University Minority Mentor Program2015 Faculty/Staff Mentor Training

M A R Y K AY C A R O D I N E , P H . D .A S S I S T A N T V I C E P R E S I D E N T F O R S T U D E N T A F F A I R S

AGENDA

• Introductions• UMMP Program Logistics• History of UMMP• Purpose of UMMP• UMMP Mission Statement• UMMP Goals & Objectives• UMMP: Relationship Building for Success• Knowledge Communities• Transition Ambassadors• Mentoring• Faculty/Staff Mentoring in UMMP• Getting Started with your Mentee(s)• Questions

•Size of the program

o290 student menteeso290 faculty/staff mentorso16 Transition Ambassadorso2 UMMP staff

Matching Process

• Factors in the matching process include intended major, academic interests, personal interests & demographic information

UMMP Program Logistics

HISTORY OF UMMP

• UMMP began in 1986, first piloted by the College of Liberal Arts & Sciences

• Designed to address the issue of retention of African-American students

• By its second year, the program was expanded to all 17 university colleges and schools

• In 2006, the program moved to Multicultural & Diversity Affairs

• Now serves students of color and/or first generation students who are freshmen

PURPOSE OF UMMP

UMMP facilitates relationships between first year students from underrepresented backgrounds and faculty/staff at UF with the aim of:

o Helping students acclimate to college life and UFo Facilitating relationship building between faculty/staff and

studentso Facilitating academic and social success of students at

UF and beyond

UMMP MISSION STATEMENT

The University Minority Mentor Program (UMMP) is designed to support students in their transition to the University of Florida. This objective is achieved through active participation in one-on-one interactions between mentors and mentees, participation in UMMP events and attendance at cultural events.

UMMP GOALS & OBJECTIVES

UMMP strives to…

• Promote personal and intellectual growth• Assist with academic and personal concerns, through

mentoring relationships• Connect students with a person who cares about them and

can help them navigate UF's climate successfully• Encourage students to take full advantage of university

resources for achieving academic success, finding employment, securing research and internship opportunities

• Create a professional relationship with a faculty/staff member who may serve as an academic or professional reference

UMMP GOALS & OBJECTIVES

How UMMP works

• First year students admitted to UF are invited to apply to UMMP in the summer

• Mentees are assigned a mentor who they meet at the Match and Mingle event

• Mentees & mentors create a mentoring partnership agreement, outlining goals and objectives

• Mentee & mentor pairs are assigned to knowledge communities and teamed up with a Transition Ambassador

• Mentees & mentors meet and communicate often during the student's first year at UF

Mentee

Knowledge Community

Faculty/Staff Mentor

Transition Ambassador

UMMP: RELATIONSHIP BUILDING FOR SUCCESS

KNOWLEDGE COMMUNITIES

• Grouping mechanism for students

• Grouped according too Similarity between the academic interests of the Transition Ambassadors & the

mentees –OR-o Academic interests of mentees e.g.: A Transition Ambassador majoring in Food Science may have a group of

mentees that are all Chemistry majors

TRANSITION AMBASSADORS

• 16 Transition Ambassadors

The Transition Ambassador is responsible for facilitating knowledge communities, serving as a liaison to an academic college, plan program-wide programs/events, attend various cultural events with mentees, and serve as a liaison between the faculty mentors and mentees, while serving as a peer resource to new students at the university.

• Represent various academic colleges

• Pictures and contact information listed on the UMMP website, handbook

ASSESSMENT OUTCOMES

ASSESSMENT OUTCOMES

MENTORING

What is a mentor/mentoring?

Potential + Experience = Mentoring

Traditional mentoring typically encompasses an experienced person acting as teacher to a less experienced person, helping them develop personally and/or professionally

(Cawyer & Simmonds, 2002)

MENTORING

Responsibilities

Mentors should demonstrate the ability and a commitment to:

• Obtain and share knowledge about the institution’s environment

• Provide advice regarding academic and professional advancement

• Provide emotional support and encouragement • Encourage mentee to ask questions• Introduce the mentee to other key individuals and resources

inside and outside the institution• Help identify opportunities for mentee

MENTORING

Characteristics of a high-quality mentoring relationship include the following

• Gender, racial/ethnic, and other differences are accepted and respected

• Commitment of specific amount of time per week or month; the regularity of meetings is agreed upon in the agreement

• Both the mentor and mentee accept responsibility for fulfilling their jointly-created "contract" to work towards a mutually beneficial relationship

• Successful mentors are respected in the academic community, able to listen effectively, provide constructive criticism and clearly articulate suggestions, understand the milieu of the institution and can identify barriers to and strategies for success, are respectful of mentee’s multiple roles both personal and professional, and can assist the mentee in devising realistic strategies.

MENTORING

Essential tasks of mentors

At the end of the year you should be able to check each of these tasks off the list

• Establish a positive relationship with mentee• Help mentee develop or begin to develop life skills• Assist mentee in obtaining additional resources• Increase mentee’s ability to interact with people/groups from various

backgrounds (cultural/racial/socioeconomic, etc.)

FACULTY/STAFF MENTORING IN UMMP

Role of UMMP Faculty/Staff Mentors

UMMP Faculty Mentors are able to help mentees with professional development and academic concerns:

• Inform students of campus resources• Inform students of opportunities/activities on campus• Inform mentees of important dates on campus• Provide encouragement/support to mentees

FACULTY/STAFF MENTORING IN UMMP

UMMP Faculty/Staff Mentors are expected to

• Develop initial goals for mentoring relationship• Develop a supportive relationship with mentee(s)• Communicate to our office about success with establishing mentoring

relationship• Be accessible to and serve as an information resource to their mentee(s)

Plan to attend major events:• Match & Mingle• Reception at the President’s House• Women’s basketball game• UMMP Spring Reception

• Contact your mentee(s) at least once per month/maintain at least 10 contact hours per semester [meetings, e-mails, etc.]

• Group mentoring is encouraged for mentors with multiple mentees

GETTING STARTED WITH YOUR MENTEE(S)

• Breaking the Ice• See the first meeting conversation suggestions on the last

slide • Focus on what you mutually hope to accomplish through

your relationship• Tentatively schedule future meetings• Establish e-mail check in points

• Resource Guide• An overview of the major resources students use on campus• Feel free to e-mail it to your mentees

GETTING STARTED WITH YOUR MENTEE(S)

• Grab lunch or coffee on campusReitz Union Food CourtGator Dining – Quality food and service for the Gator NationArredondo Café “Best Restaurant on Campus!”Camellia Court Café at Harn Museum of Art

• Explore vast variety of eateries Gainesville has to offer Yogurtology Mochi – The “Premier Choice for Frozen Yogurt” Tijuana Flats – Burritos, Tortillas and more! Dragonfly Restaurant – Voted Best Sushi Restaurant in Gainesville Satchel’s Pizza

• Take a tour of campus RTS (bus #119 and #125) http://www.go-rts.com/

• Become a part of UF history! Participate in one of the many UF traditions

GETTING STARTED WITH YOUR MENTEE(S)

• Become a part of UF history! Participate in one of the many UF traditions.Attend a WOW: Weeks of Welcome eventVisit the bat house at sunsetTake a walk along Lake AliceVisit the Butterfly Rainforest or Florida Museum of Natural HistoryTake a group exercise classEnjoy the great outdoors at Lake WauburgTake an Arts & Crafts class or Leisure ClassVisit the Harn Museum of Art

QUESTIONS?

GETTING STARTED SUGGESTIONSTELL YOUR MENTEE WHY YOU CHOSE TO BECOME A MENTOR  ASK “GET TO KNOW YOU” QUESTIONS: What are your hobbies? Tell me about your family? What is your favorite kind of food/place to eat? What are your strengths? What are the areas that you feel you need to develop skills in or learn more about?  OFFER SOME INFORMATION ABOUT YOUR OWN BACKGROUND ASK YOUR MENTEE, IN GENERAL, WHAT THEY WOULD LIKE TO GET OUT OF THE RELATIONSHIP. DEVELOP TWO OR THREE GOALS FOR YOUR MENTORING RELATIONSHIP.  SHARE WITH YOUR MENTEE HOW YOU LIKE TO WORK AS A MENTOR.  DECIDE ON THE LOGISTICS AND STRUCTURES THAT THEY WANT TO USE TO SUPPORT THEIR RELATIONSHIP:  Meeting times, length of meetings, frequency of meetings, where, who initiates, how will you structure your meetings or use your time together? CLOSE WITH WHAT THE NEXT STEPS ARE AND AGREE ON NEXT MEETING