~"' USAID SENEGAL ~ FROM THE AMERICAN PEOPLE

RE-SOLICITATION NUMBER: 72068519R00004 ISSUANCE DATE: June 26, 2019

CLOSING DATE: July 10, 2019 - 5:00 p.m. (Senegal time)

SUBJECT: RE-SOLICITATION FOR A RESIDENT U.S. PERSONAL SERVICES CONTRACTOR -

COMMUNICATIONS AND PROJECT DESIGN COORDINATOR - SENEGAL

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from U.S. citizens qualified, to provide personal services under contract as described in this re-solicitation.

Offers must be in accordance with Attachment 1, Sections I through VIII of this re-solicitation . Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

This re-solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offers.

Any questions must be directed in writing to the Point of Contact specified in the attached information.

Acting Supervisory Executive Officer

I. GENERAL INFORMATION

1. RE-SOLICITATION NUMBER: 72068519R00004

2. ISSUANCE DATE: June 26, 2019

3. CLOSING DATE/TIME: July 10, 2019 - 5:00 p.m. {Senegal time)

4. POSITION TITLE: Communications and Project Design Coordinator - Senegal

5. MARKET VALUE: GS-12 ($64,490-$83,840 per annum) {Final compensation will be negotiated within the listed market value.)

6. PERIOD OF PERFORMANCE: Immediate upon receipt of security/medical clearances {The duration of the US Personal Services Contract will be for one (1) year, with four (4) one-year option periods, subject to satisfactory performance, availability of funds and continuing need of the position.)

7. PLACE OF PERFORMANCE: Dakar, Senegal

8. SECURITY ACCESS: Employment Authorization .. 9. STATEMENT OF DUTIES:

Basic Function of the Position

This position is located in USAID/Senegal's Program Office (PRM). The Communications and Project Design Coordinator supports PRM and Mission technical teams (the Economic Growth Office, the Education Office, the Democracy, Human Rights, Governance and Peace Office, and the Health Office) on communications and project design efforts. S/he supports PRM and technical teams in the production and dissemination of internal and external communication materials, and assists in the preparation of project design documentation as needed.

The Communications and Project Design Coordinator is supervised by the PRM Office Director, or his/her designee. S/he works closely with other members of PRM's Development Outreach and Communications (DOC) team, technical teams, the PRM Project Development Officer, USAID implementing partners, the Mission Front Office, Embassy Dakar's Public Affairs Section (PAS), and USAID's Legislative and Public Affairs Bureau (LPA) in Washington (USAID/W) as needed.

Duties and responsibilities

a. Communications {50%)

The Coordinator directly supports the Mission's overall communications and design efforts (led by PRM's DOC Team), with specific support to technica l teams. The Coordinator supports the DOC Team to ensure Mission messaging, engagement, and activities are developed and delivered in the best ways possible. Besides coordination with Mission staff, the Coordinator will also work closely with USAID implementing partner communications staff. Specific duties/ activities include:

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• Developing communications materials, e.g. PowerPoint presentations, fact sheets/ briefings, talking points, Country Team bullet points, weekly activity summaries, media releases, and other communications to be used with internal and external stakeholders;

• Coordinating planning for outreach events (e.g. award launches, public events, etc.) by proactively engaging with technical team members to identify upcoming work and events, liaising with the DOC team to ensure all events are included in the DOC Planning Calendar, and assisting with the production of materials in line with the Mission's Event Guidance;

• Advising on USAID Branding and Marking issues, including working with technical teams to ensure that the necessary funding for branding is included in any new contracts or other agreements, and working with Activity/ Contracting Officer Representatives (A/CORs) to ensure that the necessary branding is developed and in place according to LPA guidelines.

The Coordinator may also perform other communications-related tasks as requested by the DOC Advisor, PRM Office Director, or other senior Mission managers which are consistent with the advisory, managerial, and reporting requirements of the Coordinator's position.

b. Project Design (50%)

With respect to design, the Coordinator works with PRM and technical teams to ensure an effective Project Design Process. The Coordinator supports PRM and technical teams in documenting, tracking and producing project and activity level documents that are fully in line with relevant Mission and Agency policies and strategies.

The Coordinator assists PRM and technical project design teams in determining appropriate timelines and in monitoring progress toward meeting crucial deadlines. As needed, the Coordinator will be involved in drafting various sections of key documents in collaboration with PRM's Project Development Officer and technical teams, and will assist in reviewing and improving the quality of final products before they are presented to Mission management for review and clearance.

In line with the Agency's Project Design process, the Coordinator will also work with PRM and technical teams to prepare procurement documents as needed under the guidance of the Regional Office of Acquisition and Assistance, and will help usher these documents through the procurement process to award.

The Coordinator may also perform other project design-related tasks as requested which are consistent with the advisory, managerial, and reporting requirements of the Coordinator's position.

Position Elements

o Physical Condition: USAID prohibits discrimination in hiring and employment on the basis of physical or mental impairment. USAID promotes, with reasonable accommodation, the full

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realization of equal employment opportunities for the disabled in recruitment, promotion, assignment, and training.

o Available Guidelines: The Communications and Project Design Coordinator is required to understand Mission and Agency-specific policies and procedures which govern program activity management, in addition to the USAID/Senegal established administrative operating procedures, policies and formats. Oral guidance from the immediate Supervisor and specific detailed instructions will be given (when necessary) for carrying out unique assignments. The incumbent will be required to be proactive in keeping abreast of evolving guidelines and policies which affect the activities of the Mission, including but not limited to the Automated Directives System (ADS), Mission Orders, Mission Notices, USG Procurement regulations, and USAID Program Strategy and Policy Documents. In addition, the Mission Director, USAID/Senegal Program Office team members, technical teams, support teams such as Financial Management, Executive Office, Procurement Office and Regional Legal Advisor, and counterparts in USAID/Washington are available as resources to provide advice and guidance.

o Authority to Make Commitments: The Communications and Project Design Coordinator will have no independent authority to commit U.S. Government (USG) funds on behalf of the U.S. Government or USAID/Senegal.

o Exercise of Judgment: In instances not clearly covered by written guidelines, the incumbent will use her/his own personal, well-informed judgment and ingenuity to interpret the intent of guides in devising innovative approaches to resolving technical, administrative, managerial and/or policy problems. Excellent (balanced) judgment must be exercised in setting priorities. The use of initiative, discretion, and patience is expected from the incumbent in dealing with USAID personnel as well as representatives from other USG agencies and donor organizations to resolve problems that arise during the course of work for which there is often no clear or immediate solution. The incumbent will also be required to follow and adhere to the Agency's Code of Ethics and Conduct.

o Nature, Level and Purpose of Contacts: The Communications and Project Design Coordinator will be required to maintain solid working relationships with various USAID and USG Offices (in particular USAID's technical teams and PAS), along with staff from USAID's implementing partners. The purpose of contact will be to collect, obtain, and verify factual information in support of Mission communications and project design efforts. Interactions will concern information gathering and leading the development of communications and project design documents with various stakeholders. Consultations between the incumbent and partners will be held for explaining and assisting with strategizing communications and project design-related documents and objectives, securing cooperation, resolving problems, obtaining or furnishing information, defending or negotiating controversial issues among stakeholders with diverse opinions, and persuading USAID staff and counterparts to take actions and accept recommendations.

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Supervisory Relationship

The Communications and Project Design Coordinator does not have regular supervisory responsibility.

Supervisory Controls

The Communications and Project Design Coordinator will work under the general supervision of the USAID/Senegal PRM Office Director, or her/his designee. The Supervisor will assist the Coordinator to: 1) establish a work schedule based on appropriate work objectives and performance measures; 2) review work outputs and deliverables to ensure compliance with Agency policies and implementation of best practices; and 3) assess the incumbent's performance, including through seeking input from appropriate USAID/Senegal staff and external stakeholders. As the incumbent is expected to work with multiple clients in a fast-paced environment, s/he must be able to establish priorities, adhere to and meet deadlines, and perform responsibilities and duties with minimal guidance.

10. AREA OF CONSIDERATION: U.S. citizenship

11. PHYSICAL DEMANDS: The work requested does not involve undue physical demands.

12. POINT OF CONTACT: Address questions to the following mailbox: usaiddakar-hr@usaid.gov Ensure that the Subject Line Has the Re-Solicitation Number and Position Title you are applying for.

II. MINIMUM QUALIFICATIONS REQUIRED

a. Education: A Bachelor's' Degree in communications, public policy/administration or international development, or in a related field of study such as journalism or social or behavioral science is required.

b. Work Experience:

• A minimum of five (5) years' professional experience in communications and program design (and/or management) for developing countries, strong team leadership, and higher level administrative support is critical.

• Current knowledge of policy, technical and operational aspects of international development practices.

• Direct work experience with an international organization and/or donor agency.

c. Communication Skills:

• Proven ability to work as a member of a team and to foster teamwork is required, as is the ability to develop and maintain productive working relationships at all levels, including with USAID/USG staff and colleagues and implementing partners.

• Excellent English language communications skills (native speaker, level IV), both written and oral.

• Demonstrated ability to communicate effectively through oral presentations and briefings, written reporting and analysis, and information technology tools.

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Ill. SELECTION FACTORS

Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.

• Offerer is a U.S. Citizen; • All documentation submitted; (See Section IV for requirements) • Ability to obtain an Employment Authorization; • Ability to obtain a Department of State medical clearance; • Satisfactory verification of academic credentials.

A USAID Employment Authorization and Department of State medical clearance are required prior to issuance of the contract for this position.

Evaluation factors Education: Required Knowledge/ Work Experience: (60 points) Skills and Abilities: (40 points)

Applicants meeting the required qualifications for the position will be evaluated based on information presented in the application and obtained through reference checks. Following is the evaluation criteria for this position:

Education (required qualification) • Candidates must possess a Bachelor's' Degree in communications, public

policy/administration or international development, or in a related field of study such as journalism or social or behavioral science is required.

Knowledge/Experience (60 points) • A minimum of five (5) years relevant professional experience in communications and

program design (and/or management) with developing countries. • Demonstrated knowledge of policy, technical and operational aspects of international

development practices. Preference given to an understanding of these issues in the Senegalese context or comparable setting.

• Direct work experience with an international organization and/or donor agency; a thorough working knowledge of USG operations, regulations, policies, procedures and programs desirable.

Skills/ Abilities (40 points) • Superior writing skills. • Strong interpersonal and communication skills, including ability to collaborate with

multiple offices within an organization and interact with partners, contractors and other stakeholders at senior levels. Proven ability to work effectively in a team environment and communicate highly technical information to both expert and lay audiences, and achieve consensus on communications policy, project, research, and administrative matters.

• Ability to readily understand, analyze and discuss issues around foreign assistance programs.

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• Ability to facilitate meetings and make oral presentations logically and persuasively to senior officials and partners in a multi-cultural context.

In order to be considered for the position, a candidate must meet the Minimum Qualifications listed above. Consideration and selection will be based on a panel evaluation of the Evaluation Factors. Please note that only shortlisted applicants will be contacted or interviewed.

PAST PERFORMANCE/PROFESSIONAL REFERENCE CHECKS

Applicants must provide at least five (5) references with current contact information, preferably both an email address and a telephone number. The references will be asked to provide a general assessment of the applicant's suitability for the position. It is the responsibility of the applicant to ensure submitted references are available to provide a written or verbal reference in a timely manner.

In addition to comments from references, the Selection Committee will take into account awards or other evidence of outstanding performance in any areas related to the above selection criteria. USAID/Senegal reserves the right to obtain from previous employers relevant information concerning the applicant's past performance and may consider such information in its evaluation.

IV. APPLYING

Offers must be received by the closing date and time at the address specified in Section I, item 3, and submitted electronically to: usaiddakar-hr@usaid.gov with the Re-Solicitation number in the application submission. Note that applications from non-U.S. citizens cannot be considered. Likewise applications that have unsigned forms will also not be considered.

Qualified applicants are required to submit:

1. A signed and dated Cover letter with current resume/curriculum vitae (CV) attached. The CV /resume must contain sufficient relevant information to evaluate the application in accordance with the stated evaluation criteria. Broad general statements that are vague or lacking specificity will not be considered as effectively addressing particular selection criteria.

2. Applicants are required to provide a minimum of five (5) references within the last ten (10) years from the applicant's professional life namely individuals who are not family members or relatives. References should be from direct supervisors who can provide information regarding the applicant's work knowledge and professional experience. Applicants must provide e-mail addresses and/or working telephone numbers for all references.

3. Offeror Information for Personal Services Contracts form AID 309-2 which can be found at http://www.usaid.gov/forms/. Applicants should note that the salary history for the purposes of the AID 309-2 is the base salary paid, excluding benefits and allowances such as housing, travel, educational support, etc. Offerors are required to complete and sign the AID 309-2 form.

To ensure consideration of applications for the position, applicants must prominently reference the Re-Solicitation Number in the Application Submission and Cover Letter.

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ALL DOCUMENTS MUST BE SUBMITTED IN ENGLISH AND ALL DOCUMENTS SHOULD BE SUBMITTED

AS ONE COMPLETE PACKAGE.

NOTE: This position requires the submission of complete forms and/or supplemental materials as described above. Failure to provide the required information and/signed documents will result in

the applicant not being considered for employment. Applicants are required to sign and date both the Cover Letter and a completed USAID Form, AID 309-2.

PLEASE NOTE THAT INCOMPLETE AND/OR UNSIGNED APPLICATIONS WILL NOT BE CONSIDERED.

V. LIST OF REQUIRED FORMS FOR PSC HIRES

Once the Contracting Officer (CO) informs the successful applicant about being selected for a contract award, the CO will provide the successful applicant instructions about how to complete and submit the following forms: Forms outlined below can found at: http:// www.usaid.gov/forms

1. Medical History and Examination form (DS-6561)

2. Questionnaire for Sensitive Positions (for National Security)(SF-86), or Questionnaire for Non­Sensitive Positions (SF-85)

3. Finger Print Card (FD-258)

4. Declaration for Federal Employment (OF-306)

VI. BENEFITS

A U.S. Resident Hire Personal Services Contractor is not eligible for any fringe benefits, differentials, or allowances; and is only eligible for contributions for FICA, health insurance, and life insurance.

VII. TAXES

USPSCs are required to pay Federal income taxes, Medicare and applicable State Income taxes.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, "Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad," including contract clause "General Provisions," available at https://www.usaid.gov/sites/default/files/documents/1868/aidar 0.pdf.

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms.

3. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the "Standards of Ethical Conduct for Employees of the

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Executive Branch," available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/0GE%20Regulations.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membersh ip in an employee organization, retaliation, parental status, military service, or other non-merit factor.

END OF RE-SOLICITATION

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