UPPER ST. CLAIR BOARD OF SCHOOL DIRECTORS SPECIAL …webinfo.uscsd.k12.pa.us/_schoolwires/district/pdf/minutes/minutes011215.pdfCALL TO ORDER (Kerber) Mr. Kerber called the meeting

SCHOOL BOARD MEETING MINUTES – 1-12-15 1

UPPER ST. CLAIR BOARD OF SCHOOL DIRECTORS SPECIAL BOARD MEETING MONDAY, JANUARY 12, 2015 - 8:05 P.M. CENTRAL OFFICE BOARD ROOM Notice having been advertised and posted and members duly notified, a meeting of the Board of School Directors was held on January 12, 2015 in the Central Office Board Room. School Board Members in attendance:

Mr. Frank J. Kerber, President Mrs. Buffy Z. Hasco, Vice President Mrs. Amy L. Billerbeck Mrs. Barbara L. Bolas (via speaker phone) Mr. Harry F. Kunselman

Mr. Louis P. Mafrice, Jr. Mr. Louis M. Oliverio Mrs. Angela B. Petersen Mrs. Rebecca A. Stern School personnel in attendance: Dr. Patrick O’Toole, Superintendent of Schools Dr. Sharon Suritsky, Assistant/Deputy Superintendent Mr. John Rozzo, Assistant Superintendent Ms. Frosina Cordisco, Director of Business & Finance Ms. Judith Bulazo, Director of Curriculum & Professional Development Mr. Raymond Berrott, Director of Technology Ms. Eloise Stoehr, Supervisor of Pupil Services Ms. Melissa Garvin, Supervisor of Special Education Mrs. Mary Ann Stabile, Stenographer Mr. Robert Prorok, Solicitor CALL TO ORDER (Kerber) Mr. Kerber called the meeting to order at approximately 8:05 p.m. RESIDENTS’ COMMENTS (REGARDING AGENDA ITEMS ONLY) There were no residents’ comments at this time. APPROVAL OF AGENDA (Kerber) MOTION: By Hasco: I move that the Board approve the agenda as presented. Seconded by Billerbeck, and carried on unanimous voice vote.

SCHOOL BOARD MEETING MINUTES – 1-12-15 2

SUPERINTENDENT’S REPORT (O’Toole)

APPROVAL OF PERSONNEL LISTINGS - ATTACHED MOTION: By Petersen: The Committee recommends and I move that the Board approve the Personnel Listings, pending receipt of all paperwork and required clearances AS ATTACHED. Seconded by Billerbeck, and carried on unanimous roll call vote. APPROVAL OF ADOPTION OF RESOLUTION IN ACCORDANCE WITH ACT 1 (O’Toole/Cordisco) - ATTACHED MOTION: By Stern: The Committee recommends and I move that the Board adopt the following

Resolution in accordance with Act 1. Seconded by Petersen, and carried on majority roll call vote of 8-1. (Mr. Oliverio voted nay.)

RESOLVED, that a Proposed Preliminary Act 1 Budget for the 2015-16 school year as

reviewed on January 12 will be made available to the public for review in accordance with Act 1 AS ATTACHED.

ADJOURNMENT It was moved, seconded, and carried on unanimous voice vote that the meeting adjourn at approximately 8:08 p.m. Frank J. Kerber, President BOARD OF SCHOOL DIRECTORS Frosina C. Cordisco, Secretary BOARD OF SCHOOL DIRECTORS Submitted by: Mary Ann L. Stabile School Board Stenographer

PERSONNEL LISTINGS January 12, 2015 Board Meeting

Administrative Staff - Resignation Name Location Assignment Notification Date Last Date Worked Ghilani, Michael High School Principal 1-8-15 1-16-15 Classified Staff – Elections Name Location Assignment Effective Salary Camacho, Jose Boyce Part-time Custodian 1-13-15 $12.42/hr. Jukic, Damir Ft. Couch Part-time Custodian 1-13-15 $12.42/hr. Classified Staff – Change of Status Name From To Effective Wasielewski, Debra Ft. Couch Nutrition Center

Cook at $12.45/hr. Streams Nutrition Center Supervisor at $12.95/hr.

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Classified Staff – Retirement Name Location Assignment Notification Date Last Date Worked Sobocinski, Helen Eisenhower Teacher Aide 12-22-14 12-23-14

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Upper St. Clair School District

Proposed Preliminary Budget (Act 1)

2015-16 General Fund Budget

January 12, 2015

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• Key Assumptions: – Act 1 Index is 1.9% or .4217 mills for $875,000 – No annual increase in state funding – Federal ACCESS funding remains at $300,000 – 5 professional retirements are filled each year – One additional professional staff member to support

the MS 1:1 Initiative – PSERS employer rate of 21.40% in 2014-15

increases to 25.84% for 2015-16 – Health care cost increases by 5%/yr. or $355,000 – General inflation projected at 3%/yr.


2015-16 Proposed Preliminary Budget (Act 1 Budget)

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• Key External Budget Drivers: – PSERS – gross increase of over $1.5 million or net

increase of over $750,000 - .377 mills – Health care costs – increases of $355,000 - .172 mills – TOTAL IMPACT = $1,105,000 or .549 mills



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Proposed Preliminary Budget Exceptions as of January 8, 2015 2015-16

Millage Impact

Per $200,000 Assessed

Value

Average Single Family Home Assessed Value = $265,791 (6,659 single

family homes)Act 1 Index of 1.9% $875,034 0.4217 $84 $112

Pension Exception $577,127 0.2781 $56 $74

Special Education Exception $298,802 0.1440 $29 $38

Total Maximum Tax Increase Allowed $1,750,963 0.8438 $169 $224Monthly Impact $14 $19



Actual Final Budget

Proposed Preliminary

Budget Change from

2013-14 2014-15 2015-16 14-15 Budget % Change Key Explanations

Revenue $64,552,257 $69,125,331 $71,745,237 $2,619,906 3.8%Includes Tax Increase for Act 1 and Budget

Exceptions

Expenses

100 Salaries $30,989,181 $31,800,846 $32,669,274 $868,429 2.7%5 retirements with staff replacements plus an additional professional for the iPad initiative

200 Benefits $14,637,911 $16,808,061 $18,922,462 $2,114,401 12.6% PSERS rate and health care cost increases

300 Contracted Services $3,706,004 $3,784,367 $3,897,898 $113,531 3.0%400 Purchased Services $1,733,022 $1,567,210 $1,614,226 $47,016 3.0%500 Other Purchased Services $2,803,877 $2,931,596 $3,019,543 $87,948 3.0%

600 Books and Supplies $1,849,699 $2,023,892 $2,084,609 $60,717 3.0%

700 Equipment $807,119 $1,251,206 $1,730,991 $479,784 38.3%Technology investment for remaining iPads in

grades 5, 6 and 7 and bus replacements

800 Miscellaneous Fees $6,018,971 $6,303,290 $6,236,329 ($66,961) -1.1% Debt service - interest

900 Other Uses $3,115,144 $3,054,420 $2,994,420 ($60,000) -2.0% Debt service - principal

Total Expenses $65,660,928 $69,524,888 $73,169,752 $3,644,865 5.2%

Revenues Less Expenses ($1,108,670) ($399,557) ($1,424,515)PSERS Reserve $400,000Estimated Budget Outcome ($1,108,670) $443 ($1,424,515)

Includes Tax Increase of 1.9% Act 1 Index plus the Estimated Budget

Exceptions - Total Increase of .8438 Mills

Budget Funding Background


Actual 2011-12

Actual 2012-13

Actual 2013-14

Budget 2014-15

Budget 2015-16

R7000 State Revenues - Excluding PSERS and FICA ReimbursementR7110 Basic Instruction Subsidy $3,900,422 $3,900,422 $4,076,055 $4,176,055 $4,176,055R7160 Tuition CT Placed/Ins CHI $33,411 $7,516 $33,086 $0 $0R7271 Special Ed Regular Programs $1,808,267 $1,812,330 $1,871,683 $1,751,309 $1,751,309R7310 Transportation $809,379 $984,863 $985,500 $984,863 $984,863R7320 Rent & Sinking Fund Payments $439,727 $678,755 $900,445 $916,741 $916,741R7330 Medical & Dental Services $85,630 $86,087 $86,637 $87,000 $87,000R7501 PA Accountability Grants $79,515 $0 $79,515 $472,494 $472,494R7000 State Revenues $7,156,352 $7,469,973 $8,032,921 $8,388,462 $8,388,462

R8000 Federal RevenuesR8512 IDEA Part B $647,785 $666,020 $618,658 $670,107 $670,107R8514 NCLB Title I $83,020 $96,117 $87,525 $98,273 $98,273R8515 NCLB Title II A & D $73,699 $74,420 $71,464 $71,291 $71,291R8516 NCLB Title III - LEP $35,000 $8,521 $12,989 $8,521 $8,521R8709 EduJobs $4,226 $0 $0 $0 $0R8731 ARRA BAB Interest Subsidy $1,134,096 $1,084,762 $1,052,441 $1,052,441 $1,052,441R8810 Access $732,529 $383,626 $425,287 $300,000 $300,000R8000 Federal Revenues $2,710,355 $2,313,467 $2,268,364 $2,200,633 $2,200,633

$9,866,707 $9,783,440 $10,301,284 $10,589,096 $10,589,096$ Change ($83,267) $517,844 $287,811 $0% Change -0.8% 5.3% 2.8% 0.0%

Total State (excluding PSERS and FICA Reimbursement) and Federal Revenues

State and Federal Funding


The PDE-2028 Proposed Preliminary General Fund Budget (Act 1 Budget) for the fiscal year 2015-2016 includes a .8438 mill increase. The Proposed Preliminary Budget was developed and is being presented in accordance with the guidelines established under Act 1 of 2006 and the current guidance provided by the PDE. This Act 1 Budget is required to be available for public inspection on or before January 20, 2015 and will be presented to the School Board of Directors for a vote at their meeting held on February 9, 2015 in the Upper St. Clair School District Board Room located at 1820 McLaughlin Run Road, Pittsburgh, PA 15241.

Please be clear that this is a working document and is in no way an indication of final millage rates that may be levied to support operations of the District. The necessity for and approval of a balanced Preliminary Budget at this time is a procedural requirement under the provisions of Act 1 that allows the District to seek referendum exceptions (pension and special education) to the Act 1 Index. Filing for referendum exceptions will maximize the District’s financial flexibility as the Board and District work through the budget process.




Furthermore, the analysis and development of the budget that continues to provide for all student programs and initiatives is just beginning. Final adoption of the budget will not occur until May/June 2015. All budget deliberations with the Board are open to the public and your comments are welcome.

As stated previously, the attached Proposed Preliminary Budget (Act 1 Budget) is in the extreme early stages of development and many of the details required to complete the budget are unknown at this time. For example, professional retirements, insurance rates for health and liability coverage, updated real estate assessment values, and state subsidy estimates are just a few examples of critical information that will be obtained in the coming months to better define budgetary needs. In addition, the District will be analyzing budget submissions to present areas where expenses can be reduced. The District will continue to work through the challenges of the budget and keep the Board and Community informed of changes, options and projections. We will be working closely with Board to ensure that the Final Budget is a responsible spending plan for the students and taxpayers of the Upper St. Clair School District.

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– Act 1 Options for the Board to consider: • Approve a Preliminary Budget for public inspection (PDE Guidance -

prepare Proposed Preliminary Budget with a tax rate in excess of the Act 1 Index (with estimated exceptions) in order to file for referendum exceptions)

– January 12 – Board to vote to make the Proposed Preliminary Budget available for public inspection no later than January 20 (minimum of 20 days required between posting and adoption)

– January 26 – Board to give public notice of the intent to adopt a Preliminary Budget and to request referendum exceptions;

– January 29 - advertisement to be published in PG (10 calendar days required prior to adoption);

– February 9 Board Meeting - Board to adopt the Preliminary Budget to comply with the Act 1 deadline of February 18;

– Preliminary Budget to be filed with the PDE no later than February 23; – Budget Exceptions to be filed no later than March 5; – Allows for maximum financial flexibility

• Adopt a resolution indicating that the Board will not raise taxes beyond the Index of 1.9%

– Detailed budget process underway


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Q & A



Documents

UPPER ST. CLAIR BOARD OF SCHOOL DIRECTORS SPECIAL …webinfo.uscsd.k12.pa.us/_schoolwires/district/pdf/minutes/minutes011215.pdfCALL TO ORDER (Kerber) Mr. Kerber called the meeting