Use technology in the workplace – Flexible Delivery Guide€¦ · Web viewMicrosoft Office PowerPoint 2007 is a presentation program. It allows the user to integrate text, graphics,

Design and produce business documents

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Hold the Ctrl Key and click on the links below to navigate quickly through the document.

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Contents

COPYRIGHT INFORMATION AND ACKNOWLEDGEMENTS...........................................................2

UNIT OVERVIEW................................................................................................................................. 4

FILE MANAGEMENT........................................................................................................................... 6

WORD PROCESSING..........................................................................................................................9

WORD 2000 TRAINING AND DEMOS.................................................................................................9

WORD 2007 TRAINING AND DEMOS...............................................................................................11

POWERPOINT....................................................................................................................................13

POWERPOINT 2007 TRAINING AND DEMOS..................................................................................25

EXCEL 2000 TRAINING AND DEMOS..............................................................................................28

EXCEL 2007 TRAINING AND DEMOS..............................................................................................30

EXCEL INTRODUCTION TO SPREADSHEETS................................................................................32

Assessment Answer Section...............................................................................................................36

A Good place to Design and produce business documents.doc BSBITU306A Design and Produce Business Documents Page 1 of 48Version 1December 2010

Copyright Information and Acknowledgements

This self-paced material was produced by the Northern Sydney Institute of TAFE Meadowbank College.

This material is to be made available to students free of charge.

Link back to table of contents



Unit Overview


1 Unit Purpose

On successful completion of this unit you should have the skills and knowledge required to design and produce various business documents and publications. This unit includes selecting and using a range of functions on a variety of computer applications. Specifically you should be able to:

Select and plan the prepare resources Design document Produce document Finalise document.

1.2 Grading

The student result is based on the evidence provided to meet the criteria forcompetence as specified in the unit of competency.

The result AC or NC representing Competent or Not yetCompetent respectively.

3. Brief Overview and Getting Started

In this unit we will be using – Microsoft Word and Microsoft PowerPoint and Microsoft Excel.

The menu options and screen layouts have changed significantly in the 2007 version of the software.

To establish the version of Word you are using for versions prior to Word 2007 from the menu bar select Help, then About Microsoft Word - (scroll down to the next page)


If you are using Word 2007 your screen will look like the sample below:



File Management Link back to table of contents

You will find some helpful information in the Word Tutorial under the section Working with files.

Select the link to the table of contents then click on the link to Word Processing to find information on how to access the Word Tutorial.

You’ll also find helpful information by using Windows help function.

Select start and help and in the Windows Basics option walk through “Working with files and folders” When you have finished looking through a topic select the Back Arrow to go back to the Menu Options. See the diagram on the next page

Keyboard shortcuts -You may find it easier to use keyboard shortcuts to manage your files.

Selecting Batches of FilesTo select a range of files highlight a file, hold the Ctrl key and Select another file, if you make a mistake clicking on the file again will “unselect” the file.

The Ctrl and Shift keys used in combination work like and “and” and “to”. Imagine you have a folder list of 50 files and you want to copy the first 10 files then miss a couple and copy the next 15 files and so on. Select the first file and hold the Ctrl key. While holding the Ctrl Key press the Shift Key and use the mouse to select the 10th file. Release the Shift key move to the next bracket of files you want to copy and while you still have the Ctrl Key held select the starting file of the next batch then press the Shift Key and use the mouse to select the last file in this second batch of files.

It sounds complicated but have a go and practice it using some trial and error and you will soon get the hang of it. Remember if you make a mistake you don’t have to start all over again, just click on the file a second time and the file will no longer be highlighted / selected..

What if you want to copy every file in a folder? Use Ctrl + A ( “A for All will help you remember this handy shortcut.

Copying files – Ctrl + C

Moving files – Ctrl + X

Pasting files - Ctrl + V

You will find these shortcuts will work with many other software applications. In Word, PowerPoint, Excel to copy, cut or paste a selection of text, graphics or formulas use Ctrl + C, for copy, Ctrl + X for cut and Ctrl + V for paste.


Using Briefcase

Briefcases are a handy feature to use when you are backing up your work because they contain a nice synchronising feature.

To create a Briefcase on a USB / flash drive. Select File / New / Briefcase. from the menu bar The Briefcase can be re-named just like a folder. Go to C drive – create a file and copy it to your newly created briefcase on your USB flash drive. (This then will automatically try to synchronise with the similarly named file on C Drive.)

Go back to the file on C drive – change the file then save and close the file. When you access the same file in your Briefcase on your Flash Drive – the status description of the file will now say – “File needs updating” – Select either of the Update Icons and check the arrow is going the right way – you can right mouse click on the arrow to switch which file is replaced or updated.


You do need to be careful that you update the oldest file with the most recent file.

You are now ready to attempt Question 1 in the Assessment Answer Section- click on the link below

Link to Assessment Answer Section


Word Processing Link back to table of contents

The menu options and screen layouts in Microsoft Word have changed significantly in the 2007 version of the software.

Two tutorial files are provided for you, Word 2000 and Word 2007. You need to access the tutorial that matches the software you will be using. While the first tutorial file is entitled Word 2000 the menu options are similar to those in Word 2003.

Whether you are new to Word or have been using it for years it is well worth taking the time to walk through the tutorial. You will always discover something you didn’t know.

To get the most out of the tutorial take time to practice and find the various tools / tasks either from the menu bars or icons.

Because the Word Tutorial is a Word document itself you will be able to cut paste, edit and do what ever you want to, to the tutorial file.

Most students complete the exercises and learn by using a little bit of “trial and error”. So be patient, click on a few things and see what happens – you won’t do any damage and remember if you don’t like what you have done, press the ctrl+z key combinations (hold the “ctrl” key, then press the letter “z” key) and this will undo what you have just done. But if you’ve really made a mess of the Word tutorial file you can always exit the file without saving changes or just download the file again.

Don’t forget to take regular breaks – perhaps a break every hour or so.

Select the link below to have a look at the type of questions you will be asked to complete. This way you will know what to focus on when you are doing the tutorial.

Once you have worked through the tutorial have a go at completing the practical exercises below.

Remember “If in doubt – read the screen” because in most cases the answer is right in front of you. Sometimes we’re in too much of a hurry to observe what is happening and all the time we spent wondering where it was it was just in front of your nose after all.

One last tip, most software packages need you to select or highlight the area you want to work on before you select what you want to do with that area. For example if I want a word to be in bold text, I have to highlight the word first then select the menu option to make the text bold.

You don’t want to be overloaded with too much information but you need to be aware that if you still need help with a particular topic there is more information, training and tutorials available in Word’s Help Function.

Word 2000 Training and Demos Select Help from the Menu Bar


Select Training from the right hand side of the screen


Select Word 2003 – then the Word 2003 Demos option to gain access to audio visual tutorials.

Select a couple of Demos and keep in mind that all this help is available at your fingertips if you need it.


Word 2007 Training and Demos

Select the Blue Question Mark in the top right hand corner of the screen

This will open up the following screen


Select the Word Demos option to gain access to audio visual tutorials. Select a couple of Demos and keep in mind that all this help is available at your fingertips if you need it.


You are now ready to attempt the Word Processing Practical Exercises in the Assessment Answer Section- click on the link below



PowerPoint Link back to table of contents

The menu options and screen layouts in Microsoft PowerPoint have changed significantly in the 2007 version of the software.

Two tutorial files are provided for you, PowerPoint 2000 and PowerPoint 2007. You need to access the tutorial that matches the software you will be using. While the first tutorial file is entitled PowerPoint 2000 the menu options are similar to those in PowerPoint 2003.

Whether you are new to PowerPoint or have been using it for years it is well worth taking the time to walk through the tutorial. You can be sure that you will discover something new.

To get the most out of the tutorial take your time and practice the steps and information you find in the tutorial.

You should take regular breaks so you remain fresh and can absorb the new things you learn.

Click on the link below to find out the type of questions you will be asked to complete. Once you have worked through the tutorial have a go at completing the practical exercises below.

Don’t be afraid to use some trial and error to complete the exercises. Be brave enough to have a go and try a few things – you won’t do any damage. Remember if you don’t like what you have done, press the ctrl+z key combinations (hold the “ctrl” key, then press the letter “z” key) and that will undo what you have just done. But if you really make a mess of the tutorial file you can always exit the file without saving changes or just download the file again.

Remember “If in doubt – read the screen” because in most cases the answer is right in front of you. Sometimes we are just in too much of a hurry to observe what is happening right in front of our nose.

You don’t want to be overloaded with too much information but you need to be aware that if you still need help with a particular topic there is more information, training and tutorials available in PowerPoint’s Help Function.

1. Introduction to PowerPointMicrosoft Office PowerPoint 2007 is a presentation program. It allows the user to integrate text, graphics, animation and sound into a slide show presentation to help them easily communicate the presentation’s major points.

Microsoft Office PowerPoint 2007 is used in a wide variety of fields for many different purposes. For example, it is used by teachers for lectures and by business people for presentations. Once a PowerPoint presentation has been created, it can be

used on multiple occasions continuously updated displayed on the internet emailed to interested parties


From here on, Microsoft Office PowerPoint 2007 will be referred to as “PowerPoint”.

2. The Initial Screen DisplayWhen PowerPoint opens, the initial screen will be displayed as shown below


The Office Button

Quick Access Toolbar

Title Bar Ribbon Tabs

Zoom Controls

View IconsStatus

Bar

Notes Pane

Sidebar

Textbox

Ribbon

The initial screen display is broken up into the following parts:

Office Button Provides access to a number of common file commands such as open, print, save, etc. To access the Office button left-click on the icon or enter the keyboard shortcut <Alt> , <F>

Quick Access Toolbar A customisable toolbar containing a number of easy-access commands. By default the commands are Save, Undo and Redo.

Title Bar Displays the file name of the presentation. If the document has not yet been named, PowerPoint will give it a default name, for example “Presentation1”.

Ribbon and Ribbon Tabs

A ribbon is a collection of “Groups of commands”. It is similar to the dropdown menus used in previous versions of PowerPoint. By default there are eight ribbons. To access a ribbon, left-click on the Ribbon Tab or enter the keyboard shortcut.

Group of Commands A collection of similar commands. For example, the Font group of commands contains commands that allow you to control formatting attributes of text such as style, size, colour, etc.

Dialog Box Launcher At the bottom of some Groups of Commands is a launcher. Left-click the launcher to open a dialog box of additional related commands.

Status Bar This shows information about the document, e.g. the slide number and the total number of slides. The status bar also informs the user of program operations as they occur, such as saving or printing.

View Icons These control how the presentation you are working on appears on the screen. The different views are:

Normal: The regular view used for entering content into the presentation.

Slide Sorter: Presents the individual slides as small pictures to help you to easily rearrange them.

Slide Show: Used to view the presentation as a slide show.

Zoom Controls This sliding scale is used to adjust the size of the slide on the screen.

Notes Pane Here you can add notes to each slide. These notes will not show up in the slide show but are available for your own personal reference during the presentation.

Side Bar Displays all your slides as either a small picture or as an outline. This area allows you to get an overview of your entire presentation as you are creating it.


Textbox Enter text in the textbox.


3. Create a Title SlideIn this demonstration, we will create a PowerPoint presentation on Woolworths. The first slide will be the Title Slide.

To make the title slide:1. Open PowerPoint2. Left-click the “Click to add title” textbox. The words “Click to add title” should now be

replaced with a flashing input cursor. 3. Type the title “Business and Financial Analysis of Woolworths Ltd”4. Left-click the “Click to add subtitle” textbox. The words “Click to add subtitle” should be

replaced with a flashing input cursor. 5. Type the subtitle “By Student Name” (your name)

The PowerPoint window should appear as shown below

Now that we have entered text it is possible to modify its appearance. You can do this in the same way as you would in Microsoft Word.

To modify the appearance of text:

1. Left-click on the text. This will display a box with a dashed line border as shown. This box means you can edit the text.

2. Select the text to be Formatted.3. Choose the desired formatting option.


The text formatting options available are the same as those available in Word. You can:

Change the font and font size:

Make the text: Bold Italic Underline Strikethough A different colour

Change the justification of the text to: Left aligned Centre aligned

Right aligned Evenly justified

4. Saving a PresentationIt is good practice to save your work on a regular basis (after the creation of each new slide) to avoid loss of work due to machine failure, power failure, etc. We will now save the presentation we started creating in the last section.

To save a Presentation:1. Find the Quick

Access Toolbar2. Click on the File Save

icon

Or

Enter the keyboard shortcut <Ctrl> + <S>

The first time you save your document, the “Save As” dialog box shown will open.

When saving a file, it is necessary to specify:

1. Where the file will be saved. Click on the up arrow to open the menu, then use the menu to select the folder in which you want to save the file.

2. The file name. You can choose any name but it is good to choose one that is meaningful. A meaningful file name will help you locate the correct file next time you need to work on it. Once you have decided on the file name that best describes the presentation, point and click on the [Save] button to save it.


Enter File Name here

Folder where the file will be saved

Up Arrow: used to find folders

Type of file being saved

5. Inserting a New Slide for data entryThe next page we will create is the Table of Contents. The style of this slide will be “Title and Content”, the default type of slide. To insert a Title and Content slide:

1. Open the Home ribbon.

2. Find the Slides group of commands.

3. Left-click to bring up the dropdown menu as shown.

4. Left-click “Title and Content”.

Or

1. Enter the Keyboard shortcut <Alt>, <H>, <I>

2. This will open the dropdown menu as shown in Figure 12.

3. Use the directional arrows to select “Title and Content”.

4. Press <Enter>.

A new slide should now be displayed as shown below


6. Completing the Table of Contents SlideNow that we have inserted a new slide into our presentation, we can create the “Table of Contents” slide. As shown, this new slide has two sections, a Title Box and a Text Entry Area.

In the Title Box enter the text Table of Contents.

In the Text Entry Area enter the text:

Company Profile Company Management – Organisational

Chart Financial Performance – 5 year History Key Financial Statistics Future Prospects

Note: The default setting for the Text Entry Area is a bullet point list, so you don’t need to turn on bullet points. At the end of each line, simply press <Enter> and PowerPoint will create a new bullet point for you.


When you have finished entering the data, your screen should appear as shown


7. Add Footers to a SlideA footer is text that is repeated at the bottom of every slide in a presentation. The purpose of a footer is to give the reader more information about the slide. The footer may include the slide number, date and time, the title of the presentation and the name of the author.

To insert a footer you use the “Header and Footer” dialog box.

Note: You may remember that in Chapter 6 both Headers and Footers were covered for Microsoft Word. This section only covers how to add footers because you cannot add Headers to a PowerPoint slide.

The reason the icon in Figure 3 is called “Header and Footer” is because in PowerPoint, you can also print out “Notes and Handouts”, and you can insert Headers as well as Footers on these.

To open the Header and Footer dialog box:

1. Open the Insert ribbon2. Find the Text group of commands

as shown 3. Left-click Header & Footer

OrEnter the Keyboard shortcut

<Alt> + <N> + <H>

The Header and Footer dialog box should now be displayed as shown below.

For our Woolworths presentation:

1. Check the box next to “Date and Time”

2. Check the box next to “Slide number”

3. Check the box next to “Footer” and type “Woolworths Financial Anaylysis”

4. Left-click “Apply to all”


After entering these details, your slides should appear as shown.

Along the bottom of the slide, from left to right, there will be: The date The name of the presentation “Woolworths Financial Analysis” The slide number

These details will be repeated at the bottom of every slide in the presentation, and will be included in every future slide you create for the presentation.

8. Viewing the presentationTo check your progress, it is now possible to view the presentation as a slide show.

To start the slideshow:

Click the icon. The icon is located with the View Icons at the bottom right of the screen.Or

Enter the keyboard shortcut <F5> The slideshow should now start and will display the slides we have completed so far. When the slideshow starts, the only thing displayed on the screen will be the slides themselves. To go to the next slide, either left-click the mouse button or press the <Space Bar>

To leave the slideshow press <Esc>


9. Exiting Microsoft Office PowerPoint 2007Shutting off your computer without properly exiting PowerPoint can cause:

The loss of important work that was not properly saved. Your harddrive to fill up with unnecessary temporary files.

It is therefore important to properly exit PowerPoint. There are three ways to do this:

1. Left-click the at the top right-hand corner of the PowerPoint title bar.

2. Left-click the Office Button , then left-click from the dropdown menu.

3. Enter the keyboard shortcut <Alt> + <F4>.

When you try to exit PowerPoint, the program will check to see if the most recent changes to your presentation have been saved. If they have been, PowerPoint will close, but if they haven’t, a dialog box as shown will pop up.

At this point you have three options:

You can click to save your work then exit PowerPoint,

You can click to exit PowerPoint without saving, orIf you made a mistake and don’t want to exit PowerPoint, click

to return to your presentation.

OK that should be enough info for now but if you really want more you could try the following PowerPoint 2000 Training and Demos – otherwise jump down to the PowerPoint Assessment section



Select Help from the Menu Bar



Select PowerPoint 2003 – then the PowerPoint 2003 Demos option to gain access to audio visual tutorials.

Select a couple of Demos and keep in mind that all this help is available at your fingertips if you need it.


PowerPoint 2007 Training and Demos


This will open up many options for you. Try to find the PowerPoint options. This will give you access to audio visual tutorials. Select a couple of Demos and keep in mind that all this help is available at your fingertips if you need it.


Two final Tips on PowerPoint

(1) When designing your PowerPoint for a presentation. The PowerPoint is meant to supplement and enhance the presentation. It can be very tempting to put lots of movement, sound and custom animation into the PowerPoint however these features may end up being a distraction and take away from the content you are trying to get across.

(2) This tip will assist the presenter particularly if it is a large presentation that is it contains perhaps 30 slides with many Dot points.

You should think about inserting a full stop at the end of the last Dot point of each slide. The viewer won’t pick this up but the full stop is a signal to the presenter that a new slide is on the way and if they press return or click on the mouse the old points will be removed.

It’s a nice trick to help the presentation run smoothly since if the presenter knows a new slide follows the next click they may want to revise points on the existing slide before moving on.

You are now ready to attempt the PowerPoint Practical Exercises in the Assessment Answer Section- click on the link below




Excel 2000 Training and Demos Select Help from the Menu Bar





Excel 2007 Training and Demos


This will open up the following screen

Select the Excel Demos option to gain access to audio visual tutorials. Select a couple of Demos and keep in mind that all this help is available at your fingertips if you need it.




Excel Introduction to Spreadsheets Link back to table of contents

The menu options and screen layouts in Microsoft Excel have changed significantly in the 2007 version.

Two tutorial files are provided to help you , Intro to Spreadsheets Excel 2000.xls and Intro to Spreadsheets Excel 2007.xls.

You need to access the files that match the software you will be using. While the first file has Excel 2000 in the title the menu options are similar to those in Excel 2003.

Whether you are new to Excel or have been using it for years it is well worth taking the time to walk through these files. You will always discover something you didn’t know.

You should start with the Intro to Spreadsheet Excel file because it is an Excel file itself and you have the ability to try things out on the “same page” as the information you come across.

The Intro to Spreadsheet Excel file has five worksheet tabs down the bottom of the screen start with Exercise 1 and work through to Exercise 7.

(Scroll down to the screen below)


Once you have walked through the Intro to Spreadsheet file, you might feel confident to tackle the Assessment Questions at the end of this section.

Most students complete the exercises and learn by using some “trial and error”. So be patient, click on a few things and see what happens – you won’t do any damage and remember if you don’t like what you have done, press the ctrl+z key combinations (hold the “ctrl” key, then press the letter “z” key) and this will undo what you have just done. But if you’ve really made a mess of the Excel tutorial file you can always exit the file without saving changes or just download the file again.


Don’t forget to take regular breaks – perhaps a break every hour or so.

Select the link below to have a look at the type of questions you will be asked to complete. This way you will know what to focus on when you are doing the tutorials.

Once you have worked through the tutorials have a go at completing the practical exercises below.

Remember “If in doubt – read the screen” because in most cases the answer is right in front of you. Sometimes we’re in too much of a hurry to observe what is happening and all the time we spent wondering where it was it was just in front of your nose after all.

You are now ready to attempt the Spreadsheet Practical Exercises in the Assessment Answer Section- click on the link below




Assessment Answer Section


To achieve competency in this unit you need to attempt every section and receive a result of 60% in total

File Management QuestionsQuestion 1 – Use the table at the end of this question to match the correct procedures with the following tasks: (Note there are more procedures than tasks)

Task (1) Create a new folder (3 marks)

Task (2) -Move a file from one folder to another (3 marks)

Task (3) -Copy a file from one folder to another (3 marks) Task (4) Delete a file (3 marks)

Task (5) Find out how much free space is on the Hard Drive (3 marks)

Procedure A – Right mouse button click on Start, left mouse button click on Explore, select the desired file, press Ctrl + C , then select the folder or place where you want to locate the file and press Ctrl + V

Procedure B - Right mouse button click on the file in Windows Explorer then select properties and ensure the Read Only Box is ticked – then press OK

Procedure C - Right mouse button click on Start, left mouse button click on Explore, select the desired file, press Ctrl + X , then select the folder or place where you want to locate the file and press Ctrl + V

Procedure D – Double Click on “My Computer” from the Desktop, Right Mouse button click on Removable Disk, left mouse button click on Properties, Select the General tab and the information you need is displayed on the screen.

Procedure E - Double Click on “My Computer” from the Desktop, Right Mouse button click on Local Disk, left mouse button click on Properties, Select the General tab and the information you need is displayed on the screen.

Procedure F – Select Start, Control Panel, System, General tab and the information you need is displayed on the screen.

Procedure G – Right mouse button click on Start, left mouse button click on Explore, select the desired file, Press the ‘Del’ key, then click on the “Yes” option.


Procedure H – Right mouse button click on Start, left mouse button click on Explore, select File from the menu options, then New, and the option you need for this procedure will be displayed in the drop down menu. Question 5

Task Procedure12345


Word Processing Assessment Practical Exercises

Complete the tasks listed below then match the procedure that will successfully complete the Task(5 Marks for each task)

Task 1 -(5 Marks) Make the font of the following quote Arial size 14.

“In just two days time tomorrow will be yesterday”

Task 2 -(5 Marks) Right Justify the following quote:

“I used to be indecisive but now I am not so sure”

Task 3 -(5 Marks) Make the following quote bold..

“I used to be vain but now I’m perfect”

Task 4 -(5 Marks) The next two paragraphs from Kite Surfers down to Task 5 are in block format – that is Justify Both – so that Left and right margins have a straight edge.The block format is not appropriate in this instance so change it to Justify Left.KITE SURFERS TARGETED IN SAFETY BLITZ.

Off the beach clubs and members may be interested to know that kite surfing enthusiasts are being warned to observe safety rules or face on-the-spot fines.

Mr John Rowe of the NSW Maritime Authority said kite surfers needed to be aware they were operating a ‘vessel’ under marine legislation and needed to observe ‘distance off’ requirements.Mr Rowe said NSW Maritime boating service officers who regularly patrolled NSW beaches and waterways had the power to enforce ‘distance off’ rules and write penalty notices or on-the-spot fines of up to $550 for kite surfers who may be causing nuisance, annoyance or danger.

Procedure

A - Highlight the text , then select the following icon


B - Highlight the text, then select the following from the drop down list

C – Highlight the text , then select the following icon -

D - Highlight the text , then select the following icon -


Task 5 -(5 Marks) Make sure you have the “always suggest corrections” options selected on your Spelling and Grammar Checker. (For Word 2007 follow the directions in Proofreading a Document in the Word Tutorial file , for Word 2000 select Tools, Options, Spelling and Grammar and tick the “always suggest corrections” box)

Check the following paragraphs (text in bold, italics) using the Spelling and Grammar tool. Each time a suggestion is offered accept it. Then answer the multiple choice question below

Today, I am incredibly upset by your attitude towards your mother and me. Untill you apologize and get a hair cut you will not be given access to the Hot Rod.

I know Moses and Elijah had long hair but they also walked everywhere they went.

You still haven’t explained the two hole in the exhaust pipe. I’m sure your girlfriends parents don’t appreciate there sleep being disturbed when you leave there place late on Saturdday night.

Task 5 Question The following suggestions were offered by the Spelling and Grammar checker

(a) until , holes , Saturday , girlfriend’s , their

(b) until , holes , Saturday , their sleep

(c) until , holes , Saturday

(d) until , holes , Saturday , their

Answer………

Task 6 -(5 Marks) Highlight the word “incredibly” in the above paragraph from Task 5 –use the Thesaurus and paste each of the similar meanings here :……………………………………………………………………………………………………………………


…………………………………………………………………………………………………………………………………………………………

Task 7 -(5 Marks) You want to insert a copyright note on the bottom of a page –where do you find the” © “ symbol – describe the options you would select to complete this task …………………………………………………………………………………………………………………………………………………………………………………..…………………………………………………………………………………………Task 8 -(5 Marks) Import any Clip Art graphic and paste it into this document here


Task 9 -(5 Marks) ) Holden have a 250 page document with many references to the Torana TT36 – the marketing people now want to call it the Torana XX36 .

Use the Find and Replace Option to replace every occurrence of “Torana TT36” in the following paragraphs and replace it with the “Torana XX36”.and answer the multiple choice question below:

The Torana Legend Lives AgainHolden today revived a famous Australian nameplate when it took the covers off a sensational show car called Torana TT36.

Holden drew on General Motors' global resources to build the hot pink Torana TT36, which is powered by an experimental 280kW twin turbo 3.6 litre Alloytec V6 engine, sports a glass roof and showcases bold directional design themes.

Not for production, this mid-sized hatch concept demonstrates the strength and versatility of Holden's design talent to a worldwide audience and emphasises its ability to react swiftly to changing customer demand.

Torana TT36 highlights Holden's rear wheel drive powertrain engineering expertise and the practical benefits to be gained by sharing GM global suspension and chassis components and modular structural systems.

The new millennium hot hatch pays homage to Holden's Bathurst-winning icon car of the seventies, the Torana A9X. It is 25 years since the revered V8-powered Torana A9X last conquered Mount Panorama and wrote itself into Australian automotive legend.


Question for Task 9 - The best way to use the Find/ Replace Option is

(a) Highlight the word you wish to replace then copy it by pressing Ctrl C then select edit, Find, Ctrl V, then select the Replace Tab, type the replacement text in the “Replace with” window then select replace all.

(b) Select edit, Find, then type the word you wish to replace, then select the Replace Tab, type the replacement text in the “Replace with” window then select replace all.

(c) Highlight the word you wish to replace then copy it by pressing Ctrl V then select edit, Find, Ctrl X, then select the Replace Tab, type the replacement text in the “Replace with” window then select replace all.

(d) Highlight the word you wish to replace then select Ctrl F then select then select the Replace Tab, type the replacement text in the “Replace with” window then select replace all.

(e) None of the above

ANSWER …………………………….


PowerPoint Assessment Practical Exercises –on completion of these exercises you should save your PowerPoint File and attach it to your e-mail to your teacher.

Note if for some reason the version of PowerPoint does not have any of the particular features mentioned below (e.g . the SmartArt graphic “Pyramid List”. or the design Template “Civic” ) – do not panic this is just a guide – use anything that you think is similar or appropriate

In this exam you are required to create a PowerPoint presentation Resume. There are 2 parts to the exam:

1) Entering text into the presentation 2) Formatting the presentation

Part 1 – Entering Text into the Presentation

Required:( a ) Create the following slides.


Slide 1

· This is the title slide of the presentation.

· For the title of the presentation enter your name. Format the title as Bold, Italics and font size 80.

· For the subtitle of the presentation enter “Resume”. Format the subtitle as font size 55.

Slide 2

· This slide will contain your personal details.

· Enter the text shown on the left.

· Enter your date of birth.

Slide 3

· This slide will contain your mission statement.

· Enter the title “Mission Statement” then enter your own Mission Statement. An example of one is shown on the left.

· Under your mission statement insert the ClipArt image shown on the right, and enlarge it to fill the blank space. (Hint: in ClipArt search for “arrow"


Slide 4 · This slide will show your Education

history.

· Enter the title “Education”.

· Insert the SmartArt graphic “Pyramid List”. This chart can be found in the Pyramid section of the SmartArt graphics.

· Enter three education institutions you have attended. An example of this is shown on the left.

Slide 5 · This slide will show your Employment

history.

· Enter the title “Employment History”.

· Create a table with 2 columns and 4 rows.

· Enter the table headings “Job” and “Time Period”.

· Enter three jobs you have had and the time periods in which you had them. An example of this is shown on the left.

Part 2 – Formatting the Presentation

Required:( a ) Add a footer to each slide which shows your name and the slide number. ( b ) Apply the design template “Civic” to the presentation.



Excel Spreadsheet Assessment Practical Exercises –on completion of these exercises you should save your Excel File and attach it to your e-mail to your teacher.

Part 1 - Multiple Choice Circle the correct answer

1. “< Ctrl> + <C>” is the keyboard shortcut for: ( a ) Copy ( b ) Cut ( c ) Paste ( d ) Crop

2. “< Ctrl> + <X>” is the keyboard shortcut for: ( a ) Multiply ( b ) Cut ( c ) Cross out ( d ) Paste

3. What is the cell reference of the highlighted cell?

( a ) 3,C ( b ) 3C ( c ) C,3 ( d ) C3

4. To display formulas in an excel spreadsheet, enter the keyboard shortcut ( a ) <Ctrl> + <*> ( b ) <Ctrl> + <~> ( c ) <Ctrl> + <#> ( d ) <Ctrl> + <@>

5. In an Excel spreadsheet, the cell reference “$A$5” is” ( a ) A relative cell reference ( b ) A mixed cell reference ( c ) An absolute cell reference ( d ) A combination cell reference


6. To add up the values in the cells below, you would use the formula:

( a ) =SUM:A1to D1 ( b ) =SUM(A1:D1) ( c ) =SUM-A1:D1 ( d ) =SUM|A1+D1|

7. Clicking will: ( a ) Move to the cell on the left ( b ) Move to the worksheet on the left ( c ) Redo the last action. ( d ) Undo the last action.

8. Clicking will( a ) Save the spreadsheet ( b ) Close the spreadsheet ( c ) Exit Excel ( d ) None of the above

9. Spreadsheets can be used to: ( a ) Perform calculations ( b ) Represent data graphically ( c ) Organise and analyse data ( d ) All of the above

10. This is a

( a ) A column chart ( b ) A bar chart ( c ) A pie chart ( d ) A line chart


Part 2 – Excel ExerciseIn this exercise, you are required calculate the payroll for Jake and Elwood Chartered Accountants.

The payroll is calculated as follows:▪ Employees are paid for all hours worked. ▪ Normal hours worked are paid at the Base Rate of Pay. ▪ O/T 1 hours are paid at 1.5 times the Base Rate of Pay ▪ O/T 2 hours are paid at 2 times the Base Rate of Pay ▪ Super is calculated at 9% of normal hours. ▪ Taxation calculated at 35%.

Required

( (a) Create the above spreadsheet model ensuring that: 1. The title “Jake and Elwood Chartered Accountants” is merged and centred across cell range A1:I1. 2. The title is font size 14, in Bold and Italics, and is orange. 3. The headings in the cell range A8:I8 are in Bold. 4. The headings in row 8 look exactly as shown in the picture, i.e. they go over 2 lines in the same cell 5. The figures in the Base Rate of Pay, Gross Earnings, Super, Taxation and Net Earnings columns are

formatted as “Currency”6. The figures in the Normal Hours, O/T 1 Hours, and O/T 2 Hours columns are formatted as “Numbers”

with zero decimal places. 7. The range A14:I14 where the Totals will be calculated has a border that is a single line on top, and a

double line on the bottom. 8. Make sure all cells are wide enough to fit the data.

( (b) Using the spreadsheet model, calculate: 1. Gross Earnings 2. Super 3. Taxation A Good place to Design and produce business documents.doc BSBITU306A Design and Produce Business Documents Page 46 of 48Version 1December 2010

4. Net Earnings 5. Totals using the Sum function. (Note: function is “=SUM”) 6. Averages using the Average function (Note: function is “=AVERAGE”) 7. Min using the Min function (Note: function is “=MIN”) 8. Max using the Max function (Note: function is “=MAX”).

To save you some typing just copy and paste the raw data in the blue font below

Superannuation 9.00%Taxation rate 35.00%

NameNormalHours

Base Rate

of PayGross

Earnings Super TaxationNet

EarningsAbrahams, P 35 $18.00

Coxsix, D 35 $25.00Fallon, D 35 $25.00Jones, M 35 $23.00Lim, B 35 $30.00Totals

AverageMinMax

( (c) Using the same spreadsheet:1. Create a bar chart that shows the Gross Earnings of each employee. Note: The employee names should

be on the vertical axis and the number of hours should be on the horizontal axis. 2. Add the vertical axis title “Names”3. Add the horizontal axis title “Earnings”

( (d ) Create a memo in Word which includes the information from the Excel spreadsheet. 1. In Word, create the following document.

TO Jake BluesGeneral Manager

FROM Student NameAccountant

DATE Today’s date

SUBJECT Hours worked

Dear Jake

Please find below the information you requested. A Good place to Design and produce business documents.doc BSBITU306A Design and Produce Business Documents Page 47 of 48Version 1December 2010

<<<Insert Spreadsheet here>>>

<<<Insert Bar chart here>>>

Kind Regards

Student name

2. In Excel, copy the cell range A1:F15 3. In Word, paste the spreadsheet where instructed. 4. In Excel, copy the chart5. In Word, paste the chart where instructed.

You are now ready to submit your assignment. By submitting your assignment by e-mail to your teacher you are acknowledging that this is your own work and there is no plagiarism.” Link back to table of contents
