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Research Projects Online Submission and Follow-up System
User's Guide Research Projects Online Submission and
Follow-up System
(Faculty member)
Copyright © Deanship of e-Transaction and Communication
Applications Department 2012
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Research Projects Online Submission and Follow-up System
Table of contents
About System ............................................................................................................... 3
Access to the System ..................................................................................................... 3
Update the user profile ................................................................................................. 3
Main Page .................................................................................................................... 4
Steps for Create new Request ........................................................................................ 5
Project Information ....................................................................................................... 6
Summary Page (English) ................................................................................................ 8
Summary Page (Arabic) ................................................................................................. 8
Introduction Project Page .............................................................................................. 8
Project Objectives ......................................................................................................... 9
Literature Review ......................................................................................................... 9
Mapping Phases to Objectives ........................................................................................ 9
Mapping Tasks to Phases ............................................................................................. 10
Research Methodology................................................................................................ 10
Management Plan ...................................................................................................... 11
Project Work Plan ....................................................................................................... 11
Project Deliverables .................................................................................................... 11
Value to the Kingdom .................................................................................................. 12
Current Resources ...................................................................................................... 12
Requested Resources .................................................................................................. 12
Proposed Budget ........................................................................................................ 13
Budget Justification ..................................................................................................... 13
References ................................................................................................................. 13
Send Proposal ............................................................................................................ 14
User Profile ................................................................................................................ 14
User Favorites ............................................................................................................ 14
Send Invitation ........................................................................................................... 15
Sing Out ..................................................................................................................... 15
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Research Projects Online Submission and Follow-up System
About system Back to the top System helps to create a research in electronic and easy way
Access to the system Back to the top Enter your user name and password (used in e-mail)
Update the user profile Back to the top When you enter the system the first time you must update the following information: 1. Full Name in Arabic and English. 2. E-mail. 3. Sex. 4. Information communication. 1. Phone. 2. Mobile. 3. Fax. 4. The mailbox. 5. Workplace. 6. Job Title.
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Research Projects Online Submission and Follow-up System
7. Specialization. 8. Subspecialty. 9. Scientific Degree. 10. Country 11. Create your CV. 12. After check all your data click Save.
Main Page:
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Research Projects Online Submission and Follow-up System
My proposal Page Back to the top After create the request will show in main page for system.
Steps for Create new Request Back to the top 1. Click in Applications Select New proposal 2. Select the following points:
1. PROGRAM
2. TECHNOLOGY AREA
3. TRACK
4. SUB-TRACK
3. Enter the Proposal Title in English & Arabic. 4. Select College & Department. 5.Enter Date for Received 6. After check your Proposal information Click Save.
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Research Projects Online Submission and Follow-up System
7. After Save Click Next.
Project Information Back to the top 1. Select Project Type. 2. Estimated Duration for Project Enter the total months of the project, And should not exceed 24 months 3. Enter the Proposed Starting Date for Project. 4. For Add Senior Personnel Click Add Senior Personnel. Should you have people in the Favorites list so you can Add Senior Personnel, You can add people in the favorite by clicking the link “You can add more users to your favorite list”. After clicking on the link, click Add, Use one of the fields then click Search To select a person, click on Choice icon
And to delete person click on delete icon
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Research Projects Online Submission and Follow-up System
5. And after the addition of people in the Favorites list Click Add Senior Personnel and then click on the icon next to the employee that you want to add it to the Select, and then click on Add.
6. To enable the new user to Edit in Proposal Click on Edit User Permission select Edit the Proposal then Click Save.
7. to Add Research Team Click on add Other Personnel
Then choose your own job with the possibility of adding another job. 8. To Add Consultant Click on Add Consultant. 9. Enter Keywords for Proposal. 10. After Check all information for Project Click on Save and Next.
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Research Projects Online Submission and Follow-up System
Summary Page (English) Back to the top you Can In the Page Writing the project summary in English ,Text format ,Insert images and links After check the Project Summary, click Save & Next.
Summary Page (Arabic) Back to the top you Can In the Page Writing the project summary in Arabic ,Text format ,Insert images and links After check the Project Summary, click Save & Next.
Introduction Project Page Back to the top you Can In the Page Writing the project Introduction , Text format ,Insert images and links After check the Project Summary, click Save & Next.
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Research Projects Online Submission and Follow-up System
Project Objectives Back to the top you Can In the Page insert project objectives to insert Objective Click Add and Enter the following fields: 1 .Objective Name. 2. Objective Description. 3. Approach of Achieving the objective. 4. Objective Weight.
Note: Must be total weights for all project Objectives equal 100.
You can edit the Objective by Click on or deleted by click on
Must be each Objective have one phase or more, and Must be total weights for all Objective Phases equal 100
After check the project objectives, Click Next.
Literature Review Back to the top you Can In the Page Writing the Literature Review for project, Text format ,Insert images and links After check the project Literature Review, click Save & Next.
Mapping Phases to Objectives Back to the top you Can In the Page insert Phases to Objectives to insert Phases select Objective and Click Add and Enter the following fields: 1. Phase Name. 2. Phase Weight. Note:
Must be total weights for all Phases equal 100.
You can edit the phase by Click on or deleted by click on
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Research Projects Online Submission and Follow-up System
Must be each Phase have one Task or more, and Must be total weights for all Phase Tasks equal 100
After check the Mapping Phases to Objectives , Click Next.
Mapping Tasks to Phases Back to the top you Can In the Page insert Tasks to Phase to insert Phases select Objective and select Phase and Click Add and Enter the following fields: 1. Task Name. 2. Task Weight. Note: Must be total weights for all Tasks equal 100.
You can edit the Task e by Click on
or deleted by click on
After check the Mapping Tasks to Phases , Click Next.
Research Methodology Back to the top you Can In the Page Writing the Research Methodology for project, Text format ,Insert images and links After check the Research Methodology, click Save & Next.
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Research Projects Online Submission and Follow-up System
Management Plan Back to the top
In this Page can be viewed and edited Tasks of the project staff, After check the Management Plan
, click Save & Next.
Project Work Plan Back to the top
In this Page can be Select start and end time for each task, and select Responsible for each task, by Click
Project Deliverables Back to the top
In this Page can be Linked Project Deliverables to Objectives,
by Click on select Strategic Goals and select Deliverables and
Click Save and to select Objective Click on Add Outcome. After check the Project Deliverables Click Save & Next.
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Research Projects Online Submission and Follow-up System
Value to the Kingdom Back to the top you Can In the Page Writing the Value to the Kingdom for project, Text format ,Insert images and links After check the Value to the Kingdom, click Save & Next.
Current Resources Back to the top you Can In the Page Writing the Current Resources for project, Text format ,Insert images and links After check the Current Resources, click Save & Next.
Requested Resources Back to the top you Can In the Page Writing the Requested Resources for project, Text format ,Insert images and links After check the Requested Resources, click Save & Next.
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Research Projects Online Submission and Follow-up System
Proposed Budget Back to the top Edit details of a project budget 1. Manpower 2. Materials 3. Trips 4. Other things Grand total: • cannot exceed the Grand total 2000.000 SR "2 million Saudi riyals" After check the Proposed Budget , click Save & Next.
Budget Justification Back to the top you Can In the Page Writing the Budget Justification for project, Text format ,Insert images and links After check the Budget Justification, click Save & Next.
References Back to the top you Can In the Page Writing the References for project, Text format ,Insert images and links After check the References, click Save & Next.
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Research Projects Online Submission and Follow-up System
Send Proposal Back to the top
Click send to send the request and print to print the request After sending the request the you can be saved as Word By Click Applications and Click My Proposals,
And Click Word icon to Save as word.
User Profile Back to the top You Can In the Page Edit your Information, by click Control
Panel & User Profile.
User Favorites Back to the top you Can In the Page add favorites user by click Control
Panel & User favorites.
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Research Projects Online Submission and Follow-up System
Send Invitation Back to the top You can invite people to the system from university or outside the university. By click Control and click Send Invitation.
Note: Send invitation Does not mean the person who has been invited became Enabled Must enter the system by the invited and update
the Information to be enabled.
Sing Out Back to the top To sing out click on sing out.
