etc. We work to post our 1-800 number flyers at as many of these locations as possible to also reach out to eligible migrants.
Each county has a map with any information we have related to ag in that county.
As recruiters are out in the field working, they send in daily reports which include any updates that need to be made to the map.
Recruiters can view the maps before recruiting in a county to become familiar with what is there and plan accordingly.
https://www.google.com/maps/d/u/3/edit?hl=en&authuser=3&mid=zXckl7ejcHIg.kSKb3um2kCwk
Daily Reports
Each recruiter is required to send in a daily report within 24 hours of working.
Reports outline the activities of the day, broken down by the hours, and a summary of what they found at each location they stopped at.
The top section also highlights important findings from the day as well as leads to follow up on when in the county again.
Reports are submitted to supervisors and shared with other staff members who work in that area so everyone can collaborate and keep up wit what is happening in that county.
County resource guide
English Books and CDs Bilingual Guides English in Minutes Series
Hygiene bags
Spanish/English Dictionary
Gloves and Bandana
Reading is Fundamental Books
Services provided upon recruitment
Questions or Comments?
Hilary Maitlen
ID&R and Staffing Coordinator
Tennessee Migrant Education Program
423-218-6877
Jessica Castañeda
Statewide Coordinator
931-668-4139
