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Using Archivists’ Toolkit to Build Bridges and Build Collections. Midwest Archives Conference April 30, 2009 David E. Crawford University Archivist. State of the Archives (January 2007). Multiple Repositories. Installing Archivists’ Toolkit Creating new repository - PowerPoint PPT Presentation
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Using Archivists’ Toolkit to Build Bridges and
Build Collections
Midwest Archives ConferenceApril 30, 2009
David E. CrawfordUniversity Archivist
State of the Archives(January 2007)
Multiple Repositories
Creating Additional Repositories
1. Installing Archivists’ Toolkit2. Creating new repository3. Cooperating with partners
Installing Archivists’ Toolkit
Install client (AT) on partner’s computer(s)
Hook the client into the database
Tom Hassing (IT)
Creating new repository
Cooperating with partners• Planning
– Identify your partner’s needs and wishes– Identify your requirements– Discuss policies and procedures– Determine customizations
• Training• Testing
Putting them in charge
Level 5 superuser (you) Level 4 user (partner)
Customization - Rollovers
Customization – Fields
Change Repository
Advantages for themPresent
Manage collection data nowInput on keywords, information needed, etc.
FutureStill have sense of ownershipEasier to relay patron requests to
archives
Advantages for Archives
PR benefit – bridge the gapIncreased ability to provide serviceTheir staff enters metadataFacilitates transferFuture donations
David E. CrawfordUniversity Archivist