Using BRAC Lessons Learned to Address the Resource

Challenges of Today

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Welcome and Introductions

Robert MurdockPresident, ADC

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Event Objectives:

• Share findings developed through the ADC BRAC Workshop and Lessons Learned Analysis

• Expand on the findings with a focus on recommendations and implementation

• Prioritize key issues• Understand how this discussion is linked to

ADC’s policy development process

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Event Goal:

Solicit your input!

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AGENDAItem Moderator Time

Welcome & Introductions Robert Murdock 1:00 PM

Key Findings Overview Tim Ford 1:10 PM

Reaction Panel and Audience Feedback Moderator: Tim Ford Panelists: • Jimmy Anderson• John Armbrust• Craig College• Jim Holland• Fred Meurer

1:30 PM

Prioritizing Findings and Recommendations

Steve BonnerTim Ford Kyle Massey

3:00 PM

Closing Remarks & Invitation to the San Antonio Installation Innovation Forum

Robert MurdockWill Rowe

3:30 PM

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Presentation of Findings

Tim FordCEO, ADC

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Process

Research & Literature Review

Monterey Workshop

• Planning• Deliberation• Commission• Implementation

DC Policy Forum

Outcomes•Legislative Recommendations

•DoD, Communities & Industry Recommendations

•Lessons Learned to be Shared at Future ADC Events

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Presentation of Findings

After Action Report

• 14 Key Findings• 81 Critical Ideas• 77 Implementation Steps• Bibliography of Reports and Papers• Proceedings of Workshop

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Key Takeaways by PhasePlanning • Create process, in addition to personal relationships• Establish regular and reliable communications• Hold facilitated offsite meetings• Utilize master planning as a critical tool for partnership• Create and utilize every opportunity for dialogue

Deliberation• Take advantage of Garrison Command training prior to release of the

BRAC list• Use of selective information (only what you will use) requests by DoD• Design web tools that can be manipulated and updated constantly

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Key Takeaways by PhaseCommission• Recognize that the Commission phase is subject to a

compressed timeline• Use of targeted, data-driven analyses focused on military

value, relayed by a ‘single voice is a must for communities• Target analyses on the impacted installation’s mission and

demonstrate synergies between the community, infrastructure and installation

• Take every opportunity to communicate with the installation and to understand its mission prior to the Commission phase

• Utilize every all to provide input during the Commission phase

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Key Takeaways by Phase

Implementation – Closure• Take a pragmatic, business oriented approach to ease the transition

into the redevelopment process• Recognize that there can be a disconnect between the stakeholders

during the cleanup and redevelopment process• Understand that a lack of resources can affect a community as well as

the service.

Implementation – Growth• Participation by military leadership in the community organizations

created to address growth is critical• Ensure that both military and community organizations utilize joint land

use planning• Recognize that input from local jurisdictions should weigh more heavily

in BRAC move decisions

1. Importance of Establishing Communications and Building Strong Relationships (After Action Report, Pages 4 & 25)

2. The Value of Planning Tools (After Action Report, Pages 6 & 27)

3. Understanding of an Installations Mission Starts Now (After Action Report, Page 17)

4. BRAC Analyses should reflect and understand the impacted installation’s mission (After Action Report, Page 20)

5. Communities must use targeted, data-driven analysis (After Action Report, Page 19)

Focus on Five Key Findings

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Critical Ideas:• State Commanders Councils • PROCESS and ORGANIZATION, rather than PERSONAL relationships• Communication of Needs “Portfolio” and Mission Imperatives

Implementation Steps:• Create State Commanders Councils to facilitate both official and

unofficial staff-level engagements • Conduct focused, specific planning exercises to identify opportunities for

Partnering

Key Finding #1:

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Importance of Establishing Communications and Building Strong Relationships (After Action Report, Pages 4 & 25)

(NOTE: This Finding Applies to both the Planning and BRAC Growth Phases)

Critical Ideas:

• Installation master plan as component of community plan• Joint land use planning occurs, but installations still locked up and not

required to coordinate.

Implementation Steps:

• Engage local and regional planners in master planning efforts on base (and vice versa)

• “Retreat” to communicate and create opportunities to interact

Key Finding #2

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The Value of Planning Tools (After Action Report, Pages 6 & 27)

Critical Ideas:

• Time is short during the commission phase • Lack of planning will leave you at a disadvantage• BRAC process will limit installation staff availability • Routine interaction will yield insight

Implementation Steps:

• Utilize joint installation-community standing committees• Recognize installations need communities to be successful • Identify forums to create and sustain this interaction

Key Finding #3

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Understanding of an Installations Mission Starts Now(After Action Report, Page 17)

Critical Ideas:

• Understanding the mission and how the community impacts that mission• Importance of National trends and local impacts• Determine the role and importance of military installations in your

community • In the end, it all comes down to military value

Implementation Steps:

• Engage and educate stakeholders at multiple levels• Develop a uniform response template • Engage and track issues at national level

Key Finding #4

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BRAC Analyses should reflect and understand the impacted installation’s mission (After Action Report, Page 20)

Critical Ideas:

• Data-driven arguments win the fight• Successful strategies and specific approaches to communicate and

influence Commission decision-making must recognize this dynamic• Target DoD recommendation and flaws in analysis• Focus on military value selection criteria

Implementation Steps:

• Uniform template for data submission

Key Finding #5

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Communities must use targeted, data-driven analysis (After Action Report, Page 19)

Reaction Panel and Audience Feedback

• Mr. Jimmy Anderson, Director, Navy BRAC PMO, SE• Mr. John Armbrust, Executive Director, Kansas Governor’s

Military Council• Dr. Craig College, Senior Vice President, CALIBRE Systems,

Inc.• Mr. Jim Holland, Deputy for Installation Policy, Office of the

Assistant Secretary of the Air Force Installations, Environment and Logistics

• Mr. Fred Meurer, City Manager, City of Monterey

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•What are your thoughts on the Critical Ideas that emerged?

•What additional Critical Ideas would you include?

•What are the implementation steps necessary to advance these Critical Ideas??

Reaction Panel Questions

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Critical Ideas:• State Commanders Councils • PROCESS and ORGANIZATION, rather than PERSONAL relationships• Communication of Needs “Portfolio” and Mission Imperatives

Implementation Steps:• Create State Commanders Councils to facilitate both official and

unofficial staff-level engagements • Conduct focused, specific planning exercises to identify opportunities for

Partnering

Key Finding #1:

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Importance of Establishing Communications and Building Strong Relationships (After Action Report, Pages 4 & 25)

(NOTE: This Finding Applies to both the Planning and BRAC Growth Phases)

Critical Ideas:

• Installation master plan as component of community plan• Joint land use planning occurs, but installations still locked up and not

required to coordinate.

Implementation Steps:

• Engage local and regional planners in master planning efforts on base (and vice versa)

• “Retreat” to communicate and create opportunities to interact

Key Finding #2

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The Value of Planning Tools (After Action Report, Pages 6 & 27)

Critical Ideas:

• Time is short during the commission phase • Lack of planning will leave you at a disadvantage• BRAC process will limit installation staff availability • Routine interaction will yield insight

Implementation Steps:

• Utilize joint installation-community standing committees• Recognize installations need communities to be successful • Identify forums to create and sustain this interaction

Key Finding #3

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Understanding of an Installations Mission Starts Now(After Action Report, Page 17)

Critical Ideas:

• Understanding the mission and how the community impacts that mission• Importance of National trends and local impacts• Determine the role and importance of military installations in your

community • In the end, it all comes down to military value

Implementation Steps:

• Engage and educate stakeholders at multiple levels• Develop a uniform response template • Engage and track issues at national level

Key Finding #4

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BRAC Analyses should reflect and understand the impacted installation’s mission (After Action Report, Page 20)

Critical Ideas:

• Data-driven arguments win the fight• Successful strategies and specific approaches to communicate and

influence Commission decision-making must recognize this dynamic• Target DoD recommendation and flaws in analysis• Focus on military value selection criteria

Implementation Steps:

• Uniform template for data submission

Key Finding #5

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Communities must use targeted, data-driven analysis (After Action Report, Page 19)

Audience Survey

• Steve Bonner, CEO, SONRI, Inc.

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Part 1: Rate the Key Findings.

In your opinion, and based on your perspective, which key findings are most important?

Part 2: Share you ideas for implementation steps.

What needs to happen in terms of legislation policy changes, or practice to advance these Critical Ideas?

Audience Survey

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Discussion of Other Findings

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• Importance of Establishing Communications and Building Strong Relationships (After Action Report, Pages 4 & 25)

• The Value of Master Planning and Joint Land Use Planning (After Action Report, Pages 6 & 27)

• Understanding of an installation’s mission starts well before the Commission phase and is based on routine interaction between the installation and the local community. (After Action Report, Page 17)

• BRAC analyses should reflect an understanding of the impacted installation’s mission and demonstrate synergies between an installation and the surrounding community and its infrastructure. (After Action Report, Page 20)

• Communities must use targeted, data-driven analyses that are focused on military value, and speak with “one voice” when communicating to the Commission. (After Action Report, Page 19)

• Importance of Sharing Accurate Data (After Action Report, Pg. 6)

• Effective deliberations rely heavily on effective planning, data management and training. (After Action Report, Pg. 9)

Review of Key Findings:

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Review of Key Findings• The quality of recommendations needs to be improved (After Action Report, Pg. 11)

• All aspects of data management could be improved (After Action Report, Pg. 12)

• Many of the challenges during the Commission phase are caused by its compressed timeline as compared to the other phases of the BRAC process (After Action Report, Pg. 18)

• Analyses should reflect an understanding of the impacted installation’s mission and demonstrate synergies between an installation and the surrounding community and its infrastructure (After Action Report, Pg. 20)

• Importance of Open and Constant Communication (After Action Report, Pg. 23)

• Take a Regional Approach to Address Growth (After Action Report, Pg. 26)

• Communities must understand and use all of the various means to provide input during the Commission phase – use and make the most of all opportunities to communicate. (AAR Page 21)

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Next Steps•Legislative Recommendations•DoD, Communities & Industry

Recommendations•Lessons Learned to be Shared at

Future ADC Events

Preview of Installation Innovation Professional

Development Forum

Will RoweCo-Chair, ADC Program Development Committee

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• ADC is launching Installation Innovation, a new professional development forum that will be held in San Antonio, TX, January, 14-16, 2013.

• Focus on advancing innovative solutions at active installations and defense communities.

• Exploring the new fiscal environment and the ramifications for defense communities, installations, industry and military service members and their families

• Featuring in-depth training workshops, this event will provide constructive solutions to increase installation efficiency and cost savings.

Scope & Objective

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Forum Topics

• Installation management situational analysis• Energy security – issues and implications• Public-private partnerships to support energy project development –

critical success factors • Installation asset management – innovative solutions to managing

land and facilities • Service member and military family transitions – comprehensive and

collaborative approaches • Installation/community land use planning –engaging, strategizing and

implementing • Sharing services between installations and communities – advancing

innovative solutions

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Who Should Attend the Forum?• Representatives from communities, regions

and states with active military installations• Representatives from Army, Air Force, Navy,

and Marine Corps installation management agencies

• Installation commanders and related staff• Industry representatives involved with

installation management issues, community-military partnerships, energy and related topics

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Closing Remarks

Robert MurdockPresident, ADC

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Using BRAC Lessons Learned to Address the Resource

Challenges of Today

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