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ERASMUS+ Credit Mobility Programme
http://ec.europa.eu/education/opportunities/international-cooperation/international-mobility_en.htm
UNIVERSITY OF SZEGED, HUNGARY
UNIVERSITY OF ELBASAN, ALBANIA
INFORMATION PACKAGE
Part I
General Programme Information (.pdf file)
1. ERASMUS Charter for Higher Education 2014-2020 – University of Szeged – Page 4
2. Information Sheet of The University of Szeged – Page 5
3. Bilateral agreement – Page 7
4. Relevant part of the submitted Application of the University of Szeged – Page 15
5. Approved budget of grants – Page 18
6. Grant support for student and staff mobilities – Page 19
7. Programme Schedule – Page 20
8. EU ERASMUS+ Guide for Partner Countries – Page 21
9. ERASMUS Programme Guide for 2015 - version 3 (access to the link)
10. Visa Information – Page 28
Part II
Application documents and deadlines (mobility_application_forms_ka107_en.zip file)
Applications should contain the following documents and be sent by 30th October
2015 via email and 15th November 2015 by registered mail to the following
address:
Gabriella BALOG MOLNÁR, ERASMUS+ Institutional Programme Coordinator,
University of Szeged
H-6701 Szeged
Pf. 674.
HUNGARY
Student mobility (SMS) Staff mobilities (STA)
Nomination Letter Form Nomination Letter Form
sms_1. Grant Agreement for Studies (Template) (sms_1_tamszerz_ka107_en_ures.docx)
sta_1. Grant Agreement for Staff Mobilities (Template) (sta_1_ii.8_-
_grant_agreement_teaching_and_training_(ka107)_en1507081047.docx)
sms_2. Application Form for Studies (Template) (sms_2_apl_incoming2015_2016_partner.docx)
sta_2. Staff Mobility Agreement (Template) (sta_2_he_staff_mobility_agreement_teaching_integrated_2015_ka103_ka107.docx)
sms_3. Registration Form (.xlsx Excel file) (sms_3_incoming_registration2015_2016partner.xlsx)
sta_3. Registration Form (.xlsx Excel file) (sta_3_incoming_registration2015_2016partner.xlsx)
The following documents should be attached additionally:
Transcript of Records and Studies of the student confirmed by the sending university
Photocopy of student’s passport
one photo (passport size)
The following documents should be attached additionally:
Photocopy of passport
Part III
Application Procedure
1. ERASMUS+ Credit Mobility Coordinators of partner universities send nominations
and application documents to the University of Szeged (please see Part II) by the
given deadlines. In the Grant Agreements only the applicant’s personal data fields
should be filled in.
2. The University of Szeged confirms registrations and the dates and amounts of
grants related to study periods each of the applicants.
3. Received Grant Agreements will be completed with relevant data (see above) by
the University of Szeged and be returned via email to the ERASMUS+ Credit Mobility
Coordinator of the sending university.
4. The sending institution’s ERASMUS+ CM Coordinator should return all the Grant
Agreements signed (by the applicants), collected and scanned, within one week to
the following email address: [email protected] and by registered mail:
(Gabriella BALOG MOLNÁR, ERASMUS+ Institutional Programme Coordinator,
University of Szeged, H-6701 Szeged, Pf. 674.
5. Having the Grant Agreements signed, the University of Szeged makes an order to
transfer the first instalments of the grants to the bank accounts of the applicants. In
case of students’ grant it is the 70% of the total grant while in case of staff mobilities
it is 100% of the total grant.
45999-E
PP
-1-2
014-1
-HU
-EP
PK
A3-E
CH
E
SZEGEDI TUDOMÁNYEGYETEM
Gábor SZABÓ
Legal representative
HU SZEGED01
-signed-
Erasmus+ Programme Institutional Data Sheet University of Szeged (HU SZEGED01)
GENERAL INFORMATION
Institution Szegedi Tudományegyetem - University of Szeged - HU SZEGED01
ECHE ID 45999-LA-1-2014-1-HU-E4AKA1-ECHE PIC code 999840014 General website http://www.u-szeged.hu/
Website for credit mobility students http://www.u-szeged.hu/erasmus/
International Centre - Address H-6720 Szeged, Dugonics tér 13.
International Centre - Director Gabriella BALOG MOLNAR Head of International Mobility Centre, Institutional ERASMUS+ Coordinator (gabriella.balog.molnar[et]rekt.szte.hu) Phone/Fax: +36 62 420 895
International Centre – Incoming Students
Ágnes PETŐ, International Mobility Centre, (peto.agnes[et]rekt.szte.hu)
Phone: +36 62 546 366; Fax: +36 62 546 365
International Centre – Outgoing Students
Edit TANÁCS, International Mobility Centre, (tanacs.edit[et]rekt.szte.hu)
Phone: +36 62 544 006; Fax: +36 62 544 833
International Centre -Inter-Institutional Agreements
Tibor ZILAHI, International Mobility Centre, (zilahi.tibor[et]rekt.szte.hu)
Phone: +36 62 546 366; Fax: +36 62 546 365
Departmental Coordinators http://www.u-szeged.hu/erasmus/coordinators
DATES Academic calendar http://www.u-szeged.hu/erasmus/calendar
Academic year 2015/2016 Fall Term: 31 August - 05 December, 2015
Exam Period: 07 December - 23 December, 2015 04 January - 22 January, 2016 Spring Term 01 February - 14 May, 2016
Exam Period: 17 May - 25 June, 2016
Transcript of Records procedure: http://www.u-szeged.hu/erasmus/student-guide
LOCAL GRADING SYSTEM OF THE INSTITUTION
Hungarian Grade (Five-point scale)
ECTS Grade system
Grade Definition ECTS Grade
% of successful students normally
achieving the grade
Definition
5 – jeles Excellent, Very good Outstanding with minor errors
A 10 EXCELLENT - outstanding performance with only minor errors
B 25 VERY GOOD - above the average standard but with some errors
4 – jó Good Generally sound work with a number of notable errors
C 30 GOOD - generally sound work with a number of notable errors
3 – közepes Satisfactory, Acceptable Fair but with significant shortcomings
D 25 SATISFACTORY - fair but with
significant shortcomings
2 – elégséges Pass Performance meets the minimum criteria
E 10 SUFFICIENT - performance meets the minimum criteria
1 – elégtelen Fail Further work is required
FX - FAIL - some more work required before the credit can be awarded
F - FAIL - considerable further work is required
INCOMING STUDENT INFO
Study as an exchange student, incl. application procedure
http://www.u-szeged.hu/erasmus/student-guide
Course catalogues http://www.u-szeged.hu/erasmus/course-descriptions
Study fields for exchange http://www.u-szeged.hu/erasmus/course-descriptions
Study guides http://www.u-szeged.hu/erasmus/student-guide
Hungarian language courses, e.g. http://www.u-szeged.hu/erasmus/course-descriptions
Recommended language skills B2
Insurance http://www.u-szeged.hu/erasmus/student-guide
Visa http://konzuliszolgalat.kormany.hu/en
HOUSING
Is housing guaranteed?
Housing is not guaranteed, but assistance is provided to our incoming students by ERASMUS Student Network to find appropriate accommodation , see: http://www.u-szeged.hu/erasmus/student-guide
Student Accommodation http://www.u-szeged.hu/erasmus/student-guide
COSTS
Cost of living http://www.u-szeged.hu/erasmus/student-guide
Semester contribution (Student ID and semester ticket for public transport)
http://www.u-szeged.hu/erasmus/student-guide
Project Number: 2015-1-HU01-KA107-013244
Partner
country
Partner
institution
Total Grant /
University
Academic Contact
(Szeged)Activity Type
Education
Level
Flow
Directions
TOTAL Duration
Mobility In
Months (ALL
granted student)
TOTAL Duration
Mobility Extra
days (ALL granted
student)
TOTAL Duration
In Days
Excluding
Travel (ALL staff
members)
TOTAL Travel
Days (ALL
staff
members)
TOTAL
Granted
Number Of
Participants
TOTAL
Granted
Individual
Support
TOTAL
Granted
Travel
TOTAL Granted
Organisational
Support
TOTAL
GRANT
Albania
University of
Elbasani
"Aleksander
Xhuvani"
8 850,00 €
Palotás János
szeged.hu>
Student
mobility for
Studies
First cycle /
Bachelor's or
equivalent level
(ISCED-6)
Incoming 10 4 0 0 2 7 600,00 € 550,00 € 700,00 € 8 850,00 €
Grant support for student and staff mobilities (see the ERASMUS Programme Guide for 2015 - version 3,
(http://ec.europa.eu/programmes/erasmus-plus/documents/erasmus-plus-programme-
guide_en.pdf) pages 44-50)
The grants are calculated on the base of the duration of the mobility period in days (whole months +
extra days)
(whole months are equal to 30 days)
• 750 EUR/month (30 days) for students from partner universities to Szeged
• 650 EUR/month (30 days) for students from Szeged to partner universities
• 140 EUR/day for teachers from partner universities to Szeged (if <14 days)
• 160 EUR/days for teachers from Szeged to partner universities (if <14 days)
Travel grants for each participants are defined according to the distance between
partners:
between 500 és 1999 kilometers: 275 EUR/ mobility
Distance between the University of Elbasan and University of Szeged:
572 Kilometres
Date: in 12 pts
Schedule
Project starting
01 June, 2015
Duration of the Project: 24 months
Project closing
31 May, 2017
2015/16 Autumn
2015/16 Spring 2016/17 Autumn 2016/17 Spring
During the project 3 semesters are available for realisation of student mobilities
I. Interim Report
31 March, 2016
II. Interim Report
30 September,
2016
Final Report
Quick reference guide for selected higher education institutions
in Partner Countries
Erasmus+ International Credit Mobility
Ref. Ares(2015)3689322 - 08/09/2015
Erasmus+ International Credit Mobility Quick reference guide
September 2015
2
Foreword
Congratulations! Your institution is part of a project that has been selected for funding for
International Credit Mobility under Key Action 1 of the Erasmus+ programme, promoting the
international exchange of students and staff between higher education institutions in Erasmus+
Programme and Partner Countries.1
This quick reference guide will provide you with basic information on the key documents, rules
and guidelines you will need to be aware of. It will guide you through the next steps your
institution will be expected to take, and tell you where to go for further information.
1. Understanding the contractual documents
The beneficiary grant agreement
This agreement links the Programme Country higher education institution to its National Agency
for Erasmus+ and provides the financial support for your mobility project. As a partner
organisation, you are not a direct party to this agreement but your mobility project is described
within the grant.
The inter-institutional agreement
Before the mobility activity can take place, your institution must
sign an inter-institutional agreement with the Programme
Country institution involved in the project. You and your partner
may wish to discuss the content of the agreement while preparing
the project application. You should sign this agreement once your
project has been selected for funding, and at the latest before the
start of the first exchange.
Please use the template on the Erasmus+ website. You and your
partner are free to customise this template as you see fit detailing
how you will select participants, how you will recognise study
credits, how you will share the organisational support grant, etc.
By signing an inter-institutional agreement, the institutions commit
themselves to respecting the principles and quality requirements of
the Erasmus Charter for Higher Education (ECHE) relating to
the organisation and management of mobility, and agree on a
series of measures to ensure high quality mobility.
For more information, the answers to the Frequently Asked Questions on the inter-institutional
agreement between Programme Countries also apply to agreements with Partner Country
institutions.
1 The 33 Programme Countries are: the 28 EU Member States, Iceland, Liechtenstein, Norway, the former Yugoslav Republic of Macedonia and
Turkey. Partner Countries are all the other countries in the world. For a complete list of Partner Countries, see the Erasmus+ Programme Guide.
Erasmus+ International Credit Mobility Quick reference guide
September 2015
3
The learning and mobility agreements
Before the mobility can start, the sending and receiving institutions,
together with the participant (student or staff), must agree on the
activities that the participant will undertake during the period
abroad.
The learning agreement sets out the study programme to be
followed by the student, defines the target learning outcomes and
specifies the formal recognition provisions. For more detailed
information, please refer to these 'Guidelines on how to use the
learning agreement for studies'.
Similarly, the mobility agreement for members of staff sets out the
teaching or training programme to be followed, and lists the
rights and obligations of each party.
The participant grant agreement
The grant agreement sets out the financial support and payment arrangements to the
participant (student or staff). Unlike other documents, this agreement is signed between the
participant and the Programme Country institution.
The agreement must be signed by both parties before the start of the mobility. The Erasmus+
grant can only be paid to the participant once this agreement has been signed. The National
Agency for Erasmus+ and the Programme Country institution will provide the Grant Agreement.
2. Managing the mobility project
Grant management
The Programme Country institution will be responsible for signing the grant agreement with the
participant and unless you specify otherwise in the inter-institutional agreement, they will
administer all grant payments for mobility to Europe ("incoming") and from Europe ("outgoing").
The grant foresees organisational support (OS) of €350 per mobile participant (up to the first
100 participants; €200 for each additional participants), for both incoming and outgoing students
or staff, to cover costs directly linked to the implementation of mobility activities. The grant
should be shared amongst the participating institutions concerned on a mutually acceptable
basis decided upon by the partners. You and your partner should agree on how the OS grant
will be divided in the inter-institutional agreement.
All funding rules and grant amounts are set out on pages 44 to 50 of the Erasmus+
Programme Guide.
Erasmus+ International Credit Mobility Quick reference guide
September 2015
4
Making changes to the project
If the mobilities that you had planned cannot be implemented as foreseen, please contact the
Programme Country institution as soon as possible. In some cases, a change to the original
project may be possible within the contract (e.g. changes between study cycles, or duration of
the mobility period, etc.). Your partner will inform its National Agency for Erasmus+ to find out
whether or not it is allowed and how to proceed. Any change requested by the Programme
Country institution that may affect your institution or the participants involved, should first be
discussed and agreed upon by both partners.
Selecting and sending participants
The sending institution is responsible for selecting participants and providing them with all
necessary support including pre-departure preparation, monitoring during mobility, and formally
recognising the mobility period. The receiving institution offers participants a study programme,
or a programme of staff training or teaching activities at their institution. The inter-institutional
agreement details the obligations of each institution.
The selection criteria for participants are defined by their sending higher education institution, in
agreement with the receiving institution. The first criterion should be academic merit, but with
equivalent academic level, preference should be assigned to students from less advantaged
socio-economic backgrounds.
Information on the mobility opportunities available and the selection procedure should be made
public. The selection of participants, as well as the procedure for awarding them a grant, must
be fair, transparent and documented and should be made available to all parties involved in the
selection process.
Erasmus+ encourages the participation of students and staff with special needs. If one of your
selected participants has a physical, mental or health-related situation that would prevent them
from participating in a mobility activity unless extra financial support was made available, you
can ask your partner to request "special needs" support from their National Agency in order to
cover the extra costs involved. You will find further information on page 45 of the Erasmus+
Programme Guide.
Recognition
It is mandatory that mobility periods are recognised by both higher education institutions as
stipulated in the inter-institutional agreement and in the Learning Agreement.
The receiving institution must provide a Transcript of Records to the student and sending
institution. The sending institution must fully recognise the activities successfully completed by
the student during the mobility, and register them in the student's Transcript of Records.
For more detailed information, please refer to the 'Guidelines on how to use the Learning
Agreement for Studies'.
Erasmus+ International Credit Mobility Quick reference guide
September 2015
5
The participant will report on the quality of the recognition process by the sending institution via
an online EU survey with specific sections on recognition, the results of which will be carefully
monitored.
3. Reporting
Once participants have been selected, your partner will have to report on all the mobility
activities undertaken and on the participants involved. This information will need to be updated
on a monthly basis.
To this end, your institution will be expected to provide all necessary information on the
participants coming from your institution. This will include participant profile, destination,
duration of the mobility, etc.
Participant Identification Code (PIC)
For reporting purposes, every organisation involved in the project will need a 9-digit Participant
Identification Code (PIC) unique to their higher education institution. Your institution's PIC will
then have to be communicated to your partner before they can start reporting on the mobility.
The PIC should be registered to your institution's legal entity, which is typically at the level of the
central university and not one of its faculties.
If your institution has taken part in a European programme,
such as a former Framework Programme (FP7, FP6),
Horizon2020, or the Capacity Building action in Erasmus+, it
will already have a PIC. A simple search in the Participant
Portal for Research & Innovation will allow you to find your
institution's unique PIC.
If your institution does not already have a PIC, then you will
have to register your organisation in the Participant Portal to
obtain one. Please note that 'Declared' or 'Dormant' PICs are
accepted for International Credit Mobility projects. Please
check carefully whether your institution already has a PIC
before requesting a new one.
EU Survey
At the end of the period abroad, all mobile students and staff will be required to submit a final
report. Students will receive the survey by email one month before the end of their mobility
period, and submission of the report will trigger the payment of the final grant instalment to the
participant. Staff will be expected to complete the survey at the end of their mobility period.
As mentioned above, a further complementary survey specifically on recognition will be sent to
the student after the mobility period to assess the quality of the recognition provided.
Erasmus+ International Credit Mobility Quick reference guide
September 2015
6
4. Useful resources
Erasmus+ Homepage: http://ec.europa.eu/programmes/erasmus-plus/index_en.htm
FAQs for Higher Education Institutions:
http://ec.europa.eu/education/opportunities/international-cooperation/documents/mobility-
faqs_en.pdf
FAQs for Students & Staff: http://ec.europa.eu/education/opportunities/higher-
education/doc/students-questions-answers_en.pdf
FAQs on the Inter-institutional Agreement:
http://ec.europa.eu/education/opportunities/higher-education/doc/iia-faq_en.pdf
Quality Framework: http://ec.europa.eu/education/opportunities/higher-education/quality-
framework_en.htm
Erasmus+ documents and templates: http://ec.europa.eu/programmes/erasmus-
plus/discover/guide/documents-applicants_en.htm
Erasmus+ Programme Guide: http://ec.europa.eu/programmes/erasmus-
plus/documents/erasmus-plus-programme-guide_en.pdf
Erasmus Charter for Higher Education:
http://ec.europa.eu/education/opportunities/higher-education/doc/he-charter_en.pdf
ECTS User's Guide: http://ec.europa.eu/education/library/publications/2015/ects-users-
guide_en.pdf
Brochure on Erasmus+ international opportunities: http://bookshop.europa.eu/en/the-
erasmus-programme-pbEC0414970/
5. Contact
National Erasmus+ Offices are responsible for the local management of the international
dimension of the higher education aspects of the Erasmus+ Programme in 27 Partner
Countries outside the EU. You can find the contact for your country at the following link:
https://eacea.ec.europa.eu/erasmus-plus/contacts/national-erasmus-plus-offices_en
VISA INFORMATION
Students from outside of the Schengen Treaty Area:
You have to hand in your visa application to your local Hungarian Embassy or
Consulate. You can check the website of the Ministry of Foreign Affairs and
Trade for the Hungarian embassies and consulates:
http://www.kormany.hu/en/ministry-of-foreign-affairs-and-trade/missions
More information is available on the homepage of the Ministry of Foreign
Affairs and Trade: http://www.kormany.hu/en/ministry-of-foreign-affairs-and-
trade
Office of Immigration and Nationality: http://www.bmbah.hu/index.php?lang=en