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USER GUIDE MANUAL
for
Vendor Management
Prepared For:
INTERNATIONAL ISLAMIC UNIVERSITY MALAYSIA
Prepared By:
UPSI HOLDINGS SDN. BHD.
k
Table of Contents
Table of Contents ..........................................................................................................2
List of Figures ...............................................................................................................3
Vendor Management .....................................................................................................5
Setting Up Job Scope Setup....................................................................................8
Vendor New Registration Registering Vendor for the First Time ............................11
Vendor Portal Approval..........................................................................................15
Vendor Login and Change Password ....................................................................16
View Message .......................................................................................................18
Updating Vendor Profile.........................................................................................19
Viewing Tender Listing ..........................................................................................22
Viewing PO Status.................................................................................................22
Viewing Payment Status........................................................................................23
Registering Vendor Profile - IMS............................................................................24
Vendor Activation ..................................................................................................32
Setting up Vendor Kontrak Pusat...........................................................................34
Viewing Vendor Information...................................................................................36
Viewing Vendor by Job Scope ...............................................................................39
Emailing Vendor ....................................................................................................40
Generating Vendor Listing Report..........................................................................41
Generating Field Code Listing Report....................................................................43
Generating Vendor Registration Certificate............................................................44
Generating Vendor ID Certificate Report ...............................................................47
IIUM Vendor Management User Guide Manual Page 3 of 47
List of Figures
NO OF FIGURE TITLE PAGE
Figure 1-1: IMS Login Screen.........................................................................................6
Figure 1-2: IFIS Main Menu............................................................................................6
Figure 1-3: Vendor Maintenance Sub Menu ...................................................................7
Figure 1-WSF014-1: Job Scope Setup – License Type Tab ...........................................8
Figure 1-WSF014-2: Job Scope Setup – Parent ID Information......................................9
Figure 1-WSF014-3: Job Scope Setup – License Detail Code......................................10
Figure 1-Vendor Online-1: Vendor Portal Main Page ..................................................11
Figure 1-Vendor Online-2: Vendor Registration Form .................................................12
Figure 1-Vendor Online-3: Registration Reference Number........................................14
Figure 1-WSF032-1: Vendor Portal Approval ...............................................................15
Figure 1-Vendor Online-1: – Vendor Portal Login Page ..............................................16
Figure 1-Vendor Online-2: – Change Password Page.................................................17
Figure 1-Vendor Online-3: – Message(s) page ...........................................................18
Figure 1-Vendor Online-4: Update Profile page – Vendor Profile ................................19
Figure 1-Vendor Online-5: Update Profile page – License Information........................20
Figure 1-Vendor Online-6: Update Profile page – License Information........................20
Figure 1-Vendor Online-7: Update Profile page – Owner Information .........................21
Figure 1-Vendor Online-8: Update Owner Information Pop-up Window ......................21
Figure 1-Vendor Online-9: Tender/ Sebutharga Page.................................................22
Figure 1-Vendor Online-7: PO Status page.................................................................22
Figure 1-Vendor Online-8: Payment Status page........................................................23
Figure 1- WSF009-1: Vendor Profile Registration - Vendor Profile Tab ........................24
Figure 1- WSF009-2: – Vendor Profile Registration - License Information....................27
Figure 1- WSF009-3: – Vendor Profile Registration - Owner Information......................28
Figure 1- WSF009-4: – Vendor Profile Registration – Bank Account ............................29
Figure 1- WSF009-5: – Vendor Profile Registration – Portal Registration.....................30
Figure 1- WSF009-6: – Vendor Profile Registration – Notes.........................................31
Figure 1- WSF022-1: – Vendor Activation – Vendor Information ..................................32
Figure 1- WSF022-2: – Vendor Activation – Blacklist Start Date and End Date ............33
Figure 1- WSF030-1: – Vendor Setup for Kontrak Pusat – Vendor Information Tab .....34
IIUM Vendor Management User Guide Manual Page 4 of 47
Figure 1- WSF030-2: – Vendor Setup for Kontrak Pusat – Item Information.................35
Figure 1-WSF015-1: Vendor Information Query ...........................................................36
Figure 1-WSF016-1: Vendor Profile Query – Vendor Profile Tab..................................37
Figure 1-WSF016-2: Vendor Profile Query – Kementerian Kewangan Job Scope Tab.37
Figure 1-WSF016-1: Vendor Profile Query – Pusat Khidmat Kontraktor Job Scope Tab
......................................................................................................................................38
Figure 1-WSF017-1: Vendor Query by Job Scope........................................................39
Figure 1-WSF017-1: Vendor Query by Job Scope........................................................40
Figure 1-WUR029F-1: Report Vendor Listing – Vendor Listing Tab..............................41
Figure 1-WUR029F-2: Report Vendor Listing – Vendor Listing by Activation Date Tab 42
Figure 1-WUR031F-1: Field Code Listing.....................................................................43
Figure 1-WUR030F-1: Vendor Registration Certificate – Akuan Pendaftaran Syarikat
Tab................................................................................................................................44
Figure 1-WUR030F-2: Vendor Registration Certificate – Notis Memperbaharui
Pendaftaran Tab............................................................................................................45
Figure 1-WUR029F-2: Report Vendor Listing – Vendor Listing by Activation Date Tab 46
Figure 1-WUR033F-1: Vendor ID Certificate ................................................................47
IIUM Vendor Management User Guide Manual Page 5 of 47
Vendor Management
Vendor Management is sub module of Purchasing module. This sub module is used by
both Purchasing Department and vendor.
Screens for Vendor Management (IMS) module are listed as followed:
1. WSF014 – Job Scope Setup
2. WSF032 – Vendor Portal Approval
3. WSF009 – Vendor Profile Registration
4. WSF022 – Vendor Activation
5. WSF030 – Vendor Setup for Kontrak Pusat
6. WSF015 – Vendor Information Query
7. WSF017 – Vendor Query by Job Scope
8. WUR029F – Vendor Listing Report
9. WUR031F – Field Code Listing
10. WUR030F – Vendor Registration Certificate
11. WUR033F – Vendor ID Certificate
Functions available for Vendor Portal are listed as followed:
1. New Vendor Registration
2. Change Vendor Portal’s Password
3. View Message
4. Updating Vendor Profile
5. View Tender Listing
6. View PO Status
7. View Payment Status
1
IIUM Vendor Management User Guide Manual Page 6 of 47
To access Vendor Management menu, user needs to login to the system:
Figure 1-1: IMS Login Screen
Enter Username and Password and click on Login button. System will display User
Management Main Menu as displayed in Figure 1-2.
Figure 1-2: IFIS Main Menu
IIUM Vendor Management User Guide Manual Page 7 of 47
Select Purchasing to access Vendor Maintenance sub menu as displayed in Figure 1-
3.
Figure 1-3: Vendor Maintenance Sub Menu
IIUM Vendor Management User Guide Manual Page 8 of 47
Setting Up Job Scope Setup
Admin has to setup job scope setup to be used in vendor management module. This
screen can be accessed by selecting Purchasing >> Vendor Maintenance >> Job
Scope Setup from the main menu.
Figure 1-WSF014-1: Job Scope Setup – License Type Tab
User needs to add license type setup and class code by license category. Click on
License Type tab. Fill in License Type Setup field. Place cursor on the desired license
type and fill in the Class Code by License Category field. The selected license type will
be highlighted. Click on Save button to save the information. The fields are
explained, as followed:
Field Name Description Required
License Category License category
Description License description
Class Code License category’s class code
IIUM Vendor Management User Guide Manual Page 9 of 47
Field Name Description Required
Minimum Limit License category’s minimum limit
Maximum Limit License category’s maximum limit
Figure 1-WSF014-2: Job Scope Setup – Parent ID Information
To add information for job scope’s parent ID, click on Parent ID/ Information tab. Fill in
the provided fields and click on Save button. The fields are explained, as followed:
Field Name Description Required
Heading Code Parent ID’s heading code
Description Parent ID’s description
Job Type Parent ID’s job type
Status Parent ID’s status
IIUM Vendor Management User Guide Manual Page 10 of 47
Figure 1-WSF014-3: Job Scope Setup – License Detail Code
Place cursor on the desired Parent ID and click on License Detail Code tab. Fill in the
provided fields and click on Save button. The fields are explained, as followed:
Field Name Description Required
Job Code License’s job code Y
Description License’s description Y
Status License’s status Y
IIUM Vendor Management User Guide Manual Page 11 of 47
Vendor New Registration Registering Vendor for the First Time
Vendor can do registration through IIUM Vendor Portal. For first time registration, vendor
needs to fill up registration form provided in the portal. System will check on the
company registration number, and no duplicate registration is allowed.
Figure 1-Vendor Online-1: Vendor Portal Main Page
For the first time enter the application, user needs to click on New Vendor? Click here
to register link to register as a vendor. The fields are explained, as followed:
IIUM Vendor Management User Guide Manual Page 12 of 47
Figure 1-Vendor Online-2: Vendor Registration Form
User needs to fill in the provided fields in the Vendor Registration Form and click on
Register button.
IIUM Vendor Management User Guide Manual Page 13 of 47
Field Name Description Required
Company Name Vendor’s Company Name Y
Company Registration No Vendor’s Company Registration No Y
Contact Person Vendor’s Contact Person Y
Email Vendor’s Email Y
Bumi Status Vendor’s Bumi Status Y
Company Address Vendor’s Company Address Y
Postcode Vendor’s Postcode Y
State Vendor’s State Y
Country Vendor’s Country Y
Tel No Vendor’s Tel No Y
Fax No Vendor’s Fax No Y
Type Vendor’s Type Y
Company Bank Vendor’s Company Bank Y
Bank Account No Vendor’s Bank Account No Y
Bank Branch Vendor’s Bank Branch Y
Authorized Capital Vendor’s Authorized Capital Y
Paid Up Capital Vendor’s Paid Up Capital Y
Swift Code Vendor’s Swift Code N
PKK Elect. Class Vendor’s PKK Elect. Class N
PKK Elect. Reg. No Vendor’s PKK Elect. Class N
PKK Civil Class Vendor’s PKK Civil Class N
PKK Civil Reg. No Vendor’s PKK Civil Reg. No N
PKK Kew Reg. No Vendor’s PKK Kew Reg. No N
CIDB Grade Vendor’s CIDB Grade N
CIDB Reg. No Vendor’s CIDB Reg. No N
License Type Vendor’s License Type Y
Jobscope Vendor’s Jobscope Y
IIUM Vendor Management User Guide Manual Page 14 of 47
Figure 1-Vendor Online-3: Registration Reference Number
Successful message will be displayed “Profile successfully created.” when the vendor is
successfully registered and registration reference number will be provided.
IIUM Vendor Management User Guide Manual Page 15 of 47
Vendor Portal Approval
Admin able to query, view and approve vendor registration through portal. This screen
can be accessed by selecting Purchasing >> Vendor Maintenance >> Vendor Portal
Approval from the main menu.
Figure 1-WSF032-1: Vendor Portal Approval
IIUM Vendor Management User Guide Manual Page 16 of 47
User can view vendor registration application by click on Execute Query button.
Use Next Record button or Previous Record button to browse trough all
available records.
To approve vendor portal, click on Vendor Portal Approval button.
Vendor Login and Change Password
Vendor login for the first time will be prompted to change password.
Figure 1-Vendor Online-1: – Vendor Portal Login Page
To login, enter Username and Password and click on Login button
IIUM Vendor Management User Guide Manual Page 17 of 47
Figure 1-Vendor Online-2: – Change Password Page
To change password, fill in password info and click on “Save” button to change
password. The fields are explained, as followed:
Field Name Description Required
Current Password Vendor’s Current Password Y
New Password Vendor’s New Password Y
Verify New Password Vendor’s Verify New Password Y
IIUM Vendor Management User Guide Manual Page 18 of 47
View Message
Vendor can view message sent by admin by clicking on Message(s) menu.
Figure 1-Vendor Online-3: – Message(s) page
Click on Message(s) menu to view Message(s). System will displays System Mailer
(Inbox) page in vendor portal.
IIUM Vendor Management User Guide Manual Page 19 of 47
Updating Vendor Profile
Figure 1-Vendor Online-4: Update Profile page – Vendor Profile
Click on Update Profile menu. Update the desired info for Vendor Profile and click on
Save button.
IIUM Vendor Management User Guide Manual Page 20 of 47
Figure 1-Vendor Online-5: Update Profile page – License Information
Vendor can view list of registered job scope with IIUM by clicking on Registered with
IIUM tab as displayed in Figure 1-Vendor Online-5.
Figure 1-Vendor Online-6: Update Profile page – License Information
Click on New tab as displayed in Figure 1-Vendor Online-6 to add license information.
Select License Type, Jobscope and CIDB Class (for License Type = CIDB). from
dropdown list. Then, click on Save button
IIUM Vendor Management User Guide Manual Page 21 of 47
User can delete license information by click on Delete icon.
Figure 1-Vendor Online-7: Update Profile page – Owner Information
Click on Owner Information link to add/update owner information. Fill in owner
information and click on Add button. The fields are explained, as followed:
Field Name Description Required
Owner Name Company’s owner Name Y
Position Owner’s Position Y
IC Number Owner’s IC Number Y
Citizen Owner’s Citizen Y
User can edit owner information by click on Edit icon. System will display Update
Owner Information pop-up window as displayed in Figure 1-Vendor Online-8.
Figure 1-Vendor Online-8: Update Owner Information Pop-up Window
Update the desired info, then click on Save button.
IIUM Vendor Management User Guide Manual Page 22 of 47
User can delete owner information by click on Delete icon.
Viewing Tender Listing
Figure 1-Vendor Online-9: Tender/ Sebutharga Page
Click on Tender/Sebutharga Menu to view Tender Listing. Select Jobscope from
dropdown list and click on Search button. Systems will display available tender listing.
Viewing PO Status
Figure 1-Vendor Online-7: PO Status page
Click on PO Status Menu to view PO status. Select Year from dropdown list to view PO
status for the selected year.
IIUM Vendor Management User Guide Manual Page 23 of 47
Viewing Payment Status
Figure 1-Vendor Online-8: Payment Status page
Click on Payment Status Menu to view payment status. Select Year from dropdown list
to view payment info for the selected year.
IIUM Vendor Management User Guide Manual Page 24 of 47
Registering Vendor Profile - IMS
User can also do vendor registration through IMS. . This screen can be accessed by
selecting Purchasing >> Vendor Maintenance >> Vendor Profile Registration from
the main menu.
Figure 1- WSF009-1: Vendor Profile Registration - Vendor Profile Tab
IIUM Vendor Management User Guide Manual Page 25 of 47
Click on Vendor Profile tab to add vendor profile. Fill in the provided fields and click on
Save button.
The fields are explained, as followed:
Field Name Description Required
Vendor Code Vendor’s company name
Category Vendor’s category
Reg. No Vendor’s registration number
Full Address Vendor’s Full Address
Postcode Vendor’s Postcode
Town/City Vendor’s Town/City
State Vendor’s State
Country Vendor’s Country
International Code Vendor’s International Code
Contact person Vendor’s Contact person
Tel No Vendor’s Tel No
Fax No Vendor’s Fax No
Email Vendor’s Email
Bumi Status Vendor’s Bumi Status
Status Vendor’s Status
Bank Code Vendor’s Bank Code
Bank Branch Vendor’s Bank Branch
Authorized Capital Vendor’s Authorized Capital
Paid Up Capital Vendor’s Paid Up Capital
Account No Vendor’s Account No
Swift Code Vendor’s Swift Code
PKK Elect. Class PKK EE’s Class.
PKK Elect. Reg. No PKK EE registration number
PKK(E) Expired Date PKK EE license’s expired date
PKK Civil Class PKK Civil class
PKK Civil Reg. No PKK Civil registration number
IIUM Vendor Management User Guide Manual Page 26 of 47
Field Name Description Required
PKK(C) Expired Date PKK Civil license’s expired date
KK Reg. No Kementerian Kewangan registration
number
Kem Kew Expired Date Kementerian Kewangan expired date
CIDB Reg. No CIDB registration number
CIDB Expired Date CIDB expired date
ROC/FORM9 Expired Date ROC/FORM9 expired date
Doc Received Date Vendor registration document’s
received date
Reg. Date Registration date
Reg. Expired Date Registration expired date
Print Date Print date
Cert Printed Printed certified will be marked with
“Y” whilst unprinted will be marked
with “N”
Blacklist Startdate Vendor blacklist’s start date
Blacklist Enddate Vendor blacklist’s end date
Remarks Remarks
Enter By Username of person entering vendor
registration info
Enter Date Date of entry
Approve By Username of person approving
vendor registration
Approve Date Date of approved
IIUM Vendor Management User Guide Manual Page 27 of 47
Figure 1- WSF009-2: – Vendor Profile Registration - License Information
Click on License Information tab to add license information. Place cursor on the
desired type of license to enter job scope description.
Fill in Job Scope Description field and click Save button. The fields are explained,
as followed:
Field Name Description Required
Type of License License’s type Y
Description License’s type description Y
Job Scope License’s job scope Y
Description License’s job scope description Y
CIDB Class License’s CIDB Class Y
IIUM Vendor Management User Guide Manual Page 28 of 47
Job Scope (Pending for Approval) field contained job scope information entered by
vendor during registration and yet to be approved by admin. To approve pending
jobscope, check the Select check box then click on Approve Job Scope button.
Figure 1- WSF009-3: – Vendor Profile Registration - Owner Information
Click on Owner Information tab to add owner information. Fill in Owner Information field
Click on Save button. The fields are explained, as followed:
Field Name Description Required
Owner Name Owner’s name Y
Position Owner’s Position Y
IC No Owner’s IC No Y
Citizen Owner’s Citizen Y
IIUM Vendor Management User Guide Manual Page 29 of 47
Figure 1- WSF009-4: – Vendor Profile Registration – Bank Account
Click on Bank Account tab to add Bank Account Information. Fill in Vendor Bank
Account field and click on Update Account No button. The fields are explained, as
followed:
Field Name Description Required
Bank Acct Vendor’s Bank Acct Y
Position Vendor’s Position Y
IC No Vendor’s IC No Y
Citizen Vendor’s Citizen Y
IIUM Vendor Management User Guide Manual Page 30 of 47
Figure 1- WSF009-5: – Vendor Profile Registration – Portal Registration
Click on Portal Registration tab to assign vendor ID. Click on Assign ID button. System
will auto generate Username and Password.
To generate registration letter, click on Surat Akuan Pendaftaran button to generate
report in PDF format.
User can reset vendor’s login password. Enter New Password and click on Reset
Password button.
IIUM Vendor Management User Guide Manual Page 31 of 47
Figure 1- WSF009-6: – Vendor Profile Registration – Notes
Click on Notes tab to add notes. Fill in the provided fields and click on Save button.
The fields are explained, as followed:
Field Name Description Required
No Sequence number
Date Date of notes/remark
Remarks Remarks
User can query vendor registration info to view or update info. To query vendor
registration info, place cursor on Vendor Code frame and click on Execute Query
button to view vendor profile information. Use Next Record button or Previous
Record button to browse trough all available records.
User can edit info to make any changes to the data and click on Save button to get
the updated data. The fields are explained, as followed:
IIUM Vendor Management User Guide Manual Page 32 of 47
Vendor Activation
This screen is to query, view and activate/black list/reactivate vendor and can be
accessed by selecting Purchasing >> Vendor Maintenance >> Vendor Activation
from the main menu.
Figure 1- WSF022-1: – Vendor Activation – Vendor Information
Select the desired vendor and click on Detl button to view vendor details info. System wil
navigate to “WSF009 – Vendor Profile Registration” screen. Click on Exit button
to return to previous screen.
Click on Select All button to select all vendors or check checkbox for the desired
vendor.
To Activate Vendor (Vendor Status = ENTRY), click on Activate button.
To Deactivate Vendor (Vendor Status = ACTIVE/UPDATE), click on Deactivate button.
IIUM Vendor Management User Guide Manual Page 33 of 47
To Blacklist Vendor, click on Blacklist button. System will display Blacklist Start Date
and End Date pop-up window as displayed in Figure 1-WSF022-2.
Figure 1- WSF022-2: – Vendor Activation – Blacklist Start Date and End Date
Fill in Blacklist Start Date & End Date pop-up window and click on Save button.
To Reactivate Vendor (Vendor Status = BLACKLIST/INACTIVE), click on Reactivate
button.
IIUM Vendor Management User Guide Manual Page 34 of 47
Setting up Vendor Kontrak Pusat
User can setup vendor for kontrak pusat. This screen can be accessed by selecting
Purchasing >> Vendor Maintenance >> Vendor for “Kontrak Pusat " from the main
menu.
Figure 1- WSF030-1: – Vendor Setup for Kontrak Pusat – Vendor Information Tab
Click on Vendor Information tab to add vendor. Fill in Vendor ‘Kontrak Pusat’ field,
and then click on Save button. The fields are explained, as followed:
Field Name Description Required
Vendor Vendor’s code. Click on F9 button to select
vendor from list of value pop-up
Y
Vendor Name Vendor’s name Y
Start Date “Kontrak Pusat” start date Y
End Date “Kontrak Pusat” end date Y
IIUM Vendor Management User Guide Manual Page 35 of 47
Field Name Description Required
Status Select Status = ACTIVE for active vendor Y
Place cursor on the desired vendor to setup item. Selected vendor will be highlighted.
Click on Item Information tab as displayed in Figure 1-WSF030-2.
Figure 1- WSF030-2: – Vendor Setup for Kontrak Pusat – Item Information
Fill in Item for Kontrak Pusat field and Click on Save button. The fields are
explained, as followed:
Field Name Description Required
Seq No Sequence number Y
Item Code & Item
Description
Item’s code and description is selected from
list of value, displayed when clicking on F9
button
IIUM Vendor Management User Guide Manual Page 36 of 47
Viewing Vendor Information
User can query and view vendor info. This screen can be accessed by selecting
Purchasing >> Vendor Maintenance >> Vendor Query >> Vendor Details from the
main menu.
Figure 1-WSF015-1: Vendor Information Query
To begin, click on Execute Query button. Click on Detl button to view vendor
details. System will navigate to “WSF016 – Vendor Profile Query” screen. Click on
Exit button to return to previous screen.
IIUM Vendor Management User Guide Manual Page 37 of 47
Figure 1-WSF016-1: Vendor Profile Query – Vendor Profile Tab
Figure 1-WSF016-2: Vendor Profile Query – Kementerian Kewangan Job Scope Tab
IIUM Vendor Management User Guide Manual Page 38 of 47
Figure 1-WSF016-1: Vendor Profile Query – Pusat Khidmat Kontraktor Job Scope Tab
IIUM Vendor Management User Guide Manual Page 39 of 47
Viewing Vendor by Job Scope
User can query vendor listing by job scope. This screen can be accessed by selecting
Purchasing >> Vendor Maintenance >> Vendor Query >> Listing by Job Scope
from the main menu.
Figure 1-WSF017-1: Vendor Query by Job Scope
To begin, click on Execute Query button. Place cursor on the desired job scope to
view Vendor Listing Relates to Above Job Scope information. The selected job scope
will be highlighted.
To print vendor listing report, click on Select All button or check checkbox to select
vendor manually. Click on Print button to generate report in PDF format.
IIUM Vendor Management User Guide Manual Page 40 of 47
Emailing Vendor
User can send email to vendor. This screen can be accessed by selecting Purchasing
>> Vendor Maintenance >> Vendor Query >> Listing by Job Scope from the main
menu.
Figure 1-WSF017-1: Vendor Query by Job Scope
To begin, click on Execute Query button. Place cursor on the desired job scope to
view Vendor Listing Relates to Above Job Scope information. The selected job scope
will be highlighted.
To print email vendor, enter Subject and Message. Click on Email to Vendor button.
IIUM Vendor Management User Guide Manual Page 41 of 47
Generating Vendor Listing Report
This screen can be accessed by selecting Purchasing >> Vendor Maintenance >>
Reports >> Vendor Report Listing from the main menu.
Figure 1-WUR029F-1: Report Vendor Listing – Vendor Listing Tab
Begin by click on Vendor Listing tab as displayed in Figure 1-WUR029F-1. Select
Status from dropdown list. Check checkbox to select vendor type, then click on Run
Report button to generate report in PDF format.
IIUM Vendor Management User Guide Manual Page 42 of 47
Figure 1-WUR029F-2: Report Vendor Listing – Vendor Listing by Activation Date Tab
To generate vendor listing by activation date report, click on Vendor Listing by
Activation Date tab as displayed in Figure 1-WUR029F-2.
Select Status from dropdown list. Enter Date From and Date To in DD-MM-YYYY
format. Check checkbox to select vendor type, then click on Run Report button to
generate report in PDF format.
IIUM Vendor Management User Guide Manual Page 43 of 47
Generating Field Code Listing Report
This screen can be accessed by selecting Purchasing >> Vendor Maintenance >>
Reports >> Field Code Listing from the main menu.
Figure 1-WUR031F-1: Field Code Listing
Click on Run Report button to generate report in PDF format.
IIUM Vendor Management User Guide Manual Page 44 of 47
Generating Vendor Registration Certificate
This screen can be accessed by selecting Purchasing >> Vendor Maintenance >>
Reports >> Vendor Registration Certificate from the main menu.
Figure 1-WUR030F-1: Vendor Registration Certificate – Akuan Pendaftaran Syarikat Tab
To generate Akuan Pendaftaran Syarikat, click on Akuan Pendaftaran Syarikat tab as
displayed in Figure 1-WUR030F-1.
Click on LOV button to select Vendor Code. Enter Registration Date in DD-MM-
YYYY format.
Click on Akuan Pendaftaran button to generate report in PDF format.
Click on Akuan Pembaharuan Pendaftaran button to generate report in PDF format.
IIUM Vendor Management User Guide Manual Page 45 of 47
Figure 1-WUR030F-2: Vendor Registration Certificate – Notis Memperbaharui Pendaftaran Tab
To generate Notis Memperbaharui Pendaftaran, click on Notis Memperbaharui
Pendaftaran tab as displayed in Figure 1-WUR030F-2.
Click on LOV button to select Vendor Code. Enter Date From and Date To in DD-
MM-YYYY format.
Click on KK button to generate report in PDF format.
Click on CIDB button to generate report in PDF format.
Click on PKK(E) button to generate report in PDF format.
Click on PKK(C) button to generate report in PDF format.
IIUM Vendor Management User Guide Manual Page 46 of 47
Figure 1-WUR029F-2: Report Vendor Listing – Vendor Listing by Activation Date Tab
To generate vendor listing by activation date report, click on Vendor Listing by
Activation Date tab as displayed in Figure 1-WUR029F.
Select Status from dropdown list. Enter Date From and Date To in DD-MM-YYYY
format. Check checkbox to select vendor type, then click on Run Report button to
generate report in PDF format.
IIUM Vendor Management User Guide Manual Page 47 of 47
Generating Vendor ID Certificate Report
This screen can be accessed by selecting Purchasing >> Vendor Maintenance >>
Reports >> Vendor ID Certificate from the main menu.
Figure 1-WUR033F-1: Vendor ID Certificate
Click on LOV button to select Vendor Code and Status. Click on Run Report button
to generate report in PDF format.