USER MANUAL

CHILDINFO APPLICATION (2017-18)

Designed & Developed By

Data Entry : (CTsystem/Data Entry)

Module 1 - In School : (School & Mandal users)

The following functionalities are available in this module.

Insert

Update

Insert: user can enter child primary details, admission details and additional beneficiary details.

Fig1. Insert Data Entry

Fig2. Insert Data Entry

Availability of Aadhaar : Use this column to validate child Aadhaar number. Three options will be available here.

1. Aadhaar Available 2. Aadhaar Issed in Other States 3. Aadhaar Not Available.

Aadhaar Available : If Child’d Aadhaar is available, enter the number and validate. If the Aadhaar is number is validated, it displays the child details. Otherwise, system prompts to upload the Aadhaar Scanned copy. The uploaded scanned copy should be approved by district user.

Aadhaar Issed in Other States : If child is issued Aadhaar number in other states, those details will not be available in SRDH Service (Telangana Aadhaar Server). In such cases, select this option and store child’s Aadhaar number.

Aadhaar Not Available : If child is not having Aadhaar number, select this option.

Update : Through this option, Children details can be modified by selecting School, Medium, Class & Child Name. Already existing details of the child will be displayed.

Required fields can be modified.

Fig 3. Update Data Entry (By selecting options)

Fig 4. Update Data Entry (Display Existing Details)

Fig 5. Update Data Entry (Display Existing Details)

Module 2 - TC/ Dropout (School & Mandal users)

Through this module, user can issue TC or Drop out to the children by selecting School.

Fig 6. TC/Drop out (Search by school name)

On selecting School, it displays school's lower class, higher class and category information. The first 20 children details will be displayed, based on search by Academic Year, Class and medium. User should select the TC option to issue TC and Drop out option to declare child as Dropout.

Next Dropout Data Button : This button displays the next 20 children records. if a child details are not found in the displayed children list, he can get the child record in the Next Dropout Data. This will continue till all the children in the selected school are displayed.

If user wants to issue TC or Drop out to child, select check box and enter the Dropout Date , Dropout Reasons (or) Date of Leaving, TC Issued Date , TC Number details and submit. The children status will be marked as TC/Drop out. Those records will be stored in DropOut Box and every user can see these details.

Fig 7. TC/Drop out (TC issued)

Fig 8. TC/Drop out (Dropout Children). Select the check box to issue TC/Drop Out

Module 3 – Edit Children Details (School & Mandal users)

In this module, user can modify and update a few fields of children primary details and admission details. Here, user can get children details based on search by selecting school, class, medium and gender. Click on EDIT option (available at each row end) to modify the details. Update the records

Fig 9. Edit Children Details(Search)

Fig 10. Edit Children Details(Search Details and Edit)

Fig 11. Edit Children Details(Update and Cancel)

Module 4 - Aadhar UID Update (School & Mandal users)

In this module user can validate the children Aadhar ID. User can get Aadhar not having children details based on search (by school name and studying class. On search children details), user can enter Aadhar number or upload the Aadhar scanned copy. Same procedure as in the case of INSERT & UPDATE.

Fig 12. Aadhar UID Update(search option)

Fig 13. Aadhar UID Update(search details)

Fig 14. Aadhar UID Update(Aadhar No Update)

Module 5 - Inschool Additional Parameters (School & Mandal users)

In this module user can enter children Additional fields details based on search by school name and studying class. User can get the details of children with no additional parameters details are available. The additional parameters can be updated here (Bulk entry facility).

Fig 15. Inschool Additional Parameters (search)

Fig 16. Inschool Additional Parameters (Child Details Entry)

Module 6 - Dropout Box (School & Mandal users)

In this Module user can re admin the TC or Drop out children. Here, user can get children details based on search by Aadhar Number or by selecting District , Mandal Previous school, Studying Class, Gender, Surname and Child name.

Fig 17. TC or Drop out children(Search Option)

Fig 18. TC or Drop out children(Search Details)

On search user can get children primary details, if user wants to re admin child he should select "select child" link in display details. The existing primary details will be displayed. User has to select the School (in which the child is being re-admitted ) and other details.

Fig 19. TC or Drop out children("select child" link primary details display)

Fig 20. TC or Drop out children(Enter new readmission details and Submit)

Note: TC/Drop Out children should be strictly re-admitted through the above module only. User should not enroll the child as a new entry.

Module 6 - TC Issue Dropout Request (School & Mandal users).

This module is very useful in the following cases.

If a child is studying in S1 school and he would like to join in another school say S2. As per the procedure, TC should be given to the child from school S1.

If child is not issued TC, and would like to join in other school (S2), then the child name will not be available in Drop Out box as TC is not given. In

such cases, child can’t be re-admitted through Drop Out Box option. Remember, don’t enrol the child as new entry.

This module helps to intimate the previous school (S1) authorities to issue TC.

School S2 can send a request to S1 to issue TC and the same will be displayed when Mandal User or School user (S1) login.

In this module user can send request to child previous studied school to Issue TC or Drop out. When the previous School or Mandal user login, the request will display as a Notification.

The present school can get the child details (not issued TC or Drop out data), based on search by selecting District , Mandal Previous school, Studying Class, Gender, Surname and Child name.

Fig 21. TC Issue Drop out Request(Search Options)

Fig 22. TC Issue Drop out Request(Search Children Details)

On search, user can get children primary details. If user wants to send request notification to child previous school, he should select "select" check box in display details ,and go to submit button. Then that child's previous school will get Alert.

Fig 23. TC Issue Drop out Request(Message Pop up when previous school user login)

The previous school user check that Message pop up children details and he will issue the TC or Drop out those children. Then those children will get new readmission into new school.

NOTE : BEFORE ISSUING TC, USER SHOULD VERIFY ALL THE DETAILS OF CHILD AND CONFIRM WITH THE CHILD.