User Manual - Factories Act Registration / Renewal

URLs:

Test URL- 59.145.222.49:8000/clms

Live URL- shramadhan.jharkhand.gov.in

Login All applicants who want to obtain registration certificate or license from Labour department need to first register on this

portal. Users need to click the Login button on Shramadhan Portal from the below screen-

Click on login link present at the right side.

Login Screen

Click Login button to login into the application. User can see landing page as shown below.

1. For new user registration, the applicant needs to click on link- Not Registered? Register here”. After clicking on this link, following page opens-

Note: a) Applicants cannot use same mobile no for registering more than once on this portal.

b) Same User Name cannot be used for registering more than once on this portal.

Whe use li ks o Registe You self , follo i g s ee o es to e ify the OTP-

After entering the OTP code received on the mobile, following screen comes up-

Now, user can login with their credentials to access the features of this portal.

2. If due to any reason, user has received OTP but the screen where OTP needs to be entered does not come,

Appli a t a use the li k Verify OTP f o the Logi page. Whe appli a t li ks o Ve ify OTP li k, follo i g essage o es-

Please login using your user name and password to verify OTP..

Now, when applicant logins with his user id and password and if his OTP is not verified, he will be re-directed to

Ve ify OTP screen to complete the registration process

3. If applicant forgots his password anytime after completion of registration, he/she a use the li k Forgot

password to retrieve it.When applicant clicks on this link, following screen opens-

There are 2 options-

a) If applicant knows his username, then he can use the above screen and when he clicks on Submit, he will be re-

directed to Ve ify OTP page. He e appli a t eeds to e te the OTP code received on his mobile.

After applicant enters his OTP, following screen comes-

Applicant will receive temporary password on his mobile which needs to be used to login and thereafter he needs to

change his password.

b) If applicant knows his email, then he can use the below screen to reset his password-

When he clicks on Submit, he will be re-di e ted to Ve ify OTP page. He e appli a t eeds to e te the OTP ode received on his mobile.

After applicant enters his OTP, following screen comes-

Applicant will receive temporary password on his mobile which needs to be used to login and thereafter he needs

to change his password.

4. If the applicant is a registered user, he needs to enter his Username, Password and captcha to login to this

portal and access its services.

Whe appli a t li ks o LOGIN utto , he is e-directed to his home page.

Factories Act: Registration Process

A) Applicant Process For online registration under this act; go to Services Factories Act RegistrationNew Registration as shown

below:

Step-1:

Fill the form as shown below:

Basic Details:

Click on SAVE & NEXT to go to next step of the application, you will be redirected to next page.

The applicant cannot see next page till he fills all the details on this page.

Close the popup message & continue to the Address Details.

Click on SAVE & NEXT to go to next step of the application, you will be redirected to next page-

Close the popup essage & o ti ue to the Ma age ’s Details.

Click on SAVE & NEXT to go to next step of the application, you will be redirected to next page-

Close the popup message & continue to the O upie ’s Details.

Click on SAVE & NEXT to go to next step of the application, you will be redirected to next page-

Close the popup message & continue to the Premises / Building owner Details.

Click on SAVE & NEXT to go to next step of the application, you will be redirected to next page-

Close the popup message & continue to the Other Details.

Click on SAVE & NEXT to go to next step of the application, you will be redirected to next page- Where user can Print the

application and can proceed to fee payments.

In case, if the user has not completed the application by filling all the blocks, can go to Services Factory Act Online

Registration Manage Application

On the above page user have to select an item from the list as shown below-

Any uncompleted application will be shown here. From which user can resume and fill the application where user has

left previously.

After clicking on resume button, user will be sent back to the last remaining block which had not been filled by him-

Or can check any pending application on same page any time-

Step-2:

Take print of Application form:

Applicant can Print the application by visiting ServicesFactory ActOnline RegistrationManage Application

Where user will find the application(s) whose application printout has not been uploaded till date-

Here all those applications filled by candidate for Factories Act will be shown whose payment has not been completed

yet. Suppose, an applicant has by mistake filled wrong details in his application form but has not paid the fees for the

same till now. He has the option to delete those applications from this menu. The applicant needs to print the

application. In the above screenshot, only 1 Application ID is shown because applicant has filled and saved 1 application

in this act but not paid the fees for it.Once applicant pays the fees, his application will not be seen in this menu.

The applicant can print the application form by clicking on PRINT button. Then the Applicant needs to sign it, enter Date

and place in the printed form.

Step-3:

Upload the printed Application form:

Applicant can Upload the printed application form by visiting ServicesFactory ActOnline RegistrationManage

Application

Where user will find the application(s) whose application printout has not been uploaded till date-

The applicant can browse the signed application form & upload by selecting it in .pdf format and click on upload button.

Step-4:

Pay the Fees:

The applicant will be redirected another page where list(s) of application will appear for which user can proceed for fee

payment.

Or Applicant can pay fee any time selecting an item from option from menu as shown below -

Click on Pay Fee to Calculate your fee on date:-

Now, click on PROCCEES TO PAYMENT button to go for payment options, where user will find the option shown as

below-

Applicant can check for fees himself from the following menu-

On the Home page of the portal, Go to Services-->Factories Act--> Fee Structure

Following screen opens up-

Applicant can also calculate fees for their application from the below menu-

On the Home page of the portal, Go to Services-->Factories Act--> Calculate Fee

Following screen opens up-

He e appli a t a p o ide data i the e ui ed fields a d li k o CALCULATE FEE to fi d the Fees appli a le fo that case.

There are 2 methods for fee payment:

a) By Treasury Challan: The below screen opens up. The applicant can have multiple challans for one application. This is

a hie ed y use of add more treasury details li k.

User can choose either of Treasury Challan or online payment option from by selecting the radio button, after which

click on proceed to pay where user will get application submission message-

b) By Online Payment Gateway:

If paying the fee via Online Payment Gateway then following message comes up and you will be automatically

redirected to the payment gateway page-

Once the payment gets completed you will be automatically redirected back to shramadhan portal with the

message depending on the status of your payment.

The appli atio is ow su itted a d o fu the a tio is e ui ed f o appli a t’s side.

Step-5:

Check Status & print license:

Go to Services Factories Act RegistrationCheck Status /Print license as shown below:

Following screen will come up-

The applicant can check the status of Application(s) by clicking on CHECK STATUS; the complete detail of the process

done on his application is shown. By this manne , the appli a t ill e a le to T a k the “tatus of thei appli atio .

If application is forwarded at any level, and applicant checks his application status, following screen will come-

Or, if the license has been approved by the authority, applicant can print the license by clicking PRINT LICENSE;

Following screen will be displayed-

B) Department Process Application(s) will be processed by Department in 4 levels-

1. Clerk level

2. Factory Inspector level

3. Deputy Chief Inspector of Factories level

4. Chief Inspector of Factories level

Note: The applicant will be able to see the comment of the Department, on his application.

Level-1: Clerk

Once application has been submitted by the applicant, the Clerk of the office where application has been received will

login with his user ID and password already provided to them.

Login with Clerk user id & password:-

To check new applications received at the clerk level; please navigate to ApplicationFactories ActRegistration

ProcessNew Application(s)

Following list of applications will be displayed-

Step (i):

By clicking on , fee payment details are shown in popup. Clerk will verify the payment details from treasury

by clicking on view link.

Step (ii):

By clicking on , user can see the remarks /comments by other level(s).

Step (iii): If le k li ks o APPLICATION NO , the o plete appli atio fo should ope up-

Here, clerk can View the documents uploaded by the applicant by clicking on view images / pdf documents.

After verifying all the details in the application, click on CLOSE button.

Step (iv):

Forward to Factory Inspector: Once clerk reviews the application, he will forward the application to factory Inspector

by entering his remarks (acceptable or rejection) and clicking on FORWARD button.

Whe le k li ks o SEND FORWARD , follo i g essage ill o e-

The Application Id : XXXXXX has been sent forward successfully!!!

Level-2: Factory Inspector:

Login with user id & password of Factory Inspector:-

To check applications which have been forwarded to Factory Inspector, please navigate to ApplicationFactories

ActRegistration Process Forwarded to Inspector of Factories

Following screen will open up-

Step (i), Step (ii), Step (iii) are same as clerk

Step (iv):

a. Forward to Deputy Chief Inspector of Factories: Once Factory Inspector reviews the application, he will forward

the application to Deputy Chief Inspector of Factories by entering his remarks (acceptable or rejection) and

clicking on FORWARD button.

Whe Fa to y I spe to li ks o “END FORWARD , follo i g essage ill o e-

The Application Id : XXXXXX has been sent forward successfully!!!

b. Send backward to Clerk: Here is an option to send back to clerk to recheck the application(s). This can be done

by clicking on BACKWARD button.

Whe Fa to y I spe to li ks o “END BACKWARD , follo i g essage ill o e-

The Application Id : XXXXXX has been sent backward successfully!!!

c. Reject Application: Here is an option to reject the application. This can be done by clicking on REJECT

button.

Note: List of rejected application can be found by navigating to menu as follows:

ApplicationFactories ActRegistration Process Rejected Application(s)

Level-3: Deputy Chief Inspector of Factories:

Login with user id & password of Deputy Chief Inspector of Factories:-

To check applications which have been forwarded to Deputy Chief Inspector of Factories, please navigate to

ApplicationFactories ActRegistration Process Forwarded to Deputy Chief Inspector of Factories

Following screen will open up-

Step (i), Step (ii), Step (iii) are same as clerk

Step (iv):

a. Forward to Chief Inspector of Factories: Once Deputy Chief Inspector of Factories reviews the application, he

will forward the application to Chief Inspector of Factories by entering his remarks (acceptable or rejection) and

clicking on FORWARD button. (screenshots as Level-2)

b. Send backward to Factory Inspector: Here is an option to send back to Factory Inspector to recheck the

application(s). This can be done by clicking on BACKWARD button. (screenshots as Level-2)

c. Reject Application: Here is an option to reject the application. This can be done by clicking on REJECT

button.

Note: List of rejected application can be found by navigating to menu as follows:

ApplicationFactories ActRegistration Process Rejected Application(s)

Level-4: Chief Inspector of Factories:

Login with user id & password of Chief Inspector of Factories:-

Following screen will open up-

Step (i), Step (ii), Step (iii) are same as clerk

Step (iv):

a. Approve the application: If Chief Inspector of Factories finds all details correct in application and remarks by

lower levels has also given same recommendation; Chief Inspector of Factories can click on APPROVE

button to approve the application.

b. Send backward to Deputy Chief Inspector of Factories: Here is an option to send back to Deputy Chief

Inspector of Factories to recheck the application(s). This can be done by clicking on BACKWARD button.

(screenshots as Level-2)

c. Reject Application: Here is an option to reject the application. This can be done by clicking on REJECT

button.

Common Note:

a. List of rejected application(s) can be found by navigating to menu as follows:

ApplicationFactories ActRegistration Process Rejected Application(s)

b. List of Approved Application(s) can be found by navigating to menu as follows:

ApplicationFactories ActRegistration Process Approved Application(s)

The Following screen will open up-

View / Print License: List of approved application will appear here depending upon the role of the logged in user.

Where, user can click on VIEW CERTIFICATE button to see the License.

Factories Act: Renewal Process

A) Applicant Process For online registration under this act; go to Services Factories Act RenewalRenew License as shown below:

Step-1: Form Filling for Factories Act (Renewal):

Basic Details:

Click on SAVE & NEXT to go to next step of the application, you will be redirected to next page-

Close the popup message & continue to the Address Details.

Click on SAVE & NEXT to go to next step of the application, you will be redirected to next page-

Close the popup essage & o ti ue to the Ma age ’s Details.

Click on SAVE & NEXT to go to next step of the application, you will be redirected to next page-

Close the popup essage & o ti ue to the O upie ’s Details.

Click on SAVE & NEXT to go to next step of the application, you will be redirected to next page-

Close the popup message & continue to the Premises / Building owner Details.

Click on SAVE & NEXT to go to next step of the application, you will be redirected to next page-

Close the popup message & continue to the Other Details.

Click on SAVE & NEXT to go to next step of the application, you will be redirected to next page- Where user can Print the

application and can proceed to fee payments.

In case, if the user has not completed the application by filling all the blocks, can go to Services Factory Act

Renewal Manage Application

On the above page user have to select an item from the list as shown below-

Any uncompleted application will be shown here. From which user can resume and fill the application where user has

left previously.

After clicking on resume button, user will be sent back to the last remaining block-

Or can check any pending application on same page any time-

Step-2:

Applicant can Print or/& upload the application print out by visiting ServicesFactory ActRenewalManage

Application

Where user will find the application(s) whose application printout has not been submitted till date-

Browse signed application printout & upload by selecting application printout in .pdf format and click on upload button.

Then user will be redirected another page where list(s) of application will appear for which user can proceed for fee

payment.

Step-3:

Or Applicant can pay fee any time selecting an item from option from menu as shown below -

Click on Pay Fee to Calculate your fee on date:-

Now, click on PROCCEED TO PAYMENT button to go for payment options, where user will find the option shown as

below-

User can choose either of Treasury Challan or online payment option from by selecting the radio button, after which

click on proceed to pay where user will get application submission message-

Step-4:

Check Status & print license:

go to Services factories Act RenewalCheck Status /Print license as shown below:

Following screen will come up-

The applicant can check the status of Application(s) by clicking on CHECK STATUS; the following status will be displayed

Or, if the license has been approved by the authority, applicant can print the license by clicking PRINT LICENSE;

Following screen will be displayed-

B). Department Process Application(s) will be processed by Department in 2 levels-

1. Clerk level

2. Factory Inspector level

Level-1: Clerk

Once application has been submitted by the applicant, the Clerk of the office where application has been received will

login with his user ID and password already provided to them.

Login with Clerk user id & password:-

To check new applications received at the clerk level; please navigate to ApplicationFactories ActRenewal

ProcessNew Request(s)

Following list of applications will be displayed-

Step (i):

By clicking on , fee payment details are shown in popup. Clerk will verify the payment details from treasury

by clicking on view link.

Step (ii):

By clicking on , user can see the remarks /comments by other level(s).

Step (iii): If le k li ks o LICENSE NO , the o plete appli atio fo should ope up-

Here, clerk can view View the documents uploaded by the applicant by clicking on view images / pdf documents.

After verifying all the details in the application, click on CLOSE button.

Step (iv):

Forward to Factory Inspector: Once clerk reviews the application, he will forward the application to factory Inspector

by entering his remarks (acceptable or rejection) and clicking on FORWARD button.

Whe le k li ks o “END FORWARD , follo i g message will come-

The Application Id : XXXXXX has been sent forward successfully!!!

Level-2: Factory Inspector:

Login with user id & password of Factory Inspector:-

To check applications which have been forwarded to Factory Inspector, please navigate to ApplicationFactories

ActRenewal Process Forwarded to Inspector of Factories

Following screen will open up-

Step (i), Step (ii), Step (iii) are same as clerk

Step (iv):

a. Approve the application: If Factory Inspector finds all details correct in application and remarks by lower levels

has also given same recommendation; Factory Inspector can click on APPROVE button to approve the

application.

b. Send backward to Clerk: Here is an option to send back to Clerk to recheck the application(s). This can be done

by clicking on BACKWARD button.

Whe Fa to y I spe to li ks o “END BACKWARD , follo i g essage ill o e-

The Application Id : XXXXXX has been sent backward successfully!!!

c. Reject Application: Here is an option to reject the application. This can be done by clicking on REJECT

button.

Common Note:

a. List of Approved Application(s) can be found by navigating to menu as follows:

ApplicationFactories ActRenewal Process Approved Application(s)

The Following screen will open up-

View / Print License: List of approved application will appear here depending upon the role of the logged in user.

Where, user can click on VIEW CERTIFICATE button to see the License.