User Manual : Master Table Module MT 1eservices-wbfisheries.gov.in/pdf/um_master.pdf · User Manual : Master Table Module MT 1.0 NIC-WBSU-FISHERY-MT-1.0 Page 1 of 70 3-Apr-12 Government

User Manual : Master Table Module MT 1.0

NIC-WBSU-FISHERY-MT-1.0 Page 1 of 70 3-Apr-12

Government of India Ministry of Communications and Information Technology

Department of Information Technology National Informatics Centre

West Bengal State Centre

Bidyut Bhawan Salt Lake City

Kolkata – 700 091



1. About Project

The master data is the backbone of the application system. Without

basic data no transaction can be effected. It can be created through the master data management. The objective of master data creation is to ensure consistency, accuracy and to reduce data

redundancy and to introduce interoperability.

2. Platform Used

3. Hardware and Software Requirement

Operating System LINUX

Web Server Tom Cat

Client Side Script JavaScript

Server Side Script PHP

Database PostgreSQL

Hardware Requirement

SL. No. Items Name

1 Pentium 4 Processor with 128 MB RAM

2 Hard Disk (40 GB)

3 Monitor

4 Key Board

5 Mouse

6 Broadband Connection for Internet

7 Printer

8 Scanner

Software Requirement

Item Name

Operating System Windows XP and upper version,

LINUX

Browser Internet Explorer 7 or above,

Opera



4. User Details The master data is handled by two types of user.

4.1 Administrative User

4.2 Application User 4.1. Administrative User: Administrator User manages some part of

master data, like followings

The details of the master tables are given below:

Sl. No Menu Name Description

1 User Registration This option is used to register a new user.

2 User Permission Using this option, user can give permission of module and sub-

module to the registered user.

3 Module The Module details are entered

through this option.

4 Sub Module This option is used to enter the

Sub Module details with respect to Module.

5 Role This menu can be used to enter user role details into the system.

6 Menu This menu is used to enter the home page name with respect to the module and sub-module.

7 Work Nature This option is used to enter the details of work nature with respect

to module and scheme.

8 Work Flow The work flow details can be

entered from this option.



4.2 Application User: Application user handles mostly of master data.

There are two types of Application Users for this module -

Application User Type Functions

District Users Enter the master data from District Office.

Departmental Users Enter the master data from Departmental

Office.

The table handled by District Application User is given below


1 Block This menu is used to enter details

of the block with respect to the state and district.

2 DDO The details of DDO can be entered into the system by this menu.

3 Executing Agency This option is used to entered

details of Executing Agency.

4 Contractor The details of contractor in

entered using this menu.

5 Head Post Office The Head Post Office name of each

district can be entered from this menu

6 Sub Post Office

The detail of Sub Post Office with respect to Head Post Office and

District is entered through this option.

7 Branch Post Office

The detail of Branch Post Office with respect to Head Post Office, Sub Post Office and District is

entered through this option.



The table handled by Departmental User is given below,


1 State The details of state can be entered from this option.

2 Zonal The zonal details are entered from this option.

3 District This menu is used to enter details of the district respected to the state.

4 Scheme (Used for Infrastructure)

This menu is used to enter the scheme details into the system.

5 Designation This menu is used to enter designation details into the system.

6 Office The office name is entered from this menu.

7 Office Details The details of the office are entered through this option.

8 Document Master All the documents name used in the developed system can be entered into the system from this option.

9 Upload Document Master

This option is used to select the necessary supporting document for each

module from this menu.

10 Insurance Document

Master (For Insurance)

The necessary supporting documents for

Insurance Module can be selected from this menu.



5. Administrator Level User 5.1. Log In: The log in form is used to enter into the developed system. An administrator must have a valid user id and password. For log in; user first

gives user id, password and the valid captcha and then clicks on <Login> button.

A user is deactivated for 15 minutes after five consecutive unsuccessful logs in.

After authentication, user is redirected to the “Work Area”.

The <Log Out> is used to log out from the system. From the list box, user selects the proper <Work Area> and clicks on <Go>

button. The user is redirected to the home page of this module…

The <Log Out> is used to log out from the system.



The details of the menu are given below…

� User Registration: This option is used to enter the user details.

Select the office name and then enter desired User ID and Password. After

submission of data, click on <Submit> button.

The above message displays on successful submission on data.



� User Permission: This option is used to give desired permission to

the user.

When user selects the <Office Name> and <Module Name>, the details of

the users, in the respective office and module name, are displays in a tabular format. Data can be deleted from <Delete> option.

To give permission, user need to select office name of the user. Then select the module name and the sub module name. Finally select role and User ID. After successful submission of data, the following message

displays.

� Module: This option is used to enter the details of a module. The

module entry page looks like below,



Fill up the form first. The screen shot of the fill up form is given below.

Click on <Add> button to submit. After successful submission, the following message is given below.



The entered module details can be deleted by <Delete> option. After click on <Delete> button, a confirmation box appears.

Click on <OK> button to delete and <Click> button to keep. The entered

data can be modified by <Edit> option. The edit page looks like below,



Change the required data and click on <Modify> button. After successful modification, the following message appears.

Click on <Close> button to close the pop-up window.

� Sub module: The sub-module details can be entered by this menu.

The entry form looks like followings,



Enter the data of the required field. Click on <Add> button to submit the data. After successful submission, the following message appears.

The entered data can be modified by <Edit> menu. The edit page looks

following



Change the required data and click on <Modify>. After successful modification, the following message display

Click on <Close> button to close the pop-up window. The <Delete> menu

is used to delete the entered data. After click on <Delete> menu, a message box appears



Click on <OK> button to delete and <Cancel> to keep.

� Menu: The option is used to give menu permission to the user. The entry form looked like below…

Select <Module Name>, <Sub Module Name>. Enter the home page name of the corresponding module and sub module. For submission, Click on <Add>

button.



After successful submission, the following message displays.

The entered menu details can be modified by <Edit> option. The edit page

looks like following…



Change the value of the textbox and click on <Update> button to modify.

After successful update, the following message displays


� Work Nature: The work nature is used to enter through this menu.

The screen shot of entry page is given below,



Select <Module>, <Scheme>, <Nature of Work> and click on <Submit>

button.

After successful submission, the following message display.

After selection of <Module>; the nature of work associates with this module shows in the tabular form.



The entered data can be deleted by <Delete> menu. After click on this

menu, a confirmation box appears.

Click on <OK> to delete and <Cancel> to keep.

� Work Flow: This menu contains the total process flow of each and every module. The screen shot of this page looks below.



Select the proper values and click on <Add> button.

After successful submission, the following message displays.

� Role: The role details can be entered by this menu. The screen shot of the role entry form is given below,

Enter the required data and click on <Add> button. After successful submission, the following message displays.





6. District Level User : 8.1 Supervisor User:

8.1.1 Log in: User can log in with his proper user id and password. After entering the Captcha Symbol, user clicks on Login button. The screen

shot of log in screen is given below

Enter proper <User Name>, <Password> and <Captcha> (Black Character)

only. To log in, click on <Login> button. A user is deactivated for 15 minutes after five consecutive unsuccessful logs in. After successful submission, the user is directed to the module selection page.

Select <Work Area> (e.g. Administrator) from the list and click on <Go>

button. <Log Out> option can be used to log out from the developed system. After clicking the <GO> button the following page is displayed.



This is the home page for Supervisor user of district. The available menu for the user is …

� Block : The details of block can be entered from this menu. The

entry screen looks like following…

Select state name, district name form the list. Then enter values for <Block

Code>, <Block Name>, <Name (local lang.)> fields. <Name (local lang.)> field is optional.



Click on <Add> button. After successful submission, the following message appears…

The entered block details can be modified using <Edit> link.

The edit page looks like followings…



Only value of the <Block Name>, <Name (local lang.)> fields can change. Click on <Modify> button to modify. After successful modification, the

above message appears. Click <Close> button to close the pop-up window.

The entered data can be deleted from <Delete> link. After click on <Delete> link, a message appears into the screen…



Click <OK> to delete from database and <Cancel> to keep.

� DDO : The Drawing and Disbursement Officer/DDO can be entered by this menu. The entry form looks like following…

Enter the value of the fields. Here value for <Name (local lang)> field is

optional. Click on <Add> button to submit. After successful submission, the following message appears…



The <Edit> and <Delete> menu can be used to update and delete the entered data respectively. The edit page looks like following…

Modify the value of the fields and click on <Modify> button. After successful modification, the following message appears…



To delete the entered data, one can use the <Delete> menu. After click on the <Delete> menu, a confirmation box appears…




� Executing Agency: The details of the Executing Agency can be entered by this option. The entry form looks like below,

Enter the required data. Here <Agency Name (local lang)> is optional.

Click on <Add> button to submit and <Reset> button to reset the entry

form. After successful submission, the following message displays.



The entered data can be deleted by <Delete> option. After click on <Delete> button, a message box appears.

Click on <OK> to delete form database and <Cancel> to keep. The entered data can be modified by <Edit> menu. The edit pages look like following,



Change the required data and click on <Modify> button. The following

message appears,

Click <Close> button to close the pop-up window.

� Contractor: This menu is used to insert contractor details into the database. The entry forms look like following…



Enter the value for the fields. Here <Name (local lang)>, <Address (local lang)> is optional. The screen shot of a filled up form is given below,

Click on <Add> button to submit the data and click on <Reset> button to initialize (i.e. vacant) the fields. After successful submission, the following message displays.



The <Delete> option is used to delete the entered contractor details. After

click on the <Delete> menu, a confirmation box appears.

Click on <OK> button to delete and <Cancel> button to keep the data. The

entered data can be modified by <Edit> menu. The screen shot of the edit page is give below,



Chang the required data and click on <Modify> button. After successful modification, the following message displays,




� Head Post Office: The head post office/regional post office details can be inserted by this menu. The entry form looks like following…

Enter the value of the fields and click on <Add> button. After successful submission, the following message appears…

The entered data can also be edited or deleted. First select the <District Name> from the list. The Head Post Office Name comes in a tabular form like

below



Click on <Edit> menu. The edit form appears

Change the data of the required fields and click on <Modify> button. After modification, the following message appears…



The <Delete> menu can be used to delete the entered data. After click on

<Delete> menu, a confirmation box appears


� Sub Post Office: The head post office/regional post office details can be inserted by this menu. The entry form looks like following…

Enter the value of the fields and click on <Add> button. After successful

submission, the following message appears…



The entered data can also be edited or deleted. First select the <District Name>, <Head Post Office> from the list. The Sub Post Office Name comes

in a tabular form like below




Change the data of the required fields and click on <Modify> button. After

modification, the following message appears…

The <Delete> menu can be used to delete the entered data. After click on

<Delete> menu, a confirmation box appears




� Branch Post Office: The head post office/regional post office details

can be inserted by this menu. The entry form looks like following…

Enter the value of the fields and click on <Add> button. After successful submission, the following message appears…



The entered data can also be edited or deleted. First select the <District Name>, <Head PO Office>, <Sub PO Office> from the list. The Branch Post

Office Name comes in a tabular form like below




Change the data of the required fields and click on <Update> button. After

modification, the following message appears…

The <Delete> menu can be used to delete the entered data. After click on <Delete> menu, a confirmation box appears




7. Department Level User

� State : This option can be used to enter the details of a State. The entry screen looks like below…

Enter <State Code> and <State Name>. The <State Name (local lang.)> is used to enter the name in local language. Press <Add> to insert



data. After Successful submission, the following message appears into

screen.

The entered data can also be updated if needed from <Edit> menu. The

edit form looks like below…

Click on <Modify> button to update the data. After successful

modification, a message appears into the screen. Here <State Code> is read only (i.e. can’t change). Click on <Close> button to close the pop-up window.

The <Delete> option is used to delete state from database. After click on

<Delete> option, a message box appears like below…



Click <OK> button to delete the data permanently or click <Cancel>

button to keep data.

� Zonal : This option is used to insert zonal details into the database. The entry screen looks like below…

Enter <Zone Name>,<Zone Code> and click <Add>. After Successful

submission, the following message displays…



To delete any data, click on <Delete> link. A confirmation message appears…

Press <OK> to delete or <Cancel> to keep the data. The entered data also can be updated. Click on <Edit> option. The following page appears…



Only <Zone Name>, <Zone Name (local lang.)> fields can be updated. Click on <Modify> button to modify the data. A confirmation message appears…

Click on <Close> button to close the window.

� District : This option is used to insert district details. The entry

form looks like following…



First, select state name, zone name and then enter <District Code>, <District Name>, <Name (local lang.)>. Here <Name (local lang.)> is

optional. To submit, click <Add> button. After successful submission, the following message appears…



The entered data can also be deleted from <Delete> option.



Click on <OK> button to delete form database and <Cancel> to keep the

data.

The entered data can also modified by <Edit> menu. The modification page looks like following…

Change the required fields and click on <Modify>. After successful

modification into database, the above message displays. Click on <Close> button to close the window.

� Office : The office name is entered by this option. The entry page looks like followings…



Select <Office Type> from the list. The other fields are depends on the value of <Office Type>. E.g. if <Office Type> is “District”, then the forms becomes like…



If <Office Type> is “Zonal”, then the form looks like…

If <Office Type> is “Directorate”, then the form looks like…



If <Office Type> is “Department”, then the form looks like…

After entering the values for the required field, click on <Add> button.

After successful submission, the following message appears…



The office can be modified by <Edit> option. The edit page looks like followings…

Update the value of the fields and click on <Update> button. After successful Updation, a confirmation message appears.

The <Delete> menu can be used to delete entered data/record. After click on the <Delete> menu, a confirmation box appears…




� Office Details: This menu is used to enter the details (i.e. address,

phone no, mail id etc) of an office. The entry form looks like following…



Enter the value of the fields and click on <Add> button. The following

message appears…

<View Details> is used to view the details of the office.

Click <Close> button to close the window. The entered data can be modified by <Edit> option. The edit page looks like following…



Change the required fields and click on <Modify> button. After successful

modification, a message appears…





� Designation: The designation details can be entered by this option. The entry form designation looks like following…

Enter the data of the fields. <Name (local lang)> field is optional. Click on

<Add> to submit. After successful submission, a message appears…




Click <OK> to delete from database and <Cancel> to keep. The entered data can also be updated by <Edit> option. The edit page looks

like followings…

Change the value of the fields. Click on <Modify> button to update the

data. After successful modification, a message appears…




� Scheme : The details of various schemes can be entered by this menu. The entry form looks like following…

Select the module. The sub-module comes depending on the module. Enter values for <Scheme Code>, <Scheme Name>, <Scheme Details> fields. The

value for <Name (local lang)>, <Scheme Details (local lang)> is optional. Click on <Add> button to submit the data.



After successful submission, the following message appears…



The <Delete> menu can be used to delete entered data/record. After click

on the <Delete> menu, a confirmation box appears…



The <Edit> menu can be used to update the entered data. The <Edit> page

looks like followings…



Click on <Modify> button to modify the data. After successful modification, a message appears…



Click <Close> button to close the window.

� Document Master: The document details can be entered by this menu. The entry form of Document Master looks like below

Enter the <Document Name> and click on <Add> button. After successful submission, the following message appears.



The entered document details can be deleted by <Delete> option. After click on <Delete> menu, a message box appears.



Click on <OK> to delete and <Cancel> to keep. The entered data can be modified if necessary by <Edit> option. The edit page looks below.

Change the required data and click on <Modify> button. After successful modification, the following message appears.




� Upload Document Master: The necessary document details for a module can be inserted by this menu. The entry form is look like following



Select the <Module> and <Sub Module>. The table containing documents

name comes depending on module and sub module. Select the checkbox of the document and click <Add> button. After successful submission, the

following message appears.



� Insurance Document Master: This menu is used to enter the Document details for Insurance Details. The entry form looks below,

Select <Account Type> and <Document Name> and press <Add> button. After successful submission, the following message appears.



After selection of <Account Type>, the supporting documents list comes in a

tabular format.

7.2

8. Zonal Level User

9. Directorate Level User

10. Department Level User

Documents

User Manual : Master Table Module MT 1eservices-wbfisheries.gov.in/pdf/um_master.pdf · User Manual : Master Table Module MT 1.0 NIC-WBSU-FISHERY-MT-1.0 Page 1 of 70 3-Apr-12 Government