Updated Event Plan

Overview

● Participant and public safety remains at the forefront of decision making. Organizers will continue to work with Spokane Regional Health Department and city officials to ensure the health and safety of our community!

● Registered participants have 2 options:

○ Run the Windermere with the new RaceWay experience. Select your start day and time. Details outlined within this plan.

○ Run virtually from your own home and submit your results online.

General COVID-19 Related Items

● Please STAY HOME if you have had any of the following in the 2 weeks leading up to the event:

○ Any flu like symptoms○ Tested positive for COVID-19 or awaiting a test○ Been exposed to someone who has tested positive for COVID-19

● Practice social distancing at all times!● Wear a mask at check-in and at other times when social distancing cannot be maintained.● Wash your hands regularly and use hand sanitizer when hand washing is not available.● Runners should run alone unless you are from the same household.● If you need to pass a runner, pass them quickly. Similarly, if you are being passed by a runner,

allow them to pass and create distance between them.● If you must spit or snot rocket, please check your surroundings and make sure no runners are

in sight.● Runners should check their email regularly leading up to the event for updates regarding the

event.

The Following Section Details The Virtual Race Option

Virtual Race Anywhere Option

● We are continuing to offer a virtual option for those runners that choose not to participate on the actual race course. Runners choosing this will need to select this option.

● Go to our registration website and transfer your registration to the virtual option. Watch the video tutorial here.

● Pick-up your bib, shirt, and medal at any of our packet pick-up locations and times (there will be lots of locations and times). We will be releasing locations and times as soon as they are available. Out of town runners that are running virtually and are not able to pick-up their packet in either Coeur d'Alene or Spokane, should request for packet shipping on this shipping form.

● Run your race distance from anywhere before 9/7/2020.● Submit your virtual results online.● Share your experience on social media with us in our virtual Facebook group

The Following Section Details The Live RaceWay Option

Check-in

● Outdoor curbside check-in will be provided in multiple locations throughout the week before the race. (Locations will be announced as soon as they are finalized)

● Accommodations will be made for out of town runners to receive packets over the weekend of the race if they cannot pick them up beforehand.

● Runners will receive shirts, medals, and bibs at check-in. Retail guidelines for masks and social distancing will be followed.

● Check-in staff will wear masks. Hand sanitizer and washing stations will be available.

Start Logistics

● Runners will pre select and commit to a start time on the registration website. A total of 5 runners will be allowed per 5 minute start window. (Runners will be able to begin the start wave selection process starting Monday 8/17/2020, official instructions to follow via email).

● Each start wave will contain runners of varying courses (5k, half marathon, and marathon).

● All 5 runners will start individually through a start chute during the 5 minute window (i.e. start between 7:00 - 7:05AM).

● Runners are not permitted to run with individuals outside of their own household.

● Start waves will be available between the following times based on runner distance and time needed to complete course

○ Sat, Sept 5… 6:00AM-11:00AM ○ Sun, Sept 6… 6:00AM-11:00AM (Marathon runners will run Sunday)○ Mon, Sept 7… 6:00AM-11:00AM

● Local half marathon and 5k runners are encouraged to select a Saturday or Monday time slot to help alleviate travel issues with any out of town runners.

Avg distance between runners on loop sections of course= 300+ feet

Avg distance between runners on out and back sections of course = 150+ feet

Course and RaceJoy App

● Runners are highly encouraged to use the RaceJoy app providing turn by turn directions, instructions, and off course alerts for the runners.

● Spectators can track their runner through the app and send live cheers.

● Social distancing and other safety alert reminders will be played through the RaceJoy app throughout the run.

● Race director will also be able to monitor all runners on course and provide messaging to individual runners during the race if needed during emergencies.

● Taped route arrows on the ground will provide a backup for runner directions if their phone runs out of battery, etc.

Course Route & Traffic● Due to the need for a creating a course that does not cross major arterials, the course will be

changed to an out and back course on the Centennial trail that can be run over 3 days without traffic impacts. The marathon race course will be re-certified as USATF certified course before race day.

● All distances will start and finish in the Parking lot of the Windermere Real Estate Valley office (16201 E Indiana Ave, Spokane Valley, Wa, 99216). (Detailed course maps and start finish line maps will be made available as soon as they are available on the website: windermeremarathon.com)

● Please be an alert runner. Since this is a multiple day event, runners should be aware that this is an open course and not closed to other users or traffic. Runners must follow normal pedestrian and traffic laws.

● The Marathon is the only distance that will leave the Centennial trail for a about 0.4 miles at Maringo trailhead. This is the only time that any distance will leave the trail.

Start & Finish Layout

16201 E Indiana Ave

Parking

Nutrition Stock-up Stations● In an effort to reduce the volunteer needs / risks and since this is a 3 day event, we have spaced out the

nutrition stations slightly more than normal. Runners are encouraged to carry their own nutrition in addition to using the course provided nutrition options.

○ The 5k run will only have a station at the finish.○ The half marathon will have a station hit twice at Harvard Rd. Trailhead (miles 4.7 and 8.3)○ The marathon on Sunday will have stations at Harvard Rd. trailhead, State line dog park, Spokane

Valley Windermere office, Centerplace trailhead, Maringo trailhead (miles 4.7, 8.0, 11.2, 15.9, 17.7, 20.8, 21.2, 24.3)

● Participants must continue making forward progress at these stations, no stopping allowed.● Stations will be staffed with 2 people wearing masks to provide product. Individual pre-packaged product

will be placed socially distant on a table for self service. The table will be cleaned regularly. ● Stations will contain bottled water and pre-packaged GU products. NO LITTERING PLEASE!● Due to the increased spacing of nutrition stations, marathon and half marathon runners may elect to have

a “same household” member provide them additional support on the course by means of fluids or nutrition. Additional support personnel should keep socially distanced from other runners and should not congregate especially near the start or finish area.

Finishing

● Runners will finish and will be able to grab a bottle of water and pre-packaged snack to take with them.

● Results will be sent to runners electronically via text or email.

● No exhibitors, after party, or food vendors will be allowed at the finish area.

● Runners will need to leave immediately upon finishing the race.

● Remember our finish line will have a live stream to our Windermere Marathon facebook page. Tell your friends and family to watch you online!

Spectators● We are strongly encouraging spectators to cheer on runners through various

technology supports that are being incorporated into this race. Please help us keep this race safe and do not congregate at the race venue!○ Spectators are encouraged to track and send cheers to their athletes through the

RaceJoy app.○ Spectators should also watch the start and finish line through the live stream on

our Facebook channel.● Please no congregating of any kind. If you do plan on watching your runner in person,

we suggest watching them out on the course, not waiting for them at the finish line. ● A single spectator may elect to help support a runner of the same household on

course by providing nutrition or fluids in between aid stations (there are numerous trailheads that access the Centennial Trail, use the app to track your runner). This individual can also help the runner properly dispose of any trash.

● All spectators must adhere to mask and social distancing regulations.

Final Disclosures

2020 has been anything but expected. We are continuing to work with the health department and city officials to constantly monitor our strategies and policies leading up to the event. The health and safety of our runners, volunteers, staff, and community is our top priority. We do not anticipate having to change this race strategy, but we acknowledge that all things are possible at this time. We ask runners to remain adaptable with any updated information that may be made available in the coming weeks. Thank you for running with us and your continued patience this year!