This UR Financials Newsletter Contains recent system updates and changes within the UR Financial (Workday) system. Previous volumes are located on the UR Financials web site Newsletter page.

Volume 24.0 as of July 31, 2015.

AnnouncementsNew Reports

Updated ReportsDeprecated Reports

Tips and Tricks

Item

Impacted

Users Topics of Interest

All Users 

             

Grant Management

Users    

Announcements: 

· User Alert Update: The Export to Excel, Print and View More icons missing in UR Financials Reports has been resolved. If users continue to see this issue, clear browser cache.

· Monthly financial reports for July will be available Friday August 7th, 2015.NOTE: UR Financials reports that default to the current fiscal year will now show FY2016. If you need to run reports for the previous fiscal year, type in FY2015 in the Year prompt field.

· The FY16 budgets for the River Campus companies are now available in UR Financials. The Medical Center FY16 budgets will be available at the end of the month. Please contact the Central BudgetOffice.

Project FAO Budgets will be loaded by the end of the month

· For FAOs that carry balances from year to year, the FY2015 year-end balance has been rolled forward as the starting balance for FY2016. Please review your FAOs using the following reports and verify the budgets are correct. For annual budgets, use FY2016 July as the date. If you notice any discrepancies, please notify your company finance director. REMEMBER: Deposits to GR (Grant accounts) must be performed by ORACS (please forward checks to Brooks Landing, ATTN: Al Weigert) Deposits to GF (Gift accounts) must be approved by the Gift Office (Advancement). The MC Cashier Office can NOT accept or process Grant and Gift Deposits.

Item

Impacted

Users Topics of InterestEffective

DateSupport Contact

1.0  

  

   Company Level Users                      

New Reports: 

REPORT NAME

REPORT DESCRIPTION

PURPOSE

UR Trial Balance Trends URF0993

This report provides ledger account balances per month to support trending analysis.

Trend reports can be used to monitor balances over a period of time (months). Report criteria can be filtered by FAO, Cost Center, Fund, Book.

Note: This report is not final. Prompts and output may change.

Effectivetoday

  Support

Item

Impacted

Users Topics of InterestEffective

DateSupport Contact

2.0     3.0

Company Level Users

  

Updated Reports:

 REPORT NAME

REPORT DESCRIPTION

CHANGES

UR Trial Balance URF0947

This report shows the trail balance by ledger account.

The following inputs have been added to the UR Trial Balance URF0947 report.

Report Output: 

1. Added Time Period criteria field to this report

Effectivetoday

 Support

From: URFINANCIALSUSERS on behalf of UR FinancialsTo: URFINANCIALSUSERS@LISTS.ROCHESTER.EDUSubject: UR Financials Newsletter vol 24.0Date: Friday, July 31, 2015 1:42:03 PMAttachments: image002.wmz

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http://www.rochester.edu/adminfinance/urfinancials/?page_id=52072http://www.rochester.edu/adminfinance/urfinancials/user-alert-excel-and-print-icons-missing-in-reports-resolved/http://www.rochester.edu/adminfinance/urfinancials/wp-content/uploads/2015/02/UR-Financials-Newsletter-vol-23.0.pdfmailto:URFINANCIALSUSERS@LISTS.ROCHESTER.EDUmailto:urfinancials@UR.ROCHESTER.EDUmailto:URFINANCIALSUSERS@LISTS.ROCHESTER.EDUimage002.wmf

TIP:

You may need to schedule this report as and Excel file as

this report brings back numerous columns of data at the Journal

Line level.

2. Added Calculate Year Net Assets criteria check box to this report

Deprecated Reports:

· None at this time

Item Tips and Tricks

4.0Introducing: Scheduled Printable Summary Reports….that creates page breaks by FAOs

A new reporting option to schedule and print summary reports has been developed and is currently available for the Following reports:

o Award Budgetary Balance Summary Printable (NCL) URF0987o FAO Budgetary Balance Summary Printable URF0988o FAO Budgetary Balance Summary Printable (NCL) URF0989o Project Budgetary Balance Summary Printable URF0990o Project Budgetary Balance Summary Printable (NCL) URF0991

The benefit of this reporting option is that the report output comes as 1 (one) Excel file which includes a macro (red “Prepare Sheets” button) that will break the report summary data by FAO and onto its own printable page.

Instructions on how to create this using the FAO Budgetary Balance Summary Printable URF0989 report as the example can be found below with a printable version on the Training Materials page.

For assistance with these steps, please contact us.

Effectivetoday333

Support

https://www.rochester.edu/adminfinance/urfinancials/training/training-materials/mailto:urfinancials@UR.Rochester.edu

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