USER GUIDE Abu Dhabi Investment Authority€¦ · Abu Dhabi Investment Authority . 07-02 iSupplier Portal - View Invoice . Author: Abu Dhabi Investment Authority . Creation Date:

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OUM USER GUIDE

Abu Dhabi Investment Authority 07-02 iSupplier Portal - View Invoice

Author: Abu Dhabi Investment Authority

Creation Date: 29-Jan-17

Last Updated: 29-Jan-17

Document Ref: ADIA/User Guide/2.9.2

Version: V1

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Index

Index ......................................................................................................................................... 2

07-02 iSupplier Portal - View Invoice .................................................................................. 3

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07-02 iSupplier Portal - View Invoice Requirement – To allow Supplier user to view an invoice

Pre-Requisite – Supplier is approved and supplier user is registered with access to iSupplier Portal

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External User (Supplier) URL https://supplier.adia.ae/OA_HTML/AppsLocalLogin.jsp

System & Browser Requirement Windows 10, Windows 8.1 & Windows 7 users will require Internet Explorer 11

Windows Vista users will require Internet Explorer 9

In the steps where Supplier has action to click on any favorite icon on his ARMS Homepage, and If supplier is not able to see any favorites functions in his homepage, he should refer to guide “01-01 Supplier Registration” to learn how to add favorites to his homepage.

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Role Supplier

Step Supplier logs in to ARMS

Step Details Supplier logs in to ARMS using his username and password

Responsibility None

Navigation None

Action Enter user name and password and click on Login button

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Role Supplier

Step Supplier clicks on Homepage of iSupplier Poral Full Access (ARMS) responsibility

Step Details Supplier clicks on Homepage of iSupplier Poral Full Access (ARMS) responsibility

Responsibility None

Navigation Homepage

Action Click on Homepage icon of iSupplier Portal Full Access

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Role Supplier

Step Supplier clicks on Finance tab of iSupplier Portal Homepage

Step Details Supplier clicks on Finance tab of iSupplier Portal Homepage of iSupplier Portal Full Access (ARMS) responsibility

Responsibility iSupplier Portal Full Access (ARMS)

Navigation Homepage > Finance Tab

Action Click on Finance Tab

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Role Supplier

Step Supplier navigates to View Invoices screen

Step Details Under finance tab supplier navigates to View Invoices screen to query for invoices


Navigation Homepage > Finance Tab > View Invoice

Action Click on View Invoices link

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Role Supplier

Step View invoices – Simple search screen opens

Step Details In this screen supplier can enter multiple search criteria to filter and search the invoice he wants to view

Various parameters are

Invoice Number – Enter partial (%x%) of full Invoice number

PO Number– Enter partial (%x%) PO Number

Release Number– Enter release number

Payment Number– Enter partial (%x%) payment number

Invoice Status – Select a value from LOV

Payment Status – Select a value from LOV

Invoice Amount From & To – Enter Invoice amount from and to values

Amount Due From & To – Enter amount due from and to values

Invoice Date From & To - Enter Date from and to (Enter manually in format DD-MON-YYYY) or select a date from calendar

Due Date From & To - Enter Date from and to (Enter manually in format DD-MON-YYYY) or select a date from calendar



Action Enter suitable value to parameters

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Role Supplier

URL https://supplier.adia.ae/OA_HTML/AppsLocalLogin.jsp

System & Browser Requirement Windows 10, Windows 8.1 & Windows 7 users will require Internet Explorer 11

Windows Vista users will require Internet Explorer 9

Step Supplier selects Payment Status criteria (optional)

Step Details If the search criteria is Payment status, supplier can choose from three option

Not paid – to search Invoices which are not paid at all

Partial Paid – to search Invoices which are partially paid

Paid – to search Invoices which are fully paid



Action Optionally select any one value from Payment status LOV

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Role Supplier

Step Supplier selects Invoice Status criteria (optional)

Step Details If the search criteria is Invoice status, supplier can choose from three option

Approved – to search Invoices which are Approved

Cancelled – to search Invoices which are Cancelled

In-Process – to search Invoices which are In-Process

On hold – to search Invoices which are On hold

Rejected – to search Invoices which are Rejected

Unsubmitted – to search Invoices which are Draft and not yet submitted by Supplier



Action Select a suitable value for parameter Invoice Status from LOV.

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Role Supplier

Step Supplier enters the details in search parameter as required

Step Details If supplier wants to see all the invoices, he clicks on Go button without entering any search parameter criteria. In such way, all the invoices are visible to Supplier



Action Supplier clicks on Go Button

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Role Supplier

Step Supplier clicks on the Invoice (link) to review the invoice

Step Details Supplier clicks on the Invoice (link) to review the invoice. The details are visible



Action Click on Invoice link

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Role Supplier

Step Supplier reviews the invoice details

Step Details Supplier reviews the invoice details



Action Click on return to Finance: View Invoice

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Role Supplier

Step Supplier enters search parameter values

Step Details Supplier enters search parameter values. For example Invoice number, if the full value is not known, supplier enters partial value like %1003%



Action Enter the search parameter values and click on Go button

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Role Supplier

Step Supplier clicks on the Invoice (link) to review the invoice

Step Details Supplier clicks on the Invoice (link) to review the invoice. The details are visible



Action Click on Invoice link

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Role Supplier

Step Supplier reviews the invoice

Step Details Supplier reviews the invoice details. Supplier logs out of ARMS if required (optional)


Navigation Logout

Action Click on Logout icon

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Documents

USER GUIDE Abu Dhabi Investment Authority€¦ · Abu Dhabi Investment Authority . 07-02 iSupplier Portal - View Invoice . Author: Abu Dhabi Investment Authority . Creation Date: