University of the Philippines - nec.up.edu.ph

University of the Philippines Mandate Through the Republic Act 9500, otherwise known as “the University of the Philippines Charter of 2008”, an act strengthening the University of the Philippines as a national university, a public and secular institution of higher learning and a community of scholars dedicated to the research for truth and knowledge as well as the development of future leaders. Mandated to perform its unique and distinctive leadership in higher education and development.” The University of the Philippines shall: Lead in setting academic standards and initiating innovations in teaching, research and faculty development in philosophy, the arts and humanities, the social sciences, engineering, natural sciences, mathematics and technology; and maintain centers of excellences in such discipline and professions; Serve as a graduate university by providing advanced studies and specialization for scholars, scientists, writers, artists and professionals, especially those who serve on the faculty of state and private colleges and universities; Serve as a research university in various fields of expertise and specialization by conducting basic and applied research and development, and promoting research in various colleges and universities, and contributing to the dissemination and application of knowledge; Lead as a public service university by providing various forms of community, public and volunteer service, as well as scholarly and technical assistance to the government, the private sector, and civil society while maintaining its standards of excellence; Protect and promote the professional and economic rights and welfare of its academic and non-academic personnel; Provide opportunities for training and learning in leadership, responsible citizenship, and the development of democratic values, institutions and practice through academic and non-academic programs, including sports and the enhancement of nationalism and national identity; Serve as a regional and global university in cooperation with international and scientific union networks of universities, scholarly and professional associations in the Asia Pacific Region and round the world; and Provide democratic governance in the university based on collegiality representation, accountability, transparency and active participation of its constituents and promote the holding of fora for students, faculty and research, extension and professional staff (reps), administrative staff and alumni to discuss non-academic issues affecting the University.

Vision A great university, taking a leadership role in the development of a globally competitive Philippines. Driven by: Academic excellence and operational excellence; Strong research and creative capability, supported by an expanded graduate program and geared to addressing the country’s problems; Excellent faculty and staff working in an environment conducive to outstanding performance and high productivity; The best and brightest students from across the country prepared for successful careers and responsive citizenship; Strong support from the alumni and other stakeholders; High visibility and effective public service; Modernized physical facilities and technological infrastructure for teaching, research and administration; and Financial sustainability achieved by resource generation and administrative efficiency, while preserving its public character.

Mission Academic Freedom UP has the right and responsibility to exercise academic freedom. Academic Excellence UP has the responsibility to maintain and enhance its high academic standards in the performance of its functions of instruction, research and extension, and public service. Commitment to National Development UP shall harness the expertise of the members of its community and other individuals to regularly study the state of the nation in relation to its quest for national development in the primary areas of politics and economics, among others. UP shall identify key concerns, conduct research and formulate responsive policies regarding these concerns, give advice and recommendations to the

President of the Philippines, Congress, the Supreme Court, the lower courts, other government agencies and instrumentalities. Social Responsibility UP is committed to serve the Filipino nation and humanity, and relate its activities to the needs of the Filipino people and their aspirations for social progress and transformation, and provide venues for student volunteerism. Democratic Access UP shall take affirmative steps, which may take the form of an alternative and equitable admissions process to enhance the access of disadvantaged students. Sports UP shall undertake and support comprehensive sports programs that promote physical education, uphold excellence and encourage competitive participation in sports activities, instill school identity and solidarity, cultivate pride, self-discipline and teamwork. Institutional and Fiscal Autonomy UP has the right to be treated in a manner consistent with its institutional requirements as the national university by the service-wide agencies in the exercise of their respective jurisdiction. Taking into account national goals and priorities, UP shall exclusively determine its teaching, research and extension thrusts, plans, policies, programs and standards, and on the basis of such determination, shall recommend its annual budget to the President of the Republic of the Philippines and Congress.

Service Pledge Honor, excellence and democratic governance guided in decision-making: collegiality, representation, accountability, transparency, and active participation of the university’s constituents. Accessibility and responsiveness, breaking down bureaucratic walls and ensuring an administration accessible and responsive to its stakeholders. Innovativeness and creativity in making decisions, not bounded by traditional solutions. Up shall be prepared to pursue innovative approaches in solving the problems and issues that confront the university. One university, guided by the spirit of oneness: common standards of excellence, harmonized systems, common and shared services across constituent universities, yet decentralized decision-making and execution. All applicants or requesting parties who are within the premises of the office prior to the end of official working hours and during lunch break shall be attended to.

National Engineering Center The University of the Philippines National Engineering Center (UP NEC) was established on January 27, 1978 as a distinct and separate unit of the University of the Philippines (UP). As stated in the Presidential Decree No. 1295, the UP NEC aims to fortify the country’s continuing efforts at national development, with the principle objective of accelerating industrial growth in the country. In order to achieve this, organizational plans are targeted towards developing technologies for the sustainable utilization of indigenous resources that address the needs of the local industry, as well as ensuring a steady and expanding supply of technical manpower with expertise in the various fields of technology and engineering. The UP NEC also serves as an avenue for sustainable relationships among government, industry, and the university.

Vision and Mission Given its mandate, UP NEC defined its Vision and Mission to help it better realize its purpose in a proactive and focused manner. Through its Mission of providing and sustaining expanding resources of technical expertise, solutions and information in partnership with government, industry, and academe for accelerated national development and well-being, the UP NEC hopes to achieve its Vision of becoming the hub of engineering innovations and technology. To realize its mission and vision, the UP NEC is guided by the following organizational Values: Customer Satisfaction Our reason for being is the customer. We see the organization working together towards enriching our customers’ experiences with our offerings and services, as we renew our efforts in exceeding their expectations. Service Excellence We take care of our customers by anticipating their needs and expectations, listening to what they have to say, providing timely and appropriate feedback, serving quality work, being true to our promises, and doing all in a most cheerful manner. Our colleagues’ passion for excellence drives them to aspire for performance levels and results “beyond the bar”. Innovation As the research arm of the UPCOE, we always look for new ways of doing things as we implement currently available methodologies and technologies. Professional Discipline Our colleagues perform their jobs in a professional manner that reflects passionate and disciplined commitment to our work (malasakit), a sense of responsibility and accountability, consistent behavior in accordance with the RA 6713 (Code of Conduct and Ethical Standards for Public Officials and Employees), and respect for the individual. Results Orientedness In order to fully realize our Vision and Mission, we commit to achieve our goals and objectives, and completely and consistently track the achievement of these. We aim to fully realize optimum profit and financial stability.

Integrity We put passion into our work in an ethical manner, as described in our Code of Conduct. Ownership & Commitment We give our full commitment to what we set out to do and take full responsibility and accountability for their outcomes. Teamwork We see individual talents working together within a common frame of mind and one culture; all focused on building a strong organization. We see this synergy and team spirit enabling the organization to achieve its Mission and Vision.

UP NEC Constituent Centers During the early years of UP NEC, the existing specialized centers of the UP College of Engineering – Training Center for Applied Geodesy and Photogrammetry (TCGAP), Transport Training Center which is currently known as the National Center for Transportation Studies (NCTS), and Building Research Service (BRS) were institutionalized under the UP NEC. In 2015, the Philippine Learning Center for Environment and Social Sustainability (PHILCESS) was housed and instituted at UP NEC as its emerging constituent center.

Building Research Service Created in 1971, the Building Research Service (BRS) was created to foster and undertake integrated research, advisory, and information dissemination in building and housing in the Philippines. Through the years, the BRS has actively pursued research on building design, indigenous building materials and technology. It has performed a number of laboratory field tests and provided technical assistance and consultancy services for both government and industry.

National Center for Transportation Studies Founded in 1976, the National Center for Transportation Studies (NCTS) is envisioned to become an internationally recognized center of excellence in the field of transportation studies by advocating Sustainable Transport, Integrated Transport System, Road Safety, and Institutional Development. The NCTS supports academic instruction through the advising of MS and PhD students of the UP COE Institute of Civil Engineering including those under the Commission on Higher Education and DOST-Engineering Research and Development for Technology Scholarship Programs. It also conducts training programs, consultancy and research, and information dissemination.

Training Center for Applied Geodesy and Photogrammetry Established in 1964 as the research and extension arm of the UP COE Department of Geodetic Engineer, the Training Center for Applied Geodesy and Photogrammetry (TCAGP) is a center of excellence for education, training and research in the field of geomatics in the Philippines.

Philippine Learning Center for Environment and Social Sustainability In 2015, the Philippine Learning Center for Environment and Social Sustainability (PHILCESS) was housed and instituted at UP NEC. In cooperation with The World Bank and Asian Development Bank, PHILCESS is envisioned to be the lead provider of capacity building programs to increase the country’s ability to plan, build, and maintain infrastructure projects for the greatest benefits of communities with the least impact on the environment.

List of Services

Research and Extension Units National Engineering Center (NEC)

2724

External Services

Process Request for Rental of Facilities 2725

Process Submission of Manuscript for Possible Publication in the Philippine Engineering Journal

2726

Process Application for Journal Referee 2728

Process of Application for Journal Subscription

2729

Process request for project/consultancy/research proposals from government agencies and government owned and controlled corporations (GOCCs)

2729

Preparation and signing of Memorandum of Agreement (MOA) / Consultancy Service Agreement (CSA) between UP (through the UPNEC) and government agencies / GOCCs

2731

Process request for project/consultancy/research proposals from private institutions

2732

Preparation and signing of Memorandum of Agreement (MOA) / Consultancy Service Agreement (CSA) between UP (through the UPNEC) and private institutions

2733

Process Request to Attend a Training Program

2735

Process Request for a Customized Training Program

2736

Process Request to Avail Training Discounts

2737

Issuance of an Electronic Copy of Statement of Account

2738

Reprinting of Certificates 2739

Process Request to Take Business Analytics Associate and Professional Certifications

2740

Internal Services

Process Request for Rental of Facilities 2743

Process Submission of Manuscript for Possible Publication in the Philippine Engineering Journal

2744

Process Application for Journal Referee 2746

Process request for project/consultancy/research proposals from UP units

2747

Process Request to Attend a Training Program

2748

Process Request for a Customized Training Program

2749

Process Request to Avail Training Discounts

2751

Issuance of an Electronic Copy of Statement of Account

2752

Reprinting of Certificates 2752

Process Request to Take Business Analytics Associate and Professional Certifications

2753

Building and Research Service (BRS) 2755

External Services

Request for Technical Assistance (Project/Consultancy/Research Proposals)

2756

Request for Technical Consultation 2757

Request for Technical Information 2758

Internal Services

Request for Technical Assistance (Project/Consultancy/Research Proposals)

2760

Request for Technical Consultation 2761

Request for Technical Information 2762

National Center for Transportation Studies (NCTS)

2763

External Services

Request for Technical Services (Transport related studies)

2764

Request and provision of technical expertise in academic research in the University (collaborator, thesis panel/ critic)

2765

Request and provision of technical expertise thru Committee memberships (Technical Working Group) for government and non-government organizations and attendance in meetings, workshops and seminars

2766

Request to use available transport software and programs thru experts’ assistance

2767

Request and provision of assistance to students through the Student Affairs Coordinator (on-the-job training/ internship and tours)

2768

Request and to host students, researchers and research projects

2769

Processing of requests and conduct of Regular Training Programs in Transportation

2770

Processing of requests and conduct of Customized Training Programs

2772

Issuance of Certified true copies of Certificates on Training Program Attended (Participants/ Lecturers)

2773

Processing of requests and provision of Transport Data

2774

Processing of requests for Library Access/ Use

2775

Processing of acceptance of donations for the Library

2776

Processing and accommodation of requests as resource person for interviews, lectures, seminars, workshops, etc.

2776

Accommodation and rendering of extension services to the community related to transportation and traffic (e.g. UPD Transportation Committee/ OVCCA requests, etc.)

2777

Accommodation of requests to use equipment and facilities

2778

Philippine Learning Center for Environment and Social Sustainability (PHILCESS)

2780

External Services

Process Request to Attend Public Training Programs on Environmental and Social Sustainability

2781

Provide government discount for public training

2782

Process Request for In-house training 2783

Prepare Documentation reports for development partners

2787

Prepare Mid-year and Year-end progress reports for development partners

2788

Prepare Presentations about PHILCESS for Development Partners

2790

Prepare Annual Work Plan for Development Partners

2791

Internal Services

Process Request to Attend Public Training Programs on Environmental and Social Sustainability

2794

Training Center for Applied Geodesy and Photogrammetry (TCAGP)

2796

External Services

Process Request to Attend the Training Courses: TC 24 (RS), TC 25 (GIS), TC 26 (GNSS)

2797


2798

Process Request for Customized/Short Training Courses

2799

Process Request to Engage in Research Projects

2800

Process Request to Engage in Extension Services

2801

Process Request for LiDAR Data from TCAGP Research Projects

2802

Process Request for the Borrowing of Surveying Instrument

2804

Internal Services

Process Request for LiDAR Data from TCAGP Research Projects

2807

Process Request for the Borrowing of Surveying Instrument

2807


2809

Feedback and Complaints 2945 Contact Information 2948

2724


External Service

2725

1. Process Request for Rental of Facilities

The UP NEC offers rental of its facilities for the purposes of meetings, discussions, and fora.

Office or Division: National Engineering Center

Classification: Complex

Type of Transaction: Government to Citizen, Government to Government, Government to Business

Who may avail: All

CHECKLIST OF REQUIREMENTS WHERE TO SECURE

1. Request letter Requesting Party

CLIENT STEPS AGENCY ACTION

FEES TO BE

PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Send request letter

1.1 Receive, evaluate request letter and check availability of facilities

1.2 Send approval/disapproval notice

None 2 Days

Administrative Officer

Administrative Division

2. Receive and acknowledge approval/disapproval notice

2. Record acknowledgement receipt

None 1 Day



3. Pay rental fee for approved requests

3. Receive payment and issue official receipt

Refer to the Table

of Rates below

1 Day

Collecting Officer

Professional Engineering

Training Division

TOTAL: 4 Days

FACILITIES CAPACITY (Persons)

FEES TO BE PAID

Seminar Room A 50 PHP 3,800.00 for the 1st 4 hours + PHP 1,000.00/hour for the succeeding hours

Seminar Room B 40 PHP 3,050.00 for the 1st 4 hours + PHP 770.00/hour for the succeeding hours

Seminar Room C 30 PHP 2,300.00 for the 1st 4 hours + PHP 575.00/hour for the succeeding hours

Seminar Room D 40 PHP 3,050.00 for the 1st 4 hours

2726

+ PHP 770.00/hour for the succeeding hours

Audio Visual Room 90 PHP 4,350.00 for the 1st 4 hours + PHP 1,200.00/hour for the succeeding hours

Computer Room 30 PHP 3,750.00 for the 1st 4 hours + PHP 950.00/hour for the succeeding hours

Lounge A 60 PHP 3,000.00 for the 1st 4 hours + PHP 500.00/hour for the succeeding hours

Lounge B 50 PHP 2,500.00 for the 1st 4 hours + PHP 1,000.00/hour for the succeeding hours

Lounge C 40 PHP 2,250.00 for the 1st 4 hours + PHP 400.00/hour for the succeeding hours

Executive Board Room 24 PHP 2,500.00 for the 1st 4 hours + PHP 600.00/hour for the succeeding hours

2. Process Submission of Manuscript for Possible Publication in the

Philippine Engineering Journal

The UP NEC accepts submission of manuscripts for possible publication in the Philippine

Engineering Journal.

Office or Division: National Engineering Center - Engineering Information and Marketing Division (EIMD)

Classification: Highly Technical

Type of Transaction:

Government to Citizen

Who may avail: Open to anyone who has an unpublished research in any field of engineering


1. Cover Letter 2. Curriculum Vitae of all Authors 3. Manuscript

Requesting Party


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Submit all the requirements via email

1.1 Receive requirements and forward to the Editor in-Chief

1.2 Assess initially the Manuscript for publication worthiness and relevance

None 60 Days

(paused-clock)

Publication Coordinator Engineering Information and Marketing Division

2727

1.3 If there are comments and request for revisions, inform the authors

1.4 If approved without comments for revisions, inform the authors that it will proceed to the review process.

1.5 Receive and consolidate reviews and comments

2. Revise and send the revised manuscript

2.1 Send consolidated review to author for revisions

2.2 Receive the revised manuscript

2.3 Forward the revised manuscript to the reviewers

2.4 If there are still comments and request for revisions, inform the authors that publication will depend on satisfying the comments of reviewers

2.5 If approved without comments

None 30 Days

(paused-clock)

Publication Coordinator Engineering Information and Marketing Division

2728

for revisions, inform the authors of approval for publication

TOTAL: None 90 Days

(paused-clock)

3. Process Application for Journal Referee

The UP NEC accepts applications for possible journal referee of the Philippine Engineering

Journal.

Office or Division:

National Engineering Center - Engineering Information and Marketing Division (EIMD)




Who may avail: Engineers, Engineering Academicians, Industry Experts in the field of Engineering


1. Cover Letter 2. Curriculum Vitae

Requesting Party

CLIENT STEPS AGENCY ACTION FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Submit all requirements via email

1.1. Receive the application and forward to the Editor in-Chief

1.2. Assess the application

1.3. Inform the applicant of the approval/disapproval of the application

None 30 Day

(paused-clock)

Publication Coordinator Engineering

Information and Marketing Division

2. Receive and acknowledge the result of the application

2.1 Record the acknowledgement

None 1 Day



TOTAL: None 31 Days

(paused-clock)

2729

4. Process of Application for Journal Subscription

The UP NEC accepts requests for the subscription of the Philippine Engineering

Journal.


Classification: Simple


Government to Citizen, Government to Government, Government to Business

Who may avail: All


1. Request Letter 2. List of Order

Requesting Party


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Submit all requirements

1.1 Receive the requirements

1.2 Prepare the orders

None 1 Day Publication Coordinator Engineering Information and Marketing Division

2. Pay the necessary fees

2.1 Receive payment

2.2 Issue Official Receipt

Refer to the Table of Rates below

1 Day Publication Coordinator Engineering Information and Marketing Division

TOTAL: None 2 Days

PHILIPPINE ENGINEERING JOURNAL ISSUE

FEES TO BE PAID

2014 and earlier PHP 350.00

2015-2016 PHP 450.00

2017-present PHP 600.00

5. Process request for project/consultancy/research proposals from

government agencies and government owned and controlled

corporations (GOCCs) The UPNEC provides a venue for continuing interaction among government, industry,

and the university which will be beneficial to all concerned and, at the same time,

serve the interests of national development. As the research and extension arm of

the UP College of Engineering (UPCOE), the UPNEC also provides consultancy and

research services to both government and non-government agencies as well as the

general public.

2730

Office or Division: National Engineering Center – Project Development and Management Division (PDMD)


Type of Transaction: Government to Government

Who may avail: All government agencies and GOCCs


1. Letter of Request 2. Terms of Reference

Requesting Party


FEES TO BE

PAID

PROCESSING TIME

PERSON RESPONSIBL

E

1. Submit an official letter of request describing the project/consultancy/ research proposal needed (e-mail requests accepted)

1. Receive and verify request; forward to NEC Executive Director or Deputy Executive Director for proper action

None 10 days

(paused-clock)

Receiving Personnel

Project Development

and Management

Division

2. Attend pre-proposal meetings that may be arranged; coordinate site inspection if needed

2. Coordinate logistics of the meeting/site visit

None 10 days

(paused-clock)

Division Head Project

Development and

Management Division

3. Submit agency documents as required to aid in the development of the project proposal

3. Receive documents

None 10 days

(paused-clock)

Receiving Personnel

Project Development

and Management

Division

TOTAL: None 30 days

(paused-clock)

2731

6. Preparation and signing of Memorandum of Agreement (MOA) /

Consultancy Service Agreement (CSA) between UP (through the

UPNEC) and government agencies / GOCCs The UPNEC provides a venue for continuing interaction among government,

industry, and the university which will be beneficial to all concerned and, at the

same time, serve the interests of national development. As the research and

extension arm of the UP College of Engineering (UPCOE), the UPNEC also

provides consultancy and research services to both government and non-

government agencies as well as the general public.

Office or Division:

National Engineering Center



Government to Government

Who may avail: All government agencies and GOCCs


1. Draft MOA / CSA (already approved by the legal division of the client)

2. Notice of Award (BAC Resolution)

3. Certificate of Availability of Funds (CAF)

Requesting Party


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Approve the draft MOA/CSA

2. Submit the CAF

1. Receive the approved draft MOA/CSA and CAF

None 5 days

(paused-clock)

Receiving Personnel

Project Development and

Management Division

2. Submit the MOA/ CSA and required attachments to proper UP offices for review and endorsement

3. Return at least four (4) original copies MOA/CSA to

None 44 days

(paused-clock)

Division Head Project

Development and Management

Division

2732

client for signature of authorized client signatories

3. Return at least two (2) original copies of the MOA/CSA (completely signed and notarized) to UPNEC

4. Receive the two (2) original copies

None 1 day

Receiving Personnel


Management Division

4. Submit Notice to Proceed (NTP)

5. Receive NTP

None 5 days

(paused-clock)

Receiving Personnel


Management Division

TOTAL: None 55 days

(paused-clock)


private institutions The UPNEC provides a venue for continuing interaction among government, industry,

and the university which will be beneficial to all concerned and, at the same time, serve

the interests of national development. As the research and extension arm of the UP

College of Engineering (UPCOE), the UPNEC also provides consultancy and research

services to both government and non-government agencies as well as the general

public.




Government to Citizens, Government to Business

Who may avail: All private institutions, development organizations, NGOs, private individuals



Requesting Party


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

2733

1. Submit an official letter of request describing the project/consultancy/ research proposal needed (e-mail requests accepted)

1. Receive and verify request; forward to NEC Executive Director or Deputy Executive Director for proper action

None 10 days

(paused-clock)

Receiving Personnel Project Development

and Management Division



None 20 days

(paused-clock)

Division Head Project Development




None 5 days

(paused-clock)



TOTAL: None 35 days

(paused-clock)

8. Preparation and signing of Memorandum of Agreement (MOA) /

Consultancy Service Agreement (CSA) between UP (through the

UPNEC) and private institutions The UPNEC provides a venue for continuing interaction among government, industry, and

the university which will be beneficial to all concerned and, at the same time, serve the

interests of national development. As the research and extension arm of the UP College

of Engineering (UPCOE), the UPNEC also provides consultancy and research services to

both government and non-government agencies as well as the general public.

Office or Division:

National Engineering Center – Project Development and Management Division (PDMD)




Who may avail: All private institutions, development organizations, NGOs, private individuals


2734

1. Draft MOA / CSA (already approved by the legal division of the client)

2. Board Resolution of Secretary’s Certificate Authorizing Official to Sign on Agreements in Behalf of the Company

3. Certificate of Availability of Funds (CAF)

Requesting Party


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Approve the draft MOA/CSA

2. Submit the CAF and the Board Resolution or Secretary’s Certificate

1. Receive the approved draft MOA/CSA, CAF, Board Resolution or Secretary’s Certificate

None 5 days

(paused-clock)

Receiving Personnel Project Development and

Management Division

2. Submit the MOA/ CSA and required attachments to proper UP offices for review and endorsement

3. Return at least four (4) original copies MOA/CSA to client for signature of authorized client signatories

None 44 days

(paused-clock)

Division Head Project Development and

Management Division

3. Return at least two (2) original copies of the MOA/CSA (completely signed and notarized) to UPNEC

3. Receive the two (2) original copies

None 1 day Receiving Personnel

Project Development and Management Division

2735

4. Submit Notice to Proceed (NTP)

4. Receive NTP

None 5 days

(paused-clock)

Receiving Personnel Project Development and

Management Division

TOTAL: None 55 days

(paused-clock)

9. Process Request to Attend a Training Program

The UP NEC offers and conducts training programs that are designed to provide

continuing education and to upgrade the skills of engineers, researchers,

practitioners, public servants, and the like.

Office or Division:

National Engineering Center – Professional Engineering Training Division (PETD)




Who may avail:

All


1. Accomplished Registration Form

Engineering Marketing and Information Division


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Accomplish the registration form

1. Receive and verify registration

1.1 Send reminders including payment

1.2 Ask for confirmation of attendance

1.3 Include in the database of initial registered participants

None 1 Day

Marketing Officer Engineering Marketing

and Information Division

2. Pay the necessary fee

2. Receive payment and

Refer to the Table

2 Hours Collecting Officer

Professional Engineering Training Division

2736

issue official receipt

2.1 Include in the database of final registered participants

of Rates below

TOTAL: 1 Day, 2 Hours

NO. OF TRAINING DAYS FEES TO BE PAID

1 Day PHP 4,500.00

2 Days PHP 9,000.00

3 Days PHP 13,000.00

5 Days PHP 20,500.00

8 Days PHP 25,000.00

10. Process Request for a Customized Training Program

The UP NEC offers and conducts customized training programs to suit specific needs

of a certain company or organization. Based on the needs or request of an

organization; a regular training or certification program can be customized, a new

training program can be developed, customized training program can be organized

either in UP NEC or at the organization’s premises or preferred venue, and

participation to customized training programs is exclusive to the requesting

organization.

Office or Division:





Who may avail: All

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

1. Official Request Letter stating preferred training program or issues/concerns to be addressed through training program, target dates, venue, profile of participants, etc.

Requesting Party

2737

2. Signed Memorandum of Agreement (MOA) or Proposal


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Send an official request letter

1. Receive the request letter and draft the MOA or Proposal None 1 Day

Marketing Officer Engineering

Marketing and Information

Division

or

Training Coordinator Professional Engineering

Training Division

2. Review MOA

2. Review and finalize MOA

None 90 Days

(paused-clock)


Training Division

3. Sign the MOA or Proposal

3. Sign the MOA or Proposal None 1 Day

Head National

Engineering Center

4. Pay the agreed fees

4. Receive payment and issue an official receipt

As stated in the signed MOA or Proposal

1 Day

Collecting Officer Professional Engineering

Training Division

TOTAL:


93 Days (paused-clock)

11. Process Request to Avail Training Discounts

The UP NEC offers Early Bird and Group Discounts to further promote its training

programs.

Office or Division:



2738



Who may avail: All


WHERE TO SECURE

1. Official Request Letter Requesting Party


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Send an official request letter stating the type of discount to be availed e.g., early bird, group, UP employee discount

1. Receive the request letter, verify applicability of discount, and issue statement of account with approved discount

None 1 Day


Training Division

and


Training Division

TOTAL: None 1 Day

TYPES OF DISCOUNTS DISCOUNT RATE

Early Bird (Payment of Registration Fee 1 Month

before the Training)

5% of the Training Fee

Group Discount (Five or more Participants paying as a

Group)


Note: Only one type of discount can be availed per participation to a certain training program.

12. Issuance of an Electronic Copy of Statement of Account

To facilitate payment, the UP NEC processes Electronic Copies of Statement of

Account as a billing document.

Office or Division:





2739

Who may avail:

All



CLIENT STEPS

AGENCY ACTION FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Send an official request letter indicating training program, dates, profile of participant, approved discounts (if any), etc.

1. Receive the request letter, verify information, and issue Statement of Account

None 1 Day


Marketing and Information

Division

and


Training Division

TOTAL: None 1 Day

13. Reprinting of Certificates

In cases of loss or damage, the UP NEC reprints Certificates upon the request of

participants.

Office or Division:


Classification:

Simple



Who may avail:

All


WHERE TO SECURE


2740

CLIENT STEPS

AGENCY ACTION

FEES TO BE

PAID

PROCESSING TIME

PERSON RESPONSIBL

E

1. Send an official request letter indicating training program and dates

1. Receive the request letter and verify information

None 1 Hour


Training Division


2. Receive payment and issue an official receipt and certificate

PHP 350.0

0 1 Day


Training Division

TOTAL: PHP 350.0

0 1 Day, 1 Hour

14. Process Request to Take Business Analytics Associate and

Professional Certifications

After successfully completing the required modules, participants may opt to take the

Business Analytics Associate and Professional Certifications.

Office or Division:


Classification:

Simple



Who may avail:

All


WHERE TO SECURE


CLIENT STEPS

AGENCY ACTION

FEES TO BE

PROCESSING TIME

PERSON RESPONSIBL

E

2741

PAID

1. Send an official request letter indicating preferred dates of examination

1. Receive the request letter, evaluate the request, and reply the approval or disapproval

None 1 Day


Training Division

2. Receive and acknowledge the notice of approval or disapproval

2. Record the acknowledgement receipt

None 1 Hour

3. For approved, pay the necessary fee


Refer to the Table

of Rates below

1 Day


Training Division

TOTAL: 2 Days, 1

Hour

TYPES OF EXAMINATION FEES TO BE PAID

Business Analytics Associate Certification

PHP 7,000.00

Business Analytics Professional Certification

PHP 10,000.00

2742


Internal Service

2743

1. Process Request for Rental of Facilities The UP NEC offers rental of its facilities for the purposes of meetings, discussions, and

fora.

Office or Division: National Engineering Center




Who may avail: All UP Units and Employees


1. Request letter Requesting Party


FEES TO BE

PAID

PROCESSING TIME

PERSON RESPONSIBL

E

1. Send request letter

1.1 Receive, evaluate request letter and check availability of facilities

1.2 Send approval/disapproval notice

None 2 Days



2. Receive and acknowledge approval/disapproval notice

2. Record acknowledgement receipt

None 1 Day



3. Pay rental fee for approved requests

3. Receive payment and issue official receipt

Refer to the Table

of Rates below

1 Day


Training Division

2744

TOTAL: 4 Days

FACILITIES CAPACITY (Persons)

FEES TO BE PAID

Seminar Room A 50 PHP 3,800.00 for the 1st 4 hours + PHP 1,000.00/hour for the succeeding hours

Seminar Room B 40 PHP 3,050.00 for the 1st 4 hours + PHP 770.00/hour for the succeeding hours

Seminar Room C 30 PHP 2,300.00 for the 1st 4 hours + PHP 575.00/hour for the succeeding hours

Seminar Room D 40 PHP 3,050.00 for the 1st 4 hours + PHP 770.00/hour for the succeeding hours

Audio Visual Room 90 PHP 4,350.00 for the 1st 4 hours + PHP 1,200.00/hour for the succeeding hours

Computer Room 30 PHP 3,750.00 for the 1st 4 hours + PHP 950.00/hour for the succeeding hours

Lounge A 60 PHP 3,000.00 for the 1st 4 hours + PHP 500.00/hour for the succeeding hours

Lounge B 50 PHP 2,500.00 for the 1st 4 hours + PHP 1,000.00/hour for the succeeding hours

Lounge C 40 PHP 2,250.00 for the 1st 4 hours + PHP 400.00/hour for the succeeding hours

Executive Board Room

24 PHP 2,500.00 for the 1st 4 hours + PHP 600.00/hour for the succeeding hours

2. Process Submission of Manuscript for Possible Publication in

the Philippine Engineering Journal

The UP NEC accepts submission of manuscripts for possible publication in the

Philippine Engineering Journal.

Office or Division:

National Engineering Center - Engineering Information and Marketing Division (EIMD)




Who may avail: Open to all UP faculty members and students who have unpublished research works in any field of engineering


1. Cover Letter 2. Curriculum Vitae of all Authors 3. Manuscript

Requesting Party


FEES TO

PROCESSING TIME

PERSON RESPONSIBLE

2745

BE PAID

1.Submit all the requirements via email

1.1 Receive requirements and forward to the Editor in-Chief

1.2 Assess initially the Manuscript for publication worthiness and relevance

1.3 If there are comments and request for revisions, inform the authors

1.4 If approved without comments for revisions, inform the authors that it will proceed to the review process.

1.5 Receive and consolidate reviews and comments

None 60 Days

(paused-clock)

Publication Coordinator Engineering Information and

Marketing Division

2.Revise and send the revised manuscript

2.1 Send consolidated review to author for revisions

2.2Receive the revised manuscript

2.3 Forward the revised manuscript to the reviewers

None 30 Days

(paused-clock)

Publication Coordinator Engineering Information and

Marketing Division

2746

2.4 If there are still comments and request for revisions, inform the authors that publication will depend on satisfying the comments of reviewers

2.5 If approved without comments for revisions, inform the authors of approval for publication

TOTAL: None 90 Days (paused-

clock)

3. Process Application for Journal Referee

The UP NEC accepts applications for possible journal referee of the Philippine

Engineering Journal.





Who may avail: All faculty members of the UP College of Engineering


1. Cover Letter 2. Curriculum Vitae

Requesting Party


FEES TO BE

PAID

PROCESSING TIME

PERSON RESPONSIBLE

2747

1.Submit all requirements via email

1.1 Receive the application and forward to the Editor in-Chief

1.2 Assess the application

1.3 Inform the applicant of the approval/disapproval of the application

None 30 Day

(Paused-clock)



2.Receive and acknowledge the result of the application

2.1 Record the acknowledgement

None 1 Day



TOTAL: None 31 Days (paused-

clock)


UP units

The UPNEC provides a venue for continuing interaction among government, industry,

and the university which will be beneficial to all concerned and, at the same time,

serve the interests of national development. As the research and extension arm of

the UP College of Engineering (UPCOE), the UPNEC also provides consultancy and

research services to both government and non-government agencies as well as the

general public.





Who may avail: All UP units



Requesting Party


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Submit an official letter of request describing the project/consultancy/ research

1. Receive and verify request; forward to NEC

None 10 days

(paused-clock)



2748

proposal needed (e-mail requests accepted)

Executive Director or Deputy Executive Director for proper action



None 20 days

(paused-clock)

Division Head Project Development




None 5 days

(paused-clock)



4. Approve proposal

5. Submit budget-funded proposal

4. Receive approved and budget-funded proposal

None 10 days

(paused-clock)



TOTAL: None 40 days

(paused-clock)

5. Process Request to Attend a Training Program

The UP NEC offers and conducts training programs that are designed to provide

continuing education and to upgrade the skills of engineers, researchers, practitioners,

public servants, and the like.

Office or Division: National Engineering Center – Professional Engineering Training Division (PETD)



Government to Citizens, Government to Government



1. Accomplished Registration Form Engineering Marketing and Information Division

2749


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

2. Accomplish the registration form

2.1 Receive and verify registration

2.2 Send reminders including payment

2.3 Ask for confirmation of attendance

2.4 Include in the database of initial registered participants

None 1 Day


Marketing and Information Division


3.1 Receive payment and issue official receipt

3.2 Include in the database of final registered participants

Refer to the Table of Rates below

2 Hours

Collecting Officer Professional

Engineering Training Division

TOTAL: 1 Day, 2 Hours

NO. OF TRAINING DAYS FEES TO BE PAID

1 Day PHP 4,500.00

2 Days PHP 9,000.00

3 Days PHP 13,000.00

5 Days PHP 20,500.00

8 Days PHP 25,000.00

6. Process Request for a Customized Training Program

The UP NEC offers and conducts customized training programs to suit specific needs

of a certain company or organization. Based on the needs or request of an

organization; a regular training or certification program can be customized, a new

training program can be developed, customized training program can be organized

2750

either in UP NEC or at the organization’s premises or preferred venue, and

participation to customized training programs is exclusive to the requesting

organization.





Who may avail: All UP units


1. Official Request Letter stating preferred training program or issues/concerns to be addressed through training program, target dates, venue, profile of participants, etc.

2. Signed Memorandum of Agreement (MOA) or Proposal

Requesting Party


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Send an official request letter

1. Receive the request letter and draft the MOA or Proposal

None 1 Day



or


Training Division

2. Review MOA 3. Review and finalize MOA

None 90 Days

(paused-clock)


Training Division

4. Sign the MOA or Proposal

4.Sign the MOA or Proposal

None 1 Day Head

National Engineering Center

5.Pay the agreed fees

5. Receive payment and issue an official receipt


1 Day Collecting Officer


TOTAL: As

stated in the


2751

signed MOA or

Proposal

7. Process Request to Avail Training Discounts

The UP NEC offers Early Bird and Group Discounts to further promote its training

programs.









FEES TO BE

PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Send an official request letter stating the type of discount to be availed e.g., early bird, group, UP employee discount

1. Receive the request letter, verify applicability of discount, and issue statement of account with approved discount

None 1 Day


Training Division

and


Training Division

TOTAL: None 1 Day

TYPES OF DISCOUNTS DISCOUNT RATE

Early Bird (Payment of Registration Fee 1 Month

before the Training)


Group Discount (Five or more Participants paying as a

Group)


Note: Only one type of discount can be availed per participation to a certain training program.

2752

8. Issuance of an Electronic Copy of Statement of Account

To facilitate payment, the UP NEC processes Electronic Copies of Statement of

Account as a billing document.



Type of Transaction: Government to Citizens, Government to Government





FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Send an official request letter indicating training program, dates, profile of participant, approved discounts (if any), etc.

1. Receive the request letter, verify information, and issue Statement of Account

None 1 Day



and



TOTAL: None 1 Day

9. Reprinting of Certificates

In cases of loss or damage, the UP NEC reprints Certificates upon the request of

participants.







2753



FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Send an official request letter indicating training program and dates

1. Receive the request letter and verify information

None 1 Hour Training Coordinator




PHP 350.00

1 Day Collecting Officer


TOTAL: PHP

350.00 1 Day, 1 Hour

10. Process Request to Take Business Analytics Associate and

Professional Certifications

After successfully completing the required modules, participants may opt to take the

Business Analytics Associate and Professional Certifications.









FEES TO BE

PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Send an official request letter indicating preferred dates of examination

1. Receive the request letter, evaluate the request, and reply the approval or disapproval

None 1 Day

Training Coordinator Professional


2754

2. Receive and acknowledge the notice of approval or disapproval

2.Record the acknowledgement receipt None 1 Hour

3. For approved, pay the necessary fee

3.Receive payment and issue an official receipt and certificate

Refer to the Table

of Rates below

1 Day



TOTAL: 2 Days and 1

Hour

TYPES OF EXAMINATION FEES TO BE PAID

Business Analytics Associate Certification

PHP 7,000.00

Business Analytics Professional Certification

PHP 10,000.00

2755

Research and Extension Units Building Research Service (BRS)

External Service

2756

1. Request for Technical Assistance (Project/Consultancy/Research

Proposals) As part of U.P. Building Research Service’s mandate to undertake advisory and

information dissemination in building and housing in the Philippines, any requesting

party requiring technical assistance for project, consultancy, or research proposals in

relation to building and housing in the Philippines may refer to the steps shown below.

Office or Division:

U.P. BUILDING RESEARCH SERVICE




Who may avail: All


WHERE TO SECURE

1. Request Letter 2. Terms of Reference

Requesting Party


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Submit letter of request

1.1 Receive and acknowledge request

None 1 Day Receiving Personnel

U.P. Building Research Service

2. Schedule consultation to discuss the required assistance

2.1 Attend consultation to determine client’s needs

None 7 Days

(paused-clock)

University Research Associate


Director


3. Prepare Terms of Reference (ToR) for the technical assistance

3.1 Prepare proposal in response to the ToR

None 7 Days

(paused-clock)



Director


4. Acceptance of proposal

4.1 Preparation of Memorandum of Agreement (MOA)

Amount based

on MOA




2757

Director U.P. Building Research

Service

5. Sign MOA 5.1 Sign MOA None 1 Day


Service

TOTAL: None 105 Days

(paused-clock)

2. Request for Technical Consultation As part of U.P. Building Research Service’s mandate to undertake advisory and


party requiring technical consultation in relation to building and housing in the

Philippines may refer to the steps shown below.

Office or Division:





Who may avail: All


WHERE TO SECURE

1. Request Letter w/ Consultation Schedule

Requesting Party


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Submit letter of request for Technical Consultation


None 1 Day

Receiving Personnel


2. Finalize schedule of consultation

2.1 Schedule a consultation to meet the client’s needs and refer to appropriate agency if necessary

None 6 Days

(paused-clock)

University Research

Associates U.P. Building

Research Service

Director U.P. Building

Research Service

TOTAL: None 7 Days

(paused-clock)

2758

3. Request for Technical Information As part of U.P. Building Research Service’s mandate to undertake advisory and


party requiring technical information in relation to building and housing in the


Office or Division:





Who may avail:

All


WHERE TO SECURE

1. Request Letter Requesting Party

CLIENT STEPS

AGENCY ACTION

FEES TO BE

PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Submit letter of inquiry or email inquiry

1.1 Reply to inquiry

None 1 Day

Receiving Personnel


TOTAL: None 1 Day

2759

Research and Extension Units Building Research Service (BRS)

Internal Service

2760

1. Request for Technical Assistance (Project/Consultancy/Research

Proposals) As part of U.P. Building Research Service’s mandate to undertake advisory and

information dissemination in building and housing in the Philippines, any requesting party

requiring technical assistance for project, consultancy, or research proposals in in

relation to building and housing in the Philippines may refer to the steps shown below.

Office or Division:





Who may avail: U.P.


WHERE TO SECURE

1. Request Letter 2. Terms of Reference

Requesting Party


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Submit letter of request




2. Schedule consultation to discuss the required assistance

2.1 Attend consultation to determine client’s needs

None 7 Days

(paused-clock)



Director


3. Prepare Terms of Reference (ToR) for the technical assistance

3.1 Prepare proposal in response to the ToR

None 7 Days

(paused-clock)



Director


4. Acceptance of proposal

4.1 Preparation of

Amount based



2761

Memorandum of Agreement (MOA)

on MOA


Director


5. Sign MOA 5.1 Sign MOA None 1 Day


Service

TOTAL: None 105 Days

(paused-clock)

2. Request for Technical Consultation As part of U.P. Building Research Service’s mandate to undertake advisory and


party requiring technical consultation in relation to building and housing in the


Office or Division: U.P. BUILDING RESEARCH SERVICE




Who may avail: U.P.


1. Request Letter w/ Consultation Schedule

Requesting Party


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Submit letter of request for Technical Consultation




2. Finalize schedule of consultation

2.1 Schedule a consultation to meet the client’s needs and refer to appropriate agency if necessary

None 6 Days

(paused-clock)

University Research Associates


Director


2762

TOTAL: None 7 Days

(paused-clock)

3. Request for Technical Information As part of U.P. Building Research Service’s mandate to undertake advisory and


party requiring technical information in relation to building and housing in the


Office or Division: U.P. BUILDING RESEARCH SERVICE




Who may avail: U.P.


WHERE TO SECURE



FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Submit letter of inquiry or email inquiry

1.1 Reply to inquiry None 1 Day

Receiving Personnel U.P. Building Research

Service

TOTAL: None 1 Day

2763

Research and Extension Units National Center for Transportation Studies

(NCTS)

External Service

2764

1. Request for Technical Services (Transport related studies)

This process allows any individual or organization to tap NCTS technical expertise

in conducting research, extension and capacity building activities in the fields of

transportation planning, traffic engineering, road traffic safety, traffic law

enforcement and other transport related studies.

Office or Division:

National Center for Transportation Studies – Admin Group




Who may avail: All


WHERE TO SECURE

1. Request letter and Terms of Reference to the Director

2. Notice of approval/ disapproval 3. Technical proposal 4. Draft Contract-reviewed &

approved by client 5. Final contract, notice to

proceed and mobilization fund

Requesting Party Administrative Group

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Request letter to the Director

1. Receive formal request letter, Terms of Reference and assign tracking number

None 1 Day Receiving personnel Administrative Group

2. Acknowledge receipt of notice

2. Inform client on status of request (approve/ disapprove)

None 7 Days Receiving personnel Administrative Group

3. Receive proposal

3. If request approved, submit proposal to client

None 15 Days Assigned Group

4. Review, evaluate and sign contract

4. If accepted by Client, enter into a Contract


2765

5. Receive output

5. Provision of technical expertise in transportation and traffic studies

As stipulated

in the contract

20 Days Pause-clock

Assigned Group

TOTAL: None 51 Days

2. Request and provision of technical expertise in academic research in the University (collaborator, thesis panel/ critic)

The Center provide assistance in academic research to undergraduate and graduate

students in the University. This activity includes support in facilitating thesis advisory,

thesis authorship and research contributor.

Office or Division: National Center for Transportation Studies – Admin Group



Government to Citizen, Government to Government

Who may avail: All units within the University


1. Request letter to the Director with endorsement/ note from adviser

2. Notice of approval/ disapproval 3. Approved requests and

endorsement letter 4. Appropriate Certificate for service

rendered

Requesting Party Administrative Group Requesting Party


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE


1. Receive formal request letter and assign tracking number

None 1 Day Receiving personnel

Administrative Group

2. Acknowledge receipt of approval

2. Inform requestor on status of request (approve/ disapprove)

None 5 Days Receiving personnel


2766

3. Presentation of research output

3. Provision of technical expertise in academic research

None 10 Days

Pause-clock Assigned Group

TOTAL: None 16 Days

3. Request and provision of technical expertise thru Committee memberships (Technical Working Group) for government and non-government organizations and attendance in meetings, workshops and seminars

The Center provides extension services thru provision of technical expertise. This

activity seeks to involve NCTS personnel in formal membership and participation in

various Technical Working Group (TWG).



Type of Transaction: Government to Citizen, Government to Government

Who may avail: All


1. Request letter to the Director 2. Invitation from requesting agency with

endorsement from the Director 3. Notice of acceptance/ non-acceptance 4. Copy of Office Order/ Memo



FEES TO BE

PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Request letter of invitation to the Director

1. Receive formal request letter of invitation from lead agency



2. Notice of acceptance/ non-acceptance


3. Acknowledgement of Attendance /

3. Attendance of technical

None 20 Days


2767

Certificate of Appreciation

experts in committee memberships, meetings, workshops and seminars

TOTAL: None 31 Days

4. Request to use available transport software and programs thru experts’ assistance

This activity facilitates NCTS technical assistance to UP students in available

transport software use and tutorship.



Type of Transaction: Government to Citizen

Who may avail: UP Students


1. Request letter to the Director 2. Notice of approval/ disapproval



FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Request letter to the Director with endorsement from adviser

1. Receive request letter to the Director with endorsement from adviser



2. Inform students on status of request (approve/ disapprove)



3. Utilization of the software

3. Provision of the software

None 20 Days


TOTAL: None 31 Days

2768

5. Request and provision of assistance to students through the Student Affairs Coordinator (on-the-job training/ internship and tours)

This activity involves the practical and academic exposure of students in the

Center’s line of activities.

Office or Division:





Who may avail: Schools and Universities



2. Notice of approval/ disapproval 3. Appropriate Certificate for service

rendered

Requesting Party Administrative Group Student Affairs Coordinator


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE







3. Satisfy required number of hours

3. Provision of internship program

None 10 Days

Pause-clock Student Affairs Coordinator

4. Presented activity output

4. Culminating Activity / Issuance of Certificate upon completion

None 1 Day Student Affairs Coordinator

TOTAL: None 20 Days

2769

6. Request and to host students, researchers and research projects

This service involves the facilitation of hosting exchange students, researchers

including specific research projects related to transport.

Office or Division:





Who may avail: All Units within the University and other transport related agencies


1. Request letter to the Director with endorsement from institution

2. Notice of approval/ disapproval 3. Memorandum of Agreement

(MOA)



PROCESSING TIME

PERSON RESPONSIBLE

1. Request letter to the Director with endorsement from institution






3. Review and approve MOA

3. Prepare MOA upon approval

None 15 Days Receiving personnel Office of the Director

4. Abide by the MOA

4. Accommodation of request

As stipulated

in the MOA

As stipulated in the MOA

Assigned Group

TOTAL: 26 Days

2770

7. Processing of requests and conduct of Regular Training Programs in Transportation

The Center conducts several Civil Service Commission (CSC) and Professional

Regulation Commission (PRC) Accredited Programs in a year to capacitate any

individual involve in the fields of traffic administration, road safety audit, road works

safety, traffic law enforcement, emissions inventory and other transport related topics.

The process illustrates on how qualified personnel may avail of the service.

Office or Division: National Center for Transportation Studies – Training Group




Who may avail: All


1. Duly Accomplished Application Form; 2. Endorsement Letter from head office; 3. Copy of collegiate transcript of

records for highest level attained or Xerox copy of diploma of highest level attained;

4. 500 to 1000 words narration of your experiences that you feel relevant to the training course you are applying for;

5. Statement of actual duties and functions;

6. Two recent 1 ½ “ x 1 ½’ photographs with signature at the back.

7. Notice of acceptance/ non-acceptance

Training Group Requesting Party Training Group


PROCESSING TIME

PERSON RESPONSIBLE

1. Submit duly accomplished application form and other pertinent documents

1. Entertain inquiry about Regular training program through online, phone or walk-in and

1.1 Provide application


Training Group

2771

form for the desired training program

1.2 Receive, validate and evaluate the accomplished application form


2. Issuance of Acceptance or non-acceptance letter to applicant


Training Group

3. Payment of Training Fee

3. Receive payment

Use Schedule

of fees 1 Day

Receiving personnel Administrative Group

4. Comply with minimum attendance rule

4.1 80% of attendance

4.2 Less than

80% of attendance

4. Issue Certificate

4.1 Certificate of Attendance and Appearance

4.2 Certificate

of Appearance

None 1 Day Releasing personnel

Training Group

TOTAL: Use

Schedule of Fees

11 Days

Schedule of Fees

Training Program No. of Training Days

Amount

Traffic Administration Course Five (5) Days PHP 12,000

Road Safety Audit Five (5) Days PHP 12,000

Road Works Safety Five (5) Days PHP 12,000

Traffic Management for Traffic Law Enforcers Level I

Five (5) Days PHP 12,000

Traffic Management for Traffic Law Enforcers Level II

Five (5) Days PHP 12,000

Advanced Traffic Administration Course Five (5) Days PHP 12,000

2772

Emissions Inventory for Smaller Cities Five (5) Days PHP 12,000

Traffic Impact Assessment for Technical Evaluators

Three (3) Days PHP 7,500

8. Processing of requests and conduct of Customized Training Programs

The Center provides capacity building, training and extension service thru the

development and conduct of requested technical-specific training programs. This

service is specifically designed to address and capacitate the technical needs of

personnel in local government units, government offices and private organization in

the field of transportation.

Office or Division:

National Center for Transportation Studies – Training Group




Who may avail: All


1. Request letter to the Director 2. Notice of approval/ disapproval 3. Technical proposal document 4. Contract/ Memorandum of

Agreement/ Terms of Reference

Requesting Party Administrative Group Training Group


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Submit request letter to the Director


None 1 Day Receiving personnel

Training Group

2. Acknowledge receipt of request

2. Inform client on status of request (approve/ disapprove)


Training Group

3. Acknowledge receipt of proposal

3. If request approved, submit proposal to client


Training Group

4. Review, evaluate and

4. If accepted by Client, enter into a

As stipulated

20 Days Pause-clock

Receiving personnel Administrative Group

2773

approve contract

Contract/ Memorandum of Agreement/ Terms of Reference

in the contract

TOTAL: None 41 Days

9. Issuance of Certified true copies of Certificates on Training Program Attended (Participants/ Lecturers)

The activity involves the verification and validation of certificates on training

programs attended by the participants and lecturers. The issuance of the certified

true copies of the said certificates are being accomplished for any legal purpose

that may serve them.

Office or Division:

National Center for Transportation Studies – Training Group




Who may avail: Lecturers and Graduates of the Training Programs


1. Duly accomplished request form 2. Identification Card or original/ copy

of Certificate of the requestor

Administrative Group Requesting Party


FEES TO BE

PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Fill-up and submit the request form

1. Receive accomplished request form


2. Receive Certified true copies of Certificates

2. Verification, validation, reproduction and issuance of Certificate of Appearance/ Certificate of Recognition

None 2 Days Releasing personnel

Training Group

2774

TOTAL: 3 Days

10. Processing of requests and provision of Transport Data

National Center for Transportation Studies Library thru the Data and Information

Unit is regularly collecting transport data from different transport related agencies.

The data collected is readily available for any user upon formal request.

Office or Division: National Center for Transportation Studies – Library / Data and Information Unit




Who may avail: All



with endorsement from institution

Requesting Party


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Submit request letter to the Director



2. Validate availability of requested data

None 3 Days Librarian

NCTS Library

2. Acknowledge receipt of data

3. Process and send the requested data

None 3 Days Librarian

NCTS Library

TOTAL: 7 Days

2775

11. Processing of requests for Library Access/ Use

The NCTS Library service includes the granting of access to use NCTS library

materials and resources for UP and non-UP clients. The process below describes

on how to avail of the service.

Office or Division:

National Center for Transportation Studies – Library




Who may avail: All


WHERE TO SECURE

1. ID 2. Referral letter

Requesting Party


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Send inquiry through phone and email

1. Library inquiry


2. Present UP ID / Form 5

2. Usage of library of U.P. students/ faculty/ employee/ alumni

2.1 Borrowing and returning of library collections are strictly for U.P. students/ faculty/ employee/ alumni

None 1 Day Librarian

NCTS Library

3. Present referral letter and ID

3. Usage of library of non-U.P. library clients

PHP 50

1 Day Librarian

NCTS Library

2776

TOTAL: PHP 50

3 Days

12. Processing of acceptance of donations for the Library.

The NCTS Library is accepting donations to upgrade its library resources and

collections. Acceptance of donations involves the sending and issuance of

acknowledgement letter.

Office or Division: National Center for Transportation Studies – Library



Who may avail: All


1. List of materials to be donated 2. Letter of Intent

Requesting Party


PROCESSING TIME

PERSON RESPONSIBLE

1. Send letter of intent

1. Receive letter of intent and assign tracking number

None 1 Day

Receiving personnel


2. Confirm the list of

donation None 7 Days

Librarian

NCTS Library

2. Send materials for donation

3. Receive the donations


NCTS Library

3. Receive acknowledgement letter

4. Send acknowledgement letter to the donor


NCTS Library

TOTAL: 10 Days

13. Processing and accommodation of requests as resource person for interviews, lectures, seminars, workshops, etc.

Part of the technical and extension service being provided by the Center includes

accommodating request for resource person/s in lectures, seminars, workshops and

interviews.

The process involved the allocation of NCTS personnel on the scheduled activities.

2777

Office or Division:





Who may avail: All



with topics / guide questions 2. Notice of approval/ disapproval 3. Copy of lecture materials, video

and data outputs 4. Issue appropriate certificates

Requesting Party Administrative Office Requesting Party


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Send letter of request




2. Inform requestor on status of request (approve/ disapprove

None 3 Days Releasing personnel


3. Issue of appropriate certificate

3. Rendering of requested service


TOTAL: 9 Days

14. Accommodation and rendering of extension services to the community related to transportation and traffic (e.g. UPD Transportation Committee/ OVCCA requests, etc.)

The Center accommodate and render extension services to UP community’s

requests for transport related assistances.

2778





Who may avail: All UP Units and Community


1. Request letter to the Director 2. Notice of acceptance 3. Copy of any derivative outputs

using the report submitted by the Center



FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE




2. Acknowledge receipt of notice of acceptance

2. Accept requests to render community service


3. Receive report

3. Rendering of requested services and submission of report

None 15 Days


TOTAL: 23 Days

15. Accommodation of requests to use equipment and facilities

The Center accommodates request for the use of NCTS equipment and facilities.

The process involves the granting of permit to use equipment and facility.

Office or Division:



2779



Who may avail: All UP Units occasionally Non-UP Units (case to case basis)



5. Notice of approval/ disapproval



FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE


1. Receive formal request letter 1.1 assign

tracking number

1.2 Evaluate request






6. Pay approved UP rates

3. Allow Use of equipment and facilities

Use Schedule of Fees

3 Days Releasing personnel


TOTAL: Use

Schedule of Fees

9 Days

Schedule of Fees

Room Duration Amount

NCTS Toyota Training Room Per four hour block

PhP 5,000.00

Room C Per four hour block

PHP 2,500.00

Room D Per four hour block

PHP 4,000.00

2780

Research and Extension Units Philippine Learning Center for Environment and

Social Sustainability (PHILCESS)

External Service

2781

1. Process Request to Attend Public Training Programs on

Environmental and Social Sustainability Training programs on environmental and social sustainability are offered by

PHILCESS in partnership with development partners, such as Australian

Government Department of Foreign Affairs and Trade (DFAT), Asian Development

Bank (ADB), and the World Bank (WB) to address the need for efficient and

sustainable environment and social safeguards integrated in every infrastructure

and development project life cycle. They include, but are not limited to, the

following:

Environmental Assessment (EA) and EA Tools

Environmental and Social Management of Construction

Green Infrastructure in Natural Habitats and Physical Cultural Resources

Indigenous Peoples and Social Assessment

Involuntary Resettlement

Project Supervision: Environmental and Social Management

Environmental Health and Safety

Office or Division: Philippine Learning Center for Environment and Social Sustainability

(PHILCESS)


Type of

Transaction:

Government to Citizen, Government to Government, Government to

Business

Who may avail: All


1. Accomplished registration form PHILCESS

CLIENT STEPS AGENCY ACTION FEES TO

BE PAID

PROCESSI

NG TIME

PERSON

RESPONS

IBLE

1. Inquire about

training programs

Respond to phone

and email inquiries

accordingly

None 1 Day

Project

Planning and

Development

Officer B

PHILCESS

2782

2. Request for

invitation letter(s)

Send invitation

letter(s) to clients

with details of the

training

None 1 Day

Project

Planning and

Development

Officer B

PHILCESS

3. Request for

training syllabus

and profile of

resource persons

Send training

syllabus and profile

of resource persons

None 1 Day

Project

Planning and

Development

Officer B

PHILCESS

4. Reserve training

slot(s)

Confirm reservation

and prepare

Statement of

Account

None 1 Day

Project

Planning and

Development

Officer B

PHILCESS

5. Pay the

necessary

training fee

Receive payment and

issue Official Receipt

Refer to the

table of rates

below

1 Day

Collection

Officer

Accounting

TOTAL: 5 Days

Number of Training Days Training Fee

4 Days PHP 18,000.00

3 Days PHP 13,000.00

2. Provide government discount for public training PHILCESS provides discounted slots to participants from government agencies and

LGUs, except GOCCs, upon written request of participants.


(PHILCESS)


Type of

Transaction: Government to Citizen, Government to Government

2783

Who may avail: All Government Agencies, LGUs, and other Government

Instrumentalities (except GOCCs)


1. Request Letter

Requesting Party


BE PAID

PROCESSI

NG TIME

PERSON

RESPONSI

BLE

1. Send request letter/email for government discount citing DBM National Budget Circular No. 563 dated April 22, 2016 re allowable training budget of PHP 2,000 per day.

Respond to request

for government

discount for

government

employees

None 1 Day Center Director

PHILCESS

2. Reserve training slot(s)

Confirm reservation

and prepare

Statement of

Account

None 1 Day

Project Planning

and

Development

Officer B

PHILCESS

3. Pay the

necessary

training fee

Receive payment

and issue Official

Receipt

Refer to the

Table of

Rates below

1 Day

Collection

Officer

Accounting

TOTAL: 3 Days

Number of Days Training Fee

4 days PHP 8,000.00

3 days PHP 6,000.00

3. Process Request for In-house training Requests for in-house training on programs on environmental and social

sustainability customized to the requirements of requesting organization

2784

Office or

Division:

Philippine Learning Center for Environment and Social Sustainability

(PHILCESS)


Type of

Transaction:

Government to Citizen, Government to Government, Government to

Business, Government to Development Organizations

Who may avail: All


1. Training needs assessment 2. Memorandum of Understanding or

Agreement

PHILCESS


BE PAID

PROCESSIN

G TIME

PERSON

RESPONSIBL

E

1. Organization requests for in-house training

1.1 PHILCESS conducts training needs assessment either through meetings with client or training needs survey

1.2 PHILCESS meets with prospective resource persons to customize training syllabus based on client requirements

1.3 Prepare line-item budget

1.4 Prepare proposal for in-house training

1.5 Prepare draft Memorandum of Understanding or Agreement

None 11 Days Project leader

PHILCESS

2785

2. Requesting organization reviews proposal and draft Memorandum of Understanding or Agreement

Waits for approval of

MOU/MOA and

proposal by client

7 Days

(paused- clock)

Requesting

organization

3. Requesting

organization

sends

approved

MOU/MOA

and proposal

3.1 Send MOU/MOA incorporating comments from client to Office of Chancellor for review and approval with the following attachments:

- Certificate of no special budgetary outlay from UP

- Line-item budget

3.2 OVCRD and Diliman Legal Office review MOU/MOA

3.2 Send reviewed MOU/MOA to requesting organization

None 15 Days

(paused- clock)

University

Research

Associate II

PHILCESS

OVCRD and DLO

University

Research

Associate II

2786

PHILCESS

4. Requesting organization approves proposal and signs Memorandum of Understanding or Agreement

Office of the

Chancellor signs

MOU/MOA

None 5 Days

(paused- clock)

Office of the

Chancellor

5. Requesting organization requests details of arrangement for the training

PHILCESS

prepares logistical

requirements

needed for the

training, including

but not limited to:

- Statement of account

- Venue and food arrangement

- Training materials from resource persons

- Site visit arrangement, if any

- Transportation and insurance of resource persons and staff

- Accommodation of resource persons and staff, if needed

None 10 Days

University

Research

Associate II

PHILCESS

6. Pay the training fee indicated in the proposal

Receive payment

and issue Official

Receipt

Amount is

based on

agreed

upon

budget

indicated in

1 Day Collection Officer

Accounting

2787

the

proposal

TOTAL: 49 Days

(paused- clock)

4. Prepare Documentation reports for development partners As part of the commitment of PHILCESS to development partners, documentation reports

are prepared after the conduct of the training and submitted to development partners,

especially for training programs where development partners provide technical and/or

financial assistance.


(PHILCESS)


Type of

Transaction: Government to Development Organizations

Who may avail: Partner Development Organizations


1. Provision of technical and/or financial support

Partner Development Organizations


BE PAID

PROCESSI

NG TIME

PERSON

RESPONSIB

LE

2788

1. Provide technical or

financial support to

PHILCESS training

programs and send

request for

documentation

Prepare documentation report including processing of evaluation forms

Review of documentation report for submission to development partners

Submit documentation reports, with Statement of Account, if any

None 8 Days

Project

Development

Assistant

PHILCESS

Project Leader

PHILCESS

University

Research

Associate II

PHILCESS

2. Transfer financial

support, if any, to

UP Diliman account

for WB-ADB Trust

Account and send

proof of payment

transfer

Acknowledge payment transfer through email

1.2 Send verification letter to Accounting re payment transfer

1.3 Provide Official Receipt to Development Partner, if any

None 1 Day

University

Research

Associate II

PHILCESS

TOTAL: 9 Days

5. Prepare Mid-year and Year-end progress reports for development

partners Development partners request mid-year and year-end progress reports from all

learning centers, including PHILCESS.


(PHILCESS)

2789


Type of




1. Request letter or email

Requesting party


BE PAID

PROCESSI

NG TIME

PERSON

RESPONSI

BLE

1. Request for progress

reports (mid-year, end-

year, etc.)

1.1 Prepare progress reports as requested

1.2 Review of progress reports for submission to development partner

1.3 Submit progress

reports to

development

partner

none 8 Days

Project Leader

PHILCESS

Center Director

PHILCESS

Project Leader

PHILCESS

2. Receive and

acknowledge reports

Send

acknowledgment

email

1 Day

Project Leader

PHILCESS

TOTAL: 9 Days

2790

6. Prepare Presentations about PHILCESS for Development Partners From time to time, development partners request for presentations regarding the

activities and progress of PHILCESS to be presented during Community of Practice

Meetings and other meetings among development orgs


(PHILCESS)


Type of




1. Request letter

Requesting Party


BE PAID

PROCESSI

NG TIME

PERSON

RESPONSI

BLE

1. Request for

presentation about

PHILCESS

1.1 Prepare presentation about PHILCESS as requested

1.2 Review of presentation for submission to development partner

1.3 Submit

presentation to

development

partner

None 4 Days

Project Leader

PHILCESS

Center Director

PHILCESS

Project Leader

PHILCESS

2. Receive and

acknowledge

presentation

Send

acknowledgment

email

None 1 Day

Project Leader

PHILCESS

2791

TOTAL: 5 Days

7. Prepare Annual Work Plan for Development Partners As part of the Memorandum of Understanding with development partners, PHILCESS

prepares an Annual Work Plan with corresponding budget request, if any, for review and

approval of development partners.


(PHILCESS)


Type of




1. Request letter/email 2. Approved budget for PHILCESS, if any

Development partners


BE PAID

PROCESSI

NG TIME

PERSON

RESPONSI

BLE

1. Request for annual

work plan

1.1 Prepare line up of training programs and activities for the year in consultation with development partners

1.2 Prepare line item budget

1.3 Prepare proposal and implementation budget with corresponding budget request

None 10 Days

Project Leader

PHILCESS

2792

1.4 Review of proposal and implementation plan

1.5 Submit annual work plan with budget

Center Director

PHILCESS

Project Leader

PHILCESS

2. Receive and

acknowledge work plan

Send

acknowledgment

email

None 1 Day

Project Leader

PHILCESS

TOTAL: 11 Days

2793

Research and Extension Units Philippine Learning Center for Environment and

Social Sustainability (PHILCESS)

Internal Service

2794

1. Process Request to Attend Public Training Programs on

Environmental and Social Sustainability Training programs on environmental and social sustainability are offered by

PHILCESS in partnership with development partners, such as Australian

Government Department of Foreign Affairs and Trade (DFAT), Asian Development

Bank (ADB), and the World Bank (WB) to address the need for efficient and

sustainable environment and social safeguards integrated in every infrastructure

and development project life cycle. They include, but are not limited to, the

following:

Environmental Assessment (EA) and EA Tools

Environmental and Social Management of Construction

Green Infrastructure in Natural Habitats and Physical Cultural Resources

Indigenous Peoples and Social Assessment

Involuntary Resettlement

Project Supervision: Environmental and Social Management

Environmental Health and Safety

Office or Division: Philippine Learning Center for Environment and Social

Sustainability (PHILCESS)


Type of Transaction: Government to Government

Who may avail: All UP employees


1. Accomplished registration form

PHILCESS

CLIENT STEPS AGENCY ACTION FEES TO BE

PAID

PROCESSIN

G TIME

PERSON

RESPONS

IBLE

1. Inquire about

training

programs

Respond to phone

and email inquiries

accordingly

None 1 Day

Project

Planning

and

Developme

nt Officer B

PHILCESS

2795

2. Request for

invitation letter(s)

Send invitation

letter(s) to clients

with details of the

training

None 1 Day

Project

Planning

and

Developme

nt Officer B

PHILCESS

3. Request for

training syllabus

and profile of

resource

persons

Send training

syllabus and profile

of resource persons

None

1 Day

(assumption

syllabus and

profile readily

available)

Project

Planning

and

Developme

nt Officer B

PHILCESS

4. Reservation of

training slot(s)

Confirm reservation

and prepare

Statement of Account

None 1 Day

Project

Planning

and

Developme

nt Officer B

PHILCESS

5. Pay the training

fee

Receive payment and

issue Official Receipt

Refer to the

Table of

Rates below

1 Day

Collection

Officer

Accounting

TOTAL: 5 Days

Number of Training Days Training Fee

4 Days PHP 9,000.00

3 Days PHP 6,500.00

2796

Research and Extension Units Training Center for Applied Geodesy and

Photogrammetry (TCAGP)

External Service

2797

1. Process Request to Attend the Training Courses: TC 24 (RS), TC 25

(GIS), TC 26 (GNSS)

The UP Training Center for Applied Geodesy and Photogrammetry (UPTCAGP) has

revitalized its training program by consolidating and streamlining its courses to prove a

more responsive approach to knowledge development and capability building with

geomatics technology. The TCAGP has organized its courses to suit the institutional

manpower requirements of the government engaged in resource information generation

and management. As part of TCAGP’s extension services, government trainees are

exempted from payment of tuition fees.

Office or Division: Training Center for Applied Geodesy and Photogrammetry




Who may avail: All government employees


1. Accomplished application form

TC Committee

2. Recommendation/Endorsement letter from Agency/Institution Head

Institution

3. Acceptance letter 4. Confirmation of acceptance

TC Committee


FEES TO BE

PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Accomplish the online application form

1. Open online application form for duration of application period

None 1 Day TC Committee

2. Submit recommendation/ endorsement letter

2. Evaluate and send out the official acceptance letter

None 5 Days TC Committee

2798

3. Confirm acceptance enrollment to the training

3. Received the confirmation, assign trainee number and finalize official classlist

None 1 Hour TC Committee

TOTAL: 6 Days, 1 Hour


(GIS), TC 26 (GNSS)





manpower requirements of the industry and non-government agencies engaged in

resource information generation and management. As part of TCAGP’s extension

services, industry and non-government trainees will pay minimal tuition fees.

Office or Division:

Training Center for Applied Geodesy and Photogrammetry




Who may avail: All private employees


1. Accomplished application form

TC Committee


Institution


TC Committee


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE


1.1 Open online application form for duration of application period


2799

2. Submit recommendation /endorsement letter

2.1 Evaluate and send out the official acceptance letter



3.1 Received the confirmation, assign trainee number and finalize official class list


4. Pay the necessary fees

4. Receive payment and deposit to UPD Cash Office

PHP 4,500.00/course

30 Minutes Cashier

(UPD Cash Office)

TOTAL: PHP 4,500.00/

course

6 Days, 1 Hour and 30

Minutes

3. Process Request for Customized/Short Training Courses

The UPTCAGP offers any customized/short training courses to provide a more

responsive approach to knowledge development and capability building with geomatics

technology.





Who may avail: All


1. Letter of Request Requesting Party

2. Memorandum of Agreement (MOA)

TCAGP Director/TC Committee 3. Terms of Reference

4. Proposed Budget (as stated in the MOA)

2800

5. Workplan/Implementation of Activities Schedule


PROCESSING TIME

PERSON RESPONSIBLE

1. Submit a request letter

1.1 Receive letter with complete attachments


2. Draft MOA, TOR, Proposed Budget

2.1 Review and submit draft MOA with complete attachments

None 90 Days

(paused-clock) TC Committee

3. Signed the agreed MOA

3.1 Receive 2 copies of notarized MOA (1 for TCAGP, 1 for OC)


4. Pay the corresponding fee

4.1 Received payment

Based on

Agreed Rates

1 Day TC Committee

TOTAL:

Based on

Agreed Rates


4. Process Request to Engage in Research Projects

The UPTCAGP can engaged in research projects as part of its extension services

either with government agencies/institutions, the industry, professionals and other

stakeholders.

Office or Division:





Who may avail: All


WHERE TO SECURE


5. Terms of Reference TCAGP Director – Research and Extension Committee 6. Line-Item-Budget

2801



FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE


1.1 Receive letter with complete attachments

None 1 Day

TCAGP Director/Research

and Extension Committee

2. Draft MOA with complete attachments

2.1 Review and submit draft MOA for finalization

None 90 days

(paused-clock)




3.1 Receive 2 copies of notarized MOA (1 for TCAGP, 1 for OC)

None 1 Day




4. Receive payment

Based on Approved LIB and

MOA

1 Day TC Committee

TOTAL:


MOA

93 Days (paused-

clock)

5. Process Request to Engage in Extension Services

The UPTCAGP provides extension services through a Memorandum of

Understanding or Deed of Undertaking with its stakeholders.




Government to Citizens, Government to Government, Government to Business

Who may avail: All


1. Letter of Request Requesting Party

2. Memorandum of Understanding (MOU)/Deed of Undertaking

TCAGP Director/Research and Extension Committee

2802

3. Terms of Reference

4. Line-Item Budget (as stated in the MOU/DOU)



FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE


1.1 Receive letter and send a formal reply

None 1 Day



2. Draft MOU/DOU with complete attachments

2. Review and submit MOU/DOU with complete attachments

None 90 Days (paused-

clock0




3.1 Receive 2 copies of notarized MOU/DOU (1 for TCAGP, 1 for OC)

None 1 Day




4.1 Receive payment


MOA

1 Day TC Committee

TOTAL:


MOA

93 Days (paused-

clock)

6. Process Request for LiDAR Data from TCAGP Research Projects

The UPTCAGP provides LiDAR data from previous or present research projects to

private companies or professionals with agreed rates.



Type of Transaction: Government to Citizens, Government to Business

2803

Who may avail: All private companies


1. Request letter stating the purpose of the use of data

TCAGP Director/Research and Extension Committee


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE


1.1 Receive the request letter, approve/ disapprove and forward to data distribution team

1.2 Make a formal reply e.g. rejected, approved, or forwarded to Business Development Officer

None 5 Days



2. Acknowledgment of response and provide data storage device

2.1 Prepare and package

data 2.2 Provide data storage device

None 30 Days

(paused-clock)

Research Committee Head

and Data Archiving and

Distribution Team


3.1 Receive payment

Based on

Agreed Rates

1 Day TC Committee

4. Sign a Non-Disclosure Agreement (NDA)

4.1 Provide Ftp Link 4.2 Provide data storage device

None 1 Day

Research Committee Head

and Data Archiving and

Distribution Team

5.Download data 5. Make sure FTP folder is up and running

None 60 Days

(paused-clock)

TOTAL:

Based on

Agreed Rates

97 Days (paused-

clock)

2804

7. Process Request for the Borrowing of Surveying Instrument

The UPTCAGP allows for borrowing of its surveying instrument / equipment to

students, researchers, faculty and other professionals outside UP Diliman.

Office or Division:




Government to Citizens, Government to Government, Government to Business

Who may avail: All


1. Request letter 2. Accomplished Borrower’s form (2 copies)

TCAGP Director


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE


1. Receive the request letter and verify if the requested equipment is available

3 Days

Please note

that there will be maximum of 2 months of the scheduled use

of the surveying

instruments with TCAGP

instrument man (all expenses

are to be charged to the

requested party)

TCAGP Director

2. Follow-up the requested vehicle

2.1 Sign request letter and borrower’s form

None 15 Minutes TCAGP Director


3.1 Receive payment

Based on

Agreed Rates

1 Day TC Committee

2805

4. Receipt of surveying instruments

4.1 Release of Surveying instruments

None 30 Minutes TCAGP Instrument Man

TOTAL:

Based on

Agreed Rates

4 Days, 45 Minutes

2806

Research and Extension Units Training Center for Applied Geodesy and

Photogrammetry (TCAGP)

Internal Service

2807

1. Process Request for LiDAR Data from TCAGP Research Projects

The UPTCAGP provides LiDAR data from previous or present research projects for

free to all government agencies or academic institutions.

Office or Division:





Who may avail: All UP Units


WHERE TO SECURE

1. Request letter

TCAGP Director


FEES TO BE

PAID

PROCESSING TIME

PERSON RESPONSIBLE


1. Receive the request letter and verify if the requested data are available

None 5 Days TCAGP Director

2. Follow-up the requested data

2. Make a formal reply

None 5 Days UP DREAM Commercial

Services – Data Acquisition Team

3. Receipt of requested data and sign Non- Disclosure Agreement

3. Release of requested data

None 1 Day UP DREAM Commercial

Services – Data Acquisition Team

TOTAL: None 11 Days

2. Process Request for the Borrowing of Surveying Instrument

The UPTCAGP allows for borrowing of its surveying instrument / equipment to

students, researchers, faculty and other professionals.

Office or Division:


2808

Classification:

Simple



Who may avail:

All UP Units and Employees


WHERE TO SECURE

1. Request letter 2. Accomplished Borrower’s form (2 copies)

TCAGP Director

CLIENT STEPS

AGENCY

ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBL

E 1. Submit a request letter

1.1 Receive the request letter and verify if the requested equipment is available

None

3 Days

Please note that there will be at

least 2 days prior to the scheduled

use of the surveying

instruments

TCAGP Director

2. Follow-up the requested vehicle

2.1 Sign request letter and borrower’s form

None 15 Minutes TCAGP Director


3.1 Receive payment

Based on Approved

Rates 1 Day TC Committee

4. Receipt of surveying instruments

4.1 Release of Surveying instrumens

None 30 Minutes TCAGP Instrument

Man

TOTAL: Based on Approved Rates

4 Days, 45 Minutes

2809


(GIS), TC 26 (GNSS)





manpower requirements of the government engaged in resource information

generation and management. As part of TCAGP’s extension services, government

trainees are exempted from payment of tuition fees.







1. Accomplished application form TC Committee


Institution


TC Committee


FEES TO BE

PAID

PROCESSING TIME

PERSON RESPONSIBLE


1.1 Open online application form for duration of application period


2. Submit recommendation/ endorsement letter

2.1 Evaluate and send out the official acceptance letter



3.1 Received the confirmation, assign trainee number and finalize


2810

official class list

TOTAL: None 6 Days, 1

Hour

2811

Research and Extension Units National Institute for Science and Mathematics

Education Development (NISMED)

External Service

2812

1. Training of Teachers

NISMED a research institute attached to the College of Education established in 1964. It is a center for research, curriculum development, teacher training, and extension work for science and mathematics education.

Office or Division: NISMED

Classification Highly Technical

Type of Transaction: Government to Citizen, Government to Government

Who may avail: All


1. Letter of Request from requesting party (e.g. Schools, University, Organization)

2. MOA/MOU/Conforme

Requesting Party Administration Office


PAID PROCESSING

TIME PERSON

RESPONSIBLE

1. Submit the letter of request to the Administration Office

1.1. Receives the letter of request

None

3 Minutes

1.1. Receiving Personnel

1.2. Forwards letter of request to the Director for action

None 3 Minutes

1.2. Records Officer

1.3. The Director consults the Deputy Directors or concerned staff if request is to be accepted.

None

4 Hours

1.3. Director

1.4. If request is accepted, the training design and line item budget are prepared and then forwarded to the requesting party for perusal.

Depends on the financial capacity of the requesting

party

Refer to Table of Sample

Computation Below

14 Days

1.4. Director, Deputy Director for Research

and Extension (DDRE), Training Coordinator, and

Administrative Officer V (AO V)

2813

1.5. Once both parties agree on the training design and LIB, a MOA/ MOU/ Conforme is made and forwarded to the client for perusal.

None 2 Days 1.5. Director,Training Coordinator, and AO

V

2. Sign the final MOA/ MOU/ Conforme

2.1 Receives the signed MOA/ MOU/ Conforme *Director signs the document 2.2 Issues the Official Receipt

None

3 Minutes

3 Minutes

2.1. Receiving Personnel

*Director

2.2 Special Collecting Officer

Total:

16 Days, 4 Hours, 12 Minutes

Sample Computation of Training Fee (38 Participants)

Particulars Amount

Personnel Services A. Honoraria

Training Coordinator @PHP700.00/week x 3 weeks Lecturer/Trainer @PHP1,300.00/hour x 28 hours Facilitator @PHP650.00/hour x 28 hours Pretest and Posttest Scoring 14 items x PHP2.00/item x 2 sets x 38 persons Training Materials Development Cost

B. Report Writing (including payment for review of the overall report)

C. Project Support Staff (15% of the Total of Personnel Services)

Maintenance and Other Operating Expenses A. Supplies and Materials

Training Kit @PHP600.00/person x 38 persons (training bag, notebook, ballpen, ID w/ lace, certificate jacket) Trainer’s Materials PHP1,000.00/trainer x 3 trainers Materials for Lesson Implementation

B. Printing Expenses (training design and schedule, registration form, training handouts, Pretest/posttest, program evaluation form, evaluation questionnaire,

PHP 2,100.00 PHP 36,400.00 PHP 18,200.00 PHP 2,128.00 PHP 7,000.00 PHP 10,000.00 PHP 13,381.41 PHP 23,230.00 PHP 3,000.00 PHP 2,000.00 PHP 15,578.50 PHP 4,813.11 PHP 13,584.49 PHP 13,584.49 PHP165,000.00

2814

Report, certificate, tarpaulin) Sundry (2%) Administrative Cost (10%) UP Utilities (10%)

TOTAL

PHP4,342.10/participant

2. Development of Curriculum Materials



Classification Highly Technical Type of Transaction: Government to Citizen

Who may avail: All CHECKLIST OF REQUIREMENTS WHERE TO SECURE

Letter of Request from requesting party (e.g. Schools, University, Organization) Administration Office


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE


1.1 Receives the letter of request.

None

3 Minutes

1.1 Receiving Personnel

1.2 Request is forwarded to the Director for action.

None

3 Hours

1.2 Records Officer

1.3 The Director consults the Deputy Directors or concerned staff if request is to be accepted.

None

4 Hours

1.3 Director

2815

1.4 If request is accepted, the specifications of the type and design of materials and line item budget is prepared for approval of the requesting party.

Depends on the financial

capacity of the requesting

party

21 Days

1.4 Director, Coordinator, and

AO V

1.5 Once both parties agree on the design and LIB, a MOA/ MOU/ Conforme is made and forwarded to the client for the signature

None 2 Days 1.5 Director, Coordinator, and

AO V


2.1 Receives the signed MOA/ MOU/ Conforme *Director signs the document 2.2 Issues the Official Receipt

None 3 Minutes

3 Minutes

2.1 Records Officer

*Director

2.2 Special Collecting Officer

Total:

23 Days, 7 Hours, and 9

Minutes

3. Conduct Research and Impact Studies



Classification Highly Technical


Who may avail: All

2816


Letter of Request from requesting party (e.g. Schools, University, Organization) Administration Office


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE


1.1 Receives the letter of request

None

3 Minutes

1.1 Record Officer

1.2 Request is forwarded to the Director for action.

None

3 Hours

1.2 Records Officer

1.3 The Director consults the Deputy Director or concerned staff if request is to be accepted.

None

4 Hours

1.3 Director

1.4 If request is accepted, the research design and line item budget are prepared for approval of the requesting party.

Depends on the financial

capacity of the requesting

party

14 Days

1.4 Director, Coordinator,

and AO V

1.5 Once both parties agree on the design and LIB, a MOA/ MOU/ Conforme is made and forwarded to the requesting party for signature

None

2 Days 1.5 Director, Research

Coordinator, and AO V

2817


2.1 Receive the signed MOA/ MOU/ Conforme *Director signs the document 2.2 Issue Official Receipt

None

3 Minutes

3 Minutes

2.1 Records Officer

*Director

2.2 Special Collecting

Officer

Total:

16 Days, 7 Hours,

and 9 Minutes

4. Provide Printing Services

NISMED a research institute attached to the College of Education established in 1964. It is a center for research, curriculum development, teacher training, and science and math education and extension work that is the reason we have a Printing Section.

Office or Division: NISMED Desktop and Printing Section

Classification Complex Type of Transaction: Government to Citizen

Who may avail: All


Sample design (1 Original) Job Order Request (3 Copies) Requesting Party


FEES TO BE PAID PROCESSING

TIME

PERSON RESPONSIB

LE

1. Submit the sample design to the Desktop and Printing Section

1. Receive the required documents (hard or soft copy) and check for completeness 1.1 Prepare Job Order Request (JOR) with estimated cost for the client to sign *submit the signed document

Partial Cost= Price of the paper used* + 400 (No. of plates

used)

Total Cost= Cost x 1.3 (Constant Factor)

*Depends on the type, size, and quantity

3 Minutes

30 Minutes

1. Printing Supervisor

(hard copy), and Printing

Quality Control

Officer (soft copy)

1.1 Printing Supervisor

*AO V

2818

to AO for approval

2. JOR with the schedule of pick-up/ delivery.

2. Production will start once the approved JOR is received; Prepares billing statement and gives a copy to the requesting party

None 5 Days 2. PQCO

3. Pay the agreed cost

3. Issue Official Receipt

Agreed cost 5 Minutes 3. Special Collecting

Officer

Total:

5 Days, and 38 Minutes

5. Provide Rental Service for Facilities (Hostel) NISMED houses a 48-room hostel that can accommodate as many as 120 guests at a time.

Office or Division: NISMED Hostel

Classification Complex

Type of Transaction: G2C- Government to Citizen

Who may avail: All


Reservation Form Administration Office


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

2819

1. Make a reservation (via online, phone call or walk-in) *for online reservation an acknowledgement of receipt of email will be received.

1.1. Checks the availability of room on the requested date 1.2. Confirms reservation

None

15 Minutes 1. Front desk Staff

2. Accomplish the registration form upon check-in

2.1. Records the information based on the registration form submitted 2.2. Informs client of the house rules 2.3 Gives the Wifi password 2.4. Gives room keys will be given

None 15 Minutes 2. Front desk Staff

3. Pay the room rate upon check-in

3.1. Issues billing statement 3.2. Issues the Official Receipt

Refer to Table of Rates Below

5 Minutes

3.1. Front Desk Staff

3.2. Special Collecting Officer

Total: 35 Minutes

Table of Fees

Single (Daily)

Double (Daily)

Triple (Daily)

Type A (airconditioned, private toilet and bath)

PHP 1,395.00 PHP 1, 900.00

-

Type B (airconditioned, toilet and bath shared by two rooms)

PHP 1,145.00 PHP 1, 785.00

-

Type C (Ceiling fan, toilet and bath shared by two rooms)

PHP 440.00 PHP 740.00 PHP 925.00

2820

6. Provide Rental Service for Facilities

The Institute provides rental services for different function rooms for academic purposes.

Office or Division: NISMED General Services Section

Classification Complex


Who may avail: All


Letter of Request addressed to the Director

Administration Office


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1.1. Make a reservation (via phone call or walk-in) 1.2. Client may opt for an ocular inspection of the function rooms 1.3. Client confirms the room to be rented and the date

1.1. Checks availability of room on the requested date 1.2. Shows the client the different function rooms 1.3. Records in the calendar the room reservation

None

15 Minutes

20 Minutes

5 Minutes

1.1. Administrative Assistant (AA) 1.2. Technician 1.3. Administrative Assistant

2. Submit a letter of request addressed to the Director

2.The Director acts on the request based on the recommendation by the AA

None 3 Minutes 2. Director

3. Gets billing statement from the AA; Pays the amount a day before the scheduled date of use of function room.

3. Issue Official Receipt

*for UP Units, a billing statement is issued before issuing an OR


5 Minutes 3. Special Collecting Officer

2821

Total: 48 Minutes

Rate of Facilities*

Function Room UP Units Non-UP

Auditorium (Capacity: 300pax)

First 3 Hours PHP

6,315.00 PHP

10,410.00

Succeeding rate/hour

PHP 1,260.00 PHP 2,085.00

Audio Visual Room (75pax)

First 3 Hours PHP

1,665.00 PHP 2,550.00


PHP 330.00 PHP 510.00

Conference Room (30pax)

First 3 Hours PHP

1,110.00 PHP

1,695.00


PHP 225.00 PHP 345.00

Seminar Room/ Micro Teaching (30pax)

First 3 Hours PHP

705.00 PHP 1,290.00


PHP 135.00 PHP 255.00

Teachers Learning Laboratory

(60pax)

First 3 Hours PHP

1,665.00 PHP 2,550.00


PHP 330.00

PHP 510.00

Additional charges: - 30% of the total rental for technical and janitorial services - Rental of equipment and electricity usage - Overtime pay of technician *Approved by the Chancellor 25 August 2013

2822

Natural Sciences Research Institute

External Services

2823

1. Advanced Molecular Biology Workshop, Registration

A three-day workshop with lecture and hands-on sessions on molecular biology

techniques such as DNA/RNA isolation, protein extraction, ELISA, electrophoresis

and polymerase chain reaction.

Office or

Division: Biological Research and Services Laboratory (BRSL), Natural Sciences Research Institute (NSRI)




Who may avail: Student, Private and Other Government Office, Business


1. Accomplished Application Form Online application form (link to be provided)

2. Accomplished Registration Form BRSL

3. Basic molecular biology background Requesting Party

4. Proof of Payment BRSL


PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Accomplish online application form

1. Evaluate if applicant meets minimum requirements 1.1 Check availability of slots. 1.2 Email applicant on the result of application with link to Registration Form if qualified

None

1 Day

1 Day

1 Day

University Researcher Or


BRSL Lab Secretary

BRSL

University Researcher BRSL

2. For qualified applicants with slots, submit Accomplished Registration Form.

2. Check and accept accomplished registration form. 2.1 Inform applicant of payment procedures.

None

Pause-clock



BRSL

Lab Secretary BRSL

2824

3. Pay registration fee at BRSL or email proof of payment if sent via courier

3. Prepare statement of charges 3.1 Accept payment 3.2 Acknowledge receipt of proof of payment by email if sent by courier 3.2 Fill out remittance form 3.3 Issue Official Receipt (OR) 3.3 Photocopy OR

PHP 15,000.00

5 Minutes

Paused-clock

10 Minutes

Lab Secretary BRSL

Lab Secretary

BRSL Lab Secretary

BRSL

Special Collecting Officer

NSRI Administrative Office

Lab Secretary BRSL

TOTAL: PHP 15,000.00 3 Days,

15 Minutes

2. Basic Molecular Biology Workshop, Registration

A two-day workshop with lectures and hands-on sessions on basic molecular biology

techniques such as DNA isolation, electrophoresis and polymerase chain reaction.

Office or







1. Accomplished Online Registration Form Online application form (link to be provided)



PROCESSING TIME

PERSON RESPONSIBLE


1. Check availability of slots 1.1 Send link to Registration Form

None 2 Days

Lab Secretary BRSL


2825


BRSL

2. Accomplish Registration Form

2. Check and accept accomplished registration form 2.1 Inform applicant of payment procedures

None Paused-clock Lab Secretary

BRSL



PHP 12,000.00

5 Minutes

5 Minutes

Paused-clock

10 Minutes

Lab Secretary BRSL

Lab Secretary

BRSL

Lab Secretary BRSL



Lab Secretary BRSL

TOTAL: PHP

12,000.00

2 Days, 20 Minutes

3. Laboratory Animal Workshop, Registration

A one day workshop with lecture and hands-on sessions on proper care and handling

of laboratory animals, drug administration using different routes, blood glucose

determination and blood and tissue sample collection.

Office or





Who may avail: UP Student, Non-UP Student, Private or Other Government Office, Business


1. School or Company Identification Card Requesting Party

2826

2. Proof of payment BRSL


PROCESSING TIME

PERSON RESPONSIBLE

1. Call, email or visit BRSL to register

1. Check availability of slots 1.1 Inform applicant of payment procedures

None 2 Day Lab Secretary

BRSL




5 Minutes

5 Minutes

Paused-clock

10 Minutes

Lab Secretary

BRSL Lab Secretary

BRSL

Lab Secretary BRSL



Lab Secretary BRSL

TOTAL: 2 Days,

20 Minutes

TABLE OF RATES

CLIENT TYPE REGISTRATION FEE

(PHP)

UP Student 5,000.00

Non-UP Student or Researcher 6,000.00

Government/Private Agency, Small & Medium Scale Industry 6,000.00

Multinational and Large Scale Industry 6,000.00

4. Microalgae Workshop, Registration A one day workshop with lecture and hands-on sessions on the isolation and

purification of microalgae.

Office or


2827




Who may avail: Student, Private or Government Employee, Business


1. Accomplished Application Form BRSL

2. Accomplished Registration Form BRSL


PROCESSING TIME

PERSON RESPONSIBLE


1. Check availability of slots 1.1 Send link to Registration Form

None 2 Days



BRSL

2. Accomplish Registration Form

2. Check accomplished registration form 2.1 Inform applicant of payment procedures

None Pause-clock



BRSL Lab Secretary



PHP 5,000.00

5 Minutes

5 Minutes

Paused-clock

10 Minutes

Lab Secretary BRSL

Lab Secretary BRSL

Lab Secretary

BRSL

Special Collecting Officer NSRI Administrative Office

Lab Secretary

BRSL

TOTAL: Php

5,000.00

2 Days, 30 Minutes

2828

5. Plant Chromosome Preparation Workshop, Registration

A one day workshop with lecture and hands-on sessions on techniques used in

preparing slides for Allium cepa test.

Office or





Who may avail: Student, Private or Government Office, Business


1. School or Company Identification Card BRSL

2. Proof of payment BRSL


PROCESSING TIME

PERSON RESPONSIBLE

1. Call, email or visit BRSL to register

1. Check availability of slots 1.1 Inform applicant of payment procedures

None 2 Day Lab Secretary

BRSL


2. Prepare statement of charges 2.1 Receive payment 2.2 Acknowledge receipt of proof of payment by email if sent via courier 2.3 Fill out remittance form 2.4 Issue Official Receipt (OR to be given at the workshop if fee is sent by courier) 2.5 Photocopy OR

PHP 4,000.00

10 Minutes

5 Minutes

5 Minutes

Lab Secretary

BRSL Lab Secretary

BRSL Lab Secretary

BRSL

Lab Secretary

Special Collecting Officer (NSRI Administrative

Office)

Lab Secretary

TOTAL: PHP

4,000.00

2 Days, 20 Minutes

2829

6. Request for Cytotoxicity Test (Trypan Blue)

Evaluation of the safety and toxicity of samples by measuring cell viability using the

trypan blue dye exclusion assay on normal human lymphocyte culture. Cell viability

is determined by microscopic cell counting of the treated cultures. Assay includes

two controls.

Office or Division: Biological Research and Services Laboratory (BRSL), Natural Sciences Research Institute (NSRI)






UP or other Identification card UP or Requesting Party

Accomplished Request Form BRSL

Sample (liquid, water-miscible; approx. 2 ml) Requesting Party

Proof of Payment NSRI Administrative Office Or UPD Cashier’s Office

5. Accomplished Evaluation Form BRSL


PROCESSING TIME

PERSON RESPONSIBL

E

1. Accomplish Request Form

1. Check accomplished Request Form and acceptability of sample 1.2 Schedule test 1.3 Refrigerate sample if needed

None 10 Minutes

Lab Secretary BRSL


BRSL

2830

2. Pay charges based on client type and number of samples

2. Prepare Statement of Charges 2.1 Receive payment 2.2 Fill out remittance form 2.3 Issue Official Receipt (OR) 2.4 Photocopy OR 2.5 Conduct test 2.6 If necessary, conduct preliminary sample preparation as agreed upon by both parties 2.7 Take photomicrograph (if requested)

Refer to

Table of

Rates below

To be determined as agreed upon by

both parties

30 Minutes

5 Days Paused-

clock

Lab Secretary

BRSL

NSRI Special Collecting Officer

Or UPD Cashier’s

Office

Lab Secretary BRSL


BRSL

3. Claim service report

3. Prepare and check service report 3.1 Release service report

None

Paused-clock

5 Minutes

University Research

Associate and Lab Head

BRSL Lab Secretary

BRSL

4. Accomplish Evaluation Form

6. Check for completeness, file for analysis

None 5 Minutes Lab Secretary

BRSL

TOTAL: 5 Days,

50 Minutes

TABLE OF RATES

CLIENT TYPE

1 sample

(PHP)

2 samples

(PHP)

3 samples

(PHP)

4 samples

(PHP)

Photo-micrograp

hy (PHP)

UP Diliman College of Science Students

3,100.00 3,500.00 4,000.00 4,350.00 215.00

Other UP Students 5,900.00 6,650.00 7,600.00 8,300.00 240.00

Non-UP Students and Researchers 7,700.00 8,750.00 10,000.00 10,950.00 320.00

2831

Government, small and medium scale industries

8,100.00 9,200.00 10,550.00 11,500.00 340.00

Multinational and large scale industries

10,500.00 12,000.00 13,700.00 14,950.00 420.00

7. Request for Genotoxicity or Antigenotoxicity Testing (Allium cepa test)

Allium cepa is used to evaluate: (1) DNA damages such as chromosome aberrations

and mitotic cycle disturbances upon exposure of cells to different substances and

(2) antigenotoxic potential of substances upon exposure of cells to a mutagen.





Who may avail: Student, Other Government Office, Business


1. UP Identification Card BRSL

1. Accomplished Request Form BRSL


3. Sample (water miscible, in 350 mL volume, stored in ice)

Project of Requesting party

4. Proof of Payment NSRI Administrative Office Or UPD Cashier’s Office


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Accomplish Request Form, submit sample

1. Check accomplished Request Form and acceptability of sample 1.2 Refrigerate sample if needed

None 15 Minutes

Lab Secretary

BRSL


University Researcher

BRSL

2832

2. Pay charges based on number of samples

2. Issue Statement of Charges 2.1 Receive payment 2.2 Accomplish remittance form 2.3 Issue Official Receipt (OR) 2.4 Photocopy OR 2.5 Conduct test based on number of samples

Refer to

Table of

Rates below

10 Minutes

30 Minutes

20 Days (1 or 2 samples)

30 Days (3 samples)

40 Days (4 samples

Lab Secretary BRSL

Lab Secretary

BRSL

Lab Secretary

BRSL NSRI Special

Collecting Officer Or

UPD Cashier’s Office Lab Secretary

BRSL


3. Claim service report

3. Prepare and check service report 3.1 Release service report

None

Paused-clock

5 Minutes

University Researcher and Lab Head

BRSL Lab Secretary

BRSL

4. Accomplish evaluation form

5. Check for completeness, file for analysis


BRSL

TOTAL:

TABLE OF RATES

CLIENT TYPE 1 sample

(PHP)

2 samples (PHP)

3 samples (PHP)

4 samples (PHP)

GENOTOXICITY TESTING

UPD College of Science Students 3,800.00 4,300.00 4,600.00 5,400.00

Other UP Students 7,400.00 8,400.00 9,000.00 10,500.00

Non-UP Students 9,900.00 11,200.00 12,000.00 14,000.00

Government Agencies, Small and Medium Scale Industries

10,400.00 11,900.00 12,700.00 14,800.00

Multinational and Large Scale Industries 13,700.00 15,600.00 16,700.00 19,300.00

ANTIGENOTOXICITY TESTING

2833

UPD College of Science Students 5,200.00 5,700.00 6,000.00 6,800.00

Other UP Students 10,000.00 11,200.00 11,800.00 13,300.00

Non-UP Students 13,000.00 15,000.00 15,800.00 17,500.00

Government Agencies, Small and Medium Scale Industries

14,300.00 15,700.00 16,600.00 18,600.00

Multinational and Large Scale Industries 18,800.00 20,600.00 21,800.00 14,500.00

8. Request for Research Assistance, Equipment and Chemical Use

Research assistance is provided to clients in need of a laboratory to conduct research

experiments.







1. Identification card Requesting party

2. Request or Endorsement Letter Requesting party

3. Research protocol Requesting party

4. Accomplished service request form BRSL


6. Accomplished evaluation form BRSL


PROCESSING TIME

PERSON RESPONSIBLE

1. Call/email/write/ visit BRSL to request for research assistance, equipment, chemical, lab use

1. Check availability of lab, equipment, supplies, and/or chemicals 1.1. Request for endorsement letter and protocol

None 2 Days Lab Secretary

BRSL

2834

2. Submit endorsement letter and research protocol

2. Evaluate endorsement and protocol 2.1 Provide service request form if protocol is feasible

None Paused-clock University Research

Associate BRSL

3. Accomplish service request form

3. Check accomplished request form 3.1 Endorse service request form 3.2 Coordinate with other lab users, set schedule with client

None

5 Minutes

5 Minutes

5 Minutes


BRSL Lab Head

BRSL


BRSL

6. Work in the lab; use of equipment

6. Provide assistance, supervision, supplies on labwork and/or equipment/chemical use 6.1 Supervise clean up after use

None Paused-clock University Research

Associate

BRSL

8. Pay charges 8. Prepare statement of charges based on all materials used and minimum of 1 hour use 8.1.Receive payment 8.2 Fill out remittance form 8.3 Issue Official Receipt (OR) 2.4 Photocopy OR

Refer to

Table of

Rates below

30 Minutes

Lab Secretary BRSL

Lab Secretary BRSL



Or UPD Cashier Lab Secretary

BRSL


6. Receive and file evaluation form for analysis


TOTAL: 2 Days,

50 Minutes

2835

TABLE OF RATES

LIST OF EQUIPMENT

CLIENT TYPE

UPD

COLLEGE

OF

SCIENCE

STUDENTS (PHP)

OTHER UP

STUDENTS

(PHP)

NON-UP

STUDENTS

AND

RESEARCHERS PHP)

GOVERNMENT, SMALL

& MEDIUM

SCALE

INDUSTRY (PHP)

MULTINATIONALS &

LARGE

SCALE

INDUSTRY (PHP)

Autoclave 40.00 45.00 55.00 60.00 70.00

Top loading balance 200.00 200.00 210.00 220.00 275.00

Centrifuge (swing-bucket) 60.00 110.00 130.00 140.00 170.00

Centrifuge (refrigerated) 310.00 355.00 450.00 500.00 615.00

Centifuge (spindown) 25.00 25.00 35.00 35.00 45.00

Cryostat 100.00 275.00 300.00 400.00 500.00

Hotplate Stirrer 30.00 30.00 40.00 40.00 50.00

Incubator 50.00 55.00 70.00 80.00 100.00

Biosafety Cabinet Class II 60.00 65.00 90.00 100.00 120.00

Micropipettor 40.00 45.00 55.00 60.00 70.00

Oven up to 225°C 50.00 55.00 70.00 80.00 100.00

Shaker 30.00 30.00 40.00 40.00 50.00

Sonicator 70.00 85.00 110.00 120.00 150.00

Stove 30.00 30.00 40.00 40.00 50.00

Top-loading balance 200.00 200.00 210.00 220.00 275.00

UV Transilluminator (per view)

30.00 45.00 55.00 60.00 70.00

Vacuum pump 25.00 25.00 30.00 30.00 35.00

Vortex mixer 35.00 40.00 50.00 55.00 65.00

Water Bath 50.00 100.00 150.00 150.00 200.00

2836

9. Microscopy Services

Use of microscope (light, fluorescence, phase contrast) is provided to requesting

parties with biological and other samples to analyze.





Who may avail: Student, Private or Government Office, Business





3. Sample (non-infectious) Requesting party




PROCESSING TIME

PERSON RESPONSIBLE

1. Call/email/write/ visit BRSL to request for microscopy services

Check availability of microscope and acceptability of sample

1.1 Request for endorsement letter from adviser, if student 1.1 Provide service request form

None 2 Days


Or University

Researcher BRSL

Lab Secretary BRSL


3.Check accomplished service request form 3.1 Endorse service request form

None 5 Minutes


Or University

Researcher BRSL

Lab Head

BRSL

2837

5. Arrange schedule 5. Set schedule None 5 Minutes Lab Secretary

BRSL

6. Use microscope 6. Provide assistance 6.1 Supervise clean up

None Paused-clock


Or University

Researcher BRSL

8. Pay appropriate service fee, minimum 1 hour use

8. Prepare statement of charges 8.1. Receive payment 8.2 Fill up remittance form 8.3 Issue Official Receipt (OR) 2.4 Photocopy OR

Refer to

Table of

Rates below

30 Minutes

Lab Secretary BRSL

Lab Secretary

BRSL Special Collecting

Officer NSRI Administrative

Office Or

UPD Cashier

Lab Secretary BRSL




BRSL

TOTAL: 2 Days,

45 Minutes

10. Request for Laboratory Room Use Laboratory space is available for research experiments.








2838

3. Research protocol Requesting party



6. Accomplished evaluation form BRSL


PROCESSING TIME

PERSON RESPONSIBLE

1. Call/email/write/ visit BRSL to request for lab room use

Check availability of lab room

1.1 Request for research protocol

None 2 Days Lab Secretary

BRSL

2. Submit research protocol

2. Evaluate protocol 2.1 Provide service request form if protocol is feasible

None Paused-

clock


BRSL


3. Check accomplished request form 3.1 Endorse service request form 3.2 Coordinate with other lab users, set schedule with client

None

5 Minutes

5 Minutes

5 Minutes


BRSL Lab Head

BRSL


BRSL

6. Work in the lab 6. Provide assistance 6.1 Supervise clean up after use

None Paused-

clock


BRSL

8. Pay charges 8. Prepare statement of charges, minimum of 1 hour use 8.1.Receive payment 8.2 Fill out remittance form 8.3 Issue Official Receipt (OR) 2.4 Photocopy OR

Refer to

Table of

Rates below

30 Minutes

Lab Secretary BRSL

Lab Secretary BRSL



Or UPD Cashier Lab Secretary

BRSL

2839




TOTAL: 2 Days,

50 Minutes

TABLE OF RATES

TYPE

OF

SERVICE

UPD

COLLEGE OF

SCIENCE

STUDENTS

(PHP)

OTHER UP

STUDENTS

(PHP)

NON-UP

STUDENTS

AND

RESEARCHERS PHP)

GOVERNMENT, SMALL &

MEDIUM

SCALE

INDUSTRY (PHP)

MULTINATIONALS & LARGE

SCALE

INDUSTRY

(PHP)

Lab room use (per hour)

22.00 45.00 71.00 76.00 99.00

11. DNA Paternity/Maternity Testing/Parentage

DNA paternity/maternity/parentage testing is the use of DNA profiles to determine

whether an individual is the biological parent of another individual.

Office or Division: NSRI, DNA Analysis Laboratory



Who may avail: All


Accomplished Laboratory Forms NSRI, DNA Analysis Laboratory

Original PSA Birth Certificates 2 valid primary identification cards Recent 2 x 2 ID photos Original PSA Marriage Certificate (if

applicable) Court Order (if applicable)

Requirements nos. 2-6 will be submitted by requesting party


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

Inquire on desired DNA analysis Email/FB/

Messenger Walk-in

Give basic information and answer inquiries on services or tests;

None

15 Minutes

30 Minutes

Receiving personnel

(DNA Analysis Laboratory)

2840

Make an appointment for consultation or sample collection and pay the schedule reservation fee

Reserve date and time of appointment and receive schedule reservation fee

PHP 500.00 per appointment (cost of 1st appointment is deductible from cost of consultation or test)

15 Minutes

Laboratory External Officer


Consultation (If needed)

Discuss options and provide advice on technical matters

PHP 1,000.00

1 Hour Case Manager (DNA Analysis

Laboratory)

Sample collection: Go to the laboratory at the scheduled date and time; submit requirements; and accomplish laboratory forms.

Check submitted requirements and accomplished forms

Prepare for Sample Collection.

None

2 Hours


Sample Collector Case Manager (DNA Analysis

Laboratory)

Payment for Consultation/Sample Collection: pay the appropriate fees and provide proof of payment to the laboratory

Guide Requesting Party on making payment; check proof of payment and file a copy in the client record

Refer to Table of

Rates below 15 Minutes



Special Collecting

Officer Or

UPD Cashier’s Office

Sample Collection: Allow laboratory to collect samples for testing.

Collect samples and document sample collection

None

2 Hours



Laboratory)

Wait for completion and results of the requested DNA analysis

Perform requested DNA analysis

None 14 Days DNA Analysts

Claim DNA analysis results

Release or send-out result

None 1 Hour (with

consultation if needed)

Releasing personnel Case Manager (if

needed) (DNA Analysis

Laboratory)

Accomplish customer survey evaluation

Receive and file evaluation

None 5 Minutes Releasing personnel

2841

form: Customer survey form

form for analysis


TOTAL:

TABLE OF RATES

DNA Analysis PHP

Paternity Testing (Alleged Father, Mother and one Child) 65,000.00

Paternity Testing (Alleged Father and one Child) 65,000.00

Maternity Testing (Alleged Mother and one Child) 65,000.00

Additional child to test for Paternity or Maternity 25,000.00

12. DNA Profiling (Blood Sample) DNA profiling is the process of determining an individual's unique

DNA characteristics.





Who may avail: All



Original PSA Birth Certificates 2 valid primary identification cards Recent 2 x 2 photos Original PSA Marriage Certificate (if



CLIENT STEPS AGENCY ACTION FEES TO BE PAID PROCESSIN

G TIME PERSON

RESPONSIBLE


Messenger Walk-in

Give basic information and answer inquiries on services or tests

None

15 Minutes

30 Minutes

Receiving personnel


Make an appointment for consultation or sample collection and


PHP 500 per appointment (cost of 1st

appointment is deductible from

15 Minutes Laboratory External Officer (DNA Analysis

Laboratory)

2842

pay the schedule reservation fee

cost of consultation or

test)


Discuss options and give advice on technical matters

PHP 1,000.00 1 Hour Case Manager (DNA Analysis

Laboratory)



Prepare for Sample Collection.

None

2 Hours Laboratory External Officer


Laboratory)

Payment for Consultation/ Sample Collection: pay the appropriate fees and provide proof of payment to the laboratory


PHP 45,000 per individual

15 Minutes



Special Collecting

Officer Or




None

2 Hours



Laboratory)






None 1 Hour (with consultation if

needed)

Releasing personnel

Case Manager (if needed)


Accomplish customer survey evaluation form: Customer survey form

Receive and file evaluation form for analysis

None 5 Minutes Releasing personnel


TOTAL:

2843

13. Kinship Analysis (aSTR/XSTR/YSTR/Mitochondrial) Kinship Analysis is the use of DNA profiles to determine whether an individual is a

relative of another individual.




Who may avail: All







FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE


Messenger Walk-in


None

15 Minutes

30 Minutes

Receiving personnel




PHP 500.00 per

appointment (cost of 1st

appointment is deductible from cost of consultation

or test)

15 Minutes Laboratory External Officer (DNA Analysis Laboratory)



PHP 1,000.00

1 Hour Case Manager




4.1Prepare for Sample Collection.

None

2 Hours

Laboratory External Officer Sample Collector Case Manager


2844



Refer to Table of


Laboratory External Officer (DNA Analysis Laboratory)


Or UPD Cashier’s Office



None

2 Hours

Laboratory External Officer Sample Collector Case Manager







None 1 Hour (with


Releasing personnel Case Manager (if needed) (DNA Analysis Laboratory)



None 5 Minutes Releasing personnel (DNA Analysis Laboratory)

TOTAL:

TABLE OF RATES

DNA Analysis PHP

aSTR for 2 to 3 individuals (simultaneous processing) 65,000.00

Additional individual for aSTR 25,000.00

YSTR for 2 to 3 individuals (simultaneous processing) 90,000.00

Additional individual for YSTR 30,000.00

Mitochodrial Analysis for 1 individual 65,000.00

2845

14. DNA Profiling (Bone Samples from Cemetery or Funeral Parlor)

DNA profiling is the process of determining an individual's unique DNA characteristics.




Who may avail: All




applicable) Permit from the cemetery or funeral parlor

administration and Municipal Health Office or DOH permit

Court Order (if applicable)



FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

Inquire on desired DNA analysis

Email/FB/ Messenger Walk-in


None

15 Minutes

30 Minutes

Receiving personnel




PHP 500.00 per



or test)

15 Minutes


(DNA Analysis Laboratory



PHP 1,000.00

1 Hour



Pay the fees for outside sampling and requested DNA analysis. (Note: The requesting party will

Guide Requesting Party on making payment for outside

Refer to Table of




2846

coordinate with other agencies as needed and obtain all permits required e.g. coordinate with the cemetery/funeral parlor administration and Municipal Health Office or DOH and obtain permits)

sampling; check proof of payment and file a copy in the client record


Or UPD Cashier’s

Office

Meet the sample collection team at the site of collection; Submit documents required by the DNA laboratory and fill up laboratory forms

Check accomplished forms

Sample Collection

None 2 Hours


Sample Collector Case Manager




Claim DNA results Release or send- out results

None 1 Hour (with


Releasing personnel




None 5 Minutes

Releasing personnel


TOTAL:

TABLE OF RATES

Outside Sampling Fee PHP

Within Metro Manila and Rizal Province 10,000.00

Calabarzon and Bulacan 20,000.00

Places that will be reached by Plane (exclusive of airfare)

25,000.00

DNA Analysis

DNA Profiling (per bone sample) 350,000.00

2847

15. DNA Profiling of Bone Samples from Cemetery or Funeral Parlor

with Comparison to Living Individuals

DNA profiling is the process of determining an individual's unique DNA characteristics.

DNA profile generated will then be compared with living individuals.




Who may avail: All









FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE


Messenger Walk-in


None

15 Minutes

30 Minutes

Receiving personnel




PHP 500.00 per



or test)

15 Minutes





PHP 1,000.00

1 Hour



2848

Pay the fees for outside sampling and requested DNA analysis. (Note: The requesting party will coordinate with other agencies as needed and obtain all permits required e.g. coordinate with the cemetery/funeral parlor administration and Municipal Health Office or DOH and obtain permits)

Guide Requesting Party on making payment for outside sampling; check proof of payment and file a copy in the client record

Refer to Table of




Special Collecting

Officer Or




Sample Collection

None 2 Hours






Claim DNA results Release or send- out results

None 1 Hour (with


Releasing personnel (DNA Analysis

Laboratory)



None 5 Minutes


Laboratory)

TOTAL:

TABLE OF RATES


Within Metro Manila and Rizal Area 10,000.00

Calabarzon and Bulacan Area 20,000.00

Places that will be reached by Plane (exclusive of airfare) 25,000.00

DNA Analysis

DNA Profiling (per bone sample) 350,000.00

2849

Paternity Testing (Alleged Father, Mother and one Child, simultaneous processing)

65,000.00

Paternity Testing (Alleged Father and one Child, simultaneous processing)

65,000.00

Maternity Testing (Alleged Mother and one Child, simultaneous processing)

65,000.00

Additional child to test for Paternity or Maternity (simultaneous processing)

25,000.00

Individual profile 65,000.00

16. Sample Collection and 5 year storage (Blood samples) Collection of biological sample for storage and possible conduct of DNA analysis.




Who may avail: All







FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE


Messenger Walk-in


None

15 Minutes

30 Minutes

Receiving personnel




P500.00 per appointment (cost of 1st


or test)

15 Minutes




Discuss options and provide advice on

PHP 1,000.00


Laboratory)

2850

technical matters




None

2 Hours



Laboratory)



None 15 Minutes



Special Collecting

Officer Or


Sample Collection: Allow laboratory to collect samples for storage.

Collect and store samples; document sample collection and storage

PHP 5,000.00

2 Hours



Laboratory)



None 5 Minutes

Releasing personnel


TOTAL: PHP

5,000.00

17. Sample Collection and 5 year storage (Bone samples)

Collection of biological sample for storage and possible conduct of DNA analysis.




Who may avail: All

2851









FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

Inquire on desired DNA analysis Email/FB/Messenger Walk-in


None

15 Minutes

30 Minutes

Receiving personnel




PHP 500.00 per



or test)

15 Minutes





PHP 1,000.00

1 Hour



Pay the fees for outside sampling, sample processing and storage requested. (Note: The requesting party will coordinate with other agencies as needed and obtain all permits required e.g. coordinate with the cemetery/funeral parlor administration and Municipal Health Office or

Guide Requesting Party on making payment for outside sampling; check proof of payment and file a copy in the client record

Refer to Table of




Special Collecting

Officer Or


2852

DOH and obtain permits)



Sample collection

Processing and storage

None 2 Hours

20 Days





None 5 Minutes


Laboratory)

TOTAL:

TABLE OF RATES




Places that will be reached by Plane (exclusive of airfare) 25,000.00

Requested Processing

5-years Storage of one (1) unprocessed bone sample 5,000.00

Cleaning and 5-years Storage of one (1) bone sample 25,000.00

18. Sample Collection and Sending Out of Samples (Blood/Buccal

samples) Collection of biological sample for sending out to other countries for possible

conduct of DNA analysis.




Who may avail: All




applicable)


2853

Court Order/Embassy request (if applicable)


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE


Messenger Walk-in


None

15 Minutes

30 Minutes

Receiving personnel




P500.00 per appointment (cost of 1st


or test)

15 Minutes





PHP 1,000.00


Laboratory)




None

2 Hours



Laboratory)



None 15 Minutes



Special Collecting

Officer Or


Sample Collection: Allow laboratory to

Collect and secure samples for

PHP 5,000.00

2 Hours Laboratory External

Officer Sample Collector

2854

collect samples for sending.

sending via Courier; document sample collection and prepare documents for send out

sample collection fee

PHP 5,000.00 for courier fee

Case Manager (DNA Analysis

Laboratory)



None 5 Minutes


Laboratory)

TOTAL:

PHP 5,000.00 sample

collection fee

PHP 5,000.00 for courier fee

19. Consultation

Consultation to seek professional advice with concerns in the field of forensic

science and population genetics.





Who may avail: All


1. valid primary identification card 2. research proposal (if applicable)

Requirements will be submitted by requesting party.


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

Make an appointment Email/FB

Messenger Walk-in

Reserve date and time

None 15 Minutes

30 Minutes

Receiving personnel (DNA Analysis

Laboratory)

Go to the laboratory at the scheduled date and time for consultation with

Advise and discuss the specific of the case

PHP 1,000.00 per hour

1 Hour Case Manager

2855

the necessary documents and information



None 5 Minutes

DNA Analysis Laboratory personnel

TOTAL: PHP

1,000.00 per hour

20. Appearance in court

In cases that the Case Manager is requested to appear in court as expert witness to

explain the results of the DNA analysis.





Who may avail: All


1. valid primary identification card of the authorized representative of the requesting party (may be the counsel or any relative that can coordinate with the laboratory) 2. court order/subpoena (if applicable)

Requirements will be submitted by requesting party


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

Make an appointment to discuss arrangements for a court appearance Email/FB

Messenger Walk-in

Reserve date and time for court appearance

None

15 Minutes


Laboratory)

Presenting lawyer of the requesting party will send the word

Case Manager edits the JA

None 20 Days Case Manager

2856

document of the JA through email

Pre-trial consultation, notarization and payment of court appearance

Notarization Refer to the

table of Rates below

1 Hour

DNA Analysis Laboratory

personnel and Case Manager

TOTAL:

TABLE OF RATES




Places that will be reached by Plane (exclusive of airfare)

25,000.00

21. Consultation for thesis/research studies

For discussion to be possible resource speakers, collaborators or thesis

advisers/panel.





Who may avail: All


1. valid primary identification card of the authorized representative of the requesting party (may be the counsel or any relative that can coordinate with the laboratory) 2. Letter of request

Requirements will be submitted by requesting party


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

2857

Make an appointment to discuss arrangements for a court appearance

Email/FB Messenger

Walk-in

Reserve date and time for court appearance

None

15 Minutes


Laboratory)

Consultation

Discussion of possible collaboration None 1 Hour

DNA Analysis Laboratory personnel and Case Manager

TOTAL:

22. Microbiological Analysis of Drinking Water Determines the microbiological quality of drinking water based on the following

parameters: (1) coliform count; (2) heterotrophic plate count; (3) coliform and

heterotrophic plate counts; (4) detection of Pseudomonas aeruginosa;

(5) detection of fecal streptococci; and (6) coliform and heterotrophic plate counts,

detection of P. aeruginosa and fecal streptococci.

Office or Division:

Microbiological Research & Services Laboratory (MRSL), Natural Sciences Research Institute (NSRI)






Accomplished Request Form Proof of payment

MRSL


PAID PROCESSING

TIME PERSON

RESPONSIBLE

Accomplish Request Form and submit sample

1. Check accomplished Request Form and sample 1.1. Prepare Statement of Charges

None 30 Minutes Laboratory Secretary

MRSL

2.. Pay charges 2. Receive payment and issue OR

Refer to Table of Rates

below

15 Minutes Special Collecting Officer

Administrative Office

2858

Or UPD Cashier’s

Office

2.1. Conduct requested analysis

3 Days Laboratory Aide Laboratory Technician Analysts MRSL

2.2. Prepare and check report

3 Days Analysts Laboratory Head

MRSL

Receive report 3. Release report None 15 Minutes Laboratory Secretary

MRSL

TOTAL: 6 Days 1 Hour

TABLE OF RATES FOR MICROBIOLOGICAL ANALYSIS OF DRINKING WATER

Parameter/s Classification Amount (PHP)

Coliform count College of Science (CS) Students 150.00

UP Students Outside of CS 180.00

Non-UP Students 210.00

Other Government Office, Small Business 260.00

Big Business 300.00

Heterotrophic plate count College of Science (CS) Students 200.00




Big Business 400.00

Coliform count & Heterotrophic plate count

College of Science (CS) Students 300.00




Big Business 600.00 Detection of P. aeruginosa College of Science (CS) Students 500.00




Big Business 1,000.00

Detection of fecal streptococci






Coliform count, Heterotrophic plate count,

College of Science (CS) Students 1,300.00

UP Students Outside of CS 1,560.00

Non-UP Students 1,820.00

Other Government Office, Small Business 2,210.00

2859

Detection of P. aeruginosa & Detection of fecal streptococci


23. Microbiological Analysis of Non-Drinking Water

Determines the microbiological quality of non-drinking water based on the following

parameters: (1) coliform count; (2) heterotrophic plate count; (3) coliform and E. coli

counts; (4) seudomonas aeruginosa count; and (5) fecal streptococci count.

Office or Division:








MRSL


PAID PROCESSING

TIME PERSON

RESPONSIBLE




MRSL

Pay charges 2. Receive payment and issue OR


below



Or UPD Cashier’s

Office


3 Days Laboratory Aide Laboratory Technician Analysts

MRSL



MRSL


MRSL


2860

TABLE OF RATES FOR MICROBIOLOGICAL ANALYSIS OF NON-DRINKING WATER


Coliform count College of Science (CS) Students 400.00




Big Business 800.00

Heterotrophic plate count College of Science (CS) Students 400.00




Big Business 800.00 Coliform & E. coli counts






P. aeruginosa count College of Science (CS) Students 900.00





Fecal streptococci count College of Science (CS) Students 1,000.00





2861

24. Microbiological Analysis of Food and Beverage Determines the microbiological quality of food and beverage based on the following

parameters: (1) aerobic plate count; (2) yeast and mold count; (3) coliform count with

detection of E. coli;

(4) aerobic plate count, yeast and mold count, and coliform count with detection of E.

coli;

(5) coliform and E. coli counts; (6) detection of Salmonella; (7) detection of Salmonella

with confirmatory tests; (8) S. aureus count; (9) S. aureus count with confirmatory

tests; 10) B. cereus count; (11) B. cereus count with confirmatory tests; (12) detection

of Vibrio; (13) detection of Vibrio with confirmatory tests; (14) detection of Aeromonas;

(15) detection of Aeromonas with confirmatory tests; (16) halophilic bacteria count;

and (17) lactic acid bacteria count.

Office or Division:








MRSL


PAID PROCESSING

TIME PERSON

RESPONSIBLE




MRSL

Pay charges or deposit

2. Receive payment and issue OR


below



Or UPD Cashier’s

Office



MRSL



MRSL

2862

Pay balance, if not fully paid

3. Receive payment and issue OR, if applicable



Or UPD Cashier’s

Office


MRSL


15 Minutes

TABLE OF RATES FOR MICROBIOLOGICAL ANALYSIS OF FOOD AND BEVERAGE


Aerobic plate count College of Science (CS) Students 300.00




Big Business 600.00

Yeast and mold count College of Science (CS) Students 400.00




Big Business 800.00

Coliform count with detection of E. coli






Aerobic count, Yeast and mold count & coliform count with detection of E. coli






Coliform and E. coli counts College of Science (CS) Students 850.00




Big Business 1,700.00 Detection of Salmonella College of Science (CS) Students 900.00






2863

Detection of Salmonella with confirmatory tests





S. aureus count College of Science (CS) Students 900.00




Big Business 1,800.00 S. aureus count with

confirmatory tests College of Science (CS) Students 1,300.00





TABLE OF RATES FOR MICROBIOLOGICAL ANALYSIS OF FOOD AND BEVERAGE (continued)


B. cereus count College of Science (CS) Students 900.00




Big Business 1,800.00 B. cereus count with






Detection of Vibrio College of Science (CS) Students 900.00




Big Business 1,800.00 Detection of Vibrio with






Detection of Aeromonas College of Science (CS) Students 900.00




Big Business 1,800.00 Detection of Aeromonas with





2864


Halophilic bacteria count College of Science (CS) Students 500.00





Lactic acid bacteria count College of Science (CS) Students 500.00





25. Microbiological Analysis of Cosmetics and Pharmaceuticals

Determines the microbiological quality of cosmetic and pharmaceutical products

based on the following parameters: (1) total aerobic microbial count by USP method;

(2) total aerobic microbial count by BAM method; (3) total yeast and mold count by

USP method; (4) total yeast and mold count by BAM method; (5) Enterobacteriaceae

count by USP method; (6) detection of E. coli by USP method; (7) detection of E. coli

by BAM method; (8) detection of Salmonella by USP method; (9) detection of

Salmonella by BAM method; (10) detection of P. aeruginosa by USP method; (11)

detection of P. aeruginosa by BAM method; (12) detection of S. aureus by USP

method; (13) detection of S. aureus by BAM method; (14) detection of C. albicans by

USP method; and (15) detection of C. albicans by BAM method.

Office or Division:








MRSL


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE



None 30 Minutes Laboratory Secretary MRSL



Refer to Table of

Rates below


Administrative Office Or

2865






MRSL


Receive payment and issue OR, if applicable


Administrative Office Or


Receive report 4. Release report None 15 Minutes Laboratory Secretary MRSL


15 Minutes

TABLE OF RATES FOR MICROBIOLOGICAL ANALYSIS OF COSMETICS AND PHARMACEUTICALS


Total aerobic microbial count by USP method





Big Business 800.00

Total aerobic microbial count by BAM method





Big Business 750.00

Total yeast and mold count by USP method





Big Business 800.00

Total yeast and mold count by BAM method





Big Business 750.00

Enterobacteriaceae count by USP method







2866

Detection of E. coli by USP method





Detection of E. coli by BAM method





Big Business 1,000.00 Detection of Salmonella by

USP method College of Science (CS) Students 1,400.00





Detection of Salmonella by BAM method






TABLE OF RATES FOR MICROBIOLOGICAL ANALYSIS OF COSMETICS AND PHARMACEUTICALS (continued)


10. Detection of P. aeruginosa by USP method





Big Business 1,500.00 11. Detection of P. aeruginosa by BAM method






12. Detection of S. aureus by USP method





Big Business 1,500.00 13. Detection of S. aureus by BAM method







2867

14. Detection of C. albicans by USP method





15. Detection of C. albicans by BAM method






26. Microbiological Analysis of Surfactant

Determines the microbiological quality of surfactant based on the following

parameters:

(1) aerobic plate count; (2) yeast and mold count; (3) detection of E. coli; (4) detection

of

P. aeruginosa; and (5) detection of S. aureus.

Office or Division:








MRSL


PAID PROCESSING

TIME PERSON

RESPONSIBLE




MRSL




below



Or UPD Cashier’s

Office



2868



MRSL





Or UPD Cashier’s

Office


MRSL


15 Minutes

TABLE OF RATES FOR MICROBIOLOGICAL ANALYSIS OF SURFACTANT


Aerobic plate count College of Science (CS) Students 400.00




Big Business 800.00

Yeast and mold count College of Science (CS) Students 400.00




Big Business 800.00 Detection of E. coli College of Science (CS) Students 900.00





Detection of P. aeruginosa College of Science (CS) Students 750.00





Detection of S. aureus College of Science (CS) Students 750.00





2869

27. Microbiological Testing of Bioactive-Containing Liquid Determines the inhibitory effect of liquids containing bioactive substances against

selected test organisms using different test methods: (1) antimicrobial agar plate

assay using NA, PDA or GYP; (2) antimicrobial agar plate assay using Mueller Hinton

Agar; (3) Minimum Inhibitory Concentration (MIC) test; (4) percent kill test; and (5) use

dilution test.

Office or Division:








MRSL


PAID PROCESSING

TIME PERSON

RESPONSIBLE




MRSL




below



Or UPD Cashier’s

Office





MRSL





Or UPD Cashier’s

Office


2870

MRSL


15 Minutes

TABLE OF RATES FOR MICROBIOLOGICAL TESTING OF BIOACTIVE-CONTAINING LIQUID

Test Classification Amount (PHP)

Antimicrobial agar plate assay using NA, PDA or GYP (per agar plate)






Antimicrobial agar plate assay using Mueller Hinton Agar (per agar plate)






Minimum Inhibitory Concentration (MIC) test (per 5 concentrations against 1 test organism)






Percent kill test (per sample concentration against 1 organism for 1 exposure time)






Use dilution test for disinfectant (per sample concentration against 1 test organism)






2871

28. Microbiological Testing of Bioactive-Containing Materials Determines the efficacy against selected test organisms of different materials that

contain bioactive substance: (1) paint strip; and (2) fabric, film or glass strip.

Office or Division:








MRSL


PAID PROCESSING

TIME PERSON

RESPONSIBLE




MRSL



As agreed upon by both

parties according to

the experimental

design developed for

the Requesting Party’s

objectives



Or UPD Cashier’s

Office





MRSL





Or UPD Cashier’s

Office

2872


MRSL


15 Minutes

29. Assessment of Surface Microflora by Swabbing Determines the count of microorganisms on a specified surface area

Office or Division:








MRSL


PAID PROCESSING

TIME PERSON

RESPONSIBLE




MRSL

Pay charges 2. Receive payment and issue OR



the experimental

design developed for

the Requesting Party’s

objectives



Or UPD Cashier’s

Office




the experimental

design

Laboratory Aide Laboratory Technician Analysts MRSL



2873

MRSL



15 minutes Special Collecting Officer


Or UPD Cashier’s

Office


MRSL

TOTAL: -

30. Preservative Challenge Test in Foods and Cosmetics Determines the efficacy of a preservative in a product against a test organism using

artificially contaminated product.

Office or Division:








MRSL


PAID PROCESSING

TIME PERSON

RESPONSIBLE

Meet with Analyst/s re: Requesting Party’s objectives

1. Prepare proposal and costing

None Paused-clock Analysts MRSL

Approval of proposal and costing

2. Finalize experimental design and costing

As agreed upon by both parties

10 Days Analysts MRSL

2.1. Prepare timetable

None 1 Hour Analysts MRSL

2.2. Conduct preliminary experiments, if necessary



Analysts MRSL

Pay deposit 3. Receive payment and issue OR




Or

2874







MRSL

4. Pay balance 4. Receive payment and issue OR



Or UPD Cashier’s

Office


MRSL

TOTAL: -

31. Storage/Stability Studies on Foods and Cosmetics Determines the microbiological stability of a product within a specified period.

Office or Division:








MRSL


PAID PROCESSING

TIME PERSON

RESPONSIBLE

1. Meet with Analyst/s re: Requesting Party’s objectives


None Paused-clock Analysts

MRSL

2. Approval of proposal and costing

2. Finalize experimental design and costing


10 Days Analysts MRSL

2.1. Prepare timetable

None 1 Hour Analysts MRSL

2875

Pay deposit 3. Receive payment and issue OR




Or UPD Cashier’s

Office






MRSL

4. Pay balance 4. Receive payment and issue OR



Or UPD Cashier’s

Office

5. Receive report 5. Release report None 15 Minutes Laboratory Secretary

MRSL

TOTAL: -

32. Isolation of Selected Microorganism from a Given Sample Isolates and purifies a microorganism that belongs to any of the following groups from

a given sample: (1) aerobic bacteria; (2) yeast and mold; (3) lactic acid bacteria; and

(4) nitrogen fixing bacteria.

Office or Division:








MRSL


PAID PROCESSING

TIME PERSON

RESPONSIBLE


1. Check accomplished Request Form and sample


MRSL

2876

1.1. Prepare Statement of Charges




below



Or UPD Cashier’s

Office



MRSL



MRSL





Or UPD Cashier’s

Office


MRSL


15 Minutes

TABLE OF RATES FOR ISOLATION OF MICROORGANISMS FOR THE ONE (1) ISOLATE

Test Classification Amount (PHP)

Isolation of aerobic bacteria College of Science (CS) Students 362.00




Big Business 720.00

Isolation of yeast and mold College of Science (CS) Students 450.00




Big Business 900.00

Isolation of lactic acid bacteria






2877

Isolation of nitrogen-fixing bacteria






TABLE OF RATES FOR ISOLATION OF ONE (1) ADDITIONAL ISOLATE FOR ALL GROUPS OF MICROORGANISMS

Classification Amount (PHP)





Big Business 300.00

33. Characterization and Identification of Bacteria Characterizes and identifies pure culture of bacteria according to the following

analysis:

(1) partial characterization; (2) characterization and identification with API tests; and

(3) characterization and identification with Biolog tests.

Office or Division:








MRSL


PAID PROCESSING

TIME PERSON

RESPONSIBLE




MRSL




below



Or

2878






MRSL





Or UPD Cashier’s

Office


MRSL


15 Minutes

TABLE OF RATES FOR CHARACTERIZATION AND IDENTIFICATION OF PURE CULTURE OF BACTERIA

Analysis Classification Amount (PHP)

Partial characterization College of Science (CS) Students 950.00





Characterization and identification with API tests

College of Science (CS) Students

3,500.00

UP Students Outside of CS

Non-UP Students

Other Government Office, Small Business

Big Business

Characterization and identification with Biolog tests

College of Science (CS) Students

6,000.00

UP Students Outside of CS

Non-UP Students

Other Government Office, Small Business

Big Business

34. Regular Training Courses on Microbiology Provides training with hands-on activities to acquaint and update participants on

microbiological techniques and protocols in the following established programs: (1)

Basic Microbiological Techniques; (2) Bacteriological Examination of Water; (3)

Microbiological Analyses of Foods: Quality Indicators and Selected Gram-Negative

2879

Bacteria; (4) Microbiological Analyses of Foods: Gram-Positive Bacteria; (5)

Microbiological Analyses of Personal Care Products; and (6) Evaluation of Culture

Media.

Office or Division:







Accomplished Request Form Proof of payment Refer to Table on Regular Training

Courses below for the requirement for participant qualification

MRSL


PAID PROCESSING

TIME PERSON

RESPONSIBLE

Inquire 1. Send out Announcement with Application Form

None Paused-clock Laboratory Secretary

Technical Staff MRSL

Submit accomplished Application Form

2. Acknowledge receipt of Application Form and advise on action on the application


Technical Staff

MRSL

2.1. Advise applicant on final arrangements if the course will push through

None 15 Minutes Technical Staff

MRSL

Remit payment or send proof of availability of fund

3. Receive payment and issue OR, if payment is remitted

Refer to Table on Regular

Training Courses

below for the fee

3 Days Special Collecting Officer


Or UPD Cashier’s

Office

3.1. Send OR if payment is remitted

15 Minutes Laboratory Secretary

MRSL

3.2. Update course outline and protocols

7 Days Technical Staff MRSL

3.3. Prepare training materials

7 Days Technical and Non-Technical

Staff MRSL


PAID PROCESSING

TIME PERSON

RESPONSIBLE

2880

4. Pay training fee, if payment not remitted earlier




Or UPD Cashier’s

Office

5. Attend training 5. Lectures and laboratory exercises

Refer to Table on Regular

Training Courses below

for the duration

Technical and Non-Technical

Staff MRSL

6. Evaluate Training Course

6. Collate evaluation None 15 Minutes Laboratory Head MRSL

7. Receive Certificate of Attendance

7. Award Certificate of Attendance

None 15 Minutes Laboratory Head MRSL

TOTAL: -

TABLE ON REGULAR TRAINING COURSES

Training Course Participant Qualification Duration (Days)

Training Fee

(PHP)

Basic Microbiological Techniques Graduate of B.S. Biology or related course

5 18,000.00

Bacteriological Examination of Water

Graduate of B.S. Biology or related course

5 16,000.00

Microbiological Analyses of Foods: Quality Indicators and Selected Gram-Negative Bacteria

Graduate of B.S. Biology or related course; Background in basic microbiological techniques

5 18,000.00

Microbiological Analyses of Foods: Gram-Positive Bacteria


5 18,000

Microbiological Analyses of Personal Care Products


5 18,000.00

Evaluation of Culture Media Graduate of B.S. Biology or related course; Background in basic microbiological techniques

4 18,000.00

35. Customized Training Courses Related to Microbiology Provides training to equip personnel of the Requesting Party with the needed

microbiological tools.

Office or Division:


2881






Accomplished Request Form Proof of payment Qualification of participants as agreed

upon by both parties

MRSL


PAID PROCESSING

TIME PERSON

RESPONSIBLE

Meet with Technical Staff on the objectives


None 2 Hours Technical Staff MRSL

Approval of proposal and costing

2. Finalize coverage of the course and costing

None Paused-clock Technical Staff

MRSL

2.1. Prepare timetable None 2 Hours Technical Staff MRSL

2.2. Prepare course outline and protocols

12 Days Technical Staff MRSL

Pay training fees 3. Receive payment and issue OR


parties



Or UPD Cashier’s

Office

3.1. Prepare training materials

7 Days Technical and Non-Technical

Staff MRSL

Attend training course

4. Lecture and laboratory exercises


parties

Technical and Non-Technical

Staff

MRSL

Evaluate Training Course

5. Collate evaluation None 15 Minutes Laboratory Head

MRSL

Receive Certificate of Attendance

6. Award Certificate of Attendance

None 15 Minutes Laboratory Head MRSL

TOTAL: -

2882

36. Conduct Chemical Analysis

Analyze water for the following parameters:

pH calcium lead acidity iron nickel total alkalinity magnesium zinc bicarbonate manganese arsenic carbonate potassium mercury total dissolved solids sodium organochlorine pesticides total suspended solids hardness (calculation polycyclic aromatic

hydrocarbons total solids from Ca & Mg total organic carbon chloride concentration) nitrate cadmium phosphate chromium sulfate copper

Analyze sediment or soil or biological for the following parameters:

moisture copper calcium lead iron nickel magnesium zinc manganese arsenic with or without moisture potassium mercury with or without moisture sodium organochlorine pesticides with or without moisture cadmium polycyclic aromatic hydrocarbons with or without

moisture chromium

Analyze prepared solutions for the following parameters:

calcium cadmium iron chromium magnesium copper manganese lead potassium nickel sodium zinc

Qualitative analysis of cleaned-up extracts by GC/MS

Office or Division: Research and Analytical Services Laboratory (RASL), Natural Sciences Research Institute (NSRI)




Who may avail Student, Other Government Office, Business

2883


Refer to Table of Requirements of Samples for Analysis

RASL Accomplished Request for Analysis

Form

Proof of payment NSRI Administrative Office or UPD Cash Office


FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

Submit sample(s) and accomplish appropriate Request for Analysis Form

Check accomplished Request Form and sample(s)

1.1. prepare statement of charges 1.2. endorse sample(s) to designated Laboratory Personnel

None 10 Minutes Laboratory Personnel

RASL

Pay appropriate service fee

Receive payment and issue Official Receipt (OR)

Refer to Table of

Fees 3 Minutes

Special Collecting

Officer Administrative Office

or UPD Cash Office

2.1. Perform requested chemical analysis

None Refer to Table of

Turn-over of Analysis

Laboratory Personnel

RASL

Claim Formal Report for the requested analysis

Release RASL Formal Report for the requested analysis


RASL

Accomplish Customer Survey Form

Receive accomplished Customer Survey


RASL

TOTAL:

TABLE OF REQUIREMENTS OF SAMPLES FOR WATER ANALYSIS

A. Types of Water Analysis Available A.1. Trace Metals A.2. Water Quality Parameters

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A.3. Organic Contaminants A.4. Pesticides, PAHs, List of parameters and corresponding cost of analysis are given as applicable or as specified by the customer. Full payment of charges for the analysis is required upon submission of the samples for analysis.

B. Requirements/Conditions of Samples Submitted for Analysis: pH should be analyzed immediately (preferably within 15 minutes from sampling). Prior arrangements should be done for the determination of pH and analysis of

Nitrate. Nitrate analyses are scheduled by the analyst every Wednesday - samples should be

submitted on or before Wednesday morning. For analysis of other parameters, samples can be submitted within 24 hours from

sampling without need of preservation, provided samples are kept in ice in a cooler.

The amount of sample required to be submitted depends on the analysis requested.

C. Sample Amount and Preservation Requirements of Water Samples Sample in CLEAN* PLASTIC CONTAINER and REFRIGERATED:

1 Liter pH (analyze immediately) 15 min. 1/2 Liter Acidity, Alkalinity, Bicarbonate and Carbonate 1 day 1/2 Liter Total Dissolved Solids, Total Suspended Solids, Total Solids 7 days

Sample in CLEAN* PLASTIC CONTAINER and ACIDIFIED: (Acidify with conc. Nitric Acid, 1.5 mL/L sample) 1 Liter Metals 6 months

Sample in CLEAN* GLASS CONTAINER and REFRIGERATED: (Line with aluminum foil before covering) 2x100mL to 500mL Total Organic Carbon (amber bottle, no headspace) 7 days 2x1 Liter Organochlorine Pesticides 7 days 2x1 Liter Polycyclic Aromatic Hydrocarbons 28 days

Sample in CLEAN* GLASS OR PLASTIC CONTAINER and REFRIGERATED: 1 Liter Nitrate, Phosphate 2 days Chloride, Sulfate 28 days

*Clean plastic and glass containers with soap and water and final rinses should preferably be done with distilled water. Before filling, rinse the containers 5 times with the water being collected. Label samples properly including date and time of sampling.

2885

TABLE OF REQUIREMENTS OF SAMPLES FOR SEDIMENT OR SOIL OR BIOLOGICAL ANALYSIS

Label samples properly including date and time of sampling. The required amount for both organic and inorganic analysis is about 500 grams per sample, powdered and in glass container.

TABLE OF REQUIREMENTS OF SAMPLES FOR PREPARED SOLUTIONS ANALYSIS

Label samples properly including date and time of sampling. The required amount is at least 10 mL per sample in glass container.

TABLE OF REQUIREMENTS OF SAMPLES FOR CLEANED-UP EXTRACTS BY GC/MS ANALYSIS

Label samples properly including date and time of sampling. The required amount is at least 1 mL per sample in glass container.

TABLE OF FEES FOR WATER ANALYSIS

Fees per Sample (PHP)

Parameter UP Students

Non-UP Students

Government, Small and

Medium Scale Industries, and Private Institutions

Multinationals and Big

Companies

pH 255.00 330.00 360.00

Chloride, Nitrate, Phosphate, Sulfate

First Analyte: 1,800.00 2,400.00 2,520.00

Succeeding Analytes 540.00 660.00 720.00

Sample Prep. for Drinking Water, Wastewater, Environmental Water

595.00 785.00 860.00

Cadmium 565.00 590.00 770.00

Calcium 565.00 590.00 770.00

Chromium 565.00 590.00 770.00

Copper 565.00 590.00 770.00

Iron 565.00 590.00 770.00

Lead 565.00 590.00 770.00

Magnesium 565.00 590.00 770.00

Manganese 565.00 590.00 770.00

Nickel 565.00 590.00 770.00

Potassium 565.00 590.00 770.00

Sodium 565.00 590.00 770.00

2886

Zinc 565.00 590.00 770.00

Hardness (Calculation from Ca and Mg conc.)

Arsenic 1,410.00 1,775.00 2,000.00

Mercury 975.00 1,125.00 1,370.00

Acidity 435.00 560.00 610.00

Total Alkalinity 860.00 1,125.00 1,245.00

Bicarbonate 440.00 580.00 640.00

Carbonate 430.00 555.00 615.00

Total Dissolved Solids 445.00 585.00 650.00

Total Solids 445.00 585.00 650.00

Total Suspended Solids 495.00 645.00 710.00

Total Organic Carbon 3,000.00 3,000.00 3,000.00

Organochlorine Pesticides / PAH 5,720.00 8,290.00 9,715.00

Full payment required before analysis is started. Payment in check should be addressed to University of the Philippines Diliman.

TABLE OF FEES FOR SEDIMENT OR SOIL ANALYSIS


Parameter UP Students Non-UP Students


Medium Scale Industries, and

Private Institutions


Companies

Moisture 430.00 560.00 660.00

Sample Preparation (w/ Moisture Analysis)

1,810.00 2,310.00 2,570.00

Sample Preparation (w/o Moisture Analysis)

1,425.00 1,800.00 1,965.00

Cadmium 850.00 880.00 1,045.00

Calcium 850.00 880.00 1,045.00

Chromium 850.00 880.00 1,045.00

Copper 850.00 880.00 1,045.00

Iron 850.00 880.00 1,045.00

Lead 850.00 880.00 1,045.00

Magnesium 850.00 880.00 1,045.00

Manganese 850.00 880.00 1,045.00

Nickel 850.00 880.00 1,045.00

Potassium 850.00 880.00 1,045.00

Sodium 850.00 880.00 1,045.00

Zinc 850.00 880.00 1,045.00

Arsenic (w Moisture Analysis) 3,870.00 4,915.00 5,500.00

Arsenic (w/o Moisture Analysis) 3,485.00 4,410.00 4,900.00

2887

Mercury (w/ Moisture Analysis) 1,865.00 2,200.00 2,640.00

Mercury (w/o Moisture Analysis) 1,480.00 1,690.00 2,035.00

Organochlorine Pesticides / Hydrocarbons (w/ Moisture Analysis) 7,850.00 9,450.00 11,935.00

Organochlorine Pesticides / Hydrocarbons (w/o Moisture Analysis) 7,420.00 8,890.00 11,245.00


TABLE OF FEES FOR BIOLOGICAL ANALYSIS



Non-UP Students




Companies

Moisture 430.00 560.00 660.00

Homogenization 240.00 300.00 300.00

Sample Preparation (w/ Moisture Analysis)

2,715.00 3,465.00 3,855.00

Sample Preparation (w/o Moisture Analysis)

2,140.00 2,700.00 2,950.00

Cadmium 850.00 880.00 1,045.00

Calcium 850.00 880.00 1,045.00

Chromium 850.00 880.00 1,045.00

Copper 850.00 880.00 1,045.00

Iron 850.00 880.00 1,045.00

Lead 850.00 880.00 1,045.00

Magnesium 850.00 880.00 1,045.00

Manganese 850.00 880.00 1,045.00

Nickel 850.00 880.00 1,045.00

Potassium 850.00 880.00 1,045.00

Sodium 850.00 880.00 1,045.00

Zinc 850.00 880.00 1,045.00

Arsenic (w Moisture Analysis) 3,870.00 4,915.00 5,500.00

Arsenic (w/o Moisture Analysis) 3,485.00 4,410.00 4,900.00

Mercury (w/ Moisture Analysis) 2,985.00 3,460.00 4,230.00

Mercury (w/o Moisture Analysis)

2,600.00 2,955.00 3,625.00

Organochlorine Pesticides / Hydrocarbons (w/ Moisture Analysis) 8,580.00 10,230.00 12,905.00

Organochlorine Pesticides / Hydrocarbons (w/o Moisture Analysis) 8,090.00 9,600.00 12,125.00

2888


TABLE OF FEES FOR PREPARED SOLUTIONS ANALYSIS



Non-UP Students




Companies

Cadmium 565.00 590.00 770.00

Calcium 565.00 590.00 770.00

Chromium 565.00 590.00 770.00

Copper 565.00 590.00 770.00

Iron 565.00 590.00 770.00

Lead 565.00 590.00 770.00

Magnesium 565.00 590.00 770.00

Manganese 565.00 590.00 770.00

Nickel 565.00 590.00 770.00

Potassium 565.00 590.00 770.00

Sodium 565.00 590.00 770.00

Zinc 565.00 590.00 770.00


TABLE OF FEES FOR CLEANED-UP EXTRACTS BY GC/MS ANALYSIS



Non-UP Students




Companies

Instrumentation 2,530.00 3,750.00 4,875.00


Table of Turn-over of Results of Analysis

Analysis No. of samples Regular Turn-over

(No. of Working Days

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1. Water: FDA & DENR Requirements Analysis

Without Pesticides 1 - 6 samples 10

(Accept only at most 8 samples per

7 - 12 samples 16

two weeks) 13 - 18 samples 22

With Pesticides 1 - 4 samples 12

(Receiving of samples to be limited to

5 - 8 samples 16

1st and 2nd workday of the 3rd week)

13 - 18 samples 24

2. Water Analysis

A. Anions 1 - 3 samples 6

3 - 6 samples 9

6 - 9 samples 12

10 - 12 samples 15

B. pH 3 3

C. Trace Metals (1 - 3 Parameters)

1 - 6 samples 7

7 - 12 samples 10

13 - 18 samples 13

Trace Metals (4 - 5 Parameters)

1 - 6 samples 8

7 - 12 samples 11

13 - 18 samples 14

TDS, TS, TSS 1 - 6 samples 7

7 - 12 samples 10

13 - 18 samples 13

D. Organics

OCPs, PAHs 1 - 4 samples 12

5 - 8 samples 16

(Accept only during 1st and 2nd work

day of the 1st week)

OCPs & PAHs 1 - 4 samples 16

5 - 8 samples 24

(Accept only during 1st and 2nd work

day of the 3rd week)

E. Total Organic Carbon 1 - 12 samples 6

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3. Soil / Sludge / Sediment Samples*

A. Trace Metals (1 - 3 Parameters)

1 - 6 samples 10

7 - 12 samples 15

13 - 18 samples 20

Trace Metals (4 - 5 Parameters)

1 - 6 samples 12

7 - 12 samples 19

13 - 18 samples 26

*Maximum of 3 days for drying

B. Organics (1 Parameter)

OCPs 1 - 4 samples 14

PAHs 1 - 4 samples 14

5 - 8 samples 20

Organics (2 Parameters)

OCPs & PAHs 1 - 4 samples 21

5 - 8 samples 26

4. Prepared Solutions

1-5 samples (2-10 solutions) 4



5. Biological Samples

A. Mercury 1 - 5 samples 15

B. Trace Metals except Hg (1 - 5 Parameters)

1 - 3 samples 14

4 - 6 samples 20

7 - 9 samples 32

10 - 12 samples 40

C. Organics (1 Parameter) 1 - 4 samples 16

5 - 8 samples 26

Organics (2 Parameters) 1 - 6 samples 18

5 - 8 samples 28

37. Conduct Training Course Provide training course on Basic Statistics Applied to Chemical Methods of Analysis.

A refresher course on basic statistical methods commonly used for analyzing

experimental data/results in a chemical laboratory.

Office or Division: Research and Analytical Services Laboratory (RASL), Natural Sciences Research Institute (NSRI)

2945

IV. Feedback and Complaints

FEEDBACK AND COMPLAINTS MECHANISMS

How to send a feedback Answer the client feedback form and drop it at the designated drop box in every unit/office.

How feedback is processed Every Friday, the Unit Anti Red Tape Focal Person of each unit/office opens the drop box and compiles and records all feedback submitted. Feedback requiring answers are forwarded to Head of Units/Colleges and they are required to answer within three (3) days of the receipt of the feedback. The answer of the office is then relayed to the citizen copy furnished the UP Diliman ARTC. For inquiries and follow-up, clients may contact the following telephone number:____________

How to file a complaint Answer the client Complaint Form and drop it at the designated drop box in every unit/office. Complaints can also be field via telephone. Make sure to provide the following information

- Name of person being complained - Incident - Evidence

For inquiries and follow-up, clients may contact the following telephone number: _____________

How complaints are processed The Unit Anti Red Tape Focal Person opens the drop box on a daily basis and evaluates each complaint. Upon evaluation, the UARTFP shall start the investigation and forward the complaint to the relevant office for their explanation. The UARTFP will create report after the investigation and shall submit it to the Office of the Chancellor through the UP Diliman ARTC. The UARTFP will give feedback to the client. For inquiries and follow-ups, clients may contact the following telephone number:_____________

Contact Information of Anti Red Tape Committee (ARTC)

UP Diliman Anti Red Tape Committee (UPD-ARTC) Email address: [email protected] Telephone Number:

2946

University of the Philippines Diliman

CLIENT FEEDBACK FORM

Unit: ___________________________________

Service Requested: ___________________________________

Instruction: Please encircle the number that corresponds to you rating.

A. How would you rate our service/s in term of quality?

1. Poor 2. Fair 3. Good 4. Very Good 5. Excellent

B. How would you rate our service/s in terms of timeliness?


C. Overall, how would you rate your experience with our service/s?


Any suggestion/s on how we can improve our service delivery?

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

2947

University of the Philippines Diliman

CLIENT COMPLAINT FORM

Unit: ___________________________________

Service Requested: ___________________________________

A. Name of Person being complaint: _____________________________________

B. Incident:__________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

C. Evidence

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

Contact Information of Complainant

In order for us to give feedback on the action taken relative to your complaint, kindly provide

us the following information:

A. Name of Complainant: ___________________________

B. Telephone Number: ___________________________

Email Address: ___________________________

2948

Contact Information

National Engineering Center Juinio Hall, corner Agoncillo St. and Osmena Avenue University of the Philippines Diliman Quezon City 1101, Philippines

UP Trunkline: (632) 981-8500 3003 (Administrative Division), 3005 & 3004 (Professional Engineering Training Division), 3006 & 3008 (Engineering Information and Marketing Division), 3014 (Project Development and Management Division) Fax: (632) 929-1710 [email protected]

Building Research Service Room 101-102, Juinio Hall, Osmeña Ave. cor Agoncillo St. U.P. Diliman, Quezon City Philippines 1101

UP Trunkline: +63 02 981-8500 VOIP 3021 Telefax: +63 02 426-3984 [email protected]

National Center for Transportation Studies

G. Apacible St., Diliman, Quezon City 1101, Philippines

VoIP: (632) 981-8500 loc. 3551 (Admin), loc. 3552 (Training), loc. 3553 (Library), loc. 3554 (TE&E TeleFax), loc. 3555 (TEM TeleFax), loc. 3556 (Road Safety Research), loc. 3007 (Environment & Energy) [email protected]

Philippine Learning Center for Environment and Social Sustainability

Rm. 302, UP National Engineering Center, Juinio Hall, Agoncillo St. corner Osmeña Avenue, University of the Philippines Diliman, Quezon City

981-85-00 ext. 3057, 3008 [email protected]


Department of Geodetic Engineering & Training Center for Applied Geodesy and Photogrammetry 406 Melchor Hall, College of Engineering Osmeña Avenue, University of the Philippines Diliman, Quezon 1101 Metro Manila, Philippines

Phone: (+63-2) 981-8500 ext. 3147 Fax: (+63-2) 920-8924

Documents

University of the Philippines - nec.up.edu.ph