United States Intercollegiate Boxing

Association

Request for Proposal

USIBA Nationals RFP, �2

Thank you for your interest in hosting a USIBA National tournament.

USIBA, the United States Intercollegiate Boxing Association, is a non-profit organization dedicated to the development of college boxing in the United States. USIBA is an affiliated member of USA Boxing, the national governing body for amateur boxing in the United States.

Each spring USIBA hosts a national championship bringing in student-boxers from 4-year colleges and universities from across the United States.

Competitive bids will include facilities, services, and value-in-kind donations to create a successful event for the hosting college or university.

History of USIBA National Championships 2020 — Georgia Tech 2016 — California State, Northridge 2019 — Syracuse University 2015 — University of Michigan 2018 — University of Illinois 2014 — University of Miami 2017 — Virginia Military Institute 2013 — University of San Francisco

For college boxers, the annual national championship is an opportunity to compete against the best college boxers in the country, as well as network with other clubs to organize friendly exchanges during the next school year. USIBA offers three divisions for both women and men student-boxers: beginner, novice, and open divisions, across more than a dozen weight categories.

The USIBA national competition lasts 3 days, bringing in approximately 160 student-boxers, 40 coaches, 20 officials, and several administrators from across the U.S.

Hosting has many advantages: no travel required for the host team, more fans than other school teams, fundraising from concessions/gate, building interest in the club, etc.

This Request for Proposal (RFP) outlines the minimum information to be submitted in a proposal, as well as USIBA’s expectations of the host for a successful national championship event. The USIBA Board has pared down the requirements to host a national tournament. There is no bid fee. However hosting does require planning, organization, and a large number of volunteers.

General Venue Requirements Competition venue must be contained in one location, in one room, with adequate floor space to meet the minimum requirements for a Field of Play, including

• two boxing rings, officials’ tables on all sides of each ring, and a minimum 16’ between each ring (rings must be set up the day before competition begins)

• microphone for ring announcer • internet and electricity at ringside • tables and chairs for participating teams, along with adequate space for boxers and coaches

to wrap hands and warm up • seating for spectators • space for title sponsor merchandise, gloving table, video live stream, & team warmup • free parking or ability to purchase discounted parking passes • ability to store gloves and other equipment arriving prior to start of competition • welcome/event signage

USIBA Nationals RFP, �3

General Host Hotel Requirements

• host hotel should be located in close proximity to the competition venue, restaurants, and grocery/convenience store, laundry facility

• hotel rate range should be $70 - $129, depending on amenities offered (for example, mini fridge and microwave in room, free wifi, free parking, free breakfast, etc.)

• registration/check-in table for day before competition and morning of competition • test scales area for men and women • weigh-ins and physicals area for men and women • hospitality during daily morning weigh-in for min. 20 officials (coffee, water, fruit, etc.) • meeting rooms - minimum of two to accommodate the following:

• coaches (daily) — approximately 50 people, must include projector/screen • officials (first day) — approximately 20 people, must include projector or monitor

• workout space (all days)

General Marketing/Promotion Requirements • logo for event or logo of host team branded for this event • early and regular contact with local media, including print, television, and social media

Other General Notes USIBA retains the right to name a title sponsor if prior agreement has not been reached as part of the bid application or contract. USIBA reserves the right to promote in conjunction with the event its official national sponsors. Host shall not solicit or secure any sponsors that directly compete with USIBA’s official sponsors. The Host retains local sponsorship opportunities.

USIBA or its National Sponsor shall be the exclusive seller of event-related merchandise, including event t-shirts, boxing apparel and supplies, in or around the venue, host hotel, and/or competition headquarters, prior to and during the event.

USIBA retains the rights to contract an event photographer for the event. If the Host uses a photographer, images must be made available to USIBA within one day of the close of the event.

Exclusive rights to gate, food and beverage concessions, and event program belong to the Host.

Broadcast rights could, when appropriate, be made part of the bid.

Typical National Championship Event Structure Wednesday: set up rings; arrival of participants Thursday: Competition Day 1 Friday: Competition Day 2 Saturday: Competition Day 3 Sunday: departure for remaining participants

USIBA Nationals RFP, �4

Organizations interested in bidding must answer the following questions:

1. Tournament Date Proposed date: _______________ Alternative proposed date: _______________

2. Venue Name/Location: ____________________________________________________

3. Lodging (Host Hotel) Hotel name: ________________________________ Distance of hotel to venue: _________ Room rate for boxers/coaches: _________________ Does hotel include breakfast? Yes / No Does hotel include free parking? Yes / No Meeting room for coaches (daily for 50 attendees): ________________________________ Meeting room for officials (first day for 25 attendees): _____________________________ White board or bulletin board in lobby to post? Yes / No Weigh-ins & Physicals for men: __________________________ Weigh-ins & Physicals for women: ________________________ Location of test scale for men: ____________ Location of test scale for women: _________

4. TravelNearest Airport: _________________________ Transportation from airport to/from host hotel: ____________________________________ Transportation from hotel to/from venue: _______________________________________ Transportation from hotel to/from restaurants and grocery stores: ____________________

5. Venue Layout (Competition location) Name of room for competition: ____________________________ Ceiling height: ______ Name of person(s) providing rings: _____________________________________________ Ring platforms (measured edge-to-edge): 20’, 22’, or 24’ platforms Tables and Chairs for participants (officials/admin in Field of Play and participating teams) Venue seating for spectators: ____________________ Concessions: Yes / NoFree parking: Yes / No

6. Marketing and Promotion Commitment of local media to promote event: __________________________________ Other ways to market event: ______________________________________________ Planned ways to promote the event: _____________________________________________ ___________________________________________________________________________________________________________________________________________________________________________________________________________________________

7. Contact Persons: ______________________________________________ ______________________________________________ ______________________________________________ ______________________________________________

USIBA Nationals RFP, �5

Host agrees to provide the following: a) 9 hotel rooms for officials/admin for four nights, 2 rooms for five nights (38 total) b) Photocopy machine and printer daily for brackets and bout sheets c) 4 volunteers w/ automatic blood pressure cuffs to record doctor physicals

(7-9am daily) d) 2 doctors to be present from 7-9am each day to assist with physicals e) 1 ringside doctor per ring (If you do not have doctors we can provide at your expense) f) 2 rings with 3 sets of steps, corner stools, and corner buckets (1 ring for finals)

tables/chairs around ring for officials and administrators — 8 tables and 20 chairs per ring 2 clackers and bells (different sounds for each ring) appropriate lighting, power to each ring

g) 2 tables & 4 chairs + 4 volunteers each day for gloving table h) 2 tables & 4 chairs for USIBA’s equipment sponsor i) 15-20 tables & 220 chairs for boxing teams j) Provide live streaming or video recording of all bouts and put on internet k) Projector or monitor at each ring showing bout sheet and current bout l) PA system and announcer m) Adequate spectator seating (and tickets) available so that parents/friends/spectators can attend n) Meet or exceed state requirements for ambulance presence, and assume responsibility

regarding such requirements o) Concessions available at venue p) American flag and Anthem music or vocalist to start each day of boxing

Is there anything else you could add to the event as an extra? For example, food for officials, excursions for student-boxers, bringing in a celebrity, or televising the event would be looked at favorably.