UOC Creators Report

8/14/2019 UOC Creators Report

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Group Members

Index Reg No Name

8372 2005s9719 M. R. Salih

8332 2005s9718 T. I. Sahabdeen

8335 2005s9541 E. K. Abeysinghe

8327 2005s9784 L. B. Lokugalappaththi

8269 2005s9595 K. W. T. C. Fonseka

8365 2005s9676 H. S. Perera

8141 2005s9495 E. C. J. Perera


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Contents

1. Introduction

1.1 Introduction ...................................................................................................................................... 4

1.2 Scope of the Study ............................................................................................................................ 5

2. About the Organization

2.1 Organization History ......................................................................................................................... 6

2.2 Organizational Chart ......................................................................................................................... 6

2.3 Organizational Functions ......................................................................... ......................................... 7

3. The Existing System

3.1 Functionality ..................................................................................................................................... 8

3.2 Drawbacks of the Existing System .................................................................................................... 8

3.3 System Diagrams ............................................................................................................................ 10

4. Proposed New System

4.1 The proposed Database System ..................................................................................................... 12

4.2 IT Infrastructure ......................................................................... ..................................................... 12

4.3 Cost Analysis ................................................................................................................................ ... 14

4.4 Benefits of a Computerized System................................................................................................ 16

4.5 Impact on the Company Culture ..................................................................................................... 16

Appendix 1: The Database Structure .......................................................................................................... 19


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Introduction

1.1 IntroductionThis report is based on a study that has been carried out on the Inventory Control and Job CostingSystem of Leema Creation (Pvt) Ltd, a small, privately owned firm specializing in Interior Design andManufacturing of Furniture. The study focuses on the Inventory Control and Job Costing System, whichis a sub process within the company.

The current system in place at the company consists of several manual processes which areunstructured and poorly interlinked. The management has understood the need for a new InformationSystem, which would be more efficient at handling the Inventory Control and Job Costing process.

Main objective of the study was to understand the above Information System of the company andunderstand the various information flows that take place. This report provides an analysis into thestructure and information flows of the existing system. It also proposes a possible IT infrastructure and aDatabase structure for a new Information system that could replace the existing one.

Objectives of the Study

Investigating existing system Identifying problems and weaknesses in present system. Identifying volumes of data involved. Identifying future impacts.

Analyzing present system Documenting the present system and its information flows. Identifying required functions of a new automated System.

Create alternate solutions Propose a suitable IT infrastructure for a new Information System

Propose a suitable data structure for the new system Discuss the impact of the new system on the companys culture


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1.2 Scope of the Study

Even though Designing Interiors and Furniture is a very small function at Leema Creation, it involves lotof activities and sub processes. Therefore, out of the entire system, we selected one of the most criticalsub systems, which we thought would badly need automation. This was the Inventory control and JobCosting subsystem.

The purchase subsystem concerns the purchasing of Materials & Timber from registered suppliers. TheInventory Control subsystem groups all activities related to storing, accepting the materials & timberwhen they are received and issuing them for manufacturing. The Job Costing system relates to thecosting of individual jobs.

A detailed study was carried out to reveal all functionalities of the above system. We studied all theoperations within each sub system and analyzed all personals involved in each operation.

Thereafter we took to analyzing the system using tools such as DFDs. A proposed IT infrastructure anddatabase architecture has also been provided for a suitable new system.


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2 About the Organization

2.1 Organization History

LEEMA CREATIONS was established in Year 2000, to cater to the ever growing demand for Interior Dcor& Furniture in the market. Though many companies were catering to this market need, there is anincreasing demand for high quality, innovative & trustworthy products.

Being a newly established company in Interior Designing & Furniture business, they grew day by day tobe among the most successful & trusted companies in Sri Lanka for Interior Designing & Decorating.They have managed to achieve this recognition by being a customer oriented company.

2.2 Organizational Chart

Service Advisor Warranty Manager Part Manger Accounts in-charge

Chairman

General Manager

Service Manager

Foreman

Technician

Peon (Helper)

Stores Manager

Stores &Technical

Officer

AccountsAssistant 1

AccountsAssistant 2


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2.3 Organizational Functions

The total operations of Leema Creation are controlled by Head Office situated at No. 26, Deal Place A,Colombo 03. The main task of Interior Designing is carried out here at the Head Office, which includesthe following.

Marketing Designing Planning Implementation and Supervision

The Business Activities of Leema Creation include the following; Designing & Decorating of Commercial, Residential and Recreational Interiors. Manufacturing and installing Partitions, Suspended Ceilings, Venetian / Vertical Blinds, Carpeting,

Wall coverings, Staircases Fabrication of all types of Household and Office Furniture, Knocked down Furniture, Pantry

cupboards, Doors & Windrows Kitchen cupboards, Wardrobes, Architectural facades, Doors,Windows and all types of Wooden and other structures.

Supplying and installing blinds for Offices, Restaurants, Factories, Shops, Homes, Hotels etc

They also have all necessary modern Wood Processing Machines, such as Planers, Thicknesses, Circularsaws, Bench drills, Routers, Jigsaws etc., for processing Wood, Plywood, Mdf boards and Finishingequipments such as Compressors, Spray Guns and Sanders etc., which has helped us in producing qualityproducts on time.

Leema Creations strongly believe that their Customers are very important. At the same/time they havetaken all measures to ensure that all their employees benefit from the Organization through their skilledperformance, in order to motivate them in maintaining exclusively superb quality standards.


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3 The Existing System

3.1 Functionality

The Warehouse and factory of Leema Creations is situated at Malwatta, Nittambuwa. The StoresManager and his assistants handle the inventory. It includes many types of Items & Machines. AllServices and Customer related activities are handled by the Factory Manager.

Whenever new Job arrives Factory Manager issues a job card and sends it to the Supervisor and theSupervisor assigns the Job to an Assistant Supervisor, who in turn Informs a particular Carpenter. Afterviewing the Job card Information, the carpenter forwards the Materials requirements to the Assistantsupervisor who in turn enters the Material Requisition and Timber Requisition notes.

Then the Front Office checks the Material & Timber requisitions and contacts the Supervisor &Storekeeper for approval. Subsequently the storekeeper issues the approved Material & Timber for aparticular job and makes not of them. Then the preparation process starts.

The storekeeper maintains a stock card for each product. He prepares the purchase requisition andsends it to the Front Office for approval. Then the Front Office prepares the purchase order according tothe purchase requisition & quotations of supplier(s).The front office issues a Goods Received Note afterreceiving invoices of the particular purchase. Consequently, that purchase Report is handed over to theManagement. If there are any differences between the Purchase Order and the Purchase Invoice, theSupply officer should then settle the differences.

At Leema Creations, there is no Purchasing Department. All Purchases are handled by the Stores andFront Office. Preparing purchase orders, Good Receive Note, purchase return notes are done by FrontOffice.

3.2 Drawbacks of the Existing System

If a specific Customer-Transaction information was needed, searches would have to be carried outacross many files written manually, in order to locate that piece of information.Ex: - The Last order date of a particular customer.

Inability to provide summarized and specific information, without reading and filtering throughscores of data.

Data has to be manually entered in the relevant files thereby involving the human factor, leading tohuman error


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Analyzing data for the purpose of budgeting and controlling was a very tedious task, if notimpossible, involving manual processes of calculation

Vulnerability of data if fire, floods or any such disaster were to take place. An automated system onthe other hand, would provide for a back up facility at multiple locations and possible on line accessto minimize system down time.

Maintaining large volumes of data in files and cabinets led to storage problems and large storagespaces were required for this


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3.3 System Diagrams

3.3.1 Context Diagram for the Inventory Control and Job Costing System


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A p p r o v e d M a t e r i a l R e q u i s i t i o n I n f o

A p p r o v e d T i m b e r R e q u i s i t i o n I n f o

I t e m P r i c e I n f o

I t e m I n f o

M a t e r i a l I s s u e s I n f o M a t e r i a l I s s u e s D e t a i l I n f o

T i m b e r I s s u e s I n f o T i m b e r I s s u e s D e t a i l I n f o

E m p l o y e e C a t e g o r y I n f o E m p l o y e e I n f o

E m p l o y e e W o r k i n g H o u r I n f o E m p l o y e e O T H o u r I n f o

T o t a l J o b C o s t I n f o L a b o r C o s t I n f o

J o b T i m b e r C o s t I n f o

J o b M a t e r i a l C o s t I n f o

J o b L a b o r C o s t I n f o

T o t a l J o b C o s t i n f o

G o o d R e c e i v e N o t e D e t a i l I n f o

M a t e r i a l I s s u e s D e t a i l I n f o

T i m b e r I s s u e s D e t a i l I n f o

I t e m S u p p l i e r I n f o

P u r c h a s e s R e p o r t

J o b D e t a i l R e p o r t

J o b C o s t S u m m a r y R e p o r t

I s s u e s D e t a i l R e p o r t

J o b C o s t D e t a i l r e p o r t

I t e m C a t e g o r y I n f o

S u p p l i e r I n f o

J o b D e t a i l I n f o

I t e m U n i t I n f o

T i m b e r R e q u i s i t i o n D e t a i l I n f o

M a t e r i a l R e q u i s i t i o n D e t a i l I n f o

M a t e r i a l I s s u e s I n f o

M a t e r i a l I s s u e s D e t a i l I n f o

T i m b e r I s s u e s I n f o

T i m b e r I s s u e s D e t a i l I n f o

R e q u i r e d I t e m R e p o r t

P u r c h a s e R e t u r n I n f o

I n v o i c e I n f o

D e l i v e r y n o t e I n f o

Q u o t a t i o n I n f o

3.3.2 Level (0) Diagram for the System


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4 Proposed New SystemAlthough at this stage no real software has been developed to automate the current system, we haveanalyzed the system using DFDs, so that it can be modularized and a software system be designed inthis effect. The context diagram and the Level (0) diagram relating to the information flows of thesystem with relevant entities is shown below

4.1 The proposed Database System

Although no specific software system has been implemented with respect to the above system, we areable to design the structure of the database with reference to the above DFDs. The proposed Databasesystem has been presented under the Appendices section. The database tables spelled out directly mapwith the DFDs above

4.2 IT Infrastructure

The following is an appropriate IT infrastructure for the purpose of maintaining a suitable softwaresystem that would handle an automated Inventory control system for Leema creation.

Since there is no IT infrastructure currently in place, this suggestion is for a totally new infrastructure forthe company. It is recommended that Leema purchases 8 workstation computers with 1 servercomputer. Other than this, relevant network equipment, air-conditioning and backup devices have also

been recommended.

Hardware Requirements

Computers: 1 Server Computer 08 Workstation Computers

Networking Requirements: 2 Hubs (24 port / 100 Mbps) 08 Network Cards Cables Twisted Pair: Category 5 Connectors and Terminators

Environment: Air Conditioned, Fire Protected, Secure Room (for Server) Air Conditioners Fire Proof Cupboards (for Data Storage)

Other Equipments:


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03 Printers (Bubble Jet; Recommended) Diskettes 09 UPS Ink for Printers Papers

Tape Drivers (for Backup) Backup Tapes

Software Requirements

Network Server Operating System Windows 2000 Server (recommended) Microsoft SQL Server 2000 as the Back end Operating System for Workstations Windows 2000 Prof, Win 98/Me (recommended) Virus Scanners for each Computer

Live Ware Requirements

System Administrator Data Entry Operator Users Operator (Staff can be easily trained to use the new system)

Configuration of a Workstation Computer (Recommended)

Processor- Intel Core 2 Duo 1.8GHz 512 MB of RAM 80 GB Hard Disk 1 Floppy Drive

CD-ROM (not essential if budget support) 15 Monitor Keyboard & mouse

Configuration of the Server Computer (Recommended)

Processor - Intel Quad Core, 2.6 GHz 2GB RAM 2 Hard Disks (Capacity of 250 GB each) 1 Floppy Drive DVD-ROM Drive 15 Monitor Keyboard & mouse


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4.3 Cost Analysis

Initial cost will include all the expenses that incur in implementing the new system. In other words initialcost is the cost that incur in the beginning of the system. It consists with:

Computer and Network Hardware purchasing cost Software purchasing cost Cost to arrange the environment Cost to implement the network Training cost of employee

Item Quantity Current Market Price

Computers

Server Computer 1 80000

Workstation Computers 08 (45000*8) = 360000

Networking Devices

Hubs (24 port / 100 Mbps) 2 (30000*2) = 60000

Network Cards 08 (2500* 10) = 25000

Cables Twisted Pair: Category 5 10km 18000

Connectors and Terminators N/A 4000

Environment

Air Conditioned, Fire Protected, Secure Room 1 40000

Fire Proof Cupboards (for Data Storage) 2 19000

Air Conditioners (Additional) 1 60000

Other Equipments

Printers (Bubble Jet; Recommended) 3 (8500*2) = 17000

Diskettes 500 (50*500) = 25000

Online UPS 8 10000

Tape Drivers (for Backup) 2 5000


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Backup Tapes 10 5000

Software

Network Server Operating System 1 25000

Data Base Management System Software 1 15000

Operating System for Workstations 10 Copies 10000

Virus Scanners for each Computer 10 Copies 10000

Other

Cost to implement the network N/A 30000

Training cost of employee N/A 15000

Software Development Cost N/A 100000

Average Total Cost = Rs. 883000Rounded Total = Rs. 890, 000

Initial cost will include all the expenses that incur in implementing the new system. In other words initialcost is the cost that incur in the beginning of the system. It consists of

Computer and Network Hardware purchasing cost Software purchasing cost Cost to arrange the environment Cost to implement the network Training cost of employee

The recurring costs to the company from implementing this system would be;

Maintenance of the Network(Repairs, New Additions, Expansion of Network) Maintenance of Computers

(Repairs, Services, Upgrading) Purchasing of Computer Accessories

(Backup Tapes, Floppies, Ink, Papers) Purchasing of new versions of software Staff payment

(Admin and Data Entry Operator)


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number bottom level employees including Carpenters and unskilled laborers. These individualsmay have never witnessed automated systems or computers for that fact. Thus introducing sucha system to these individuals will be a critical issue for the management

Employee training : Substantial focus would have to be applied on employee training in order toreap the true benefits of a new computerized system. The management will have to prepare aproper plan on training employees at all levels, lest face the risk of total failure of the system

System suitability : The suitability of the new system will also be a deciding factor for its successat Leema. The type of system developed should match the styles and culture of the companyand should include user friendly interfaces and options

Maintenance and Services : The implementation of the system should be followed up with goodmaintenance methods for the systems. Well trained professionals should be assigned toadminister the system. Constant breakdowns and lack of help and support could lead to theincrease in frustration among employees and eventual system failure


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5 ConclusionThe current system in place at Leema Creation is a Manual System, for which the management iscontemplating automation. What we have done in this report is a system study, to help Leemaunderstand its processes and information flows prior to automation. We have also recommended asuitable database structure and an IT infrastructure to support this automation. Furthermore we havediscussed the implications of such a change on the culture of the company.

The software products we have recommended for Leema are mainly Microsoft products. This is due tothe Cost Effectiveness, Wide use, Compatibility and ease of maintenance.

We have recommended high performance Server PCs and workstations for Leema. This is inconsideration of the increasingly fast changing technological environment where it is essential topurchase high end computers in order to be compatible with the latest software and features, and to

work with a higher level of reliability and productivity. It is also important to take in to account the totalcost of ownership. However, management can reduce level of these requirements if they feel this iseconomically not feasible.

The benefits that Leema would reap by replacing the existing manual system with a computerizedsystem will be huge. The management has to subsequently decide on the development of the systemand how it will be deployed. It will also have to consider other aspects such as resistance to change andthe learning curve for the users.

We would also recommend a new system to run parallel with the existing manual system for some time.So the two systems can be compared. So if there are incompatibles with the new system and the oldsystem, they can be corrected.


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Appendix

Appendix 1: The Database Structure

File Number : D1File Name : UsersDescription : Used to store information about the users in the systemPrimary Key : UserNameForeign Key :

Field name Field Description Data Type Size

UserName

Password

CreatedDate

Type

User Name

Login Password

User Created Date

User type

Text

Text

Date

Text

30

10

08

08

File Number : D2File Name : JobDetailDescription : Used to store information about the jobs in the systemPrimary Key : JobNumberForeign Key : JobResPerCode

Field name Field Description DataType

Size

JobNumber

JobDescription

JobCustomerName

JobStartDate

JobEndDate

JobResPerCode

Job number

Job description

Job customer name

Job start date

Job end date

Job responsible personcode

Text

Text

Text

Date

Date

Text

10

50

30

08

08

06


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JobDetailDescription Job detail description Text 300

File Number : D3

File Name : SupplierDescription : To record suppliers detailsPrimary Key : SupCodeForeign Key :


SupCode

SupName

SupAddress

SupTelephone

SupFax

SupEmail

SupContactPersonName

SupContactPersonTelephone

Suppliers code

Suppliers name

Suppliers address

Suppliers telephone

Suppliers fax number

Suppliers email

Suppliers contact

Person name

Suppliers Contact

person telephone

Text

Text

Text

Text

Text

Text

Text

Text

06

30

100

10

10

50

50

10

File Number : D4File Name : ItemDescription : To record details of itemsPrimary Key : ItmCodeForeign Key : ItmCategoryCode, ItmUnitCode


ItmCode Item code Text 10


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ItmDescription

ItmCategoryCode

ItmUnitCode

ItmReOrderLevel

ItmReOrderQty

Item description

Item Category Code

Item Unit Code

Item Re-Order Level

Item Re-Order Quantity

Text

Text

Text

Number

Number

100

05

05

06

06

File Number : D5File Name : ItemUnitDescription : To record item unit detailPrimary Key : ItmUntCodeForeign Key :


ItmUntCode

ItmUntDescription

Item unit code

Item unit description

Text

Text

05

50

File Number : D6

File Name : ItemCategoryDescription : To record the item category detailPrimary Key : ItmCatCodeForeign Key :


ItmCatCode

ItmCatDescription

Item category code

Item category

description

Text

Text

05

50

File Number : D7File Name : ItemSupplierDescription : To record Item price according to each SupplierPrimary Key :


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Foreign Key : ItmCode, SupCode


ItmCode

SupCode

ItemPrice

IsCurrentSupplier

Item Code

Supplier Code

Item Price

Current Supplier

Text

Text

Money

Boolean

10

06

20

10

File Number : D8File Name : MaterialRequisition

Description :To record Material Requisitions

Primary Key : MatReqCodeForeign Key : MatReqJobNumber, MatReqRequisitionedByCode,

MatReqApprovedByCode


MatReqCode

MatReqJobNumber

MatReqRequisitionDate

MatReqRequisitionedBy

Code

MatReqApprovedDate

MatReqApprovedBy

Code

Material requisition code

Material requisition job number

Material requisition date

Material requisitioned by code

Material requisition approveddate

Material requisition approved bycode

Material requisition status

Material requisition remarks

Text

Text

Date

Text

Date

Text

10

10

08

10

08

10


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MatReqStatus

MatReqRemarks

Text

Text

10

100

File Number : D9File Name : MaterialRequisitionDetailDescription : To record the details of Material RequisitionsPrimary Key :Foreign Key : MatReqCode, ItemCode


MatReqCode

ItemCode

ReqiredQty

ApprovedQty


Item code

Required quantity

Approved quantity

Text

Text

Number

Number

10

10

08

08

File Number : D10

File Name : TimberRequisitionDescription : To record Timber RequisitionsPrimary Key : TimReqCodeForeign Key : TimReqJobNumber, TimReqRequisitionedByCode,

TimReqApprovedByCode


TimReqCode

TimReqJobNumber

TimReqProduct

Timber requisition code

Timber requisition job number

Timber requisition product

Timber requisition part

Timber requisition date

Text

Text

Text

10

10

50


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TimReqPart

TimReqRequisitionDate

TimReqRequisitionedBy

Code

TimReqApprovedDate

TimReqApprovedBy

Code

TimReqStatus

TimReqRemarks

Timber requisitioned by code

Timber requisition approveddate

Timber requisition approvedby code

Timber requisition status

Timber requisition remarks

Text

Date

Text

Date

Text

Text

Text

50

08

10

08

10

10

100

File Number : D11File Name : TimberRequisitionDetailsDescription : To record detaileds of Timber RequisitionsPrimary Key :Foreign Key : TimReqCode, ItemCode


TimReqCode

ItemCode

ExactLength

ExactWidth


Item code

Exact length

Exact width

Exact height

Text

Text

Number

Number

10

10

08

08


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ExactHeight

ExactNoOfPieces

ApproximateLength

ApproximateWidth

ApproximateHeight

ApproximateNoOf

Pieces

ReqiredQty

ApprovedQty

Exact no of pieces

Approximate length

Approximate width

Approximate height

Approximate no of pieces

Required quantity

Approved quantity

Number

NumberNumber

NumberNumber

Number

Number

Number

08

08

08

08

08

08

08

08

File Number : D12File Name : MaterialIssueDescription : To record Material IssuesPrimary Key : MatIssCodeForeign Key :


MatIssCode

MatIssDate

MatIssMatReqCode

MatIssByCode

MatIssRemarks

Material issue code

Material issue date


Material issued by code

Material issue remarks

Text

Date

Text

Text

Text

10

08

10

10

100

File Number : D13File Name : MaterialIssueDetailDescription : To record detailed information about MaterialIssuePrimary Key :


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Foreign Key : MatIssCode, ItemCode


MatIssCode

ItemCode

IssuedQty

Material issue code

Item code

Issued quantity

Text

Text

Number

10

10

08

File Number : D14File Name : TimberIssue

Description :To record Timber Issues

Primary Key : TimIssCodeForeign Key :


TimIssCode

TimIssDate

TimIssMatReqCode

TimIssByCode

TimIssRemarks

Timber issue code

Timber issue date

Timber requisition code

Timber issued by code

Timber issue remarks

Text

Date

Text

Text

Text

10

08

10

10

100

File Number : D15File Name : TimberIssueDetailDescription : To record detailed information about Timber IssuePrimary Key :Foreign Key : TimIssCode, ItemCode


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TimIssCode

ItemCode

IssuedQty

Timber issue code

Item code

Issued quantity

Text

Text

Number

10

10

08

File Number : D16File Name : ItemQuantityDescription : To record item Quantity detailPrimary Key :Foreign Key : ItmCode


ItmCode

QtyInHand

Item code

Quantity in hand

Text

Number

10

08

File Number : D17File Name : RequiredPurchaseItem

Description : To record required purchase itemsPrimary Key : ReqItmCodeForeign Key :


ReqItmCode

ReqItmDate

Required item code

Required date

Text

Date

06

08

File Number : D18File Name : RequiredPurchaseItemDetailDescription : To record required purchase item DetailsPrimary Key :Foreign Key : ReqItmCode, ItmCode


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ReqItmCode

ItmCode

Status

Required item code

Item code

Status(New, Requested,

Completed)

Text

Text

Text

06

10

10

File Number : D19File Name : PurchaseRequisitionDescription : To record purchase requisitionsPrimary Key : PerReqCode

Foreign Key :PerReqSuupilerCode, PerReqPreparedByCode

Field name Field Description DataType

Size

PerReqCodePerReqDate

PerReqSupilerCode

PerReqPreparedBy

Code

Purchase requisition code

Purchase requisition date

Purchase requisition suppliercode

Purchase requisition

Prepared by code

Text

Date

Text

Text

10

08

10

10

File Number : D20File Name : PurchaseRequisitionDetailDescription : To record details of purchase requisitionsPrimary Key :Foreign Key : PerReqCode, ItmCode


PerReqCodeItmCode

Purchase requisition code Text 10


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Item code Text 10

File Number : D21File Name : QuotationDescription : To record about quotationsPrimary Key : QuoCodeForeign Key : QuoSuupilerCode


QuoCode

QuoDate

QuoSuupilerCode

QuoRemarks

Quotation code

Quotation date

Quotation supplier code

Quotation remarks

Text

Date

Text

Text

10

08

10

100

File Number : D22File Name : QuotationDetailDescription : To record detail of quotations

Primary Key :Foreign Key : QuoCode, ItmCode


QuoCode

ItmCode

UnitPrice

Quotation code

Item code

Unit price

Text

Text

Money

10

10

08

File Number : D23File Name : PurchaseOrderDescription : To record information about purchase OrderPrimary Key : PerOrdCodeForeign Key : PerOrdSuppilerCode, PerOrdPreparedByCode


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PerOrdCode

PerOrdDate

PerOrdSuppiler

Code

PerOrdPreparedBy

Code

Purchase order number

Purchase order date

Purchase order supplier code

Purchase order prepared by code

Text

Date

Text

Text

10

08

10

10

File Number : D24File Name : PurchaseOrderDetailDescription : To record detailed information about purchase orderPrimary Key :Foreign Key : PerOrdCode, ItmCode


PerOrdCode

ItmCode

Quantity

Purchase order number

Item code

Quantity

Text

Text

Number

10

10

08

File Number : D25File Name : DeliveryNoteDescription : To record delivery note dataPrimary Key : DelNoteCodeForeign Key : DelNoteSupplierCode, DelNoteEnteredByCode


DelNoteCode

DelNoteSupplier Code

Delivery note code

Suppliers code

Text

Text

10

10


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DelNoteDate

DelNoteEnteredBy

Code

DelNoteGRNIssued

Date of delivery

Delivery note

Entered by code

GRN issued or not

Date

Text

Boolean

08

10

05

File Number : D26File Name : DeliveryNoteDetailDescription : To record detailed information about delivery notePrimary Key :Foreign Key : DelNoteCode, ItmCode


DelNoteCode

ItmCode

Quantity

Delivery note code Item code

Quantity

Text

Text

Number

10

10

08

File Number : D27File Name : GRNDescription : To record good received note dataPrimary Key : GRNCodeForeign Key : GRNSupplierCode, GRNDelNoteCode, GRNPreparedByCode


GRNCode

GRNSupplierCode

GRNDelNoteCode

GRNPreparedDate

Good received code

Suppliers code

Delivery note code

Prepare date of GRN

Text

Text

Text

Date

10

10

10

08


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GRNPreparedByCode

GRNRemarks

Prepared by code

GRN remarks

Text

Text

10

100

File Number : D28File Name : GRNDetailDescription : To record detailed information about good received notePrimary Key :Foreign Key : GRNCode, ItmCode


GRNCode

ItmCode

Quantity

Good received note code

Item code

Received Quantity

Text

Text

Number

10

10

08

File Number : D29File Name : InvoiceDescription : To record information about invoice data

Primary Key : InvNumberForeign Key : InvSupplierCode, InvEnteredByCode


InvNumber

InvDate

InvSupplierCode

InvEnteredByCode

InvTotalVal

Invoice number

Entered date of invoice

Supplier code

Entered person code

Total value of invoice

Text

Date

Text

Text

Money

10

08

10

10

08

File Number : D30File Name : InvoiceDetail


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Description : To record detailed information about invoice dataPrimary Key :Foreign Key : InvNumber, ItmCode


InvNumber

ItmCode

UnitPrice

Quantity

Value

Invoice number

Item code

Unit price

Quantity

Value

Text

Text

MoneyNumberMoney

10

08

08

08

08

File Number : D31File Name : PurchaseReturnsDescription : To record purchase returns detailsPrimary Key : PurRetCodeForeign Key : PurRetGRNCode, PurRetPreparedByCode


PurRetCode

PurRetGRNCode

PurRetPrepared

Date

PurRetPrepared

ByCode

PurRetRemarks

Purchase return code

Good receive note code

Prepared date of purchase return

Prepared persons code of purchasereturn

Purchase return remarks

Text

Text

Date

Text

Text

10

10

08

10

300

File Number : D32File Name : PurchaseReturnsDetailsDescription : To record purchase returns detailsPrimary Key :


34/38

Foreign Key : PurRetCode, ItmCode


PurRetCode

ItmCode

Quantity

Purchase return code

Item code

Returned quantity

Text

Text

Number

10

10

08

File Number : D33File Name : EmployeeCategoryDescription : To record employee category detailsPrimary Key : EmpCategoryCode

Foreign Key :


EmpCategoryCode

EmpCategoryDescription

EmpCategoryMonthly

Salary

EmpCategoryHalfDay

Salary

Emp CategoryOTHour

Payment

Employee category code

Employee category description

Monthly salary of that category

Half day salary of that category

Over time hour payment

of that category

Text

Text

Money

Money

Money

06

30

08

08

08

File Number : D34File Name : EmployeeDescription : To record employee detailsPrimary Key : EmpCodeForeign Key :


35/38


EmpCode

EmpCategoryCode

EmpName

EmpAddress

EmpTelephone

EmpRemarks

Employees code

Employee category Code

Employees name

Employees address

Employees telephone

Employee remarks

Text

Text

Text

Text

Text

Text

06

06

50

100

10

100

File Number : D35

File Name : EmployeeWorkingHourDescription : To record employee working hour detailsPrimary Key :Foreign Key : EmpWorkHourEmpNumber, EmpWorkHourJobNumber


EmpWorkHourDate

EmpWorkHourEmp

Number

EmpWorkHourJob

Number

EmpWorkHourTime

Date of work

Relevant employee number

Relevant job number

Time of work

Date

Text

Text

Text

08

10

10

10

File Number : D36

File Name : EmployeeOTHourDescription : To record employee over time hour detailsPrimary Key : EmpOTHourCodeForeign Key : EmpOTHourEmpNumber, EmpOTHourJobNumber



36/38

EmpOTHourCode

EmpOTHourDate

EmpOTHourEmp

Number

EmpOTHourJob

Number

EmpOTHours

Over time code

Over time date

Relevant employee number

Relevant job number

Over time hours

Text

Date

Text

Text

Text

10

08

10

10

10

File Number : D37

File Name : JobMaterialCostDescription : To record material costPrimary Key : JobMatCostCodeForeign Key : JobMatCostJobNumber


JobMatCostCode

JobMatCostJobNumber

JobMatCostDate

JobMatCost

Job material cost code

Relevant job number

Date of cost

Material cost

Text

Text

Date

Money

06

10

08

08

File Number : D38File Name : JobTimberCostDescription : To record timber costPrimary Key : JobTimCostCodeForeign Key : JobTimCostJobNumber


JobTimCostCode

JobTimCostJobNumber

Job timber cost code

Relevant job number

Text

Text

06

10


37/38

JobTimCostDate

JobTimCost

Date of cost

Timber cost

Date

Money

0808

File Number : D39File Name : JobLabourCostDescription : To record labour costPrimary Key : JobLabCostCodeForeign Key : JobLabCostJobNumber


JobLabCostCode

JobLabCostJobNumber

JobLabCostDate

JobLabCost

Job labour cost code

Relevant job number

Date of cost

Labour cost

Text

Text

Date

Money

06

10

08

08

File Number : D40File Name : TotalJobCost

Description : To record total job costPrimary Key : TotalJobCostCodeForeign Key : TotalJobCostJobNumber, JobMatCostCode,

JobTimCostCode, JobLabCostCode


TotalJobCostCode

TotalJobCostJobNumber

TotalJobCostDate

JobMatCostCode

JobTimCostCode

JobLabCostDate

Total job cost code

Relevant job number

Date of cost

Job material cost code

Job timber cost code

Job labour cost code

Text

Text

Date

Text

Text

Text

06

10

08

06

06

06


38/38

TotalJobCost Total job cost Money 08

File Number : D41File Name : TemporaryItemDescription : To record temporary itemPrimary Key : Foreign Key : ItemCode


ItemCode

TotIssuedQty

Item code

Total issued quantity

Text

Number

10

08

Documents

UOC Creators Report