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User Guide
Recruitment Agencies
Recruitment Agencies
User Guide
Copyright © 2016 Qatar Petroleum The information contained herein is the exclusive property of Qatar Petroleum and, except as otherwise indicated, shall not be reproduced in whole or in part without written permission.
User Guide
Recruitment Agencies
Effective Date: 15/08/16
Page 2 of 38 User Guide
Table of Contents
Table of Contents .......................................................................................................... 2
Overview ........................................................................................................................ 3 Course Objectives ............................................................................................................................... 3
Agency Dashboard ........................................................................................................ 4
Mass Upload of CVs .................................................................................................... 16
User Guide
Recruitment Agencies
Effective Date: 15/08/16
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Overview
Course Objectives
Once you complete this course, you will be able to:
Perform CV mass uploads
Manage the Agency Dashboard
User Guide
Recruitment Agencies
Effective Date: 15/08/16
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Agency Dashboard
Instructions
Use this procedure to access the recruitment agency’s Dashboard.
Trigger
Check the status and job postings assigned to a recruitment agency by Qatar Petroleum.
Prerequisite
User Name and Password
Menu Path
http://www.qp.com.qa/en/Careers/Pages/Careers.aspx
User Guide
Recruitment Agencies
Agency Dashboard
Effective Date: 15/08/16
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1. Start the transaction using the menu path.
Qatar Petroleum portal’s Careers page
2. Click on .
User Guide
Recruitment Agencies
Agency Dashboard
Effective Date: 15/08/16
Page 6 of 38 User Guide
Logon
3. Click on .
Enter your User Name and Password
If you are logging on for the first time, the system will prompt you to change your password.
User Guide
Recruitment Agencies
Agency Dashboard
Effective Date: 15/08/16
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Change Password
4. Click on .
The same process will be followed in case you have forgotten your password.
Clicking on will take you directly to the system’s landing page without password change.
User Guide
Recruitment Agencies
Agency Dashboard
Effective Date: 15/08/16
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Password Changed
5. Click on .
A message appears
User Guide
Recruitment Agencies
Agency Dashboard
Effective Date: 15/08/16
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Landing Page for Recruitment Agencies
6. Click on . .
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Recruitment Agencies
Agency Dashboard
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Agency Dashboard
7. Click
The number in brackets indicates the total job postings assigned to the recruitment agency
User Guide
Recruitment Agencies
Agency Dashboard
Effective Date: 15/08/16
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Recruitment Agencies Query
8. Click on a Job Reference Code, for example .
You can open the active queries in PDF format to view and print them, or you can export them to an Excel sheet.
User Guide
Recruitment Agencies
Agency Dashboard
Effective Date: 15/08/16
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Query’s Details
9. Click on to close the job query’s details.
User Guide
Recruitment Agencies
Agency Dashboard
Effective Date: 15/08/16
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Agency Dashboard
10. Click on .
User Guide
Recruitment Agencies
Agency Dashboard
Effective Date: 15/08/16
Page 14 of 38 User Guide
Candidate Application Status
The number in brackets indicates the total of candidates assigned to the selected job posting 11. Click on to exit the Agency Dashboard
User Guide
Recruitment Agencies
Agency Dashboard
Effective Date: 15/08/16
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Landing page for Recruitment Agencies
You have completed the Agency Dashboard lesson.
User Guide
Recruitment Agencies
Effective Date: 15/08/16
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Mass Upload of CVs
Instructions
Use this procedure to perform CV mass uploads
Trigger
Upload several candidates’ details in one time
Prerequisites
Completed QP Excel spreadsheet
Menu Path
http://www.qp.com.qa/en/Careers/Pages/Careers.aspx
User Guide Recruitment Agencies
Effective Date: 15/08/15
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Instructions
1. Start the transaction using the menu path
Qatar Petroleum portal’s Careers page
2. Click on .
If the system is idle for 30 minutes you will be logged off. Please ensure that you save your work throughout the process.
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Effective Date: 15/08/16
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Logon
3. Click on .
Enter your User Name and Password
If you are logging on for the first time, the system will prompt you to change your password.
User Guide Recruitment Agencies
Effective Date: 15/08/16
Page 19 of 38 User Guide
Change Password
4. Click on .
The same process will be followed in case you have forgotten your password.
Clicking on will take you directly to the system’s landing page without password change.
User Guide Recruitment Agencies
Effective Date: 15/08/16
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Password Changed
5. Click on .
A message appears
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Landing page for Recruitment Agencies
6. Click on
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Excel File Upload
7. Click on Select an Excel sheet from your computer
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Excel File Upload
8. Click
Ensure that the Excel sheet includes all the candidates’ details before you upload it. If the sheet contains incorrect data or blank mandatory fields, errors will appear after upload. These can be manually rectified later.
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Excel File Uploaded
The red status indicates that the uploaded Excel sheet contained errors or blank mandatory fields. Also, a message will advise you of any duplicate records found 9. Select a candidate
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Editing Data
10. Click
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Check Data
11. Click
The information from the Excel spreadsheet will be displayed on the screen
Ensure that the Communication field corresponding to the chosen is actually filled. For example, when you choose Mobile as your Preferred Contact No., then fill
the .
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Effective Date: 15/08/16
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Attachment
12. Click
The status will remain red and the candidate not added, until all the errors have been fixed
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CV Upload
13. Select from the Attachment Type list
CV Upload
14. Click
Select the file you want to upload from your computer and enter a description for the file. The accepted file formats are Word, PDF and PNG only.
Attachment Type and Description are mandatory information. You must provide them before you could proceed.
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CV Upload
15. Click
CV Upload
16. Click to complete the task.
Attachments can be viewed and deleted.
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Check Data
17. Click
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Check Data
18. Scroll down the page
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Adding a Candidate
19. Select a position’s code from the Reference Code list
Each job posting has a specific job reference code
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Adding a Candidate
20. Click
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Adding a Candidate
21. Click
The status has now turned to green.
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Saving
22. Click
A message will notify you that the candidate has been uploaded.
Ensure that all the statuses are green before saving.
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Notifications
A message will notify you about the success of the operation and about duplicates.
23. Click to add a single candidate's details without using an Excel spreadsheet for this purpose.
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Direct Input
Ensure that you have filled all the candidate’s details, checked the data for any duplicates or errors, and added the candidate.
24. Click 25. Click to exit CV Upload.
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Landing page for Recruitment Agencies
You have completed the Upload CV lesson.
