University of Central Florida - Fall 2017 » Commencement …commencement.ucf.edu/file/85/commencement-guide.pdf · On behalf of all of us at the University of Central Florida, I

University of Central Florida

Commencement Guide

May 7 - 9, 2015

2

To the Class of 2015 Graduates, their Families, and Friends:

On behalf of all of us at the University of Central Florida, I congratulate the members of

the graduating class. Faculty members and staff members have planned what promises to

be a special event for our university. Let this “Commencement Guide” answer your

commencement questions and help make this occasion enjoyable for you and your family.

Commencement is a significant occasion in the life of any student. It marks the completion

of a period of studying, learning, developing, adapting, accomplishing, and contributing.

All of these activities prepare UCF’s graduates for successful careers and for service as

leaders in our society. The commencement ceremony itself is a moment of collective pride

and shared joy as well as a recognition of the significant accomplishments of our

graduates.

Congratulations graduates, and welcome families and friends.

Cordially yours,

John C. Hitt

President

Office of the President

Table of Contents

Countdown to Commencement ..................................................................................................... 4

Commencement Schedule of Events .............................................................................................. 5

Commencement Ceremony Viewing Options ................................................................................ 8

Degree Requirements, Diplomas, and Transcripts ......................................................................... 9

Official Academic Regalia .......................................................................................................... 10

Academic Regalia Tassel and Hood Colors ................................................................................. 11

Ticket Information ...................................................................................................................... 14

Simulcast Viewing Locations Map………………………………………………………………...16

Helpful Tips for the Graduate ...................................................................................................... 17

Reader Card Information and Instructions ................................................................................... 18

Graduate Processional, Individual Recognition, and Recessional Instructions.............................. 19

Information for Individuals with Disabilities ............................................................................... 20

Information to Share with Your Guests…………………………………………………………... 21

CFE Arena Policies ..................................................................................................................... 22

Important Phone Numbers ........................................................................................................... 23

Directions to the CFE Arena ....................................................................................................... 24

Commencement Parking Guide Map….………………………………………………………….. 26

Accommodation Information....................................................................................................... 27

UCF Bookstore Advertisement .................................................................................................... 28

Commencement Photography Information Advertisement ........................................................... 29

UCF Graduate Studies Advertisement ........................................................................................ 30

Herff Jones: Cap and Gown Rental Advertisement ...................................................................... 31

UCF Alumni Association Advertisement..................................................................................... 32

Career Services Advertisement .................................................................................................... 33

Commencement Committee ........................................................................................................ 34

4

Countdown to Commencement

February 9 - 12 Order your official cap and gown at the UCF Bookstore, John T. Washington Center

location, February 9 - 12, from 10:00 a.m. to 4:00 p.m., or order online through Herff

Jones from February 9 to March 20, at www.herffjones.com/college/ucf. Candidates

will receive commencement tickets in their rental packages. Note: renting a cap and

gown does not make a graduate eligible to obtain commencement tickets. Graduates

must file the Intent to Graduate form by March 6.

February 9 - March 20 All UCF campuses order rental regalia to receive tickets in their rental package. See pages

14 - 15 for details.

March 6 Deadline to file Intent to Graduate form. This form is available online. Log onto

https://my.ucf.edu and follow this navigation: Student Self Service > Student Center >

other academics (drop down menu) > Intent to Graduate: Apply. Graduates should notify

the Registrar’s Office immediately of any changes in graduation plans at

(407) 823-3100 or in person at Millican Hall, Room 161.

March 20 Deadline for ordering rental regalia and nursing pins online at

www.herffjones.com/college/ucf.

April 27 - 30 Regional area campus candidates pick up tickets, reader cards, and official caps and

gowns at designated area campus bookstores (Cocoa, Daytona Beach, Palm Bay, and

Rosen only).

April 27 - May 1 Candidates can enter an extra ticket lottery online. Log onto https://my.ucf.edu and follow

this navigation: Student Self Service > Student Center > My Academics (drop down

menu) “Other academic…,” choose “Commencement Ticket Lottery” and click on the >>

button. Follow the instructions for applying for a maximum of 5 extra commencement

tickets. Extra tickets are not guaranteed.

April 27 - May 1 Orlando campus candidates who ordered their official caps and gowns on or before the

March 20, deadline may pick up tickets, reader cards, and official caps and gowns at the

Barnes & Noble at UCF near the CFE Arena.

April 29 - May 1 Orlando campus candidates who ordered their official caps and gowns on or after March 21, may pick up tickets, reader cards, and official caps and gowns at the Barnes & Noble

at UCF near the CFE Arena.

May 4 Lottery results will be e-mailed to graduates’ Knights e-mail addresses by 5:00 p.m.

May 5 - 6 Winners of the extra ticket lottery can pick up their tickets at the Barnes & Noble at UCF

near the CFE Arena during store hours. Lottery winners forfeit any tickets not picked up

by 5:00 p.m. on May 6. The forfeited tickets will be available on a first-come, first-served

basis at the CFE Arena box office two hours prior to each corresponding commencement ceremony.

May 7 - 9 COMMENCEMENT

May 9 Deadline for ALL rental regalia returns. All rental regalia, specifically gowns, hoods, and

tams must be returned immediately following the commencement ceremony at the Barnes

& Noble at UCF near the CFE Arena. Bachelors and Masters graduates are allowed to

keep the cap and tassel only.

Credit cards will be charged full price for any regalia not returned by 5:00 p.m. on

May 9. The prices are $400.00 for bachelor’s, $600.00 for master’s, and $800.00 for

doctoral regalia. Refunds are possible with the exception of a late fee ($40.00 for

bachelor’s, $60.00 for master’s, and $80.00 for doctoral regalia) if regalia is returned in

original condition after credit cards have been charged.

http://www.herffjones.com/college/ucf

https://my.ucf.edu/


https://my.ucf.edu/

5

Commencement Schedule of Events

Thursday, May 7, 2015, 9:00 a.m. ceremony

7:00 a.m. Arena box office opens. Distribution of extra tickets begins for this

ceremony on a first-come, first-served basis, if available. Extra tickets

are not guaranteed.

7:30 a.m. Graduates arrive at the CFE Arena

Doors open for guests and graduates

8:00 a.m. Graduates begin lining up

8:40 a.m. Graduate processional begins

9:00 a.m. Commencement ceremony begins

College of Arts and Humanities Architecture, Art, Digital Media, English, Film, French, History, Humanities, Modern

Languages Combination, Music, Philosophy, Photography, Religious Studies, Spanish, Theatre

College of Engineering and Computer Science

College of Optics & Photonics

11:00 a.m. Approximate time ceremony ends

Thursday, May 7, 2015, 2:30 p.m. ceremony

12:30 p.m. Arena box office opens. Distribution of extra tickets begins for this


are not guaranteed.

1:00 p.m. Graduates arrive at the CFE Arena


1:30 p.m. Graduates begin lining up

2:10 p.m. Graduate processional begins

2:30 p.m. Commencement ceremony begins

College of Health and Public Affairs

4:30 p.m. Approximate time ceremony ends

6

Friday, May 8, 2015, 9:00 a.m. ceremony



are not guaranteed.






College of Sciences Actuarial Science, Anthropology, Advertising and Public Relations, Biology, Chemistry,

Communication (Interpersonal/Organizational), Forensic Science, Journalism, Mathematics,

Modeling and Simulation*, Physics, Political Science, Psychology, Radio-Television, Social Science,

Sociology, Statistics


Friday, May 8, 2015, 2:30 p.m. ceremony



are not guaranteed.






College of Education and Human Performance

College of Nursing


7

Saturday, May 9, 2015, 9:00 a.m. ceremony



are not guaranteed.






College of Business Administration


Saturday, May 9, 2015, 2:30 p.m. ceremony



are not guaranteed.






College of Graduate Studies

College of Medicine Burnett School of Biomedical Sciences

Office of Undergraduate

Rosen College of Hospitality Management


*Note the major Modeling and Simulation may either be in College of Sciences or College of Engineering and Computer Science, depending on the discipline. If the major is in College of Engineering and Computer Science, the student should attend the College of Engineering and Computer Science’s ceremony.

8

Commencement Ceremony Viewing Options

The CFE Arena: The commencement ceremonies will be held Thursday May 7, Friday May 8, and

Saturday May 9. Each guest, including children and infants, entering the CFE Arena is required to

have a ticket for the ceremony.

Thursday, May 7

9:00 a.m. College of Arts and Humanities (up to 5 tickets)

College of Engineering and Computer Science (up to 5 tickets)

College of Optics and Photonics (up to 5 tickets)

2:30 p.m. College of Health and Public Affairs (up to 5 tickets)

Friday, May 8

9:00 a.m. College of Sciences (up to 5 tickets)

2:30 p.m. College of Education and Human Performance (up to 5 tickets)

College of Nursing (up to 5 tickets)

Saturday, May 9

9:00 a.m. College of Business Administration (up to 5 tickets)

2:30 p.m. College of Medicine (up to 5 tickets)

Office of Undergraduate (up to 5 tickets)

Rosen College of Hospitality Management (up to 5 tickets)

Simulcast Viewing Information: Guests who do not have tickets for CFE Arena seating will have the

opportunity to view the live ceremony telecast in the UCF FAIRWINDS Alumni Center and the Student

Union. Seating is available on a first-come, first-served basis. Tickets are not required for the live

telecast. See map on page 16 for simulcast locations.

The sign language interpreter is visible on the live telecast screen. The simulcast viewing is not closed

captioned.

Live Internet Broadcast: The commencement exercises are available for viewing over the World

Wide Web. The address is http://webcast.ucf.edu.

http://webcast.ucf.edu/

9

Degree Requirements, Diplomas, and Transcripts

Degree Requirements

All degree requirements and incomplete grades must be completed by April 27.

Incomplete grades will prevent a candidate from graduating. If this occurs, the candidate

must reapply to graduate in a later semester. Grade changes must be completed one week

after graduation. Graduates may direct questions to the Registrar’s Office at (407) 823-

3100.

Diplomas and official transcripts are not provided until all degree requirements are

certified by the college advising office after the commencement ceremony. Your

college’s advising office will notify you of any deficiencies of degree requirements.

Contact your college advising office if you have any questions regarding your status.

Diplomas

Diploma covers are distributed at the ceremony. Bachelor’s and master’s diplomas are

not distributed at the ceremony. Doctoral diplomas will be given to graduates on the

stage.

Approximately 6-10 weeks after commencement, all bachelor’s and master’s diplomas

will be mailed to the address indicated on the student’s Intent to Graduate form.

Diploma mailing addresses for undergraduate degrees may be updated by contacting the

Registrar’s Office. Diploma mailing addresses for master’s degrees may be updated by

contacting Graduate Studies.

Diplomas will not be issued if the graduate’s record is on hold. Student Accounts and

the Registrar’s Office will notify students of any outstanding financial obligations prior

to the commencement ceremony. All financial obligations must be met in order to

receive a diploma and official transcripts.

Transcripts

Transcripts that reflect the degree earned will be available approximately 4-6 weeks

after the ceremony. Graduates may submit transcript requests online via myUCF at

https://my.ucf.edu > Student Self Service > Student Center > other academics: (drop

down menu) > Transcripts: Request Official. Graduates must select the “I want my

transcript printed: After my degree is awarded” option.

Transcript payment must be made at the time of the request. There is a $10.00 charge

per transcript request.

https://my.ucf.edu/

10

Official Academic Regalia

Graduates participating in UCF commencement ceremonies are required to wear official UCF regalia available

exclusively through the UCF Bookstore. In-store cap and gown ordering will take place February 9 - 12 at the UCF Bookstore, John T. Washington Center location. Online cap and gown ordering is available through Herff

Jones at http://www.herffjones.com/college/ucf from February 9 - March 20. Professional dress is strongly

recommended for all commencement ceremony participants.

Graduates who ordered their official academic regalia on or before March 20, may pick up their regalia,

reader cards, and tickets at the Barnes & Noble at UCF near the CFE Arena from April 27 - May 1.

Graduates who ordered their official academic regalia on or after March 21, may pick up their regalia,

reader cards, and tickets at the Barnes & Noble at UCF near the CFE Arena from April 29 - May 1.

Barnes & Noble at UCF store hours:

Monday - Friday 9:00 a.m. - 5:30 p.m.

Availability of sizes for official regalia cannot be guaranteed after March 20.

Students who did not rent official academic regalia in advance may purchase available caps and rent available gowns from the Barnes & Noble at UCF near the CFE Arena during bookstore hours 9:00 a.m. - 5:30 p.m., through

the day of commencement. Sizes and availability are not guaranteed.

Honor Cords

All baccalaureate graduates potentially earning university honors will be notified by the Registrar’s Office.

Honor cords and stamped reader cards will be available when picking up regalia and tickets at the Barnes &

Noble at UCF near the CFE Arena. Honor cords must be purchased. Because records for the final term are incomplete at the time the commencement program is printed, and final term grades may affect relative rankings

and overall GPA, the notification of graduation with honors is presumptive rather than conclusive.

Honor cords from various honor societies may be worn if they are the official designation of an officially

recognized group.

Questions regarding honors eligibility should be directed to the Registrar’s Office prior to commencement.

Doctoral Cap and Gown Information

Regalia for doctoral candidates and doctoral hoods will be available for pick up at the Barnes & Noble at UCF near the CFE Arena during the days and times listed above. Doctoral regalia costs $800.00 if not returned.

Graduation tickets for doctoral candidates are picked up April 27 - May 1, at the Office of Constituent Relations

in Millican Hall, Room 396, Monday through Friday, 8:00 a.m. - 5:00 p.m. Questions may be directed to the Office of Constituent Relations at (407) 823-3802. Doctoral candidate reader cards will be distributed at the CFE

Arena prior to the graduate’s ceremony time.

Regalia Return Information All rental regalia must be returned in original condition immediately following the commencement ceremony at

the Barnes & Noble at UCF near the CFE Arena. Graduates are allowed to keep the tassel and cap only. Credit

cards will be charged full price for any regalia not returned by 5:00 p.m. on May 9. The prices are $400.00 for bachelor’s, $600.00 for master’s, and $800.00 for doctoral regalia. Refunds are possible with the exception of a

late restocking fee ($40.00 for bachelor’s, $60.00 for master’s, and $80.00 for doctoral regalia) if regalia is

returned in original condition after credit cards have been charged.


11

Academic Regalia Tassel and Hood Colors

Note:

Baccalaureate degree candidates wear tassels on the right.

Graduate degree candidates wear tassels on the left.

Baccalaureate Degree Candidates

COLOR OF BACHELOR’S DEGREE TASSELS BY COLLEGE

Arts and Humanities White

Business Administration Drab

Education and Human Performance Light Blue

Engineering and Computer Science Orange

Health and Public Affairs Kelly Green

Medicine (includes Burnett School of Biomedical Sciences) Science Gold

Nursing Apricot

Office of Undergraduate Studies White

Optics and Photonics Aqua

Rosen College of Hospitality Management Pineapple

Sciences Science Gold

Master’s Degree Candidates

COLOR OF MASTER’S DEGREE TASSELS

All Masters Black

COLOR OF MASTER’S DEGREE HOODS BY COLLEGE AND MAJOR

Arts and Humanities: Master’s Hoods by Major

Creative Writing Brown

Digital Media (Visual Language and Interactive Media) Brown

Emerging Media (Digital Media, Entrepreneurial Digital

Cinema, Studio Art and the Computer) Brown

English (Literary, Cultural, and Text Studies; Technical

Communication) White

Film Brown

History (Accelerated Graduate Program in History, Public

History) White

Interactive Entertainment White

Music Pink

Rhetoric and Composition White

Spanish White

Teaching English to Speakers of Other Languages (TESOL) White

Theatre Brown

Theatre MFA (Acting, Theatre for Young Audiences) Brown

12

Business Administration: Master’s Hoods by Major

Business Administration (All Majors) Drab

Education and Human Performance: Master’s Hood by Major

Education and Human Performance (All Majors) Light Blue

Engineering and Computer Science: Master’s Hoods by Major

Engineering and Computer Science (All Majors) Orange

Graduate Studies

Interdisciplinary Studies White

Nanotechnology Professional Science TBD

Health and Public Affairs: Master’s Hoods by Major

Communication Sciences and Disorders Sage Green

Criminal Justice (Professional, Research) Midnight Blue

Health Care Informatics Kelly Green

Health Sciences (Executive Health Services Administration,

Health Services Administration) Kelly Green

Non-profit Management * Peacock Blue

Public Administration * Peacock Blue

Research Administration * Peacock Blue

Social Work Citron

Urban and Regional Planning Blue Violet

Hospitality Management: Master’s Hood by Major

Hospitality and Tourism Management Pineapple

Medicine: Master’s Hood by Major

Biomedical Sciences Science Gold

Biotechnology Science Gold

Nursing: Master’s Hood by Major

Nursing Apricot

Optics and Photonics: Master’s Hood by Major

Optics and Photonics Aqua

*Note peacock blue and teal are the same color, but have different names based on college/program preferences of those names.

13

Sciences: Master’s Hoods by Major

Anthropology White

Biology Science Gold

Chemistry Science Gold

Clinical Psychology Science Gold

Communication (Interpersonal, Mass) Crimson

Conservation Biology Science Gold

Forensic Science Science Gold

Industrial and Organizational Psychology Science Gold

Mathematical Science (Industrial Mathematics) Science Gold

Modeling and Simulation** Science Gold

Physics Science Gold

Political Science Dark Blue

Sociology White

Statistical Computing (Data Mining) Science Gold

Doctoral and Education Specialist Degree Candidates

COLOR OF DOCTORAL AND EDUCATION SPECIALIST DEGREE TASSELS

Education Specialist Old Gold

Doctoral Students Ph.D., Ed.D., MD, DCJ, DNP, and DPT Old Gold

COLOR OF DOCTORAL AND EDUCATION SPECIALIST DEGREE HOODS

Ph.D. Dark Blue

Criminal Justice Ph.D. (DCJ) Midnight Blue

Nursing Practice (DNP) Apricot

Ed.D. Light Blue

Education Specialist Light Blue Stole

MD Kelly Green

Physical Therapy (DPT) *Teal

Faculty

COLOR OF FACULTY TASSELS

Faculty (regardless of your degree) Old Gold

*Note peacock blue and teal are the same color, but have different names based on college/program preferences of those names.

**Note the major Modeling and Simulation may either be in College of Sciences or College of Engineering and Computer Science, depending on the discipline. If the major is in College of Engineering and Computer Science, the student should refer to the tassel and hood colors in that college.

14

Ticket Information

Who needs a ticket?

Due to county fire codes every guest, including children and infants, needs a ticket to attend

the commencement ceremonies. Graduates should ensure that each guest has a ticket for

admission into the CFE Arena. Graduation announcements are not tickets and cannot be used

for admission.

Tickets must be picked up by each graduate at the Orlando or regional area campuses by the

dates specified below. Tickets not picked up by these dates will be given to other candidates

desiring extra tickets through the commencement ticket lottery system.

Orlando Campus

Orlando campus students do not order tickets. Candidates must pick up tickets with the official

academic regalia and reader cards at the Barnes & Noble at UCF near the CFE Arena, April

27 – May 1, during bookstore hours (if regalia was ordered on or before March 20) or April

29 – May 1, (if regalia was ordered after March 20.) See page 15 for ticket distribution hours.

A photo ID will be required at the time of pick up.

Doctoral candidates and Order of Pegasus graduates should pick up their tickets at the Office

of Constituent Relations, Millican Hall, Room 396, April 27 – May 1, 8:00 a.m. – 5:00 p.m.

Questions may be directed to the Office of Constituent Relations at (407) 823-3802.

Graduation candidates who are unable to pick up tickets may designate a third party to do so.

A letter authorizing UCF to release the tickets to the third party must be provided at the time

of pick up. The letter must include the student’s name, PID number, college or ceremony,

and the student’s signature and photo identification.

Regional Area Campuses

Candidates from the following regional area campuses should place their order for rental

regalia on February 9 - March 20, to receive tickets inside their rental package: Cocoa,

Daytona Beach, Palm Bay, and the Rosen College of Hospitality Management. Tickets

and rental packages should be picked up at their regional area campus during regular business

hours April 27 - 30. If a candidate from a regional campus misses their campus’s ordering

period, they will need to obtain regalia and tickets from the Orlando campus before May 1.

Sizes and quantities are not guaranteed.

Students from all other regional area campuses (not listed below) must pick up tickets at the

Orlando campus.

Cocoa Campus

Cocoa Bookstore, Building 6

Hours: Monday - Thursday 8:00 a.m. - 6:30 p.m.

Phone: (321) 433-7290

Contact: Rachel Costa or Margaret Bodison

15

Daytona Beach Campus

UCF at Daytona State College

Business Services Office - Bldg.140 Room 105

Hours: Monday - Thursday 8:00 a.m. - 5:30 p.m., Friday, 8:00 a.m. – 12:00 p.m.

Phone: (386) 506-4073

Contact: Ruthann Griggers

Palm Bay Campus

Palm Bay Bookstore, Building 3

Hours: Monday - Thursday 9:00 a.m. - 5:00 p.m.

Phone: (321) 952-4427

Contact: Rachel Costa or Melinda Cross

Rosen College of Hospitality Management

Students may pick up tickets at the Rosen College bookstore from April 29 – May 1. Bookstore hours

are Monday – Thursday 9:00 a.m. - 6:00 p.m., Friday 10:00 – 2:00 p.m.

Call (407) 903-8501 with questions.

Contact: Melissa Gallion

What are the ticket distribution hours at the Barnes & Noble at UCF?

Monday - Friday 9:00 a.m. - 5:30 p.m.

How do graduates get extra tickets?

Extra tickets are not guaranteed. Graduates can enter an extra ticket lottery. Log onto

https://my.ucf.edu and follow this navigation: Student Self Service > “Other academic…,” choose

“Commencement Ticket Lottery” and click on the >> button. Follow the instructions for applying for

a maximum of 5 extra commencement tickets. Lottery results will be e-mailed to graduates’ Knights

email addresses by 5:00 p.m. on May 4. From May 5 - 6, winners of the extra ticket lottery can pick

up their tickets at the Barnes & Noble at UCF near the CFE Arena during store hours. There will be

a limit per lottery winner based on the availability of tickets. Lottery winners forfeit any tickets not

picked up by 5:00 p.m. on May 6. The forfeited tickets will be available on a first-come, first-served

basis at the CFE Arena box office two hours prior to each corresponding commencement ceremony.

If graduates are unable to pick up tickets at the designated times and locations, how do they receive

their tickets?

Graduation candidates who are unable to pick up tickets may designate a third party to do so. A letter

authorizing UCF to release the tickets to the third party must be provided at the time of pick up. The

letter must include the student’s name, PID number, college or ceremony, and the student’s signature

and photo identification.

https://my.ucf.edu/

16

If a graduate misses the designated ticket pick-up opportunities, will there be tickets available at

the CFE Arena on commencement day?

Most likely, no tickets will be available at the CFE Arena on commencement day. Guests who do not

have tickets for the commencement ceremonies should report to the will-call ticket office at the CFE

Arena Box Office two hours prior to the relevant ceremony. If tickets are available, they will be issued

on a first-come, first-served basis. There will be a limit per graduate based on availability. If tickets

are not available, these guests will be invited to view the ceremony at the simulcast locations in the

UCF FAIRWINDS Alumni Center and at the Student Union. See map below.

What if a graduate has extra tickets?

On the day of the ceremony, extra tickets can be turned in to the will-call ticket box office at the CFE

Arena starting two hours prior to the first ceremony time.

17

Helpful Tips for the Graduate

Some tips to help make your commencement more enjoyable!

Graduates must file an Intent to Graduate form to apply for graduation. Renting a cap

and gown without filing the Intent to Graduate form does not meet the requirements to

apply for graduation, nor does renting a gown make students eligible to obtain

commencement tickets and have their name printed in the commencement program.

Graduates should be at the CFE Arena one hour and 30 minutes prior to their

commencement ceremony.

Graduates should keep in mind that travel to the CFE Arena may take longer than

expected. The procession begins 20 minutes prior to the scheduled ceremony start time.

Graduates who arrive after the procession begins will not be guaranteed a seat.

Graduates should ensure that their guests have tickets for the correct commencement

ceremony. Tickets are required for all guests, including children and infants.

Graduation announcements are not tickets and cannot be used for admission.

Extra tassels are available prior to the ceremony at the bookstore table in the CFE

Arena and at the Barnes & Noble at UCF near the CFE Arena. See commencement

day bookstore hours below.

Thursday - Saturday 7:00 a.m. - 6:00 p.m.

Use of electronic devices is prohibited during the ceremony (cell phones, iPads,

pagers, or two-way radios).

Graduates must stay for the duration of the commencement ceremony.

UCF is proud to be a smoke-free campus.

Graduates with special needs

Graduates who use a wheelchair, motorized scooter, service animal, white cane, sign language

interpreter, or assistive listening devices, have hearing or visual impairments, or need more

special accommodations should contact Brian Pate at (407) 823-5046, in advance, to make

the special arrangements. For TDD/TTY calls please use the Florida Relay Service and phone

711.

Note: Wheelchairs are not provided by the CFE Arena. Graduates must bring their own.

18

Reader Card Information and Instructions

Reader cards for bachelor’s and master’s degree graduates are available for pick up with

official academic regalia and tickets at the Barnes & Noble at UCF near the CFE Arena

from April 27 – May 1, if regalia was ordered on or before March 20, or April 29 – May

1, if regalia was ordered on or after March 21, during bookstore hours. Doctoral graduates

will receive their reader cards upon arrival at the CFE Arena the day of their

commencement ceremony and not when they pick up their regalia and tickets.

Honor graduates should pick up a stamped reader card with academic regalia and tickets

at the Barnes & Noble at UCF near the CFE Arena, April 27 – May 1. Honor cords can

be purchased from the Barnes & Noble at UCF near the CFE Arena.

Bachelor’s and master’s degree graduates should remember to bring their reader card to

the ceremony. Doctoral graduates will receive their reader cards upon arrival at the CFE

Arena the day of their commencement ceremony.

Extra reader cards are available prior to the ceremony at the Registrar’s table located

inside the CFE Arena.

It is important that each graduate fill out his or her address information on the back of

the reader card. This is the address that will be used to send the proofs of photos taken at

the ceremony by GradImages. The address listed is not associated with the diploma

mailing. See page 9 for information related to diploma mailing.

During individual recognition, graduates should hand their reader card to the announcer.

The card is preprinted with the graduate’s college and name. If the graduate’s name is

difficult to pronounce, the graduate should clearly print the phonetic pronunciation on

the card. Graduates should be prepared to assist the announcer.

Example of reader card:

COLLEGE OF EDUCATION

JOHAN STEPHEN CALERO

Yo′-hahn Stee′-vin Kah-ler′-o phonetic spelling of name

19

Graduate Processional, Individual Recognition, and Recessional

Instructions

Graduate Processional

Representatives from the Barnes & Noble at UCF will be available for assistance

with official academic regalia inside the CFE Arena.

Faculty marshals and university staff will direct line-up activities and will be

available to assist graduates before and during each commencement ceremony.

Baccalaureate degree candidates wear tassels on the right.

Graduate degree candidates wear tassels on the left.

Gentlemen are asked to remove their caps for the National Anthem and the Alma

Mater.

The university reserves the right to request that graduates change inappropriate attire

before they will be allowed to participate in the commencement ceremony.

Individual Recognition

Throughout the ceremony, graduates will appear before family, friends, fellow graduates, and

business and professional leaders from our community. Graduates should represent

themselves and the university with dignity, decorum, and pride. The university reserves the

right to ask anyone to leave the ceremony. Guests should refrain from bringing the following

items into the CFE Arena: bottles, cans, containers, alcoholic beverages, noisemakers, air

horns, laser pens, silly string, confetti, banners, signs, or posters. Professional photography is

available the day of commencement by GradImages. Guests are prohibited from taking

pictures on the floor and near the commencement stage. Thank you for helping us honor each

and every graduate on this special day.

Recessional

Graduates will not be able to leave the ceremony early and should plan to meet their guests

once the ceremony concludes. The recessional will be led by the platform party and faculty.

Guests will exit on the main concourse level. After the ceremony guests are encouraged to

meet their family, friends, and graduates at the Victory Knight statue in front of the UCF

FAIRWINDS Alumni Center, located across the street from the CFE Arena. GradImages will

be available for professional pictures following each commencement.

20

Information for Individuals with Disabilities

Accessible Parking at the CFE Arena

Those with state disability parking permits may park in Parking Garage D. Signs will be

posted. The commencement parking map is on page 26 of this guide or can be downloaded

on the Web at http://www.registrar.ucf.edu/commencement.

Access to the CFE Arena for Guests with Disabilities

Please plan to arrive at the CFE Arena at least one hour and 30 minutes prior to each

ceremony. Plan to park on the first level of Parking Garage D. Wear comfortable shoes.

Wheelchairs are not provided.

Accommodations for Guests with Hearing Impairments

A sign language interpreter and reserved seating will be provided at the commencement

ceremony. Assistive listening system receivers are available at Guest Relations, located on

the main concourse level at the CFE Arena. Personal identification must be submitted and

will be held until the receiver is returned. Contact Brian Pate at (407) 823-5046 to arrange

reserved seating.

Accommodations for Guests with Mobility Impairments

Guests using wheelchairs and those unable to use stairs should use the main entrance of the

CFE Arena. An elevator is located on the west side (to the left upon entering through the main

door) of the lobby. Posted signs and university staff will direct the guest and one companion

to an accessible seating section in the CFE Arena. Wheelchairs are not provided by the Arena.

Accommodations for Guests with Vision Impairments

Reserved seating will be provided at the commencement ceremony. Contact Brian Pate at

(407) 823-5046 to arrange reserved seating.

Accommodations for Graduates with Disabilities

Graduates who use a wheelchair, motorized scooter, service animal, white cane, sign language

interpreter, or assistive listening devices, have hearing or visual impairments, or need special

accommodations should contact Brian Pate at (407) 823-5046, in advance, to make special

arrangements. For TDD/TTY calls please use the Florida Relay Service and phone 711.

Note: Wheelchairs are not provided by the CFE Arena. Graduates and guests must bring their

own.

http://www.registrar.ucf.edu/commencement

21

Information to Share with Your Guests

Information about UCF’s Commencement is available online at


Guests should keep in mind that travel to the CFE Arena may take longer than expected.

To avoid traffic from earlier ceremonies, guests should plan to arrive approximately one

hour and 30 minutes prior to the ceremony.

Free parking is available in the parking garages surrounding the CFE Arena. Parking for

guests with mobility impairments is available in Parking Garage D. Wheelchairs are not

provided for guests with mobility impairments. Guests must provide their own.

Early arrivals will have the best choice of seating. Doors open 90 minutes prior to each

ceremony.

Guests interested in sitting together should arrive together.

Tickets to commencement at the CFE Arena are required for all guests, including infants

and children.

Guests who do not have tickets for CFE Arena seating will have the opportunity to view a

live telecast of the ceremony at the UCF FAIRWINDS Alumni Center, located across the

street from the CFE Arena, and at the Student Union. See map on page 16 for simulcast

locations.

Most guest seating is general admission. Some seating is reserved for platform party guests

and doctoral families who are contacted in advance by the university.

First Aid is located in the main concourse level of the CFE Arena. Paramedics will be

available on-site throughout the ceremony.

Graduation Day Flowers will offer bouquets and leis for sale during commencement. To

preorder at a discount, please visit www.graduationdayflowers.com. Orders can be picked

up at the CFE Arena before and/or during each ceremony, but can only be given to graduates

after the ceremony. Vases are not permitted inside the CFE Arena, but may be purchased

after the ceremony.

Lost and Found is located at the CFE Arena Guest Relations office on the main concourse

level.



http://www.graduationdayflowers.com/

22

CFE Arena Policies

CFE Arena policies are designed to ensure the safety and comfort of all UCF graduates and

their guests. A security check will be conducted for all guests and graduates entering the

arena. Patience during this process is appreciated.

Tickets are required for admittance to the CFE Arena. Once admitted, guests are not permitted

to exit and re-enter and may not access the graduate line-up, graduate processional, and

graduate seating areas.

To maintain the dignity of this formal occasion, the following items are NOT permitted inside

the CFE Arena: bottles, cans, containers, vases, alcoholic beverages, noisemakers, air horns,

laser pens, silly string, confetti, banners, signs, or posters.

Baby strollers and balloons are NOT permitted in seating areas but can be checked at the CFE

Arena’s main lobby prior to the ceremony.

Flowers are permitted inside the CFE Arena, but may not be given to graduates prior to or

during the ceremony. To preorder at a discount, please visit www.graduationdayflowers.com.

Vases are not permitted inside the CFE Arena, but they may be purchased after the

ceremony.


Pagers, two-way radios, and cell phones are permitted, but they must be turned off upon

entering the CFE Arena.

Wheelchairs are welcome inside the arena, but guests and graduates must provide their own.

Wheelchairs are not provided by the arena.

Photography and Recording Equipment

The University of Central Florida has arranged for GradImages to take professional pictures

of all graduates as they cross the stage during the ceremony. After the ceremony,

photographers will be available outside the CFE Arena and in front of the UCF FAIRWINDS

Alumni Center for individual and family photos. Graduates will be contacted at a later date

with purchasing information, but are under no obligation to purchase photos. See page 29 for

more information.

While cameras and video recording equipment are permitted, guests are required to

photograph or videotape from their seats only and must not obstruct the view of others.

http://www.graduationdayflowers.com/

23

Important Phone Numbers

UCF Information Center (407) 823-2000

This is a general information number for the University of Central Florida.

Registrar’s Office (407) 823-3100

Students may call this number with inquiries about the status of their

application for graduation and for instructions on how to change an address for diploma mailing. Website is http://www.registrar.ucf.edu.

Information for Graduates with Disabilities (407) 823-5046

Florida Relay Service TDD (800) 955-8771

CFE Arena (407) 823-3070

Guests and graduates may call this number for guest and mobility impairment

seating information.

Barnes & Noble at UCF (407) 882-0364

Graduates may call this number for official cap and gown information and

graduation announcements.

University Police (407) 823-5555

Graduates and their guests may call this number in case of emergency or if

they are in need of vehicle assistance.

Constituent Relations (407) 823-3802

Doctoral and Order of Pegasus graduates may call this number to arrange

pick-up of reserved seating tickets and doctoral ceremony tickets.

Master’s and Doctoral Graduates (407) 823-2766

Graduates may call this number for additional information regarding

graduation.

Order of Pegasus Graduates (407) 823-2842

Graduates may call this number for additional information regarding

graduation. The Registrar’s Office will notify Order of Pegasus graduates by mail.

UCF Alumni Association (407) 823-2586 or (800) 330-2586 Graduates may call these numbers for additional information regarding the

simulcast.

http://www.registrar.ucf.edu/

24

Directions to the CFE Arena

From Miami, Ft. Lauderdale, West Palm Beach, Melbourne, and Southeast Florida:

I-95 to SR 50 (Colonial Dr.) West

Stay on SR 50 (Colonial Dr.), approx. 15 Miles

Right on SR 434 (Alafaya Trail), approx. 3.0 Miles

Right on University Blvd.

Right on Gemini Blvd., follow road around to the CFE Arena on the

right, approx. 1.0 Mile

From Tampa, Lakeland, St. Petersburg, Clearwater, International Drive, Universal Studios,

Walt Disney World, and SeaWorld:

I-4 East to Toll Road 408 (East-West Expressway)

Toll Road 408 (East-West Expressway) to SR 417 (Greeneway) North

Toll Road

Exit on University Blvd. East, follow road past SR 434 (Alafaya Trail)

intersection into campus, approx. 2.7 Miles

Right on Gemini Blvd, follow road around to CFE Arena on the right,

approx. 1.0 Mile

From Tallahassee, Pensacola, Panama City, and Northwest Florida:

I-10 East to I-75 South

I-75 South to Toll Road Florida Turnpike South

Exit turnpike at Toll Road 408 (East-West Expressway)

Take East-West Expressway to Toll Road SR 417 (Greeneway) North




approx. 1.0 Mile

25

Directions to the CFE Arena

From Downtown Orlando:

East on Toll Road SR 408 (East-West Expressway)

Take Toll Road SR 417 (Greeneway) North toward Sanford, approx. 4

Miles




approx. 1.0 Mile

From Orlando International Airport:

SR 528 (Beeline Expressway) East to SR 417 (Greeneway) North (Both

Toll Roads)




approx. 1.0 Mile

From Jacksonville, St. Augustine, Daytona Beach, and Northeast Florida:

I-95 South to SR 50 (Colonial Dr.) West

Stay on SR 50 (Colonial Dr.), approx. 15 Miles

Right on SR 434 (Alafaya Trail), approx. 2.0 Miles

Right on University Blvd


approx. 1.0 Mile

26

27

Hotel Accommodations

See below for a list of UCF area hotels. Reservations should be made directly with the

hotel. Some hotels may offer special discounts/rates for guests attending the UCF

commencement.

Comfort Suites UCF Research Park

12101 Challenger Pkwy.

Orlando, FL 32826

(407) 737-7303

Courtyard by Marriott/UCF

12000 Collegiate Way

Orlando, FL 32817

(407) 277-7676

Days Inn & Suites UCF/Research Park

11639 E. Colonial Dr.

Orlando, FL 328l7

(407) 282-2777

Doubletree by Hilton Hotel Orlando East – UCF

12125 High Tech Ave

Orlando, FL 32817

407-275-9000

Hampton Inn & Suites-UCF

3450 Quadrangle Blvd.

Orlando, FL 32817

(407) 282-0029

Hilton Garden Inn Orlando East/UCF

1959 N. Alafaya Trail

Orlando, FL 32826

(407) 992-5000

Holiday Inn Express and

Suites Orlando East-UCF Area

12250 East Colonial Dr.

Orlando, FL 32826

(407) 203-8585

Homewood Suites by Hilton


Orlando, FL 32826

(407) 282-0067

La Quinta Inn & Suites/UCF

11805 Research Pkwy.

Orlando, FL 32826

(407) 737-6075

Orlando Airport/Double Tree by Hilton

5555 Hazeltine National Drive

Orlando, FL 32812

(407) 856-0100

Radisson Orlando East (until May 2015)

Holiday Inn Orlando East (as of May 2015)


Orlando, FL 32826

(407) 658-9008

Residence Inn by Marriott Orlando East/UCF

11651 University Blvd.

Orlando, FL 32817

(407) 513-9000

TownePlace Suites Orlando

11801 High Tech Ave.

Orlando, FL 32817

(407) 243-6100

28

29

30

31

32

33

34

Commencement Committee

Mr. Brian Boyd, University Registrar

Dr. Dale Whittaker, Provost and Vice President for Academic Affairs

Dr. Maribeth Ehasz, Vice President, Student Development and Enrollment Services

Dr. Ross Hinkle, Interim Vice Provost and Dean, College of Graduate Studies

Ms. Shannon O’Donoghue, Associate Director, Constituent Relations

Ms. Ana Petkov, Assistant Vice President for Community Relations and Director of

University Events, Constituent Relations

Dr. Rick Schell, Vice President and Chief of Staff

Ms. Amy Swinford, Senior Administrative Assistant, Office of the President

Mr. Paul Viau, Associate University Registrar

Commencement Guide Editors

Mr. Joe Adams Ms. Tina Bott

Mr. Brian Boyd Ms. Dore Carter

Ms. Jessica Cheatwood-Alvarez Ms. Carla Cordoba

Ms. Elsa Nieves Ms. Shannon O’Donoghue

Ms. Ana Petkov Mr. Paul Viau

Ms. Jennifer Wharton

Documents

University of Central Florida - Fall 2017 » Commencement …commencement.ucf.edu/file/85/commencement-guide.pdf · On behalf of all of us at the University of Central Florida, I