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Y10

Functional Skills ICTFunctional Skills ICT

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Functional SkillsFunctional Skills

Remember, you need to be able to use many of the tools in programs such as:

• WordWord• ExcelExcel• AccessAccess• PublisherPublisher• Paint.NetPaint.Net• And so on…

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Functional SkillsFunctional Skills

You need to be able to create documents such as:

• LettersLetters

• Posters and leafletsPosters and leaflets

• Spreadsheets and chartsSpreadsheets and charts

• LogosLogos

You need to be able to do this without wasting time…

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AccessAccess• Now for one of the easiest programs to

use… AccessAccess• Access is a program that lets you create a

DATABASE• A DATABASE is a collection of data such

as name, address, medical info. etc.Examples:Examples:

We register you each lesson, this data is stored in a DATABASEYour name and address is also in the DATABASE…

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• Start ACCESSACCESS• Click on the CREATE A NEW

FILE option• Select the BLANK

DATABASE option

AccessAccess

• You will be asked a name for the database, call it FRIENDS

• Click [Create]

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Access – step 1Access – step 1

• Make sure TABLES is highlighted

• Now double click on CREATE TABLE IN DESIGN VIEW

• Now enter the following:

DATA TYPE – click in there and select from the drop down like this:

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Access – step 1Access – step 1• Now click on the “cross” to close this

• Then click on [YES][YES] to save this table

• Now give this table a name – call it PEOPLE

• Click on [OK]

• Then click on [YES][YES]

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Access – step 1Access – step 1

• You have now created a TABLE called PEOPLE

• This table is where all your friends names and other data will be kept…

• Now we need to make a FORM to let us type your friend’s names and other data into the database…

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Access – step 2Access – step 2• Click on FORMS

• Then double click on CREATE FORM BY USING WIZARD

• Click this double arrow to move all of the “fields” from the left window to the right window…

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Access – step 2Access – step 2• Now work through the rest of the wizard… click [NEXT]

Then enter some details!

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Access – step 2Access – step 2

Click here to move backwards/forwards through your friends

Add at least 10 friends!Add at least 10 friends!

Click this to add a new friend

Click here to close the form

You can double click this to re-open the form

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Access – step 3Access – step 3

• A DATABASE can let us search for data

For example:For example:

• Find a friend

• Find friends in a particular year

• Find friends who like “formula 1”

• And so on…

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Access – step 3Access – step 3• Select QUERIES

• Double click on CREATE QUERY USING WIZARD

• Click here to select everything

• Then click [NEXT] • Call this query find friend then click here then click [FINISH]

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Access – step 3Access – step 3

• Type this in here (you must use the square brackets)

• Then close this by clicking here

• Click on [YES] to save what you have just done

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Access – step 3Access – step 3

• Now double click here

• You will be asked this

• Enter the first name of the person you want to find

• Click [OK]

• You will see the results like this

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Access – step 4Access – step 4

• Have a go yourself!

• Can you make a new query for:

• Finding friends who like a particular sport?

• Finding friends who are in a particular year?