U.S. COAST GUARD SECTOR KEY WEST HURRICANE PREPAREDNESS TRAINING
CAPT Pat DeQuattro Sector Key West Commanding Officer HSC Joseph
McGovern Health Services CWO Lori Ramthun YNC Greg Eagle Sector Key
West Hurricane Assistance Team Slide 2 Shelter Guidelines
Evacuation Guidelines Preparation Checklists Travel Entitlements
Agenda Slide 3 D7 Messages: 2011 Hurricane Evacuation Policy, Safe
Haven Information and Financial Guidance 2011 Hurricane Personnel
Accountability Policy Guidance for D7 AOR Joint Federal Travel
Regulations (JFTR) Naval Air Station Hurricane Plan Sector Key West
Hurricane Plan References: Slide 4 Notification System Notification
System Accountability - Who do you call? Accountability - Who do
you call? What is the difference between a sheltering and an
evacuation events? What is the difference between a sheltering and
an evacuation events? Preparation Checklist Preparation Checklist
Where is the safe havens located? Where is the safe havens located?
When do we have to leave? When do we have to leave? Special
Needs/Medical Needs Special Needs/Medical Needs Travel Entitlements
Travel Entitlements Objectives Slide 5 Lessons learned over 2008
Tropical Storm Fay and Hurricane Ike What history has taught us.
Slide 6 Notification Sector Key West uses a phone message service
which delivers automated phone calls, within minutes, to any group,
large or small. Our CO feels that if there is any information
families need to be aware of he will use this messaging service. In
the event we need to evacuate or shelter for a storm. Slide 7
Individual Awareness Stay up-to-date on storm activities by
watching local weather, the Weather Channel or track storms on the
internet at www.nhc.noaa.gov. Thank you and have a great Coast
Guard day.www.nhc.noaa.gov Slide 8 Sheltering Event Occurs when:
Hurricane categories 1 or 2 are likely When directed by the Navy CO
If you live on any of the Navy installations, the Navy must provide
the housing residence with alternate lodging accommodations. Slide
9 Depending on storm direction and high tide, Sigsbee housing will
be the first concern of the Navy CO and may require residence to
evacuate. Why?? Shelter Event Slide 10 Sigsbee Causeway flooding
Slide 11 2011 Sheltering Policy CG mirrors the Navy Sheltering
Policy See enclosure 3 of Annex J for your sheltering assignment
Slide 12 Complete a preparation checklist (enclosure 2 of the
family memo) Practice/discuss plan with the family members Create a
disaster kit PLAN EARLY Shelter Preparedness Slide 13 If You Live :
Trumbo Point Peary Court Truman Annex, JIATF Watch Standers, GEO
Bachelors Sigsbee Streets: Bowfish Court and Batfish Courts Sigsbee
Streets: Seahorse Court, Salmon Court, Sealion Court, Spadefish
Court, Tang Court, Trout Court, Tinosa Court, Tunney Court Sigsbee
Streets: Stephen Mallory Road, Matthew Peary Road, David Porter
Road, Sigsbee Streets: Dewey Road, Truxton Road, Farragut Road
Sigsbee: Gilmore Drive Your Shelter Assignment is: Truman Annex
Bldg 437 Truman Annex Bldg 438 Truman Annex Bldg 439 Boca Chica
Bldg 638 Boca Chica Bldg 639 Boca Chica Bldg 648 Boca Chica Bldg
649 Boca Chica Bldg 727 Sigsbee Sheltering (Example) Slide 14 Bring
outdoor items in Elevate your belongings Have some cash available
Flash lights with batteries Games for kids Food/Water Sheltering
Preparation Slide 15 Sheltering Checklist Additional Garbage bags
and Toilet Paper Bedding, pillows (only 2 single beds) Plates,
bowls, cups and silverware (non-electric can opener) Flashlights,
radio (extra batteries) Toiletries: towels, washcloths
Entertainment for children Food, water and medications (3 days) See
enclosure 3 page 2 for the sheltering checklist Slide 16 Shelter
Information Lodging Options NO travel, lodging or per diem
reimbursements. NO Pets Allowed in any shelter pet shelter is
available in building A-931 at NAS Boca Chica NO Medical Care
Provided suspect medical care is needed contact Sector HSC in
advance. Medical Special Needs Contact HSC Accountability - Contact
your hurricane POC daily by 1030 Slide 17 PETS NOT ALLOWED at any
shelter. Kennel Options: Take animals to local kennel or friend
Kennel space is available at NAS Boca Chica bldg A-931 Pets MUST be
in a cage/kennel Owners MUST provide food and water with bowls
Owners provide toys or blankets Pick up animals when the All Clear
is given. **NAS Boca Chica Shelter is run by volunteers. Slide 18
No smoking, cooking devices, alcohol, weapons and flammable liquids
Limit vehicles to one per family as parking is limited (NO boats or
trailers of any kind) When All Clear is given each room will be
inspected prior to departing the shelter. Shelter Regulations Slide
19 RVs / Trailers / Boats If you have a camper, boat or trailer on
Sigsbee in temporary storage (not in fenced in area) it must be
moved. If there is room available on Fleming Key you can move it
there. If no room is available, then you must find a place to store
it on your own & at your own expense. Tie down small boats and
increase the weight by filling it with water. NAS MWR Office -
293-4432 Slide 20 Questions Family visiting? If you dont live on
base, can you stay at the shelter? Medical during a sheltering
event (HSC) Slide 21 Complete a preparation checklist (enclosure 2
of the family memo) Practice/discuss plan with the family members
Create a disaster kit PLAN EARLY Evacuation Preparedness Slide 22
Hurricane Preparation Store valuable items (jewelry, tools,
antiques, etc.) Bring in your outdoor items Clean out sure to spoil
items from refrigerator Elevate as much of your belongings Fill
garbage cans with water for flushing, bathing, etc. Slide 23
Preparations Fill plastic bottles with water to freeze Secure home
(closing windows, doors, closing shutters, locate main turnoffs for
electricity, water and gas. Slide 24 Renters Covers your personal
property not your landlords property Replacement Value Depreciated
Value (Balfour Beaty/Navy insurance) Wind and Flood Insurance
Renters Homeowners Do you have depreciated value or replacement
insurance? Insurance Slide 25 Government Travel Charge Card
Dependents Debit card 0900- 1200 Medications 2 week supply Vehicle
is operating properly Gas Cash (small bills) Inventory Property
Insurance Store papers in safe place Evacuation Preparations Slide
26 Driver's license or personal identification Social Security card
Proof of residence (deed or lease) Insurance policies Birth and
marriage certificates DD 214 Stocks, bonds, and other negotiable
certificates Wills, deeds, and copies of recent taxes Immunization
records Special Power of Attorney Personal property inventory
Serial numbers, Dates purchased, Receipts, Videos, Pictures
Important Papers Slide 27 Special Needs If you have a special needs
situation within your family, you need to contact Sector Key West
HSC. Females that are pregnant in 3 rd trimester or considered high
risk are required to register with the Sector Key West HSC and the
Navy Clinic. Special Needs/Medical Slide 28 Evacuation Checklist
All AD and Reserves on AD are required to go to the Safe Haven
Orlando. ODU uniforms (watches, community service) ALL members MUST
physically check in with the EHRT at the Rosen Plaza (address
located on enclosure 4 of Annex J) Slide 29 Make Hotel reservation
Stay in hotel within International Drive (max lodging $90.00)
Dependents not traveling to Orlando are required to call the EHRT
upon arrival to their designated safe haven 786-229-2931 Annex J -
Enclosure 4 #8 EHRT Evacuation Housing Response Team HEAT Hurricane
Evacuation Assistance Team Evacuation Preparedness Slide 30 6.
Travel advances for dependents (Max 2 nights lodging, 3 days per
diem per person and roundtrip mileage) 0900-1200 day prior to
departure 7.Know your Hurricane POC daily accountability needs to
be completed by 10:30 each morning. 8.Ensure your supervisor,
hurricane POC or your ombudsman has a contact number to reach you
while traveling to/from safe haven. Slide 31 Pets Should be in
crates when leaving the room pet deposits (reimbursement?)
Thoroughly cleaned and disinfect room Pet odors Pet hairs Slide 32
Questions Dependents living in the KeysActive duty member is PCSd
outside of Keys, are they eligible to evacuate? Active duty member
is divorced and dependent children live in local area, are they
eligible to evacuate? Day care Medical (HSC) Slide 33 Travel
Entitlements Reimbursement for travel Required to contact EHRT team
to create travel orders. Active duty must physically check in
Dependents must at least call Mileage: Official distance to Orlando
is 394 miles Max Reimbursed.51 cents per mile roundtrip. (Only one
vehicle auth for reimbursement) Mileage to Orlando = $394.00
Dependents without funds available: Can obtain advances on debit
card not to exceed 2 nights lodging, 3 days per diem per dependent
and mileage in a single transaction Slide 34 Travel Entitlements
Tolls The toll amount from Orlando (International Drive) to
Homestead is $14.65 with SunPass transponder and $18.70
Toll-by-plate. For members without a SunPass, a one-time
administrative fee will be reimbursed up to $2.50. To prevent late
fees, make certain your vehicle registration address is up to date
as this is where your bill will be sent. Slide 35 Lodging Lodging:
Required to stay in the International Drive area Rosen Plaza (9700
International Drive) 2 nd floor is where you must check in. This is
where check in takes place. Max reimbursement $90.00 per day
(lodging receipts required) Renting a vacation rental with other
families?? Going to Fort Lauderdale or Jacksonville? Slide 36 Per
Diem Per Diem (local meals and incidentals): Safe Haven ORLANDO $56
per day for depns 12 and over $28 per day for depns under age 12
Note: 75% M&I on travel days ($42 & $21) Slide 37 Are you
now ready for the upcoming hurricane season?? Slide 38 Questions???
Lets Be Prepared and Safe this Hurricane Season!
THANKYOuTHANKYOu
