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University of California

Briefing Notes for 2014/15 Applicants

General Concepts

1. UCEAP (University of California Education Abroad Program) Website:

http://eap.ucop.edu/ReciprocalExchanges/Pages/Undergraduates/ApplyUndergraduates.aspx

2. 8 Campuses to choose: Berkeley, Davis, Irvine, Los Angeles, Riverside, Santa Barbara, Santa Cruz, San Diego.

(San Francisco and Merced are not opened for choosing)

3. Year 1 = Freshman ; Year 2 = Sophomore ; Year 3 = Junior ; Year 4 = Senior

4. Semester and Quarter

Only Berkeley operates on semester system. A semester includes 15 weeks of instruction.

All other campuses are in quarter system. A quarter includes 10 weeks of instruction

HKU Sem 1 = Fall Semester (UCB) / Fall Quarter (Other UC campus)

HKU Sem 2 = Spring Semester (UCB) / Spring + Winter Quarter (Other UC campus)

Sem 1 applicants should apply for Fall Semester for UCB (minimum 13 credits) and Fall Quarter

for other campuses (minimum 12 quarter units)

Sem 2 applicants should apply for Spring Semester for UCB (minimum 13 credits), and Winter

and Spring Quarter for the other campuses (minimum 12 quarter units per each quarter24

quarter units in total)

UC Campus Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Semester UCB

Spring Semester

(Min 13 credits)

Fall Semester

(Min 13 credits)

Quarter all others Winter Quarter

(Min 12 units)

Spring Quarter

(Min 12 units)

Fall Quarter

(Min 12 units)

Online Application to UCEAP (dl: February 25th)

1. Online Application at https://myeap.eap.ucop.edu/ucreciprocity

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2. Please finish all parts including Application, UC Campus Choices(Study Plan, Prerequisite Checklist)

3. Submit the online application by February 25th, 2014

4. Your online application will be reviewed by OISE before releasing to UC

5. Sample online application

For Mainland students, please select ‘China’ as the country.

Place of Birth = 出生地點≠戶籍; City = 城市≠省份(province)

6. Sample UC Campus Choices

(1) Please finish prerequisites checklist if you have choose any of the following majors: Biology,

Business/Economics, Engineering & Computer Science, Psychology

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(2) Please refer to the UC catalog for course selection.

Paper Forms and Supporting Document (dl: February 27th)

1. Submit to the drop box outside OISE office by 1 p.m. February 27th, 2014

2. Checklist http://eap.ucop.edu/Documents/ReciprocalExchanges/Checklist.pdf

3. Be sure to staple and put all documents in sequence according to the checklist

(1) Academic Records

- Latest HKU Transcript showing your 2013-14 sem1 exam results

It takes 10 working days to issue the transcript. Apply for the transcript today and you

can expect to receive the transcript by February 25.

You can have it sent to OISE office directly at the following address:

Global Lounge, G/F Fong Shu Chuen Amenities Centre, The University of Hong Kong

- Copy of HKCEE result, HKALE result and DSE result (for EAS students please write “EAS”

on HKCEE result)

- Copy of your 委培 transcript (with English translation) for mainland students (OISE will

receive it from CAO directly, therefore students do not need to prepare this.)

- All other certificate/diploma for institutions attended after secondary school (with English

translation)

(2) Coursework in Progress (for sem2 exchange students only)

http://eap.ucop.edu/Documents/ReciprocalExchanges/CourseworkProgress.pdf

List out courses (certificate) which are not listed at the transcript

courses you will take in 2014-15 sem 1

(3) ESL test result

- TOEFL: send directly from TOEFL office (choose 4795 U of California)

- IELTS: submit original to OISE

- Cambridge or IB: Please bring along the original and photocopy to OISE for verification

(4) Confirmation of Financial Resources (CFR) (for US visa application. Don't need if you do not need

to obtain US visa)

- http://eap.ucop.edu/Documents/ReciprocalExchanges/CFRForm.pdf

- Complete the form by either asking the bank to fill the form (with official chop) or providing

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relevant banking document (less than 3 months old, i.e. issued no earlier than December 27th,

2012).

You should submit the banking documents together with the completed CFR form.

- Recognized banking documents including

(Recent 3 months) Monthly statement: Saving deposit (活期)

Official Bank Letterhead showing amount of funds

- Unrecognized banking documents including

Fixed deposit (定期)

Stocks, Bonds, Property, Tax Return

Internet Bank Statement

- Amount Needed: Refer to Estimate Living Expense 13-14

http://eap.ucop.edu/Documents/ReciprocalExchanges/UCCostofLiving.pdf

- ALL banking documents MUST be in original and with English on it.

- Family or Individual Sponsor’s Support Signature must be in English

- Sponsoring Organization, Firm, Government or School Original proof / scholarship letter

- Total of All Documented Funds

Current exchange rate for US$ in your country: US$1 = HK$ 7.8

(5) Photocopy of the Personal Information Page of your Passport

Enquiries

Email: goabroad@hku.hk / rainiec@hku.hk

Tel: 2859 1139

Make TWO SETS OF COPY of the above documents (Original + 2 Copies),

submit everything to OISE, including the original, by February 27th.

University of California

Education Abroad Program Reciprocal Exchanges

UCEAP Application Checklist

Name: ________________________________________________________________________ Home University: ______________________________________________________________ Proposed UC Major / Department: _______________________________________________

Submit your paper documents to the UC liaison at your home university

Use this checklist to ensure that your application is complete. Missing documents may delay processing of your application.

Academic Records

Official transcripts from all institutions attended after high school (Include translations if not in English.)

A-Level results are required for all applicants from British-style educational

systems, if applicable.

Photocopies of degree(s) / diploma(s), if available (Include translations if not in

English.)

Coursework-in-Progress form (Include this form if coursework in progress is not noted on your current university transcript.)

TOEFL / IELTS / Cambridge / IB Score: ______ Date of Exam: _________

Include two photocopies of each item listed below

Confirmation of Financial Resources (CFR) form (Keep original documents for your personal records.)

Amount of support U.S. $ ____________

Supporting documentation (e.g., bank letter, bank statement, sponsor’s statement)

The Personal Information Page of Your Passport (Do not send the original document.)

University of California Education Abroad Program – Reciprocal Exchanges

Coursework-in-Progress

Applicant’s Name: Home University:

If your most recent university transcript does not include courses in which you are currently enrolled, or plan to enroll in, complete this Coursework- in-Progress form (on paper). __ Check here if you are not currently enrolled at your home university (e.g., taking a leave of absence).

Coursework-in-Progress or Planned Courses at Your Home University

Term Major / Department Course Number Course Title Course

Units

Total Number of Units Per Term

Term Major / Department Course Number Course Title Course

Units

Total Number of Units Per Term

Term Major / Department Course Number Course Title Course

Units

Total Number of Units Per Term

University of California Education Abroad Program – Reciprocal Exchanges

Confirmation of Financial Resources

For internal use only F________ W________ S________ Number of Terms _____________ Required Amount $ ____________ UC Major ____________________ Graduate ____ Undergraduate ____

Applicant’s Information: Write your name exactly as it appears on the personal information page of your passport.

______________________________ ___________________________ ____________________________

Family Name First Name Middle Name

Birth Date: month_____________ day __________ year ______________ Female Male City of Birth: __________________________________ Country of Birth: _______________________________ Country of Citizenship: _______________________ Country of Permanent Residence: _____________________ E-mail Address: ________________________________________

Do you presently hold a U.S. visa? Yes No If yes, which type? _____________________________

Have you visited the U.S. previously? Yes No Dates: ______________________________________

Which type of U.S. visa did you hold during your previous visit(s)? F-1 J-1

B-2 Tourist (Not under visa waiver program) Other:_______________________________

SEVIS ID Number (If applicable) _______________________________________________________________

Family or Individual Sponsor’s Support (Sponsor’s guarantee) “U.S.$ ________________ will be available to the student named above while an EAP participant at the University of California.”

Sponsor’s Name (printed) __________________________ Relationship to Applicant ____________________ Sponsor’s Signature _______________________________________________ Date ____________________ Bank Verification “This is to certify that the applicant is financially capable of meeting his / her commitment as stated above and that, if the funds are outside the U.S., the government has no restrictions on the release of funds.”

Signature of Bank Official ____________________________ Date ____________ Bank Name ____________________________________________________ Bank Address __________________________________________________ ______________________________________________________________

Place Bank stamp here Or attach recent (less than 3 months old) original

bank letter, including specific amount available in U.S.$ and name of account holder.

Applicant’s Self-Support (amount of your personal funds that you will use to pay for expenses during your EAP exchange): “U.S.$ ________________ of my own funds will be available to me while an EAP participant at the University of California.

Bank Verification “This is to certify that the applicant is financially capable of meeting his / her commitment as stated above and that, if the funds are outside the U.S., the government has no restrictions on the release of funds.”

Signature of Bank Official ____________________________ Date ____________ Bank Name ____________________________________________________ Bank Address __________________________________________________ ______________________________________________________________

Sponsoring Organization, Firm, Government or School (including loans)

Name of Sponsoring Organization _______________________________________________________

Amount of Award in U.S. $ ________________

Award Period: from (date) ________________________

to (date) __________________________ EAP Support: EAP Reciprocal Exchange students are exempt from non-resident tuition and educational fees by the UC Regents. Registration and campus fees are paid by EAP.

Place Bank stamp here Or attach recent (less than 3 months old) original

bank letter, including specific amount available in U.S.$ and name of account holder.

Place Sponsoring Organization’s stamp here Or attach recent (less than 3 months old) original award letter, including specific amount available in U.S.$ and

period when funds will be available.

Total of All Documented Funds

U.S.$ ___________________ Type of currency in your account(s) ___________________________

Current exchange rate for U.S.$ in your country: __________________________

“This is to certify that all of the information furnished on this form is true and correctly reflects my plans to meet expenses while attending the University of California. I fully understand that the minimum amount necessary for my living expenses is subject to change and that my individual financial needs may vary from the minimum estimated amount, as shown on the EAP website. I will notify EAP immediately of any change in my financial situation.”

Applicant’s Signature ____________________________________ Date ________________________

University of California

Education Abroad Program

Undergraduate Student

Estimated Living Expenses 2014-2015

Updated 12/20/2013

UC Campus 1 Term 2 Terms 3 Terms

(Academic

Year)

Calendar

Year

(12 months)

Berkeley $8,229 -------- $14,958 $19,458

Davis $5,000 $10,000 $14,532 $18,835

Irvine* $5,666 $11,333 $17,000 $22,666

Los Angeles $6,133 $12,267 $18,400 $24,532

Merced $6,681 --------- $13,645 $16,795

Riverside $5,668 $11,336 $17,004 $21,737

Santa Barbara* $5,158 $10,316 $15,474 $19,974

Santa Cruz $6,444 $12,888 $19,332 $24,873

San Diego $5,919 $11,839 $17,758 $22,867

* UC Irvine and Santa Barbara amounts do not include the cost of UC mandatory student health insurance.

All amounts are in U.S. Dollars.

Amounts shown are based upon the estimates currently available and are subject to change.

Calendar-year amounts do not include the cost of Summer Session course fees.

These are the minimum amounts needed for the host UC campus to issue a certificate of eligibility (DS-2019) for visa application. It is important to remember that these amounts are estimates. Actual expenses may vary depending on the student’s lifestyle and extra activities. The cost of travel is not included in these estimates. Students should document the highest amount for their campus choices. If possible, we also recommend that students document funds allowing for a ten to fifteen percent increase in the figures provided, as amounts are subject to reevaluation and may change before the issue of the certificate of eligibility.

TRAVEL. LEARN. LIVE. Study Abroad at the University of California!

UCEAP Reciprocal Exchanges

Online Application Tutorial

http://eap.ucop.edu/ReciprocalExchanges

• To establish a log-in ID and password, click

on the link on the left side of the screen.

• To return to your application at a later time,

log-in with your ID and password on the right

side of the screen.

• For technical problems, contact:

reciprocityhelpdesk@eap.ucop.edu.

• Enter your date of birth in this

format: month/day/year.

• Refer to the application instructions on the Reciprocal Exchanges website, paying special attention to

the Preliminary Steps.

• Select the application year and term to initiate your online application.

• Remember that you must also complete the Study Plans and Prerequisites sections before your home

university can release your application.

• Enter the personal

information exactly as it

appears on your passport.

• Note that at least one address must be a physical

location (not a post office/P.O. box).

• Enter a temporary address only if it applies to you.

• Select “NA - Not Applicable” if you are not

currently in the U.S. as a non-immigrant.

• Enter your test type, date, and registration number

even if you have not received your test score yet.

• Enter your degree and field of study.

• List and rank your three preferred UC campuses, with your UC major and duration of study for each

campus choice.

• Share your academic objectives for your UC exchange studies. Describe what is important to you and

how it may relate to your academics or future career objectives. • From this screen, you may choose to complete the Study Plans section or proceed to the Student

Contract/Authorization screen.

• Check the box for Required Authorizations to indicate that you understand and agree with the terms of

your Student Contract/Authorization.

• Review your information before you print this page for your personal records.

• Review your information before you print this page for your personal records.

• Complete all the areas of your application which are missing information.

• Click on the link to go to the appropriate screen for completion.

• Click the Submit Application button after completing all sections of the online application.

• This screen will appear as a confirmation that you have submitted your online application.

TRAVEL. LEARN. LIVE. Study Abroad at the University of California!

UCEAP Reciprocal Exchanges

Study Plan Tutorial

http://eap.ucop.edu/ReciprocalExchanges

• Access the Study Plans by clicking on the Complete Study Plans link below, if you are returning to

complete this section, or

• Access the Study Plans through the Complete Study Plan links on the UC Campus Choices screen.

• Read the Instructions before completing your study plans and prerequisites (if

required).

• Use the menu on the left to navigate between the study plans for each selected

UC and the prerequisites sections.

• Edit and delete course choices at any time before submitting the application. Drop-down options allow

you to indicate your selected courses for different terms at each UC campus. Below is an example of a

study plan.

• Complete the appropriate Prerequisites section(s) if you have selected a major or courses in biology,

business / economics, engineering and computer science or psychology.

• Document your academic preparation by listing the university-level courses you have completed or will

complete before the start of your UC exchange.

• Review your study plans and prerequisites before you print this page for your personal records.

• The Print screen shows how an applicant’s study plans for each selected UC campus may look if

printed for an applicant’s personal records.

• Review your study plans and prerequisites before you print this page for your personal records.

• Complete all the areas of your study plans which are missing information.

• Click on the link to go to the appropriate screen for completion.

• Click the Submit button after completing the Study Plans section of your application.

• This screen will appear as a confirmation that you have submitted your Study Plans.