USCG Construction Contracts and Forecast of Upcoming · PDF filePam Argilan is the Supervisory...
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USCG Civil Engineering Homeland Security United States Coast Guard USCG Construction Contracts and Forecast of Upcoming Projects Nicole Butts, FD&CC Det Seattle and CEU Juneau Senior Field Contracting Officer
USCG Construction Contracts and Forecast of Upcoming · PDF filePam Argilan is the Supervisory Contract Specialist responsible for the overall support of FD&CC. ... This is a summary
USCG Construction Contracts and Forecast of Upcoming Projects
Nicole Butts, FD&CC Det Seattle and CEU Juneau Senior Field Contracting Officer
Presenter
Presentation Notes
Good Afternoon, My name is Ross Woodson and I am the Chief of the Contracts Office for Construction Contracting at SILC. On stage with me is Pam Argilan and Jim Dinda. Pam is the Senior Field Contracting Officer for the Facility Design and Construction Center. As we have discussed, the Facility Design and Construction Center (FD&CC) handles the larger construction projects throughout the CG. Jim Dinda is the Senior Field Contracting Officer for CEU Cleveland. CEU Cleveland is responsible for facilities in Region 5 (the mid-Atlantic Area) and Region 9. The three of us will share the stage for the next hour to brief you provide an overview of the contracts that support the Coast Guard’s Civil Engineering Program. Thank you for being here, today. We realize that there is a lot of behind the scenes efforts to understand our processes, plan for submitting a proposal, and build all the appropriate business relationships to pull off a successful contract. We consider our relationship with industry to be vital to our success and truly appreciate your interest in our program.
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SILC COCO-CN Organization
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Here is an overview of our COCO-CN Organization. Let me start with the lower left hand corner of this slide to clarify that FD&CC has two offices. Pam Argilan is the Supervisory Contract Specialist responsible for the overall support of FD&CC. Nicole Butts is at the Det Seattle Office. Nicole supervises the contracting group at the Det Seattle Office and she is also double-hatted as the supervisor for the contracting group at CEU Juneau. Nicole reports to Pam for all actions. My deputy and I are shown in the matrix on the upper right hand side of this slide. We are in charge of the contracting functions. We both work on the SILC Staff and I report to both the SILC and the HCA. I am located in the Main Street Tower Building in downtown Norfolk. My deputy, Mark Snell, works out of Seattle, WA, where he is co-located with the FD&CC Det Seattle group. As you have heard already, each CEU is responsible for one or more CG regions. These regions are depicted on the map and summarized in the matrix in the lower right of this slide. Each of our CEU’s has a Senior Field Contracting Officer or “SFKO.” Contact information for each SFKO will be provided at the end of this brief. Jean Bretz is our SFCO at CEU Providence supporting District 1. Jim Dinda is our SFCO at CEU Cleveland supporting Districts 5 and 9. Lesia Moyer is our SFCO at CEU Miami supporting Districts 7 and 8. Jeff Cross is our SFCO at CEU Oakland supporting Districts 11 and 13. Our CEU Juneau supports District 17 and this CEU receives supervisory support from Nicole Butts (as I mentioned previously). We have two contract specialists at CEU Honolulu supporting District 14 and they are supervised by Jeff Cross in Oakland.
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CG SILC COCO-CN Highlights
•21 personnel in 4 locations on the West Coast
•District 11/13 non-major construction CEU Oakland
•District 17 non-major construction CEU Juneau
•Major Construction projects Pacific Area FDCC Detachment Seattle
•FY15 Execution- 638 actions/ $90M
Presenter
Presentation Notes
I provided this slide to give a little more insight into our organization. We have a total of 21 personnel in 4 locations on the West Coast. Last fiscal year, we awarded 638 actions valued at $90M.
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Acquisition Planning and Forecasting System
http://apfs.dhs.gov/
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The Department of Homeland Security’s Acquisition Planning Forecast System provides a way for small businesses and other vendors to view a forecast of upcoming opportunities. The system is readily accessible and there is a tutorial that can be downloaded directly from the site. The site is: http://apfs.dhs.gov/ To get started, go to the url and …..click on the green box “Search Forecast”, which I have annotated w/ the red box. In order to get to the Coast Guard work, you will want to utilize some of the Filters .Various filters are available to view the data including a text search, the component of DHS, contract status, contract vehicle, dollar range, NAICS Code, and small business program. There are several components under the USCG. Of particular note: The USCG/SILC-Base manages service contracts such as janitorial, galley, lawn mowing, pest control type services. The USCG/SILC-Construction manages construction and design projects. Unfortunately, there is not a specific mechanism to filter to a geographic area; but, a useful tip is to use the area code of a known point of contract text search. For instance, using “401-” will find projects forecast by CEU Providence. Using “216-” will find projects forecast by CEU Cleveland.
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http://apfs.dhs.gov/
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In order to get to the Coast Guard work, you will want to utilize some of the Filters, which are likely tough to see so I’ve zoomed in on them in the following slide.
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http://apfs.dhs.gov/
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Presentation Notes
The two filters that seem to get you to the Coast Guard work is as follows: 1st you will want to get to USCG/SILC-CONST under the component block of the Filter system. The one above SILC-CONST, which is called SILC-BASE may confuse you. That component is for the service contracts that are typically contracted out of a base, such as janitorial, galley, lawn mowing, pest control type services. After clicking SILC construction, there is not a good way to break it down into a particular area of the county. However, I found that typing in an area code with a “dash” is an effective tool for narrowing it down into a geographic area that one may be interested in. Thus, you might try 216-. In this case, I was interested in the Maintenance work that is going to be accomplished in the Coast Guard’s 5th District (which goes from NC to NJ). The 5th District’s shore facility depot level maintenance work is performed by Civil Engineering Unit Cleveland. After going through that filtering activity, one would get a list of projects which can easily be printed off.
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FY16 Procurements Not Anticipated to Be Placed on Existing IDIQ’s
CEU Juneau: Replace Fire Protection Systems for COMMSTA at Base Kodiak (APFS F2015029249) $2.5M to $3.5M 3rd Qtr Major M&R of Barracks 8 at Base Kodiak (APFS F2015029271) $4M to $5M 3rd Qtr Replace Utilities at Windrider Barracks at Base Kodiak (APFS F2015029192) $4M to $5M 3rd Qtr CEU Oakland: Anticipate all awards to be fulfilled by RMACC or BOA.
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Presentation Notes
Particular SB set-aside not yet selected.
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Current A&E Contracts CG Wide
• Multiple Award Environmental A/E IDIQ Contracts – CG Wide Use – 7 Contracts Awarded Oct 2013, 5yr contracts, $60M aggregate (Seattle) – Unrestricted (SB Reserve) – Spend thru March 2015 $5.3M – Next activity: Market Research in 2017; Selection Phase in 2018
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Two important A/E contracts that are available for CG-wide use are our Environmental A/E MATOC and our Ocean Engineering MATOC. Our Environmental A/E is in its second year: so, we have two more years before we begin another solicitation. Our Ocean Engineering Contract is in its last year and we are currently holding slate/selection boards for the new contract.
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Current A&E Contracts- Specific Area
• Multiple Award Alaska A/E IDIQ Contracts – 3 Contracts Awarded Sep 2014, 5yr contracts, $19.5M aggregate (Seattle/Juneau) – Small Business Set Aside
• Single Award Alaska Environmental A/E IDIQ Contract – Awarded Nov 2013, 5yr contract, $7.5M aggregate (Seattle/Juneau) – Small Business Set Aside – Spend thru March 2015 $1M
• Multiple Award Environmental A/E IDIQ Contracts – CG Wide Use – 7 Contracts Awarded Oct 2013, 5yr contracts, $60M aggregate (Seattle) – Unrestricted (SB Reserve) – Spend thru March 2015 $5.3M – Next activity: Market Research in 2017; Selection Phase in 2018
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Presentation Notes
These are four smaller A/E IDIQ contracts intended for use in a single region. Obviously, the CEU associated with the Region is the primary user of the contract; but, FD&CC can also make arrangements to use these tools where they are beneficial. Hawaii also has a single award AE contract and CEU Oakland a Tower repairs IDIQ contract
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Environmental AE Contracts Coast Guard wide / FD&CC Det Seattle
This is a summary of our incumbent contractors in Alaska……
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DHS Wide General A&E
• Multiple Award General A/E Services IDIQ Contracts - DHS Wide Use – Awarded Mar 2007, Six10yr contracts, $5M/yr ; Expires in 2017 – Spend thru July 2015 $86M – Use Fair Opportunity for Task Orders
• Reprocurement: – “Sources Sought” HSCG50-15-R-XXXXXX posted to www.fbo.gov by the FD&CC Seattle
office; Responses closed March 10, 2015; Synopsis/Selection Phase in 2015/2016 – Unrestricted (Reprocurement anticipates small business reserve)
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Presentation Notes
Our Multiple Award General A/E Services IDIQ contracts were put into place in 2007 and administered by CEU Cleveland. This IDIQ is used for PPR development, RFP development, different types of studies, such as geotechnical and wave studies to name a couple. The Task Orders are competed among the contract holders using a two part Fair Opportunity process. Reprocurement: The national AE recompete is in the market research phase. Responses to the “Sources sought” were due by 10 Mar. Depending upon the market research outcome, we will be considering a Small Business Reserve – this will allow us to do a small business set aside for certain task orders, if appropriate
National Multiple Award Construction Contracts (NMACCs)
• NMACC - DHS-wide
- Design/Build Construction contracts
- United States, Puerto Rico, and Territories
- Task Orders $3M - $100M ; $500M Total Limit for Each Contract
- Spend thru March 2015 $589M
- Base Year + 6 one-year Options; Expires in 2017
- Task Orders Not Posted on www.fbo.gov
- Major acquisition tool for executing USCG AC&I Program
- Primary USCG offices that use vehicle are FD&CC (Norfolk) and
FD&CC Detachment (Seattle)
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The NMACC is our predominant contract vehicle for major capital construction projects. The contract primarily utilizes Design-Build for project execution. This contract tool is available to all DHS components for projects between $3M and $100M for any site in the United States and territories. We currently have 6 contractors on the NMACC; Contracts Expire in 2017 Each Task Order is looked at individually to determine if we will use Best Value (both Low Price Technically Acceptable and Trade Off) or Price Only evaluation. Our default strategy is Best Value Trade Off with a statement that as technical becomes more equal price becomes more important Default is oral presentations but have done written proposals also. We held “Partnering” meetings with the NMACC holders on an annual basis to discuss lessons learned and how to improve the processes Through these meetings we made improvements in betterment evaluation process, were able to discuss how we evaluate Major subcontractors, areas of the RFP that represent risk to the D/B contractor, etc.
National Multiple Award Construction Contracts (NMACCs)
• REPROCUREMENT: - The follow on NMACC: New “Sources Sought” HSCG47-15-R-XXXXXX on www.fbo.gov ; responses closed March 10, 2015
- Existing contract vehicle is unrestricted
- Solicitation anticipated in 2015/16 time frame
- Meeting is anticipated after solicitation issuance
- Location ?
- Web Enabling ?
Presenter
Presentation Notes
We have started the Reprocurement Process for the new NMACC Market Research Sources Sought was posted on FBO with responses due March 10th The Existing contract are unrestricted; however, we do not know at this time if the new solicitation will be unrestricted We anticipate a meeting after the solicitation is released; we are looking at different alternatives as to how this meeting will be held. Some things being considered include a meeting in Norfolk or Seed Project Site and possibly using a web enabling for remote access. More information will be included in the solicitation.
• Annual Maintenance & Repair Budget: $180M FY15 – Projects typically range from $5K to $3M in value – Executed by Civil Engineering Units:
• Mix of in-house and A/E designs • A/Es used extensively for planning efforts
– RMACC (Regional Multiple Award Construction Contracts) • Various SB Set Aside IDIQ’s cover respective USCG
regions/districts • Task orders range from $3k to $5M in value
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Presentation Notes
For Maintenance and Repair our annual budget is usually on the order of $180M. The projects are executed by the Civil Engineering Units (CEUs) using in-house and A/E designs. The primary contract vehicle for execution of these projects is the RMACC (Regional Multiple Award Construction Contract); however, not all projects go to the RMACC. We do a variety of other procurements including some sealed bid, best value/source selections, and some 8(a) sole source. Projects on the RMACC will range from 5 thousand to 3 million dollars. Similar to the National MACC, we are also conducting market research on the RMACC and will replace it prior to its expiration in 2017. �Please see the information on the slide regarding the sources sought and note that responses are due by 2
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Regional Multiple Award Construction Contracts (RMACCs)- Current
8(a)
8(a)
8(a)
SDVOSB
SDVOSB
SDVOSB HUBZONE
HUBZONE
HUBZONE
Presenter
Presentation Notes
This slide shows the current categories of set-asides used on our RMACC contracts. We are currently analyzing and negotiating changes to these categories based on the results of our latest sources sought and market research…….. Region 11 and 13 have spent almost $100M under their RMACC contracts and Region 17 has spent almost $40M under their RMACC. The spend rate for the Region 17 RMACC is expected to increase for the life of this contract.
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RMACC DHS Wide
• Major Acquisition Tool for executing USCG AFC43 Program by Civil Engineer Units
• Anticipate reprocurement to be comprised of approximately ten regional contracts
• Anticipate each respective region to hold a pre-proposal conference after issuance of solicitation
• Some SB set aside types may change from current contract
• Solicitation Issuance anticipated 2015/16
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Presentation Notes
Projects on the RMACC will range from 5 thousand to 3 million dollars. Similar to the National MACC, we are also conducting market research on the RMACC and will replace it prior to its expiration in 2017. Please see the information on the slide regarding the sources sought and note that responses are due by 2 Mar.
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Regional Multiple Award Construction Contracts (RMACC 11/13) – DHS-Wide
CCI Group [email protected] D17 - 100% 8(a) Small Business Set-Aside / awarded FY10 (7 yr)
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Alaska
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Points of Contact
Nicole Butts Senior Field Contracting Officer USCG Facilities Design & Construction Center Detachment and CEU Juneau Seattle, WA 206-220-7420 [email protected] Jeff Cross Senior Field Contracting Officer USCG CEU Oakland Oakland, CA 510-637-5579 [email protected]
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Here are some key points of contract for Coast Guard Construction on the West Coast:
