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University of Wollongong
EQUELLA Implementation using a replicated datastore
UOW EQUELLA Implementation
• In transition from Vista eLearning to Moodle, using EQUELLA for resource management
• No bulk migration, favoured on-demand quality resource migration assistance
• Collectionso Subject resources
Faculty based 75% of total items Workflow to QA media files
o Research resources Faculty based
o Share World Harvested through Content Without Borders
o Share UOW Central UOW units2
UOW EQUELLA Implementation
Usage• RDS – users, groups and roles• RDS – subject taxonomy• EqMS – custom built web application for interface to RDS• Example – Item metadata ACL’s based on owner’s groups determine
resource access
Benefits• Case study – Faculty restructure• Case Study – GSM institution merge• Future – Schools realignment
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RDS – users, groups and roles
• No internal EQUELLA users, groups or roles
• All users, groups and roles are managed using EqMS (EQUELLA Management System) as the interface to the RDS
• Data source of RDS is ALESCO HR system, where Clevels are mapped to faculties and units in UOW
• Parent / child hierarchy for faculties and units
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RDS – users, groups and roles
• Security manager > User Management > Replicated datastore
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RDS – Subject taxonomy
• Subject taxonomy is a direct data feed from subject database
• Get termselect term, fullterm, isleaf from taxonomy_terms where fullterm = :term and taxonomy_id = -1
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EqMS - Groups
• ITS managed groups and users
• Extension group mapping
• Extension group - manual
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EqMS - Users
Student user, ITS managed
Staff user, ITS managed
Test account, extension user
Student user, ITS managed Test account, extension user
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EqMS
• Audit logs
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Usage - Item Metadata ACL’s
Resource access – unit only
Law
Case Study – Faculty re-alignment
New faculty structure
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Case Study – Faculty re-alignment
Parent_Group_ID Child_Group_ID Child_Group_Name
FACULTY_25 ( LHA) UNIT_14 Arts FACULTY_25 UNIT_110 Indigenous Studies FACULTY_25 UNIT_86 English Literatures and Philosophy FACULTY_25 UNIT_111 Language Centre FACULTY_25 UNIT_87 History and Politics FACULTY_25 UNIT_88 Social Sciences, Media and Communication FACULTY_25 UNIT_44 Law Previous Faculty, now schoolFACULTY_25 UNIT_10 Creative Arts Previous Faculty, now school
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Staff user in LAW > ALESCO/WFACLHA243 > UNIT_44
• All user data was automatically realigned to new Clevels in ALESCO
• In EQUELLA RDS, new mapping of Clevels to units and faculties using parent/child hierarchies
• For example, 3 faculties were combined into a new faculty called Law, Humanities and the Arts (Faculty_25).
Case Study – Faculty re-alignment
• All user / group relationships were managed from RDS, no further work was required in EQUELLA
• Work required in EQUELLA
o Collections: scripting item metadata ACLS, change UNIT names
o Manage existing items: bulk move to new faculty if required
o Bulk update existing items: subject taxonomy, change faculty name
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Case Study – GSM Merge
• A separate EQUELLA institution at UOW existed for GSM
• GSM has separate schemas, collections, items
• On transition to Moodle, business decision to merge GSM institution with UOW institution
• GSM users already existed in UOW RDS
• As part of the faculty realignment, new Clevels and mapping to new unit under new faculty Science, Medicine and Health
• ACL Users with staff role AND NOT Graduate School of Medicine (UNIT_93)
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Future – Schools realignment
• Review of schools within new faculty structure
• Final structure consists ofo Creation of new schoolso Deletion of some existing schoolso Transferring of some schools to other faculties
• Same process as the faculty re-alignment where majority of work is done by automatic data feed to RDS
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