University Congregational United Church of Christ Imagine ......Sep 19, 2016 · Imagine Love and Justice - Jesus Did, We Do Church Council Agenda 6:45p - 9p September 19, 2016

University Congregational United Church of Christ Imagine Love and Justice - Jesus Did, We Do

Church Council Agenda 6:45p - 9p September 19, 2016

Time Topic Purpose Lead / Presenter

6:45 Snacks and Social Time

7:00 Declaration of Quorum Moderator

Since we last met, how has this church blessed you, in 5-10 words

Circle of Sharing All

7:10 Consent Agenda Approve or move for discussion

Moderator

Minutes of August Council meeting

Spirit Workshop Affirm steering committee

Child Care Board Members Affirm board members Liz Wells

7:15 Reports / Old Business

Financial Report Review, Discuss Don Guthrie

Leadership Staff Report Information-sharing David Anderson

7:20 Pledge Campaign Status Update Sven Peterson

7:30 Budget Committee Recommendations

Review, prioritize Don Guthrie Robin Turner

7:50 Restructure: - Ministry Reps - Implementation Committee - Leadership Retreat Planning

Committee

Status Update Margaret Stine

8:00 Imagine Campaign Status Update Margaret Stine

8:10 New Business

8:10 Racial Justice Funding Request Review, Approve Toni Higgs

8:25 Authorize Ministries to Allocate Review, Approve Liz Wells

8:30 Once around

8:35 Closing Prayer

Next Meetings

Oct 14-15 Leadership Retreat Fri eve, Sat morn Oct 17 Council

Time Away

• Amy: Family Leave Aug 29-Nov 26

• Catherine: Vacation Sept 1 – 17; Study Leave Sept 18 – 24; Cong Accompaniment - Iona Sept 25-Oct 2

• David: misc. one-day vacation days

• Peter: UCC Mtg in Cleveland: Sept 18 afternoon – 20; Vacation: Oct 18-22

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UNIVERSITY CONGREGATIONAL UNITED CHURCH OF CHRIST

Looking Ahead –Directions

We will explore and define what it means to be a

Christian today at University Congregational United

Church of Christ.

Offer a series of classes in order to forge a common

understanding of and language around what it means

to be a Christian and how we can be effective Christian

leaders.

Explore how to strike a balance between welcoming

“believers, seekers and doubters” and

supporting/welcoming those who identify as strong

Christians and seek affirmation in boldly proclaiming

their faith.

Create a board/ministry assessment and accountability

tool and use it to better understand if we are applying

our resources as we truly want to.

Create a stronger “brand” and market our church within

our own community so that people know about the

ministries we do; then expand that out into the larger

community.

1. How do we let people know who we are?

2. How are we meeting our neighbor?

3. Can we share social justice activities with

other churches?

4. Can we articulate to each other more clearly

what we are willing to take a stand around?

Strengthen the ways that we tell our story – to

ourselves and others. Review the way we tell our story

inside and outside our building – banners, signs,

directions, etc.—and make appropriate changes.

We will intentionally bring renewed imagination and

energy to our evangelism.

In the next year, explore establishing a small “satellite”

congregation to serve those who do not identify with

traditional church settings.

Seek ways to re-think how we connect to others.

Consider how we can retain the strengths of our

“institutional church” while becoming more inclusive

and inter-generational, open to diversity and inter-faith

experiences.

Practice articulating our common faith story, embracing

the strength of our Christian beliefs and finding new

and exciting ways to proclaim our faith.

We will renew our efforts to achieve financial and

operational sustainability and effectiveness into the

future.

Restructure our budgeting process to ensure greater

consistency and sustainability

Create a manageable, effective and efficient process to

better utilize the physical plant resources we have in

order to:

1. Fulfill our social justice ministry (car camping,

shelter, meeting space)

2. Connect with others (e.g. fellowship,

community outreach)

3. Offer extravagant welcome to everyone.

Review our church covenant and consider adding a

section related to stewardship.

Develop and implement a comprehensive technology

strategy and plan that better reflects the integration of

appropriate technology into our church life.

We will develop and support small groups as a pathway

for all to find connection and purpose in their lives at

University Congregational UCC

Use small groups as a means to transform the world

and transform ourselves; to connect with each other

and connect with our deepest purpose, what God is

calling us to do and be

Explore expanding our efforts in seeking justice for the

homeless, and children and youth, through the

formation of small groups that are intent on living out

these goals.

Establish a sustainable process to follow and direct

new people into small group offerings in support of

fellowship, spiritual growth, meal sharing, and other

activities.

Reach out to and welcome visitors and new members

into our community with grace, excitement and

intentionality; continue to expand on the “Rose

Welcome” program by recruiting and training additional

greeters.

Continue to explore ways for community members to

deepen their faith through education programs, Bible

study and faith-focused activities in small groups.

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University Congregational United Church of Christ Church Council meeting August 15, 2016 Page 1

Board/Office Council Member Attendance

Lay Leadership:

Yet to be filled

Yet to be filled

Yet to be filled

Yet to be filled

Yet to be filled

Yet to be filled

Quorum

Staff:

Guests:

Consent Agenda

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Reports/Old Business

Updates/Plans

New Business:Racial Justice AIR form

Facilities Use Committee Full Recommendations AIR Form:

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Family Leave Policy Changes AIR Form:

Sunday Safety & Hospitality AIR Form:

Spirit Workshop proposal AIR Form:

Beyond Resistance: The Institutional Church Meets the Postmodern Worl

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AGENDA ITEM REQUEST FOR THE COUNCIL MEETING OF August 15, 2016

(To be submitted to the Executive Committee two

weeks prior to a council meeting via moderator’s bin)

AIR # _______________

Requested by __ Jan Von Lehe & David Anderson_______________

(name of board, committee or individual)

Action/Motion or Discussion Requested:

To name to the position of Assistant Moderator: Margaret Stine

for the following reasons:

She has agreed to serve, and is a wonderful choice for the position.

AGENDA ITEM REQUEST FOR THE COUNCIL MEETING OF August 15, 2016



AIR # _______________

Requested by __ Communications/PR Board _______________



To name to the new Digital and Social Media Task Force:

Kathy Kripps

Kathryn Robinson

Kay Sneed

Candace Tkachuck

Merry Henn

Sven Peterson

Tim Johnson

Erin Lovejoy-Guron

Margaret Irribarra Swanson (Staff Liaison)

David Anderson (Staff Liaison)

The focus for this task force will be on defining and implementing a new church website,

with a goal to have the new web site in place by early 2017.

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They have agreed to serve. They join Kathy Kripps, who is serving on the Communications &

Public Relations Board for this project. The focus. Virginia Felton has been contracted to

consult, advise and develop the new web site, using the Communications Assessment developed

by Kathleen Hosfeld as a basis for implementation. This task force will oversee the work and

help with implementation.

Foreseeable objections (add your rebuttals if you wish)

Date of Request August 1, 2016

Person to be contacted by the Executive Committee if clarification is necessary: Kathy Kripps.

AGENDA ITEM REQUEST FOR THE COUNCIL MEETING OF _August 15, 2016_______

AIR # _______________

Requested by: David Anderson & Don Guthrie


To authorize a new account relationship with HomeStreet Bank, including:

$50,000 line of credit to be allocated among UCUCC staff for UCUCC staff credit

cards, and

Establishment of a checking and/or savings account with the following as authorized

signers:

o David Anderson, Church Administrator

o Don Guthrie, Treasurer

o Jan Von Lehe, Moderator

o Margaret Stine, Asst. Moderator

o Amy Roon, Pastor

o Peter Ilgenfritz, Pastor

o Catherine Foote, Pastor

Two signatures required for checks over $5,000.


We have had our primary banking relationship with BECU for the last two years. They have not

been particularly helpful or responsive to our business account, and in fact have charged us some

unnecessary research charges. They also don’t have a retail deposit function at their U District

office: all deposits are just forwarded to a central location. In addition, they do not offer business

credit cards. So our credit cards are still with Wells Fargo, our former primary banker. Wells

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Fargo has not been excited to have our credit business and not our deposit business so has not

been easy to work with for credit card issues.

We received a very good proposal from HomeStreet Bank, who wants our business, handles

commercial accounts, and is also nearby. It is time to move our banking to a bank that is more

appropriate for our needs. We will probably continue to use BECU for our automatic

contributions and some other minor activity, but we will plan to move our primary relationship to

HomeStreet.

Foreseeable objections (add your rebuttals if you wish):

Date of Request: __July 15, 2016_______________________

Person to be contacted by the Executive Committee if clarification is necessary:

_____David Anderson or Don Guthrie __________________________________________

AGENDA ITEM REQUEST FOR THE COUNCIL MEETING OF ___August 15, 2016___



AIR # _______________

Requested by: Worship and Music Board


The UCUCC church council endorsees the proposal from Worship and Music Board to call Kris

Garratt as “Artist in Residence” to this non-stipend, one-year, renewable position. The church

council asks that the Worship and Ministry Board continue to take the lead in supporting the

position and the church’s commitments.

Artist in Residence

Purpose: This position will enable us to continue to draw on Kris Garratt’s artistic leadership

and gifts and enable us to train members of the congregation to provide support for liturgical art

installations.

In coordination with the worship and music board and worship staff the artist in residence will:

1) Coordinate liturgical art in the sanctuary based on worship themes for each season.

2) Oversee sanctuary change-outs and train a crew of congregation members on the

mechanics of changing liturgical art in the sanctuary.

The church will

1) Support the ongoing work of the “Creativity Council” to brainstorm ideas and implement

artistic expression in worship.

2) Support the continued growth of the Janis Jacobson Memorial Fund for Worship and

Music Ministries to support our arts ministry.

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This position will enable us to continue to draw on Kris Garratt’s artistic leadership and gifts and

enable us to train members of the congregation to provide support for liturgical art installations.


Date of Request: ___June 23, 2016______________________


__Peter Ilgenfritz or Yale Lewis ______________________________________

AGENDA ITEM REQUEST FOR THE COUNCIL MEETING OF __August 15, 2016_______

AIR # _______________

Requested by: Racial Justice Action Team


To affirm, support, and honor the process proposed by the Racial Justice Action Team. As the

process, work and discernment proceeds, the Church Council will be aware that further requests,

initiatives and council or congregational actions may be forthcoming.


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Transforming our culture and identity does not happen overnight. Just like the process of Open

and Affirming, which required several years of effort, thought, and planning for people to

understand, accept, and embrace LGBT people, this process will be neither swift nor simple. It

requires change at a deeply personal level. Now it’s time to dig deeper to liberate ourselves from

racism and join in this work with others. After Rev. DaVita McAllister’s inspiring and

challenging work at Seabeck this year, and the anticipated rollout of the UCC national

curriculum on White Privilege, there has never been a better time to get started.


Date of Request: _August 9, 2016________________________


___ Toni Higgs (Co-Chair) or Ginger Warfield (Co-Chair)

_____________________________________________________________________

AGENDA ITEM REQUEST FOR THE COUNCIL MEETING OF __August 15, 2016_______

AIR # _______________

Requested by: Facilities Use Review Committee (FURC)


A. To accept the Final Report of the Facilities Use Review Committee as submitted.

B. To affirm the recommendations of the Facilities Use Review Committee, as noted:

1. Recommendations regarding the UCUCC Fees for Facilities and Services

a. Acceptance of the revised UCUCC Fees for Facilities and Services (Appendix H-

6).

b. To keep UCUCC current with the rising costs of maintaining our facility, this fee

schedule should be reviewed and updated every two years.

c. Each month 10% of the facility income should be placed into the Facilities &

Equipment Major Maintenance Fund

2. Recommendations regarding the location of The UCUCC Child Care programs and the

Interagency School.

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a. Locate all UCUCC Child Care Programs (the weekday Child Learning and Care

Center and the Trettin Drop-In Preschool) in the North Education Wing on the

second and third floors.

b. UCUCC Child Care programs should re-organize their space to respond to the

increased need created by the citywide “Preschool for All” initiative and the

increased demand for childcare, especially for those on the margins of society.

c. Locate the Interagency School entirely in the North Hallway classrooms of the

third floor of the main building.

d. Church Council should initiate a process to make recommendations regarding

repurposing the space currently occupied by Trettin Drop-in Preschool on the first

floor.

e. The lease for The Children’s School (TCS) should not be renewed, as of June 30,

2017. (Church Council voted to change the date to June 30, 2018 and

unanimously approved this recommendation with the revised date).

f. Given the change in the end date for the lease with TCS and our concern for the

security and safety of the children in the school, we recommend that, preferably

by the beginning of the 2016-17 school year, but no later than the beginning of the

school year 2017-2018, rooms 335 and 339 in the North Wing be vacated by the

church so that TCS can use these secure rooms. Concurrently TCS should vacate

Rooms 331 and 333 in the main building, which are not secure.

3. Adoption of the following policies regarding use of UCUCC Facilities:

a. Alcohol Use Policy (Appendix H-1)

b. Storage space policy (Appendix H-3)

c. Policy for Granting Fee Waiver/In-kind Use of UCUCC Facilities (Appendix H-

4)

4. Affirmation of the following guidelines:

a. Values/Principles Guiding Facilities use of UCUCC Facilities (Appendix C)

b. Guidelines for prioritizing the use of UCUCC Facilities (Appendix D)

c. Flow chart for handling request for use of UCUCC Facilities (Appendix E)

d. UCUCC Greening Congregation guidelines for all users. (Appendix H-2)

e. Information regarding UCUCC Audio/Visual Systems for Events (Appendix H-5)

5. Institute use of New Program Application Form for any organization/group wishing to

start a new program in the church. (Appendix F)

6. UCUCC should not sign the ‘Enforcement Authorization’ with the Seattle Police

Department

7. The Church Administrator should develop a process for implementing the Storage Space

Policy.

8. The Facilities & Equipment board should hire an outside consultant to set up a schedule

for long-term maintenance and/or replacement of UCUCC facilities and equipment.

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9. The Turner Legacy Committee should be asked to reduce the number of remaining

Turner books and then consolidate them with other Memorabilia into one location as

quickly as possible.

10. All facility use agreements for organizations that use our facilities on a daily/regular basis

should be reviewed on a yearly basis.

C. And to dismiss with thanks the Facilities Use Review Committee, noting that their work has been completed. --- --- --- for the following reasons: They have completed their tasks, and their recommendations are appropriate and important. Their work done, we decommission the committee with our deep thanks. Foreseeable objections (add your rebuttals if you wish): Date of Request: ___July 8, 2016______________________ Person to be contacted by the Executive Committee if clarification is necessary: __Mary Ellen Smith, Facilities Use Review Committee (FURC) Chair____

AGENDA ITEM REQUEST FOR THE COUNCIL MEETING OF ___August 15, 2016______



AIR # _______________

Requested by: Personnel Board of the UCUCC Action/Motion or Discussion Requested:

Personnel Board is recommending a revision to the current Family Medical Leave Policy offered under the Employee Benefits of the church Personnel Guidelines (currently found as section 9.4 below section 10 Employee Benefits – apparent error in numbering in the current document). Specifically, we are recommending adoption of a new “Partially Compensated Family Medical Leave” (PCFML) policy which will provide up to 12 weeks of paid family medical leave for qualified church employees. The church currently provides 12 weeks of unpaid leave.


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Expectations surrounding the need for workers to take time off in order to tend to major family life events has been evolving. The societal definition of ‘family medical leave’ and expectations of support from employers are also changing to include not only mothers for childbirth, but also to include both birth parents, adoption, foster care, as well as to attend to medical/life needs facing families. In light of this the Personnel Board has thoughtfully reviewed over the past year;

United Church of Christ guidelines and practices

Washington State Compensation laws

Public, private, and non-profit group practices in the northwest

The revised guidelines represent what we believe to be a fair and equitable step forward for our church employees and also affordable to the congregation. Accruing the necessary funds will become part of our annual budgeting process beginning with the 2017 budget. Calculations to determine the accrual rate and the total amount to be accrued will be addressed at that time. We have also consulted with Sidney Strong in his capacity as church legal advisor in crafting the specifics of the policy document. On Sid’s recommendation it should be noted that the revised guideline creates separate sections for Employee Disability Leave (section 10.4.1) and 10.4.2 Family Medical Leave (section 10.4.2) where they were previously merged into one policy.


Foreseeable objections: Too expensive, loss of staff time, hassle of temporary staffing. Rebuttal: The church has been committed to providing a just workplace including the recent adoption of the $15 Living Wage. We believe that providing Paid Family Medical Leave is another important component of providing a fair and just workplace and in keeping with important trends in the broader workplace. The PCFML fund will not be fully funded this first year. The Budget Committee will decide how much can go to fund PCFML for 2017 budget. Staffing for leaves of absence/sabbaticals is an ongoing process at the church and typically comes in the form of volunteers, job-share/shifts, and paid temporary staff to provide coverage of key roles and tasks. This new policy would not change the current approach, although for budgeting purposes it may be beneficial to accrue specific funding to support PCFML.

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Date of Request: ___July 20, 2016__________


__Mark Tindall, Chair_________________________________________________

10.4 Employee Disability and Family Medical Leave The Church’s employee disability and family medical leave policy is available to employees as set forth below in 10.4.1 and 10.4.2. Employees may be entitled to leave for the following reasons:

1. Employee Disability Leave:

a. For a serious health condition or illness that makes the employee

temporarily unable to perform the functions of his/her position.

b. For a disability that makes the employee temporarily unable to perform the

functions of his/her position.

c. To provide reasonable accommodation as may be required by law.

2. Family Medical Leave:

a. For the birth of a child of the employee or to care for such child within the

first 12 months after birth.

b. For the placement of a child with the employee for adoption or foster care

within the first 12 months of placement.

c. In order to care for an immediate family member - child, step-child, parent,

step-parent or spouse - who has a serious health condition.

10.4.1 Employee Disability Leave Employee disability leave is allowed for a serious health condition or disability that makes the employee unable to perform the functions of his/her position. If eligible for disability leave, an employee may be able to take up to 12 weeks of unpaid leave during the calendar year.

When requesting disability leave, the employee must provide the Church with as much advance notice as is reasonably possible. Medical certification will be required for all disability leave requests. The Church, at its expense, may require an examination by a second health care provider if the Church has a reasonable question regarding the medical certification provided by the employee. Failure to provide the requested medical certification in a timely manner may result in denial of the leave until it is provided. Employees returning from disability leave must provide a medical release statement signed by his/her treating physician including any return to work conditions and/or any needed accommodations. Qualifying disability leave will not be counted as an absence under the Church's attendance policy.

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The Church will maintain health care benefits for the employee while on disability leave, but the employee is responsible for paying the normal monthly contribution(s). If the employee elects not to return to work at the end of the leave period, the employee will be required to reimburse the Church for the cost of premiums paid for maintaining coverage during the leave period. Sick leave and vacation time cease to accrue during the unpaid portion of the leave. Employees must use any accumulated sick, vacation time, or personal time to the extent available during this leave period. Employees who are covered by church-provided disability insurance coverage may be entitled to benefits during their disability leave. Please refer to that policy for further details. Absences in excess of these accumulated days will be treated as leave without pay. Upon return from leave, the employee will be restored to his/her original or an equivalent position. If an employee fails to return at the end of disability leave, the employee will be considered to have voluntarily resigned his/her position with the Church. It may be medically necessary for some employees to use intermittent disability leave. The Church will work with employees to arrange reduced work schedules or leaves of absence in order to care for their own serious medical condition.

If an employee requests an extension of leave beyond the 12-week period because of his/her own serious medical condition, the employee must submit medical certification of a continued serious health condition in advance of the request. The Church will review such requests on a case-by-case basis in order to determine whether it can reasonably accommodate such a request. Reinstatement is not guaranteed when granted extended leave and will depend upon the business needs of the Church.

10.4.2 Family Medical Leave

Family medical leave is allowed for employees with at least 12 months of service and who have worked at least 1250 hours within the preceding 12-month period. If the employee and his/her spouse both work for the Church, they are both eligible for family medical leave.

Employees may be entitled to leave for the following reasons:

a. For the birth of a child of the employee or to care for such child within the first 12

months after the birth.

b. For the placement of a child with the employee for adoption or foster care within

the first 12 months of placement.

c. In order to care for an immediate family member - child, step-child, parent, step-

parent or spouse who has a serious health condition.

The employee may receive up to 12 weeks of paid family medical leave. Family medical leave does not accrue and unused leave is not payable upon termination. Leave due to birth or adoption of a child must be completed with the 12-month period beginning on the date of the birth or placement of the child. It may not be taken intermittently.

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When requesting family medical leave, the employee must provide the Church with as much advance notice as is reasonably possible. Medical certification will be required for all family medical leave requests. Failure to provide the requested medical certification in a timely manner may result in denial of the leave until it is provided. Qualifying family medical leave will not be counted as an absence under the Church's attendance policy.

The Church will maintain health care benefits for the employee while on family medical leave, but the employee is responsible for paying the normal monthly contribution(s). If the employee elects not to return to work at the end of the leave period, the employee will be required to reimburse the Church for the cost of premiums paid for maintaining coverage during the leave period. All other benefits cease to accrue during the unpaid portion of the leave. Employees must use any accumulated sick, vacation time, or personal time to the extent available during this leave period. Absences in excess of these accumulated days will be treated as leave without pay. Upon return from leave, the employee will be restored to his/her original or an equivalent position, unless there is no longer a Church need for that position and no equivalent position matching the employee’s work skills and experience exists. If an employee fails to return at the end of disability leave, the employee will be considered to have voluntarily resigned his/her position with the Church. If the employee fails to return at the end of the family medical leave, the employee will be considered to have voluntarily resigned his/her position with the Church.

The employee may request leave without pay beyond the family medical leave insurance period. The employee must submit a request for leave without pay, four weeks in advance of the end of the short term disability insurance period. The Church will review such a request on a case-by-case basis in order to determine whether it can reasonably accommodate such a request. Reinstatement is not guaranteed when granted leave without pay and will depend upon the business needs of the Church.

AGENDA ITEM REQUEST FOR THE COUNCIL MEETING OF __August 15, 2016______

AIR # _______________

Requested by: Tim Croll & Peter Ilgenfritz


To allocate $5000 from the New Initiatives Fund for a nine-month trial of a staff position for a Sunday

morning position of Security and Hospitality.


During the week the church is well secured with key doors locked and Mike O’Donnell, the Facilities

Manager usually available to respond to any concerns or issues. Visitors from the community that

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sometimes walk into the church looking for financial or other assistance, or a place to hang out are

assisted through well established procedures.

However, on Sundays before, during and immediately after worship when the number of people in the

building is at its greatest, we are paradoxically the least protected. More doors are opened and the large

and changing crowd allows for more anonymity. There are a number of folks around for parts of Sunday

morning (the Elementary and Preschool Education Coordinator, the opener, the ushers, the pastors, the

greeters, the folks who put together the morning coffee and Sunday family breakfasts.) However, each of

these individuals has important primary duties and almost all are “on duty” for only a part of the morning.

From time to time there have been instances of visitors coming in the building that have appeared

troubled and/or confused, or have wanted to explore areas of the church that are away from and on

different floors from the narthex, lounge, sanctuary or restrooms.

As a result some staff and members have worried about whether all areas of the church are as safe, as we

all would like, for those staff members and members to be alone. We have had instances of individuals

trying to remain in the building past the early afternoon when worship and meetings are long over and the

building is being locked up.

Now, often when we have visitors that seem troubled, confused, lost there is no problem at all. They find

their way to service, or the restroom, or the lounge for coffee with or without help from other folks in the

narthex. However, there is no one “go-to” person that keeps their eye out for such situations, that will

greet the person and ask what assistance they might need, that will assess the situation and handle it in a

supportive way. Neither is there a single person that the greeters, ushers, openers, coffee people, etc can

share their concerns with, knowing that the appropriate action will be taken. As it is, the responsibility for

these type of situations are “everyone’s” which means, of course, that they are “no one’s”.


Date of Request: __August 8, 2016_______________________


_____Tim Croll___________________________________________________________________

AGENDA ITEM REQUEST FOR THE COUNCIL MEETING OF _August 15, 2016_______

AIR # _______________

Requested by: Catherine Foote and Action/Motion or Discussion Requested: To affirm the direction of the Spirit Workshop Planners as a sufficient basis to honor the hopes for outreach and evangelism as noted in the Listening Group report of 2012 and the Imagine capital campaign.

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To affirm responsibility as the UCUCC Church Council for

Affirming membership of a steering committee to support the implementation of the Spirit Workshop Planners

Accepting responsibility for allocation and distribution of the Imagine campaign funding and seeing that implementation is in keeping with the campaign’s broad vision

To request a written report quarterly from the Spirit Workshop planning committee. To support and pray for this ongoing outreach and mission.

for the following reasons: Listening Group report adopted by the congregation in 2012, specifically:

We will intentionally bring renewed imagination and energy to our evangelism. In the next year, explore establishing a small “satellite” congregation to serve those who do not identify with traditional church settings.

And as articulated in the Imagine capital campaign:

Worship, Fellowship, Evangelism, and Outreach Projects 1. New church start, five years at $35,000/year ($175,000):

Source: Proposal is before Council Narrative from a proposal recently presented to Council: University Congregational is at an exciting place in its journey. The congregation is stable, healthy, and vibrant. Together we are discerning where the Spirit might be leading us, asking: Where do the strengths and gifts of this congregation meet the needs of the surrounding community? How might UCUCC stretch, grow, and learn new ways to embody and proclaim the Good News of God’s radical love and welcome to all people? One possible avenue for this embodiment and proclamation would be for UCUCC to create and support a “satellite church” -- a spiritual community that shares the same DNA as UCUCC but expresses and lives out that faith differently. This new community would be geared toward people who are not likely to attend traditional worship, but who nonetheless have spiritual longings, a desire for community, and a willingness to explore faith in the Way of Jesus. This new spiritual community would function as a kind of R&D (Research and Development) wing of UCUCC, exploring new ways of creating spiritual community and of living together as followers of Christ. This extension of UCUCC would be an outpost from which to explore the church of the future. How does this fit with the values and vision of UCUCC? A community like UCUCC, based on relational covenant rather than doctrinal agreement, is well positioned to proclaim Good News into a fast-changing postmodern culture. The radical welcome, explicit embrace of questions, and Open and Affirming stance further distinguish University Congregational from many other congregations in the Seattle area. An important characteristic of the DNA of UCUCC is the commitment to being a community that is active in God’s work of justice, peace, and earth-care while also valuing personal spiritual growth and maturity.

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All of these characteristics are essential in creating the kind of community envisioned above. And all of these values would be carried forward into the new community. UCUCC is a large, multi-staff church, with many programs, active ministries with children and youth, and traditional (yet very lively) worship services complete with choir, liturgy, prayer, and sermon. This worship culture meets the spiritual needs of many people, and helps them to live out their faith. Yet, we are aware that not everyone is drawn to this type of structure. There are many people with genuine spiritual longings and desire for connection who will never set foot in UCUCC on Sundays. What it means to be “church” is changing. We are aware that many large, mainline churches are declining, and that the structure (building, staff, program) that University Congregational enjoys may not be what the church of the future looks like. New models are emerging and must be considered. A satellite congregation is one such model.

Foreseeable objections (add your rebuttals if you wish): Date of Request: ___July 15, 2016______________________ Person to be contacted by the Executive Committee if clarification is necessary: _____Catherine Foote ____________________________________________________

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Page 21

Page : 1Date : 09/13/2016

Time : 4:44:36 PM

University Congregational United Church of Christ01-Detailed Analysis of Revenues& Expenses by Dept YTD

January to August 2016

MTD Actual(This Year)

YTD Actual(This Year)

YTD Budget(This Year)

YTDBudget/Actual

(This Year)

Annual Budget(This Year)

Accounts Annual BudgetRemaining (This

Year)

YTD Actual(Last Year)

Revenues

Offerings

$12,008.95 $1,140,000.00$112,441.72 $728,503.41 $716,494.46 401010 - Pledges $411,496.59 $727,590.64

$7,464.22 $24,000.00$909.00 $19,642.38 $12,178.16 401020 - Non-pledging Contributors $4,357.62 $15,351.17

($275.85) $12,000.00$646.00 $6,640.03 $6,915.88 401030 - Loose (Unidentified Cash) $5,359.97 $7,244.78

($437.86) $5,000.00$1,460.00 $2,895.50 $3,333.36 401050 - Prior Yr Received in Current Yr $2,104.50 $4,772.00

$18,759.46 $1,181,000.00$115,456.72 $757,681.32 $738,921.86 Total Offerings $423,318.68 $754,958.59

Facilities Use

$0.00 $0.00$0.00 $0.00 $0.00 402010 - Weddings and Memorials $0.00 $0.00

($7.44) $30,000.00$1,988.00 $19,992.56 $20,000.00 402020 - Parking Lot B Revenue $10,007.44 $19,521.94

($8,274.84) $38,000.00$3,200.88 $17,058.52 $25,333.36 402030 - Parking Lot C Revenue $20,941.48 $25,186.19

$3,966.00 $24,000.00$40.00 $19,966.00 $16,000.00 402040 - Facilities Revenue $4,034.00 $15,950.00

$0.00 $2,600.00$0.00 $0.00 $0.00 402060 - Solar Panels Revenue $2,600.00 $0.00

($4,316.28) $94,600.00$5,228.88 $57,017.08 $61,333.36 Total Facilities Use $37,582.92 $60,658.13

Other Revenues

($9,967.82) $15,000.00$32.18 $32.18 $10,000.00 403010 - Miscellaneous Revenue $14,967.82 $13,663.53

$237.57 $2,000.00$954.42 $1,570.93 $1,333.36 403020 - General Fund Interest $429.07 $2,541.71

$52.70 ($1,000.00)($193.28) ($613.94) ($666.64) 403040 - Gain/Loss-Securities Sales-Regular ($386.06) $1,167.36

$0.03 $100,226.00$8,352.17 $66,817.39 $66,817.36 403050 - Endowment Revenue $33,408.61 $53,804.59

($9,677.52) $116,226.00$9,145.49 $67,806.56 $77,484.08 Total Other Revenues $48,419.44 $71,177.19

$4,765.66 $1,391,826.00$129,831.09 $882,504.96 $877,739.30 Total Revenues $509,321.04 $886,793.91

Page 22

Page : 2Date : 09/13/2016

Time : 4:46:16 PM

University Congregational United Church of ChristUCUCC Analysis of Rev & Expenses - Summary Landscaped

Departments: Adult Education,Capital Campaign,Child Care Board,Children's Ministry Board,ChristianEducation Ministry,Communications/Public Relations,Council Miscellaneous,Elementary,Facilities and

Equipment Mgmt,Fellowship,Gifts & Offerings Disbursement,Love and Justice Ministry,Memorials,Ministers'Discretionary,Miscellaneous Other Expenses,Music,New Member,Outreach,Parish

Care,Personnel,Preschool,Social Action,Stewardship and Finance,Worship and Music Board,Youth BoardJanuary to August 2016

MTD Actual(This Year)

YTD Actual(This Year)

YTD Budget(This Year)

YTDBudget/Actual

(This Year)

Annual Budget(This Year)

Accounts Annual BudgetRemaining (This

Year)

YTD Actual(Last Year)

Expenses

Christian Education Ministry

$492.26 $2,999.00$25.00 $1,840.38 $2,332.64 Christian Ed Ministry Cross-Bd $1,158.62 $1,725.68

$987.29 $2,349.00$107.25 $578.71 $1,566.00 Children's Ministry Board $1,770.29 $1,289.77

($625.77) $4,200.00$469.75 $3,425.77 $2,800.00 Youth Board $774.23 $8,082.57

$861.00 $1,750.00$0.00 $305.64 $1,166.64 Adult Education $1,444.36 $97.45

$1,714.78 $11,298.00$602.00 $6,150.50 $7,865.28 Total Christian Education Ministry $5,147.50 $11,195.47

Outreach/Love and Justice Min

($625.00) $36,000.00$5,625.00 $30,375.00 $29,750.00 Love and Justice Board $5,625.00 $30,248.20

$0.62 $25,000.00$2,083.00 $16,666.02 $16,666.64 UCC Child Care Programs Suppt $8,333.98 $14,666.71

($162.00) $85,800.00$6,950.00 $58,162.00 $58,000.00 Outreach $27,638.00 $56,828.39

($786.38) $146,800.00$14,658.00 $105,203.02 $104,416.64 Total Outreach/Love and Justice Min $41,596.98 $101,743.30

Parish Life Ministry

($72.10) $10,000.00$1,137.53 $6,738.74 $6,666.64 Communications & PR $3,261.26 $7,890.65

$1,203.78 $2,000.00$1,063.99 $129.58 $1,333.36 Parish Care Board $1,870.42 $246.65

$513.55 $800.00$0.00 $19.81 $533.36 New Members Board $780.19 $242.54

$201.98 $6,000.00$83.27 $3,798.02 $4,000.00 Fellowship Board $2,201.98 $5,061.77

$1,847.21 $18,800.00$2,284.79 $10,686.15 $12,533.36 Total Parish Life Ministry $8,113.85 $13,441.61

($1,601.07) $13,500.00$1,722.52 $10,601.07 $9,000.00 Worship and Music Ministry/Bd $2,898.93 $9,549.55

$8,233.90 $78,300.00$4,021.29 $47,299.38 $55,533.28 Stewardship and Finance $31,000.62 $54,534.59

$6,370.10 $188,926.00$12,354.49 $107,717.82 $114,087.92 Facilities and Equipment $81,208.18 $120,752.88

Personnel

($2,121.15) $440,132.00$30,650.41 $301,570.22 $299,449.07 Leadership Staff $138,561.78 $298,168.31

($1,291.35) $161,148.00$4,358.15 $110,708.82 $109,417.47 Program Staff $50,439.18 $110,399.26

($13,799.16) $313,238.00$23,261.05 $226,340.91 $212,541.75 Administrative Staff $86,897.09 $206,143.21

$4,781.57 $16,262.00$904.78 $5,726.51 $10,508.08 Non-Salary Items $10,535.49 $14,280.51

($12,430.09) $930,780.00$59,174.39 $644,346.46 $631,916.37 Total Personnel $286,433.54 $628,991.29

($403.39) $1,000.00$0.00 $1,070.03 $666.64 Council Miscellaneous ($70.03) $930.98

$1,614.64 $2,422.00$0.00 $0.00 $1,614.64 Council Discretionary $2,422.00 $0.00

$4,559.70 $1,391,826.00$94,817.48 $933,074.43 $937,634.13 Total Expenses $458,751.57 $941,139.67

$9,325.36 $0.00$35,013.61 ($50,569.47) ($59,894.83)Net Total $50,569.47 ($54,345.76)

Page 23

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Page 24

Response to Budget Committee Report

Peter Ilgenfritz & David Anderson

September 7, 2016

Deep deep gratitude to the Budget Committee for their excellent and challenging work on this!

Responses to Recommendations:

A. Pledging Units:

1. Pastoral connection: pastors are reviewing the list provided by John Coleman. Many of the

names on this list have a story which explains their current relationship/ability. Peter will follow

up with notes on the list of those who might warrant a follow-up connection from a

congregational member.

2. Agree and affirm for the pledge committee.

3. We did that last year and will continue to do this on a regular basis. Primary motivation is

connection and check-in, and we know that has implications for naming potential pledgers.

4. Agree and affirm for the pledge committee.

5. Agree and trust that the committee will work with John Coleman to provide this information.

We do want to acknowledge the realities of our congregation as one with significant pledgers

and givers who are aging, and the reality that younger givers and pledgers do not give in the

same manner or amount. This is not unique to this congregation and is noted in other places.

B. Pledging Shifts:

1. The pastors have talked about this and will incorporate this into sermons, especially during this

year’s pledge campaign: Peter will preach on October 2 the beginning of the pledge campaign.

Catherine will preach on October 30, the close of the pledge campaign. In addition, the pastors

will find ways to talk more about stewardship at other times of the year.

2. We welcome an opportunity to talk further about this. It would be a significant shift in roles,

responsibilities and expectations. And it would need to be weighed with our tradition that the

congregation and congregational lay leadership has a role and responsibility for the financial

health of the congregation, as opposed to a nonprofit model of this as a CEO/Executive

Director’s role. We currently all have these conversations behind the scenes with individuals as

appropriate and apparent, and rely on a Planned Giving and Pledge program to carry the weight

of this responsibility.

3. We agree with this and would welcome further implementation of this from Stewardship and

Finance.

4. We agree with this and are excited about our new pledge campaign leadership. We anticipate

seeing more of this in the months and years to come.

5. We agree that this is an important area that needs focus. We are glad that the Church Council

has this on their action plan for the coming year and look forward to the opportunity to

participate in this process.

6. We agree and affirm this important aspect of our life together. We encourage Stewardship and

Finance to consider ways to bring this area to life.

Page 25

7. Our recent staffing changes are made in part to address this. We anticipate more on this in the

months ahead, and look forward to partnership with the Church Council and other leadership to

help focus this work and message.

8. We support this process and look forward to seeing it move ahead in the months to come.

C. Outreach Giving

1. We agree that this is an important message and look forward to the pledge process articulating

and expanding this.

2. We encourage Love and Justice Board to consider options and approaches for this.

3. We applaud the good work of the Facility Use Review Committee and are appreciative of the

recommendations that have been passed by the Church Council.

4. We agree that this is important information to obtain, and would be glad to provide contact

information to the groups named so that this information can be learned and shared.

Page 26

Key coverage while Amy Roon and Catherine Foote are out

v. September 14, 2016

Peter Ilgenfritz and David Anderson are both here, available, and healthy!

Parish Care

Peter is available

Also available: Greg Turner and Judy Strausz-Clement

Befrienders and Covenant Partners are also available for prayers on Sunday and in other needs

Pastoral Care Program Asst Carol Coleman is in place, doing great, and working some expanded

hours to help coordinate.

Love and Justice

Cassie Emanuel is chair of the Love and Justice Ministry and can address questions and ideas

Christian Education

Peter is here to supervise as needed

On track - fall programming is launched!

Interim Children’s Ministry Coordinator Leslie Riley is on board and doing well

Rebecca Schmidt is available as a resource and to consult

Youth Ministries Coordinator Margaret I Swanson is here and ready for fall.

Preaching/Worship Leadership

Covenant partners in worship leadership on Sunday mornings

Interim Music Director Brenda Mohr is in place and ready; fall choir rehearsals begin this week

Guest preachers this fall include

Debra Jarvis, UCUCC member & Covenant Partner

Michael Ramos, Director of Church Council of Greater Seattle

Steven Patterson, UCUCC Lecture Series speaker and Professor of Religious and Ethical

Studies at Willamette University

Diane Schmitz, UCUCC member Covenant Partner

Karen Georgia Thompson, UCC Minister for Ecumenical and Interfaith Relations

Administration

New office staff are in place and doing well:

o Erin Lovejoy-Guron, Lay Ministries & Communications Coordinator

o Mikhail Roque, Office Coordinator

Other administrative and facilities staff are in place and doing well.

Page 27

AGENDA ITEM REQUEST FOR THE COUNCIL MEETING OF SEPTEMBER 2016

AIR # _______________

Requested by: Beth Amsbary & Catherine Foote / Spirit Workshop


1

To affirm the Spirit Workshop Steering Committee membership of the following: 2

Beth Amsbary 3

Mary Jeanne Phipps 4

Nina Redman 5

Sarah Turner 6

7

8

for the following reasons: 9

To launch an action group within UCUCC, 3 members are required to serve on a leadership 10

team. We submit this group of 4 UCUCC members to serve on the Steering Committee for Spirit 11

Workshop. They will immediately begin the internal work of creating job description and hiring 12

criteria for the Convener position, in consultation with Personnel Board and advisors from 13

Conference who are familiar with Church 3.0 models. We plan to add several non-UCUCC 14

members in the near future, but did not want to make them begin their service with our own 15

internal administrative details. The external members will help to balance the group’s planning 16

with perspectives outside our membership culture. 17

18

19

20

21

22

Foreseeable objections (add your rebuttals if you wish): 23

24

We are still pursuing some male members for the steering committee. It simply happened that 25

women were the first to say yes. 26

27

Date of Request: 9/6/2016 28

29

Person to be contacted by the Executive Committee if clarification is necessary: 30

31

Beth Amsbary 32

Page 28

AGENDA ITEM REQUEST FOR THE COUNCIL MEETING OF September 19, 2016



AIR # _______________

Requested by Child Care Board _________________________________________________



Resolved that the UCUCC Church Council approves the following members of the Child Care

Board for 2016-2017, as submitted and requested by the Child Care Board:

Church Members:

Liz Wells

Julie Larson

Cathy Roe

Judy Endejan

Community Members:

Sara Fenn

Kellea Williams

Staff:

Michele Sorenson

Nancy Dennison

Erin Whitsell


Pursuant to the UCUCC Bylaws Article XIII Section 1, that “All members of the Board of

Directors of the [UCUCC Child Care Program] corporation shall be approved by the Church

Council, and a majority of such Board member shall be active members of the church.”

Foreseeable objections (add your rebuttals if you wish)

Date of Request _August 30, 2016________________


Liz Wells, Child Care Board Chair ___________________

Page 29

AGENDA ITEM REQUEST FOR THE COUNCIL MEETING OF ___September 19, 2016__

AIR # _______________

Requested by: UCUCC Racial Justice Action Team


1

To allocate up to $6,000 from the New Initiatives Fund for a facilitator and related 2

expenses to launch a process to live out our covenant, especially “to worship you in unity and 3 diversity, welcoming everyone” by understanding racism in our congregation and broader 4 community through sacred study, conversation, community building, and worship so that we 5 can act as liberators to dismantle it. 6

7


9

Transforming our culture and identity does not happen overnight. Just like the process of Open 10

and Affirming, which required several years of effort, thought, and planning for people to 11

understand, accept, and embrace LGBT people, this process will be neither swift nor simple. It 12

requires change at a deeply personal level. Now it’s time to dig deeper to liberate ourselves from 13

racism and join in this work with others. After Rev. DaVita McAllister’s inspiring and 14

challenging work at Seabeck this year, and the recent rollout of the UCC national curriculum on 15

White Privilege, there has never been a better time to get started. 16

17

In order to conduct this work, we want training from a skilled facilitator, and we are lucky to 18

have Diane Schmitz in our congregation, an ordained UCC minister with over 20 years of 19

facilitating learning experiences in the areas of spirituality and racial justice. Diane is recently 20

retired and starting her own racial justice consulting and training practice. 21

22

The purpose of the New Initiatives Fund is “to support the church’s established vision and 23

priorities by funding new activities for which there is no funding within the operating budget, 24

revolving funds, or endowments.” This seems like the perfect example of an opportunity to 25

transform ourselves and move us forward closer to our vision of love and justice. 26

27


29

“Ostrander Preaching/Teaching Fund should fund this.” Worship and Music Board considered 30

our request for funding, and felt it was outside the purview of that fund. The parameters for 31

Ostrander Preaching/Teaching: “funds given with the specification that the interest be used to 32

bring speakers to the church, for education (and as a corollary, to keep a high profile in the 33

community) … to be used for fees for interesting and important speakers for the congregation.” 34

35

Date of Request: ____September 2, 2016_____________________ 36

37


Toni Higgs or Peter Ilgenfritz 39

Page 30

40

41 42

Invitation for Financial Support 43 New Initiatives Fund 44

45 The purpose of the New Initiatives Fund is to support the church’s established vision and priorities by 46 funding new activities for which there is no funding within the operating budget, revolving funds, or 47 endowments. We welcome the opportunity to explore together how the Spirit is alive and at work. Please 48 respond with as much detail as you feel is necessary to articulate your dream. 49 50

Board, Committee, Task Force or group requesting funds: __ UCUCC Racial Justice Action Team 51 52 Amount requested: $ _6,000______ Duration of project (one time/one month/other: 3 year process_) 53 54 Please respond to the following questions, either separately or in a comprehensive response: 55 56

1. What is the need or hope to be addressed? 57

The call to dismantle racism is an urgent one that requires addressing the impact of race, 58

racism and white privilege at the personal, interpersonal, cultural and institutional levels 59

within our community. Led by the prophetic movement of the Spirit, it exhorts us to model 60

risk-taking and transformation on behalf of justice and to join with others to bring 61

freedom where there has been oppression. 62

Transforming our culture and identity does not happen overnight. Just like the process of 63

Open and Affirming, which required several years of effort, thought, and planning for 64

people to understand, accept, and embrace LGBT people, this process will be neither 65

swift nor simple. It requires change at a deeply personal level. Now it’s time to dig 66

deeper to liberate ourselves from racism and join in this work with others. 67 2. How would these funds be used? 68

In order to conduct this work we want training from a skilled facilitator, and we are lucky to 69 have Diane Schmitz in our congregation, an ordained UCC minister with over 20 years of 70 facilitating learning experiences in the areas of spirituality and racial justice. Diane is recently 71 retired and starting her own racial justice consulting and training practice. 72

3. Are there other ways to make this happen even without these funds? 73 Many church communities have tried to address racism without addressing white privilege and 74 systemic change and they have faltered in their change efforts. Addressing white identity and 75 privilege is a complex and emotional task. Hiring a skilled facilitator to assist the community in 76 building capacity to do this work is a worthy use of funding. Having a co-facilitator of color for 77 multiracial gatherings is modeling accountability to people and communities of color. This 78 overall process will include many ongoing initiatives that are led by community members that 79 will not require additional funding such as covenant groups, learning events, etc. 80

81 4. Are there other sources of funding that could be used rather than New Initiatives Funds? 82

operating budget – Yes No 83 revolving account -- Yes No 84

Page 31

bequest Yes No 85 endowment earnings Yes No 86 other Yes No 87 (If you are not sure whether or not existing funding sources can support your project, please 88 consult Business Administrator David Anderson (206 524-2322) or Treasurer Tim Croll. 89

90 5. Are there implications to the church annual budget if we begin this program? (i.e. does this 91

create a long-term financial commitment that is funded only for the short term with New 92 Initiatives Funds?) If there are, please comment. 93 This does not create a long-term budget implication: funding is limited and contracted. We do 94

hope for long-term implications of increased welcome, understanding, growth and engagement. 95

6. Please describe how this project specifically supports the congregation’s priorities or vision? 96 From the Listening Group Report: 97 We will intentionally bring renewed imagination and energy to our evangelism. 98 … 99

-think how we connect to others. Consider how we can retain the strengths of 100 our “institutional church” while becoming more inclusive and inter-generational, open to 101 diversity and inter-faith experiences. 102

faith story, embracing the strength of our Christian beliefs 103 and finding new and exciting ways to proclaim our faith. 104

7. What other individuals, groups, or boards are supportive and ready to help? (Please include the 105 involvement of congregation members and friends, as well as paid staff implications). 106 107

8. What support do you need to make this dream soar? 108 To enable significant change to really take hold, support in sustaining this work long term will 109 enable the dream to soar into the future. This can be helped by church leadership modeling 110 involvement and leading the way in encouraging systemic changes that enable the church to 111 become an anti-racist community. It is also helpful to anticipate that additional needs may 112 surface that are not foreseeable at this point. The process is not a linear or quick one and things 113 may occur that require a deepening focus in a specific area which may need additional 114 resources. 115 116

117 Blessings to you as you discern the movement of the Spirit and how God is calling you to faithful 118 response. 119 <end of application form> 120 Please plan to offer a reflection at the end of the project duration, focusing on: 121

1. How were these funds used to support the church’s priorities and vision? What, specifically did 122 you spend this money on? 123

2. What are the successes we can celebrate? 124 3. What are the learnings? 125

126

127

Page 32

UCUCC Racial Justice Proposal for New Initiatives Fund 128

September 2, 2016 129

130

The racial justice steering committee was born out of the desire of many people in the 131

congregation to engage more deeply with racism and its impacts on our mostly white 132

congregation. Several members of our congregation were invited by Peter to attend 2 days of 133

training with Heather Hackman, an expert on this topic, through the Church Council of Greater 134

Seattle. Based on her advice and our own history of becoming an open and affirming 135

congregation, we developed a plan to conduct a multi-year exploration of racism, white privilege, 136

and other topics to educate ourselves and engage more fully with anti-racism work. 137

138

Our full proposal with more details is attached. Our vision statement is: 139

140

“To live out our covenant, especially “to worship you in unity and diversity, 141

welcoming everyone” by understanding racism in our congregation and broader 142

community through sacred study, conversation, community building, and worship 143

so that we can act as liberators to dismantle it.” 144

145

In order to conduct this work we want training from a skilled facilitator, and we are lucky to have 146

Diane Schmitz in our congregation, an ordained UCC minister with over 20 years of facilitating 147

learning experiences in the areas of spirituality and racial justice. Diane is recently retired and 148

starting her own racial justice consulting and training practice. 149

150

Diane’s rate is low for nonprofit groups, at $60/hour or $600-$900 per training depending on 151

preparation time. She gives 10% of her training fees to organizations led by people of color. She 152

also requires a co-facilitator of color at all trainings that include participants of color. For these 153

trainings, she has two colleagues of color who are active in church communities; one in a local 154

UCC church and one in a Methodist church in Portland. 155

156

This is an estimate of costs for the events based on Diane’s fees and expected co-facilitators. We 157

are requesting: 158

159

Diane’s sermon kick-off Oct. 16 $150/200 (regular preaching honorarium) 160

Sermon talk back with community $ 60 161

Two day facilitator training for up to 10 participants $ 1800 162

Co-facilitator at two day training $ 1200 163

Travel costs for Portland co-facilitator (lodging, train $ 500 164

One day training for staff $ 900 165

Co-facilitator (local) at one day t $ 600 166

Miscellaneous supplies and copying $ 50 167

Lunches $ TBD 168

TOTAL COSTS: $ 5310 169

170

171

172

Page 33

Diane S. Schmitz, M.Div., Ed.D. 173

Racial Justice Consulting and Training 174

Contact: [email protected] or 206-409-7551 175

176

Summary of experience (see resume for additional details): 177

Ordained United Church of Christ minister since 2006 with pastoral, preaching, church 178

management and retreat experience. 179

Over 20 years of facilitating learning experiences in the areas of spirituality and justice with a 180

particular focus on racial justice and working with predominantly white communities. 181

17 years of organizational change and management experience in higher education with 182

diverse populations of students, staff & faculty including 2 years of teaching two classes to 183

graduate students: Multicultural Competence and Social Justice in Professional Practice. 184

Doctoral degree in Leadership. Dissertation topic focused on Whiteness in higher education. 185

Experienced designer, presenter and facilitator of webinars, seminars, workshops, trainings 186

and conference presentations on multiple topics. 187 188 Particular experience relevant to UCUCC: 189

Ordained by this community and familiar with its history. 190

I have worked with other church communities including co-leading a year-long racial justice 191

curriculum with University Baptist Church. 192

I have viewed the webinars describing the new UCC White Privilege – Let’s Talk curriculum 193

and am confident in my ability to facilitate sessions connected to this curriculum. 194

My combination of ministry, social justice work, and organizational change and development 195

experience enable me to facilitate UCUCC’s next steps with skill, a pastoral presence, and a 196

deep knowledge base about how race and racism operate in our culture and churches. 197 198 Fee structure 199

Each situation has unique context. I engage in conversation to understand the needs of the 200

community, consider what strategies and timelines could be most useful, and negotiate an 201

overall cost depending on the amount of time and engagement desired. 202

My starting rate is $60/hour for nonprofit groups to make this work accessible. I also add in 203

preparation time to come up with a specific rate for the scheduled training or conversation. 204

My daily rate for a training is typically between $600-900. 205

I give 10% of my training fees to organizations led by people of color. 206 207 How I work 208

I use a diversity of modalities and approaches for learning including individual reflection, 209

small and large group discussions, use of film, art, music, images, and storytelling. 210

I facilitate caucuses and training for people who are white and also facilitate learning with 211

mixed racial groups. When working with mixed groups, I prefer to work with a co-facilitator 212

of color. 213

After being hired, I build in time to meet with some members of the organization to gather 214

the context, introduce some possible strategies to get feedback and buy-in before proceeding. 215

I find it productive to build in train-the-trainer sessions within a community, whenever 216

possible, to enable it to sustain the work after the training and/or consulting is finished. 217

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mailto:[email protected]

I can manage an entire process of change and education or be one part of an overall process. 218

219

References: 220

221

Melanie Morrison, UCC ordained minister and founder and Executive Director of Allies for 222

Change which provides anti-oppression training for individuals and organizations 223

committed to social change. 224

Melanie and I have co-facilitated trainings for people who are white that included people 225

from churches, non-profits and education. We also co-facilitated a training for the UCC 226

Massachusetts conference. She can speak to my knowledge base and trainer expertise. 227

Contact: [email protected] 228

Darrell Goodwin, Dean of Students at Seattle University and pastor of Liberation UCC in 229

Seattle. 230

Darrell can speak to my facilitation skills, work I did with Liberation UCC, my social justice 231

leadership at Seattle University, and my pastoral presence. 232

Contact: [email protected] or 206-296-6060 233

Kathryn Jans, Executive Director for nonprofits, ordained Baptist minister, and friend. 234

Kathryn can speak to my commitment to social justice, my facilitation skills in racial 235

justice trainings, and my ministry experience. 236

Contact: [email protected] 206-283-4090 237

238

239

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http://www.alliesforchange.org/

http://www.alliesforchange.org/




AGENDA ITEM REQUEST FOR THE COUNCIL MEETING OF __September 19, 2016___

AIR # _______________

Requested by: Restructure Task Force


1

To authorize each of the Ministries to allocate up to $1000 in “mini-grants” from the New 2

Initiatives Fund for new special projects within their purview. 3

Parameters: 4

1. Ministries are as defined in our restructure materials: 5

a. Christian Education and Spiritual Growth Ministry 6

b. Calling, Engagement and Community Ministry 7

c. Love and Justice Ministry 8

d. Worship and Music Ministry 9

e. Stewardship & Finance (Administration) Ministry 10

2. $1000 per ministry aggregate for the coming program year (now until May 15, 2017 11

3. $1000 total spread among one or several projects 12

4. Using the parameters and spirit as outlined in the New Initiatives information 13

5. Granting vote to be by the gathered Ministry in the configuration that that Ministry has 14

chosen to use for its meeting. 15

16

17


19

To help each of the Ministries support projects and initiatives that may help us live into the 20

mission that our revised structure is meant to support. To provide a nimble way to support ideas 21

and possibilities that have merit, hope, possibility and risk. 22

23

24

25

26


28

29

30

Date of Request: __September 15, 2016_______________________ 31

32


______Jan Von Lehe, David Anderson, Margaret Stine, or Liz Wells_______ 34

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Position Title: Ministry Representative

Appointment to position: Selected by the Ministry consisting of representatives of the Committees that

constitute the Ministry.

Duties:

1. Serve as a member of the UCUCC Church Council

a. Attend monthly meetings of the UCUCC Church Council

2. Serve as a liaison between the UCUCC Church Council and the Appointing Ministry

a. Share information from the council with the ministry

b. Carry to Council issues or concerns of the ministry committees and action teams

3. Keep abreast of activities within the Appointing Ministry

a. Ministries are encouraged to hold a stakeholders gathering approximately quarterly –

Ministry Representatives are expected to participate

b. Not required to be a member of any of that ministry’s committees or action teams

c. Not required to be convener of ministry gatherings.

As this leadership structure is new to UCUCC, a degree of evolution of this position of Ministry

Representative is expected. It is also expected that the details of the interaction between the Ministry

Representative and the Ministry they represent may vary between Ministries.

Core Criteria

A demonstrated commitment to UCUCC Covenant and the Ministry they represent

Available to attend monthly meetings (travel does not routinely take them out of town on

Council meeting days)

One person (not a shared position)

Articulate and a good communicator

Imaginative, flexible, and able to see how their Ministry impacts the wider congregation and

how the activities of the wider congregation affect their ministry

Member for 6 months to 60 years

Possible Additions to position

Responsible for decision / action report of ministries to/from council

It would be helpful to mot be a member of one of the committees, in order to be able to float

among committee meetings.

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A day-long conference of fellowship, inspiration, and skill-building to strengthen local churches' efforts for the common good

Saturday, October 22, 2016

8 a.m. - 4 p.m. Seattle First Baptist Church

1111 Harvard Ave., Seattle 98122

Early Bird through September 15: $40 Regular Rate: $55 Student Rate: $25

Groups (up to 5 people): $175 Groups (6-10 people): $275

Coffee, tea, and snacks provided Food vendor invited for lunch

Scholarships available No charge parking available

For more information: 206.525.1213, ext. 105 or email Ann Erickson at [email protected]

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mailto:[email protected]?subject=Weaving%20Our%20Strengths%20Conference


Documents

University Congregational United Church of Christ Imagine ......Sep 19, 2016 · Imagine Love and Justice - Jesus Did, We Do Church Council Agenda 6:45p - 9p September 19, 2016