User Manual For STUDENT INFORMATION Prepared by TSOnline

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User Manual

For

STUDENT INFORMATION

----------------------------------------------------------------------------------------

Prepared by

TSOnline


Internal Approval

Prepared by Date

Raj Kumar 11-12-2018

Reviewed by Date

Raghavendra Jakka 13-12-2018

Approved by Date

B. BalaKishore 13-12-2018

Distribution list

Name Role

B.Bala Kishore Group Leader

Document Control Information

Version Revision Date Author

Affected

Sections Brief Description of Change

1.0 NA NA NA NA

Change Note History

Ref No. Release Date Version No. Section No Page No. & Line No. Remarks

1 NA NA NA NA NA


Contents

1. INTRODUCTION .................................................................................................................................................... 5

2. OBJECTIVE ............................................................................................................................................................ 5

3. SCOPE ................................................................................................................................................................... 5

4. SOFTWARE AND TECHNOLOGIES ......................................................................................................................... 5

5. PROCESS – Adding / Updation of student information........................................................................................ 6

5.1 Actor: Teacher ........................................................................................................................................... 6

5.2 Active to Dropout Service: ...................................................................................................................... 15

5.3 MEO LOGIN: ............................................................................................................................................ 19

6. CHANGE MANAGEMENT PROCEDURES ............................................................................................................. 28

7. Approvals ........................................................................................................................................................... 28

Tables

Table 1: Software and Technologies ..........................................................................................................................4

Table 2 : Approvals .................................................................................................................................................. 32

Figures

Figure 1: Home Page ..................................................................................................................................................6

Figure 3 : Change password Page ...............................................................................................................................7

Figure 4 : Change password Page after filling details .................................................................................................7

Figure 5 : Login page after change the password .......................................................................................................8

Figure 6 : Welcome page ............................................................................................................................................8

Figure 7 : Services page ..............................................................................................................................................9

Figure 8 : New student insert tab ...............................................................................................................................9

Figure 9 : New student insert form-1 ...................................................................................................................... 10

Figure 10 : New student insert form-2 .................................................................................................................... 10

Figure 11 : New student insert successful screen ................................................................................................... 11

Figure 12 : Edit Student Details tab ......................................................................................................................... 11

Figure 13: Edit student details form-1 ..................................................................................................................... 12

Figure 14 : Edit student details form-2 .................................................................................................................... 12





Figure 19 : Edit student details screen 1 ................................................................................................................. 15

Figure 20 : Edit student details screen-2 ................................................................................................................. 15

Figure 21 : Active to Dropout tab ............................................................................................................................ 16

Figure 22 : Active to dropout form-1....................................................................................................................... 16




Figure 25 : Active to dropout successful screen ...................................................................................................... 18

Figure 26 : Login form .............................................................................................................................................. 19

Figure 27 : welcome page ........................................................................................................................................ 19

Figure 28: New select insert tab .............................................................................................................................. 20

Figure 29 : New select insert form-1 ....................................................................................................................... 20

Figure 30 : New select insert form-2 ....................................................................................................................... 21

Figure 31: New select insert form-3 ........................................................................................................................ 21

Figure 32 : New select insert successful screen ...................................................................................................... 22

Figure 33 : Edit Student Details tab ......................................................................................................................... 23

Figure 34 : Edit Student Details from-1 ................................................................................................................... 23

Figure 35: Edit Student Details from-2 .................................................................................................................... 24





Figure 40 : Edit Student Details Screen - 1 .............................................................................................................. 26

Figure 41: Edit Student Details Screen -2 ................................................................................................................ 27


STUDENT INFORMATION

1. INTRODUCTION

Department of school education portal http://schooledu.telangana.gov.in/ISMS/ was developed to

bring all information related to education on a single platform. It was desired to monitor all data to

make education an ennobling experience. In this process department of school education

introduced a new provision to update the details of the students.

2. OBJECTIVE

To achieve this, it is proposed to design and develop a dynamic Web Portal for School Education

department that provides access to information, services and a platform for monitoring

Educational Services to ensure quality education services in the state of Telangana.

3. SCOPE

The scope of this document is to explain the process flow for updating the student details.

4. SOFTWARE AND TECHNOLOGIES

Table 1: software and technologies

Software Version

JDK 1.6

J2EE NA

Struts 1.0

MS SQL Server 2012

JBOSS 7.0

http://schooledu.telangana.gov.in/ISMS/


5. PROCESS – Adding / Updation of student information

5.1 Actor: Teacher

User required to browse to URL http://schooledu.telangana.gov.in/ISMS/, the below shown

Screen is displayed. Click on Student Info tab shown in the image

Figure 1: Home Page

Login Page:

Login with valid credentials (Username and Password) and enter captcha then click

on submit button to login as shown in fig-2

Figure 2: Login Page

http://schooledu.telangana.gov.in/ISMS/


If you are using first time then below shown screen is displayed.

Figure 3 : Change password Page

After providing all details click on Change button as shown in figure 4.

Figure 4 : Change password Page after filling details

After successfully changing the password you will get successful message as shown

in the bellow figure and again fill the details with your new password ,enter captcha

click submit to login as shown in fig-5


Figure 5 : Login page after change the password

Once user get login with valid credentials, he will get redirect to welcome page as

shown in below figure 6.

Figure 6 : Welcome page

On welcome page user can see the following services New Student Insert,

Edit Student Details, Active to Dropout Service under Student Info tab as shown in

fig-7.


Figure 7 : Services page

If user wants to join new student into school choose then click on New Student

Insert services as shown in the fig-8.

Figure 8 : New student insert tab

After click on New Student Insert services, user will shown a form to fill all

the necessary / mandatory required fields and then click on submit.


Figure 9 : New student insert form-1

Figure 10 : New student insert form-2

If user provided all valid details, then user will get successful message with student

id.


Figure 11 : New student insert successful screen

Note: By this you are successfully admit student into school.

If user want to update/Edit student details then click on Edit Student Details service

as Shown in fig-12

Figure 12 : Edit Student Details tab

After click on Edit Student Details user will get redirect to a form.

Select the class of respective student from class drop down


Figure 13: Edit student details form-1

By selecting class of respective student user will see all the students available in that

class as shown below, then user will click on update link in the Action column.

Figure 14 : Edit student details form-2

After clicking on update link in the Action column user will redirect to update

student details screen then user can update all the necessary/mandatory fields, and

then click on update button.






First time user in update student details screen need to provide Present Address

which is mandatory and Bank Account Details are not mandatory.

After providing details of these fields user will click on update as shown below.


After successfully updating student details, once again if user revisit to same Update

Student Details screen, User will shown Last Update Date column in grid to the

respective student,

If user clicks on update link, then he will redirect to update student details screen.

Where user can see the updated details of Present Address and Bank Details get

populated default.


Figure 19 : Edit student details screen 1

Figure 20 : Edit student details screen-2

Note: With this user successfully update student details.

5.2 Active to Dropout Service:

If student required to take transfer certificate, then click on Active to

Dropout Service as shown in fig-21


Figure 21 : Active to Dropout tab

TO DROPOUT/RS (RECORD SHEE

After click on Active to Dropout Service user will get redirect to Active students to

Dropout/RS (Record Sheet) a screen then select Dropout or Record Sheet from

Dropout/RS drop down.

If student is belongs to class 1 to 5th

then user has to select Record Sheet only.

If students other then the class of 1 to 5th

user has to select Dropout only

Click on Search button.

Figure 22 : Active to dropout form-1

Then user will see all the students details of selected class get populated in below

grid with empty fields as shown below.



Then user have to provide details of all the mandatory fields,

Then click on submit as shown below.


Then user will get successful message as shown below.


Figure 25 : Active to dropout successful screen

Note: By this user successfully dropout the student.


5.3 MEO LOGIN:

Login with valid credentials (Username and Password). Enter captcha click submit to

login as shown in fig-26.

Figure 26 : Login form

Login with valid credentials (Username and Password) then user will get welcome

page.

Figure 27 : welcome page


On welcome page user can see the following services New Student Insert,

Edit Student.

If user want to join new student into school then click on New Student Insert

services as shown in fig-28

Figure 28: New select insert tab

After click on New Student Insert services, user will shown a screen to provide all

the necessary / mandatory required fields and then click on submit

Figure 29 : New select insert form-1


Figure 30 : New select insert form-2

Figure 31: New select insert form-3

If user provided all valid details, then user will get successful message with student

Id


Figure 32 : New select insert successful screen

Note: By this user successfully admit student into school.


If user want to update/Edit student details then click on Edit Student Details service

as shown in fig-33.

Figure 33 : Edit Student Details tab

After click on Edit Student Details user will get redirect to an Update Student Details

Mandal level Child Insert screen.

Then user can select the village name, school name and class of respective drop do

Figure 34 : Edit Student Details from-1


By selecting village name, school name and class of respective student user will see

all the students details available in that class as shown below, then user can click on

Update link in Action column to update the details of that student.

Figure 35: Edit Student Details from-2

After clicking on update link in the Action column user will redirect to update

student details screen then user can update all the necessary/mandatory fields, and

Then click on update button.




First time user in update student details screen need to provide Present Address

which is mandatory and Bank Account Details are not mandatory.

After providing details of these fields user will click on update button as shown

below




After successfully updating student details, once again if user revisit to same Update

Student Details screen, User will shown Last Update Date column in grid to the

respective student, if user clicks on update link, then he will redirect to update

student details screen.

Where user can see the updated details of Present Address and Bank Details get

populated default

Figure 40 : Edit Student Details Screen - 1


Figure 41: Edit Student Details Screen -2

Note: By this you are successfully update student details.


6. CHANGE MANAGEMENT PROCEDURES

This document is meant for usage by the Department of School Education team and shall be the

basis for using of Student Info Module. Any changes made to the requirements in future shall have

to go through a formal change approval process, wherever necessary and shall not make any

alterations without the permission of the client and the development team.

7. Approvals

Table 2 : Approvals

Inspected By Date Signature

Sambi Reddy 13/12/2018

Approved By Date Signature

B. Bala kishore 13/12/2018

Documents

User Manual For STUDENT INFORMATION Prepared by TSOnline