University of AlaskaStudent Assistance Programs

Student Assistance Programs

Programs that help support students in their pursuit of knowledge at the University of Alaska

• Compensation Stipend (Employment)

• Scholarships/Fellowships

Student Assistance Programs

How do you know if your student assistance program is compensation stipend (employment) or a scholarship/ fellowship?

• Complete the “Compensation Stipend vs. Scholarship/Fellowship Questionnaire”

LINK TO FORM

Questionnaire

Decision tree to classify student assistance programs

• Compensation Stipend: Employment paid through Human Resources

• Scholarship/Fellowship: Paid through financial aid, graduate office, or accounts payable

Employment

Types of employment:

• Graduate Teaching Assistants

• Graduate Research Assistants

• Student Hourly Employment

Graduate Research Assistants

• Graduate students performing research in the course of fulfilling requirements of an advanced degree

• Paid a lump sum payment every biweekly pay period- Track percent of effort on timesheet

• Contract letter template at http://www.alaska.edu/hr/labor/nonrep/word/ra_not_workstudy.doc

Graduate Teaching Assistants

• Graduate students whose primary purpose is teaching, tutoring, instructing, or lecturing in the activity of imparting knowledge

• Paid a lump sum payment every biweekly pay period- Track percent of effort on time sheet

• Contract letter template at http://www.alaska.edu/hr/labor/nonrep/word/ta_not_workstudy.doc

Federal Work Study

• Graduate Research Assistants and Graduate Teaching Assistants on Federal Work Study must be paid on an hourly basis per Federal Work Study requirements

• Contract letter template at http://www.alaska.edu/hr/labor/nonrep/word/ra-ta_workstudy_contract_ltr.doc

Student Employment

• Students can be graduate or undergraduate students

• Paid on an hourly basis and subject to minimum wage and overtime provisions of FLSA- Track hours on time sheet

• Includes students in Federal Work Study

Requirements for Student Employment

• Students must complete “Student Status Verification” form in order to accept student employment- http://www.alaska.edu/hr/forms/PDF/student_stat_verif_b171.pdf – Students must be enrolled in a minimum of 6

credit hours in current semester– Students may work over the summer term if

they demonstrate plans to enroll in six or more credit hours the following semester

Requirements for Student Employment

• Students working over 20 hours in the academic year must have a signed “Student Employee Waiver Form”

LINK

Requirements for Foreign Students

• Students must be enrolled fulltime in current semester

• Students may work over the summer term and breaks if allowed by visa category

• Students are not eligible to work over 20 hours while classes are in session

• Students are not eligible for the “Student Employee Waiver Form”

Scholarship/Fellowship

• Account codes:– 16__– 16__– 16__

• Award letter template for graduate thesis completion fellowships at http://www.alaska.edu/hr/labor/nonrep/word/grad_thesis_complete.doc

Resources

• Questions about “Compensation Stipend vs. Scholarship/Fellowship Questionnaire” , contact Statewide Fund Accounting at 907-450-______

• Questions about graduate teaching and research assistantships, contact MAU Graduate Office

• Questions about student employment, contact MAU Human Resources

Resources

• Questions about scholarship/fellowship payments, contact MAU Business Office

• Student Employment Procedure: LINK

Questions