User Manual Master Training v-1.3

National Informatics Centre | User manual for OSCAR (Master) | Internal Document

NIC-WBSC-User Manual-OSCAR-IV Version 1.3 Release: xx/05/2012 Page 1

User Manual

for

OBC & SC/ST Certificate Application & Review (OSCAR)

Trainer’s Training Course



Index

Figure No. Detail

Fig - 01 Home Page Fig - 02 On line Application Fig - 03 Upload documents Fig - 04 Upload Photograph Fig - 05 Application No. Generated Fig - 06 Filled up application form Fig - 07 Acknowledgement slip Fig - 08 Login page Fig - 09 User login Fig - 10 Successful login Fig - 11 Search acknowledgement slip Fig - 12 Search application Fig - 13 View application Fig - 14 Acknowledgement slip Fig - 15 Filled up application form Fig - 16 Status of an application Fig - 17 Assign application to Inspector Fig - 18 Date of receiving Original Documents Fig - 19 Receiving original documents Fig - 20 Receiving original documents Fig - 21 Receiving original documents Fig - 22 Remove application from Inspector Fig - 23 Remove application from Inspector Fig - 24 View and process Application (Inspector) Fig - 25 View and process Application (Inspector) Fig - 26 View and process Application (Inspector) Fig - 27 View and process Application (BDO/SDO) Fig - 28 View Application Detail Fig - 29 View Verification Detail Fig - 30 View submitted documents Fig - 31 View comments detail Fig - 32 BDO’s Comment Fig - 33 SDO’s Comment Fig - 34 Print Certificate Fig - 35 Print Certificate Fig - 36 Print Certificate



Figure No. Detail

Fig - 37 Sample certificate Fig - 38 Report on application received Fig - 39 Report on application received Fig - 40 Sample report Fig - 41 Report on certificate issued Fig - 42 Report on certificate issued Fig - 43 Sample report Fig - 44 Consolidated report Fig - 45 Consolidated report Fig - 46 Sample report Fig - 47 Assign roles to user Fig – 48 Assign roles to user Fig – 49 Change Password Fig – 50 Create New User Fig – 51 Create New User Fig - 52 Reset Password Fig – 53 Revoke roles from User



The home page :

Fig - 01 This page includes following links-

A) Online Application for SC/ST/OBC Certificate B) View Status of Application C) View Certificate Details D) Reprint Acknowledge Slip / Submitted Application



Online Application for SC/ST/OBC Certificate

Fig - 02

In Application form for SC/ST/OBC Certificate all input fields contain Tool Tip which help to fill up the application form. For help about a particular field, just point the mouse pointer on that field.

Red starred (*) fields are mandatory. Click button to highlight empty mandatory fields as shown in Fig – 02.



Fig - 03 In Upload Applicant's Documents page click on Browse button to upload photograph.

Fig - 04 Click file Browser to display “File-chooser” window. Select the photograph (example “ashok.jpg”) with extension like .JPG or .JPEG and click “Open” to upload photograph. Similarly upload other document and click “Submit” to save them all.



After successful submission of application the following window will appear.

Fig - 05 Filled up application Fig. – 06 and acknowledgement slip may be viewed as Fig – 07. The applicant should take print out of those pages for further actions.

Fig – 06



Fig – 07



Fig – 08 User can login from the ‘login’ link on the left side panel of this page.

Fig – 09 Write here User Name: ------- user’s user id Write here Password: --------- user’s password

Fig - 10 The left panel shows modules and sub modules and user name shown at the top of this panel. The right panel the contents of sub modules.

A. From menu File application for SC/ST/OBC we can go to the pages 1. View Acknowledgement 2. View an application 3. View Status of an Application

B. From menu Process Application we can go to the pages

1. Recv original doc from applicant and assign to Inspector 2. View and process application 3. View Certificate 4. Print Certificate



C. From menu Reports we can go to the pages 1. List of applications received. 2. List of Issued Certificates.

D. From menu User management we can go to the pages

1. Change Password. 2. Create new user 3. Reset password 4. Assign Roles to user 5. Revoke Roles from User



A. File application for SC/ST/OBC

1. View Acknowledgement

Fig - 11 One of the following may be chosen to search an application :

i. Application No. ii. Applicant’s Name(Min. 3 characters from beginning) iii. Date of application & Sub-division: Select date from calendar and corresponding

sub-division of the application.

Fig – 12



Fig - 13

Fig - 14

2. View an application The process is same as that of acknowledgement.

Fig. - 15



3. View Status of an Application

The process is same as that of acknowledgement.

Fig. - 16 Here the list of status is given below

i. Application submitted hardcopy not received ii. Application Received, hard copies received iii. Under process at enquiry level iv. Under process v. Returned to B.D.O. office for further verification vi. Returned to Inspector for further verification vii. Document wanting/hearing needed viii. Approved and awaiting issuance ix. Application rejected x. Returned to O.C. for further verification

B. Process Application

1. Recv original doc from applicant and assign to Inspector

Fig. – 18 User accepts original documents on or before enquiry/hearing through this page.

i ) Application No.: Enter the application no. to accept original documents. ii ) Date of Submission: The date is current date and not editable.



Enter the application no. and tabbed out from the field.

1. User can view status in the following page.

Fig. – 19 Click on Save button to ensure that the original documents are submitted.

Fig - 20

2. If the documents of the corresponding application are submitted once, user can see the submitted date of the documents and not to permit to save again.

Fig. - 21



4. View and process application

Fig.- 24

Fig. - 25 Click on Process button to process the same as shown below. Inspectors view:

Fig. - 26 S.D.O. / B.D.O. / O.C. view:



Fig. - 27 The hyperlinks are

1. Application Details Showing the application submitted by a citizen.

Fig. - 28

2. Verification Details

Showing details of verification done during enquiry.

Fig. - 29



3. Submitted Documents Showing supporting documents submitted.

Fig. – 30

4. Enquiry Report and Hearing Report Showing list of enquiry reports. Details can be viewed by clicking the date field.

Fig. - 30



5. Comments by the Officers

User can see the comments given by the users.

Fig. – 31 Verification of Documents: Hard copies of the submitted documents are checked from the given list and comments are given. Similarly comments are given against enquiry or hearing for the application. Scanned copy of the hearing or enquiry report can also be uploaded from this page.. If the user submit the page with some comments in the corresponding text box without selecting the ‘Final comment’ list, the page will be submitted but not forwarded to the higher level for further processing. In this case the application goes to the Processed Application module of the user. Through the ‘Processed Application’ button the user will find those applications which were once submitted for the next level processing and returned back or the user enter some comments in the text box but not select the option from the ‘Final comment’ list.

B.D.O. / O.C.’s Comment:

Fig. - 32 User may select any of the following options from the list. a) Recommend for acceptance b) Recommend for rejection c) Return for further enquiry and type his/her comment against the option If option (a) with comment is submitted then application will be forwarded to upper level. If option (b) with comment is submitted then application will be forwarded to upper level. If option (c) with comment is submitted then application will be returned to lower level. At this point, Processed application part is complete and the application will not be available to this user.



S.D.O’s Comment:

Fig. - 33 User may select any of the following options from the list. a) Approve b) Reject c) Further verification required and type his/her comment against the selected option. If option (a) with comment is submitted then the certificate will be created for the corresponding application. The certificate no. is automatically generated by the computer. If option (b) with comment is submitted then application will be rejected. If option (c) with comment is submitted then application will be returned to the sub-ordinate officer or to the B.D.O. Through the ‘Processed Application’ button the user will find those applications which were once submitted for the further verification and returned back. The next steps are similar as above process. Through the next button, ‘Rejected Applications’, the user will find those applications which were rejected by the user and want to process further on it. The next steps are similar as above processes.

i) Print Certificate

Fig. - 34

Fig. – 35 From the Print Certificate module user can take a print out of a certificate. At first user must choose the status of the certificates. After selecting an option from the list user may choose all block/municipality or individual and all category or individual categories to get the certificates.



Click on the ‘Show list’ button to get a list of certificate numbers.

Fig. - 36 To view the certificate click on the certificate no. Or select the radio button for the corresponding certificate to print or to withheld the certificate. The certificate is shown in Fig.-37

Fig. - 37



C. From menu Reports we can go to the pages

1. List of applications received.

Fig. – 38

This page contains four fields among which three are mandatory.

i) From Date: Select the starting date for the report from the calendar. ii) To Date: Select the ending date for the report from the calendar. iii) Category: User can view the report according to the four categories.

a) All b) OBC c) SC d) ST

User selects any one option from the given list to view the list of application received for the corresponding category.

iv) Report Type: Select the type of the report which shows the list of such applications.

Fig. - 39 The user can view the list of those applications which were submitted under his jurisdiction.



After clicking the ‘Show Report’ button the list of such applications will be shown in PDF format as below

Fig. - 40

2. List of Issued Certificates.

Fig. - 41

This page contains four fields among which three are mandatory.

i) From Date: Select the starting date for the report from the calendar. This is mandatory field. ii) To Date: Select the end date for the report from the calendar. This is mandatory field. iii) Category: User can view the report according to the four categories.

a) All b) OBC c) SC d) ST

User selects any one option from the given list to view the list of certificate issued for the corresponding category.

iv) Report Type: Select the type of the report which shows the list of such certificates.



Fig. - 42 The users only view the list of those certificates which were issued at their region. After clicking the ‘Show Report’ button the list of such certificates will be shown in PDF format as below

Fig. - 43 3. View Consolidated Report.

Fig. – 44



This page contains two fields, ‘From Date’ and ‘To Date’ and all the fields are mandatory. User can take a report for the whole state on applications received, certificates issued, applications rejected and applications pending as district wise for maximum 3 months.

Fig. - 45 The report for this time duration is given below

Fig. - 46 The user can take a print the report through the ‘Print’ button. User must setup the page as ‘Landscape’ format during the print through the printer setup.



D. User management

1) Assign roles to user

Fig. – 47

To assign roles to a particular user, select the user from the list of existing user, and then select module/sub module form the list the following screen will appear. Select sub-module and click on submit.

Fig. - 48 2. Change Password.

Fig. - 49



User can change his password through Fig.-49

1. Enter the current password in the ‘Password’ field. 2. Enter the new password in the ‘New password’ field. 3. Enter the new password again in the ‘Confirm password’ field. 4. Click on the ‘Submit’ button to change the password.

3) Create new user

Fig. – 50 To create new sub-ordinate user (like Inspector, dealing assistant, Enquiry officer, Officer In-Charge) select designation of user to be created first, the user id and password will be generated automatically, just click on “Create User” button to complete the user creation.

Fig. - 51



4) Reset password

Fig. – 52 To reset the subordinate official’s password select the officer/inspector from the list, type new password, confirm new password then click submit.

5) Revoke roles from user Same as “assign roles to user” as shown in picture below Select user from whom the module to be revoked, then select sub-module then click submit. And the particular module will not be available to the selected user.

Fig. - 53