United Nations DocumentationhttpAssets...Also contains voting and speeches information. 41 ... (UN Info Quest)QUE (UN Info Quest) • UNBISnet (UN Bibliographic Information System)UNBISnet

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UNOG LibraryUNOG LibraryUNOG LibraryUNOG LibraryLibrary Information SessionLibrary Information SessionLibrary Information SessionLibrary Information Session

United NationsUnited NationsUnited NationsUnited NationsDocumentationDocumentationDocumentationDocumentation

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Library Information SessionsLibrary Information SessionsLibrary Information SessionsLibrary Information SessionsUN DocumentationUN DocumentationUN DocumentationUN Documentation

1. Basics of Basics of Basics of Basics of UN documentationUN documentationUN documentationUN documentation

2. Searching UN documentationSearching UN documentationSearching UN documentationSearching UN documentation

Q & A ?Q & A ?Q & A ?Q & A ?

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Goals of the session are...Goals of the session are...Goals of the session are...Goals of the session are...

To make you acquainted with the main types To make you acquainted with the main types To make you acquainted with the main types To make you acquainted with the main types of UN documentsof UN documentsof UN documentsof UN documents

To introduce you to their basic research To introduce you to their basic research To introduce you to their basic research To introduce you to their basic research tools (printed and online)tools (printed and online)tools (printed and online)tools (printed and online)To present UNOG Library services in To present UNOG Library services in To present UNOG Library services in To present UNOG Library services in connection with UN documentationconnection with UN documentationconnection with UN documentationconnection with UN documentation

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2. Searching UN documentationSearching UN documentationSearching UN documentationSearching UN documentation

Q & A ?Q & A ?Q & A ?Q & A ?

1. Basics of 1. Basics of 1. Basics of 1. Basics of UN documentationUN documentationUN documentationUN documentation

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What type of UN documentation ?What type of UN documentation ?What type of UN documentation ?What type of UN documentation ?

1.1.1.1. UN masthead documents UN masthead documents UN masthead documents UN masthead documents � special focus on Official Records & Resolutions

2. Sales publications2. Sales publications2. Sales publications2. Sales publications

3. 3. 3. 3. UnsymbolledUnsymbolledUnsymbolledUnsymbolled documents, press releases, documents, press releases, documents, press releases, documents, press releases, leaflets, etc.leaflets, etc.leaflets, etc.leaflets, etc.

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What type of UN documentation ?What type of UN documentation ?What type of UN documentation ?What type of UN documentation ?1. UN documents1. UN documents1. UN documents1. UN documents

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UN masthead documents are…UN masthead documents are…UN masthead documents are…UN masthead documents are…

• ………… by far, by far, by far, by far, the largest category of the largest category of the largest category of the largest category of UN documentsUN documentsUN documentsUN documents

• ………… material designed to serve as a basis for material designed to serve as a basis for material designed to serve as a basis for material designed to serve as a basis for discussion at UN meetingsdiscussion at UN meetingsdiscussion at UN meetingsdiscussion at UN meetings, such as reports, , such as reports, , such as reports, , such as reports, drafts, letters, working papers etc.drafts, letters, working papers etc.drafts, letters, working papers etc.drafts, letters, working papers etc.

• ………… in principle published in all official languagesin principle published in all official languagesin principle published in all official languagesin principle published in all official languages(A,C,E,F,R,S)(A,C,E,F,R,S)(A,C,E,F,R,S)(A,C,E,F,R,S)

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SymbolSymbolSymbolSymbol

Agenda item noAgenda item noAgenda item noAgenda item no

Agenda item Agenda item Agenda item Agenda item informationinformationinformationinformation

Document Document Document Document titletitletitletitle

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Characteristics of masthead documentsCharacteristics of masthead documentsCharacteristics of masthead documentsCharacteristics of masthead documents

• Identified by a Identified by a Identified by a Identified by a document symboldocument symboldocument symboldocument symbol

• Carry an indication of the Carry an indication of the Carry an indication of the Carry an indication of the agenda itemagenda itemagenda itemagenda item to to to to which they pertainwhich they pertainwhich they pertainwhich they pertain

• WWWWrittenrittenrittenritten primarily for UN bodies and primarily for UN bodies and primarily for UN bodies and primarily for UN bodies and representativesrepresentativesrepresentativesrepresentatives of member statesof member statesof member statesof member states (= (= (= (= parliamentary documentsparliamentary documentsparliamentary documentsparliamentary documents))))

• Distributed Distributed Distributed Distributed for freefor freefor freefor freefor freefor freefor freefor free

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What is a UN document symbol ?What is a UN document symbol ?What is a UN document symbol ?What is a UN document symbol ?

CCCCombinationombinationombinationombination of numbers and letters which serves as of numbers and letters which serves as of numbers and letters which serves as of numbers and letters which serves as a unique identifier for aa unique identifier for aa unique identifier for aa unique identifier for a UN document. UN document. UN document. UN document.

In principle, every UN masthead document carries a In principle, every UN masthead document carries a In principle, every UN masthead document carries a In principle, every UN masthead document carries a symbolsymbolsymbolsymbol

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The symbol informs on …The symbol informs on …The symbol informs on …The symbol informs on …

ECOSOC =ECOSOC =ECOSOC =ECOSOC =main bodymain bodymain bodymain body

CN.4/Sub.2 = subsidiary bodyCN.4/Sub.2 = subsidiary bodyCN.4/Sub.2 = subsidiary bodyCN.4/Sub.2 = subsidiary body

yearyearyearyear

7 = sequential 7 = sequential 7 = sequential 7 = sequential numberingnumberingnumberingnumbering

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The symbol informs on…The symbol informs on…The symbol informs on…The symbol informs on…

• Main bodiesMain bodiesMain bodiesMain bodies

• A/ A/ A/ A/ General AssemblyGeneral AssemblyGeneral AssemblyGeneral Assembly• S/ Security CouncilS/ Security CouncilS/ Security CouncilS/ Security Council• E/ ECOSOCE/ ECOSOCE/ ECOSOCE/ ECOSOC• ST/ SecretariatST/ SecretariatST/ SecretariatST/ Secretariat• Etc.Etc.Etc.Etc.

• Subsidiary bodiesSubsidiary bodiesSubsidiary bodiesSubsidiary bodies

• …/C./ Main or Standing …/C./ Main or Standing …/C./ Main or Standing …/C./ Main or Standing CommitteeCommitteeCommitteeCommittee

• …/CN./ Commission…/CN./ Commission…/CN./ Commission…/CN./ Commission• …/Sub./ Sub…/Sub./ Sub…/Sub./ Sub…/Sub./ Sub----commissioncommissioncommissioncommission• …/AC./ “Ad Hoc” Committee…/AC./ “Ad Hoc” Committee…/AC./ “Ad Hoc” Committee…/AC./ “Ad Hoc” Committee• …/WG./ Working Group…/WG./ Working Group…/WG./ Working Group…/WG./ Working Group• …/PC./ Preparatory Committee…/PC./ Preparatory Committee…/PC./ Preparatory Committee…/PC./ Preparatory Committee• …/CONF./ Conference…/CONF./ Conference…/CONF./ Conference…/CONF./ Conference• Etc. Etc. Etc. Etc.

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A/ = A/ = A/ = A/ = General AssemblyGeneral AssemblyGeneral AssemblyGeneral Assembly

57575757thththth sessionsessionsessionsession

Verbatim Verbatim Verbatim Verbatim Records Records Records Records

no 93no 93no 93no 93

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Limited distributionLimited distributionLimited distributionLimited distribution

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The symbol informs onThe symbol informs onThe symbol informs onThe symbol informs on…

• Nature of documentNature of documentNature of documentNature of document

• ----/PV. Verbatim records/PV. Verbatim records/PV. Verbatim records/PV. Verbatim records• ----/SR. /SR. /SR. /SR. Summary recordsSummary recordsSummary recordsSummary records• ----/WP. Working papers/WP. Working papers/WP. Working papers/WP. Working papers• ----/INF. Information doc./INF. Information doc./INF. Information doc./INF. Information doc.• ----/CRP. /CRP. /CRP. /CRP. Conf. room Conf. room Conf. room Conf. room

paperpaperpaperpaper• Etc.Etc.Etc.Etc.

• DistributionDistributionDistributionDistribution

• ----/L. Limited/L. Limited/L. Limited/L. Limited

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The symbol may have final elements…The symbol may have final elements…The symbol may have final elements…The symbol may have final elements…

Revision of earlier versionRevision of earlier versionRevision of earlier versionRevision of earlier version

Corrigendum to 2Corrigendum to 2Corrigendum to 2Corrigendum to 2ndndndnd AddendumAddendumAddendumAddendum

2222ndndndnd Amendment to 15Amendment to 15Amendment to 15Amendment to 15thththth revisionrevisionrevisionrevision

* = Reissued for technical reason* = Reissued for technical reason* = Reissued for technical reason* = Reissued for technical reason

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The symbol may have final elements…The symbol may have final elements…The symbol may have final elements…The symbol may have final elements…

•----/Add. Addendum/Add. Addendum/Add. Addendum/Add. Addendum

•----/Amend. Amendment/Amend. Amendment/Amend. Amendment/Amend. Amendment

•----/Rev. Revision/Rev. Revision/Rev. Revision/Rev. Revision

•----////CorrCorrCorrCorr. Corrigendum. Corrigendum. Corrigendum. Corrigendum

•----/* reissued for technical reason/* reissued for technical reason/* reissued for technical reason/* reissued for technical reason

•Etc. Etc. Etc. Etc.

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LetLetLetLet’’’’s read a document symbols read a document symbols read a document symbols read a document symbol…………

� Add.1 = addendumAdd.1 = addendumAdd.1 = addendumAdd.1 = addendum

� E = Economic and Social CouncilE = Economic and Social CouncilE = Economic and Social CouncilE = Economic and Social Council� CN.4 = Commission on Human RightsCN.4 = Commission on Human RightsCN.4 = Commission on Human RightsCN.4 = Commission on Human Rights

� Sub.2 = SubSub.2 = SubSub.2 = SubSub.2 = Sub----commission on the Promotion and Protection commission on the Promotion and Protection commission on the Promotion and Protection commission on the Promotion and Protection of Human Rightsof Human Rightsof Human Rightsof Human Rights

� AC.2 = Working Group on Contemporary Forms of SlaveryAC.2 = Working Group on Contemporary Forms of SlaveryAC.2 = Working Group on Contemporary Forms of SlaveryAC.2 = Working Group on Contemporary Forms of Slavery� 2000 = year2000 = year2000 = year2000 = year� 4 = sequential number4 = sequential number4 = sequential number4 = sequential number

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Document symbols…Document symbols…Document symbols…Document symbols…Is there a guide?!?Is there a guide?!?Is there a guide?!?Is there a guide?!?

This publication will help youThis publication will help youThis publication will help youThis publication will help youidentify organs, committees, identify organs, committees, identify organs, committees, identify organs, committees, commissions, etc. commissions, etc. commissions, etc. commissions, etc. by the symbol of their documentsby the symbol of their documentsby the symbol of their documentsby the symbol of their documentsandandandand………… viceversa.viceversa.viceversa.viceversa.

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• …………exist for the deliberative organs of the UN and for exist for the deliberative organs of the UN and for exist for the deliberative organs of the UN and for exist for the deliberative organs of the UN and for major conferencesmajor conferencesmajor conferencesmajor conferences

• ………… cccconstitute the primaryonstitute the primaryonstitute the primaryonstitute the primary documents documents documents documents submittedsubmittedsubmittedsubmitted to or to or to or to or issuedissuedissuedissued bybybyby major UN major UN major UN major UN organs atorgans atorgans atorgans at a a a a givengivengivengiven session or session or session or session or duringduringduringduring a a a a particular yearparticular yearparticular yearparticular year

• ………… are aare aare aare alwayslwayslwayslways clearly clearly clearly clearly identified identified identified identified as as as as suchsuchsuchsuch on on on on the titlethe titlethe titlethe titlepage page page page

• …………mainly colored cover: beige for GA, yellow for SC mainly colored cover: beige for GA, yellow for SC mainly colored cover: beige for GA, yellow for SC mainly colored cover: beige for GA, yellow for SC and blue for ECOSOCand blue for ECOSOCand blue for ECOSOCand blue for ECOSOC


1. UN documents 1. UN documents 1. UN documents 1. UN documents –––– Focus on Focus on Focus on Focus on Official RecordsOfficial RecordsOfficial RecordsOfficial Records

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1. UN documents 1. UN documents 1. UN documents 1. UN documents –––– Focus on Focus on Focus on Focus on Official RecordsOfficial RecordsOfficial RecordsOfficial Records

identified identified identified identified as O.R.as O.R.as O.R.as O.R.

Identified as O.R.Identified as O.R.Identified as O.R.Identified as O.R.

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Official records consist of …Official records consist of …Official records consist of …Official records consist of …

• ………… meeting records meeting records meeting records meeting records (PVs, SRs)(PVs, SRs)(PVs, SRs)(PVs, SRs)

• ………… reports reports reports reports ofofofof major major major major organsorgansorgansorgans, , , , committees andcommittees andcommittees andcommittees andcommissionscommissionscommissionscommissions, , , , budget budget budget budget and financialand financialand financialand financial reportsreportsreportsreports, , , , collection of resolutions and decisions (issued collection of resolutions and decisions (issued collection of resolutions and decisions (issued collection of resolutions and decisions (issued as as as as «««« supplementssupplementssupplementssupplements »»»»))))

• ………… reprints reprints reprints reprints ofofofof otherotherotherother major documents major documents major documents major documents (issued (issued (issued (issued as as as as «««« annexesannexesannexesannexes »»»»))))

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What kind of UN documentation ?What kind of UN documentation ?What kind of UN documentation ?What kind of UN documentation ?1. UN documents 1. UN documents 1. UN documents 1. UN documents –––– Focus on Resolutions and DecisionsFocus on Resolutions and DecisionsFocus on Resolutions and DecisionsFocus on Resolutions and Decisions

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Resolutions and Decisions…Resolutions and Decisions…Resolutions and Decisions…Resolutions and Decisions…

ResolutionsResolutionsResolutionsResolutions constitute the formal expression of the constitute the formal expression of the constitute the formal expression of the constitute the formal expression of the will of an organ (i.e., the majority of its members). will of an organ (i.e., the majority of its members). will of an organ (i.e., the majority of its members). will of an organ (i.e., the majority of its members). Resolutions consist of 2 sections: a preamble + an Resolutions consist of 2 sections: a preamble + an Resolutions consist of 2 sections: a preamble + an Resolutions consist of 2 sections: a preamble + an operative part. Adopted with or without a vote.operative part. Adopted with or without a vote.operative part. Adopted with or without a vote.operative part. Adopted with or without a vote.

Decisions Decisions Decisions Decisions deal with nondeal with nondeal with nondeal with non----substantive matters such substantive matters such substantive matters such substantive matters such as elections, appointments, date and place of as elections, appointments, date and place of as elections, appointments, date and place of as elections, appointments, date and place of meetings, taking note of reports, etc.meetings, taking note of reports, etc.meetings, taking note of reports, etc.meetings, taking note of reports, etc.

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Symbol of General Assembly resolutionsSymbol of General Assembly resolutionsSymbol of General Assembly resolutionsSymbol of General Assembly resolutions

1976 onwards (31st session)1976 onwards (31st session)1976 onwards (31st session)1976 onwards (31st session)1945194519451945----1975197519751975

A/RES/session/numberA/RES/session/numberA/RES/session/numberA/RES/session/numberA/RES/number (session)A/RES/number (session)A/RES/number (session)A/RES/number (session)

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Publication of General Assembly resolutionsPublication of General Assembly resolutionsPublication of General Assembly resolutionsPublication of General Assembly resolutions

First: Individual documentFirst: Individual documentFirst: Individual documentFirst: Individual document Then: compiled by sessionThen: compiled by sessionThen: compiled by sessionThen: compiled by session

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Symbol of Security Council resolutionsSymbol of Security Council resolutionsSymbol of Security Council resolutionsSymbol of Security Council resolutions

S/RES/number (year)S/RES/number (year)S/RES/number (year)S/RES/number (year)

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Publication of Security Council resolutionsPublication of Security Council resolutionsPublication of Security Council resolutionsPublication of Security Council resolutions

First: Individual documentFirst: Individual documentFirst: Individual documentFirst: Individual document Then: compiled by yearThen: compiled by yearThen: compiled by yearThen: compiled by year

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Resolutions of the ECOSOCResolutions of the ECOSOCResolutions of the ECOSOCResolutions of the ECOSOC

• Not issued individually, but in Supplement 1 of Not issued individually, but in Supplement 1 of Not issued individually, but in Supplement 1 of Not issued individually, but in Supplement 1 of ECOSOC Official RecordsECOSOC Official RecordsECOSOC Official RecordsECOSOC Official Records

• For research purposes, use symbol For research purposes, use symbol For research purposes, use symbol For research purposes, use symbol E/RES/E/RES/E/RES/E/RES/�Until 1977Until 1977Until 1977Until 1977, followed by a consecutive no. , followed by a consecutive no. , followed by a consecutive no. , followed by a consecutive no.

(sess. = roman no. in parenthesis)(sess. = roman no. in parenthesis)(sess. = roman no. in parenthesis)(sess. = roman no. in parenthesis)�E/RES/1296(E/RES/1296(E/RES/1296(E/RES/1296(XLIVXLIVXLIVXLIV))))

�As from 1978As from 1978As from 1978As from 1978, followed by the year and by a , followed by the year and by a , followed by the year and by a , followed by the year and by a consecutive no. (restart every year)consecutive no. (restart every year)consecutive no. (restart every year)consecutive no. (restart every year)

�E/RES/2002/1E/RES/2002/1E/RES/2002/1E/RES/2002/1

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2. Sales publications2. Sales publications2. Sales publications2. Sales publications

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What is a sale publication ?What is a sale publication ?What is a sale publication ?What is a sale publication ?

• Publication of general interest that the UN want Publication of general interest that the UN want Publication of general interest that the UN want Publication of general interest that the UN want to popularize and have the widest distribution to popularize and have the widest distribution to popularize and have the widest distribution to popularize and have the widest distribution possible outside of the organizationpossible outside of the organizationpossible outside of the organizationpossible outside of the organization

• For example: yearbooks, reprints of major For example: yearbooks, reprints of major For example: yearbooks, reprints of major For example: yearbooks, reprints of major reports, reports, reports, reports, CDRomsCDRomsCDRomsCDRoms, etc., etc., etc., etc.

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Sales publications carry a sale numberSales publications carry a sale numberSales publications carry a sale numberSales publications carry a sale number

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How to read sales numbers ?How to read sales numbers ?How to read sales numbers ?How to read sales numbers ?

Letter Letter Letter Letter (A, C, E, F, R, S)(A, C, E, F, R, S)(A, C, E, F, R, S)(A, C, E, F, R, S) = = = = language of language of language of language of publicationpublicationpublicationpublication

Arabic no =Arabic no =Arabic no =Arabic no =Year Year Year Year

Roman no + letter =Roman no + letter =Roman no + letter =Roman no + letter =Issuing body or subjectIssuing body or subjectIssuing body or subjectIssuing body or subject

according to sale according to sale according to sale according to sale categoriescategoriescategoriescategories

Sequential noSequential noSequential noSequential nowithout without without without

significationsignificationsignificationsignification

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Sales publications categories…Sales publications categories…Sales publications categories…Sales publications categories…

See complete list in handouts (p.13)See complete list in handouts (p.13)See complete list in handouts (p.13)See complete list in handouts (p.13)

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• Some UN programmes (e.g.: UNDP, UNEP, Some UN programmes (e.g.: UNDP, UNEP, Some UN programmes (e.g.: UNDP, UNEP, Some UN programmes (e.g.: UNDP, UNEP, UNICEF) often issue publications without any UNICEF) often issue publications without any UNICEF) often issue publications without any UNICEF) often issue publications without any symbol or sales numbersymbol or sales numbersymbol or sales numbersymbol or sales number

• Publications do not go through Documents Control Publications do not go through Documents Control Publications do not go through Documents Control Publications do not go through Documents Control (far from HQ, co(far from HQ, co(far from HQ, co(far from HQ, co----operation with commercial operation with commercial operation with commercial operation with commercial publishers)publishers)publishers)publishers)

• NY and UNOG Library have created a special NY and UNOG Library have created a special NY and UNOG Library have created a special NY and UNOG Library have created a special classification for these publicationsclassification for these publicationsclassification for these publicationsclassification for these publications

• Examples: E/ICEF(058) R425; UNEP/IPCC(02) C5Examples: E/ICEF(058) R425; UNEP/IPCC(02) C5Examples: E/ICEF(058) R425; UNEP/IPCC(02) C5Examples: E/ICEF(058) R425; UNEP/IPCC(02) C5


3. 3. 3. 3. Unsymbolled Unsymbolled Unsymbolled Unsymbolled documentsdocumentsdocumentsdocuments

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1. Basics of Basics of Basics of Basics of UN documentationUN documentationUN documentationUN documentation

2. 2. 2. 2. Searching UN documentationSearching UN documentationSearching UN documentationSearching UN documentation

Q & A ?Q & A ?Q & A ?Q & A ?

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How to search for UN documentation ?How to search for UN documentation ?How to search for UN documentation ?How to search for UN documentation ?

Printed research toolsPrinted research toolsPrinted research toolsPrinted research tools

Online research toolsOnline research toolsOnline research toolsOnline research tools

Ask your librarianAsk your librarianAsk your librarianAsk your librarian

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How to search for UN documentation ?How to search for UN documentation ?How to search for UN documentation ?How to search for UN documentation ?1. Printed research tools1. Printed research tools1. Printed research tools1. Printed research tools

UN UN UN UN libraries produce various printed tools to libraries produce various printed tools to libraries produce various printed tools to libraries produce various printed tools to facilitate researches on documentation produced facilitate researches on documentation produced facilitate researches on documentation produced facilitate researches on documentation produced by the Organization and its subsidiary bodies. by the Organization and its subsidiary bodies. by the Organization and its subsidiary bodies. by the Organization and its subsidiary bodies.

Your librarian can help you to identify the most Your librarian can help you to identify the most Your librarian can help you to identify the most Your librarian can help you to identify the most relevant for your research.relevant for your research.relevant for your research.relevant for your research.

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The most popular are :The most popular are :The most popular are :The most popular are :

� Annual publication (2002 last Annual publication (2002 last Annual publication (2002 last Annual publication (2002 last edition), edition), edition), edition), CDRom CDRom CDRom CDRom 1946194619461946----2002200220022002

� Covers all UN bodies and all Covers all UN bodies and all Covers all UN bodies and all Covers all UN bodies and all topics discussed by the UN for a topics discussed by the UN for a topics discussed by the UN for a topics discussed by the UN for a given yeargiven yeargiven yeargiven year

� An index at the end of each An index at the end of each An index at the end of each An index at the end of each volume helps the researchervolume helps the researchervolume helps the researchervolume helps the researcher

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The most popular are :The most popular are :The most popular are :The most popular are :

� Provides all references for any Provides all references for any Provides all references for any Provides all references for any official documents (reports, official documents (reports, official documents (reports, official documents (reports, letters,resolutions, etc.) submitted letters,resolutions, etc.) submitted letters,resolutions, etc.) submitted letters,resolutions, etc.) submitted to the main UN bodies for a to the main UN bodies for a to the main UN bodies for a to the main UN bodies for a particular sessionparticular sessionparticular sessionparticular session

�This index is organized by This index is organized by This index is organized by This index is organized by subject, by name, by country and subject, by name, by country and subject, by name, by country and subject, by name, by country and contains background information contains background information contains background information contains background information on the sessionon the sessionon the sessionon the session

�Also contains voting and Also contains voting and Also contains voting and Also contains voting and speeches informationspeeches informationspeeches informationspeeches information

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• UNUNUNUN----IIII----QUE (UN Info Quest)QUE (UN Info Quest)QUE (UN Info Quest)QUE (UN Info Quest)• UNBISnet (UN Bibliographic Information System)UNBISnet (UN Bibliographic Information System)UNBISnet (UN Bibliographic Information System)UNBISnet (UN Bibliographic Information System)• UNDocsUNDocsUNDocsUNDocs• ODS (Official Documents System)ODS (Official Documents System)ODS (Official Documents System)ODS (Official Documents System)• UN websiteUN websiteUN websiteUN website

How to search for UN documentation ?How to search for UN documentation ?How to search for UN documentation ?How to search for UN documentation ?2. Selected online tools2. Selected online tools2. Selected online tools2. Selected online tools

Links to most of these databases are available on Links to most of these databases are available on Links to most of these databases are available on Links to most of these databases are available on the UNOG Library webpage: the UNOG Library webpage: the UNOG Library webpage: the UNOG Library webpage: www.unog.ch/librarywww.unog.ch/librarywww.unog.ch/librarywww.unog.ch/library

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UNUNUNUN----IIII----QUE QUE QUE QUE

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UNUNUNUN----IIII----QUE : basic factsQUE : basic factsQUE : basic factsQUE : basic facts

� Reference database => no full text of documentsReference database => no full text of documentsReference database => no full text of documentsReference database => no full text of documents

� Interrogation in English onlyInterrogation in English onlyInterrogation in English onlyInterrogation in English only

� Free of charge on the INTERNETFree of charge on the INTERNETFree of charge on the INTERNETFree of charge on the INTERNET

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UNUNUNUN----IIII----QUE : Content (see handouts, p.85)QUE : Content (see handouts, p.85)QUE : Content (see handouts, p.85)QUE : Content (see handouts, p.85)

• Reference for recurrent UN material Reference for recurrent UN material Reference for recurrent UN material Reference for recurrent UN material

• Mainly reportsMainly reportsMainly reportsMainly reports (UN bodies, major (UN bodies, major (UN bodies, major (UN bodies, major conferences, Special Rapporteurs,Treaty conferences, Special Rapporteurs,Treaty conferences, Special Rapporteurs,Treaty conferences, Special Rapporteurs,Treaty bodies, etc)bodies, etc)bodies, etc)bodies, etc)

• Biographies, International observances etc.Biographies, International observances etc.Biographies, International observances etc.Biographies, International observances etc.

• Data from 1946 onwards, updated dailyData from 1946 onwards, updated dailyData from 1946 onwards, updated dailyData from 1946 onwards, updated daily

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UNUNUNUN----IIII----QUE : PracticeQUE : PracticeQUE : PracticeQUE : Practice

Report working group slaveryReport working group slaveryReport working group slaveryReport working group slavery

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Click on the result Click on the result Click on the result Click on the result to open the recordto open the recordto open the recordto open the record

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ReferenceReferenceReferenceReferenceinformationinformationinformationinformation

on the on the on the on the subjectsubjectsubjectsubject

List ofList ofList ofList ofrelevantrelevantrelevantrelevantsourcessourcessourcessources

50

UNBISnetUNBISnetUNBISnetUNBISnet

51

UNBISnet Home pageUNBISnet Home pageUNBISnet Home pageUNBISnet Home page

52

UNBISnet UNBISnet UNBISnet UNBISnet : basic facts: basic facts: basic facts: basic facts

� Common database of UN Libraries NY + UNOGCommon database of UN Libraries NY + UNOGCommon database of UN Libraries NY + UNOGCommon database of UN Libraries NY + UNOG

� Contains bibliographic records with link to full Contains bibliographic records with link to full Contains bibliographic records with link to full Contains bibliographic records with link to full text of selected documentstext of selected documentstext of selected documentstext of selected documents

� Coverage: 1979Coverage: 1979Coverage: 1979Coverage: 1979----onwards (resolutions: 1946onwards (resolutions: 1946onwards (resolutions: 1946onwards (resolutions: 1946----))))

� Interrogation in EnglishInterrogation in EnglishInterrogation in EnglishInterrogation in English

� Free of charge on the InternetFree of charge on the InternetFree of charge on the InternetFree of charge on the Internet

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UNBISnet = 3 databasesUNBISnet = 3 databasesUNBISnet = 3 databasesUNBISnet = 3 databases�UN and nonUN and nonUN and nonUN and non----UN materialUN materialUN materialUN material�by author, title, subject etc.by author, title, subject etc.by author, title, subject etc.by author, title, subject etc.�various limitations (by date, various limitations (by date, various limitations (by date, various limitations (by date, UN body etc.)UN body etc.)UN body etc.)UN body etc.)

�on GA and SC resolutions on GA and SC resolutions on GA and SC resolutions on GA and SC resolutions

�by symbol, by country, by topicby symbol, by country, by topicby symbol, by country, by topicby symbol, by country, by topic

�speech at GA, SC, ECOSOC speech at GA, SC, ECOSOC speech at GA, SC, ECOSOC speech at GA, SC, ECOSOC

�by name, by country, by topicby name, by country, by topicby name, by country, by topicby name, by country, by topic

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UNBISnetUNBISnetUNBISnetUNBISnet : Practice : Practice : Practice : Practice –––– Voting recordsVoting recordsVoting recordsVoting records

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Search by Search by Search by Search by resolution symbol resolution symbol resolution symbol resolution symbol

ARES56266ARES56266ARES56266ARES56266

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Searching Searching Searching Searching UNBISnetUNBISnetUNBISnetUNBISnet with UNBIS Thesauruswith UNBIS Thesauruswith UNBIS Thesauruswith UNBIS Thesaurus

�Terminology for subject access Terminology for subject access Terminology for subject access Terminology for subject access

�6 official languages6 official languages6 official languages6 official languages

�Structured lists of termsStructured lists of termsStructured lists of termsStructured lists of terms

Link available atLink available atLink available atLink available at::::

http://www.http://www.http://www.http://www.unog.ch/libraryunog.ch/libraryunog.ch/libraryunog.ch/library

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UNBIS ThesaurusUNBIS ThesaurusUNBIS ThesaurusUNBIS Thesaurus

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UNBIS Thesaurus UNBIS Thesaurus UNBIS Thesaurus UNBIS Thesaurus ---- StructureStructureStructureStructure

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slaveryslaveryslaveryslavery

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AlphabeticalAlphabeticalAlphabeticalAlphabeticallist of termslist of termslist of termslist of terms

62

UNBISnetUNBISnetUNBISnetUNBISnet & thesaurus : practice& thesaurus : practice& thesaurus : practice& thesaurus : practice

Subject searchSubject searchSubject searchSubject search


UN UN UN UN materialmaterialmaterialmaterial

2000200020002000

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UNBISnetUNBISnetUNBISnetUNBISnet & thesaurus : practice& thesaurus : practice& thesaurus : practice& thesaurus : practice239 items as of 239 items as of 239 items as of 239 items as of

27.1.200527.1.200527.1.200527.1.2005

AccessAccessAccessAccesstotototo

fullfullfullfull----texttexttexttext

Click onClick onClick onClick ontitletitletitletitle

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UNBISnetUNBISnetUNBISnetUNBISnet & thesaurus : practice& thesaurus : practice& thesaurus : practice& thesaurus : practice

UNBISUNBISUNBISUNBISThesaurusThesaurusThesaurusThesaurus

termstermstermsterms

65

UNDOCS Home pageUNDOCS Home pageUNDOCS Home pageUNDOCS Home page

UN UN UN UN documents documents documents documents databasedatabasedatabasedatabase

Internal Internal Internal Internal accessaccessaccessaccess

66

UNDOCS : basic factsUNDOCS : basic factsUNDOCS : basic factsUNDOCS : basic facts

� Local (Geneva) version of UNBISnet, only in Local (Geneva) version of UNBISnet, only in Local (Geneva) version of UNBISnet, only in Local (Geneva) version of UNBISnet, only in the Palais des Nationsthe Palais des Nationsthe Palais des Nationsthe Palais des Nations

� Interrogation in English Interrogation in English Interrogation in English Interrogation in English

� Content: UN documents only (for nonContent: UN documents only (for nonContent: UN documents only (for nonContent: UN documents only (for non----UN UN UN UN material, use the other 2 sections of the material, use the other 2 sections of the material, use the other 2 sections of the material, use the other 2 sections of the UNOG catalogue)UNOG catalogue)UNOG catalogue)UNOG catalogue)� Link to fullLink to fullLink to fullLink to full----text of recent UN documentstext of recent UN documentstext of recent UN documentstext of recent UN documents

67

ODS ODS ODS ODS –––– Official Document SystemOfficial Document SystemOfficial Document SystemOfficial Document System

68

ODS Public Page ODS Public Page ODS Public Page ODS Public Page –––– Official Document systemOfficial Document systemOfficial Document systemOfficial Document system

69

ODS : basic factsODS : basic factsODS : basic factsODS : basic facts

� Storage and retrieval of full text of UN documentsStorage and retrieval of full text of UN documentsStorage and retrieval of full text of UN documentsStorage and retrieval of full text of UN documents

� Interrogation in 6 official languagesInterrogation in 6 official languagesInterrogation in 6 official languagesInterrogation in 6 official languages

� Open to the public in 2005Open to the public in 2005Open to the public in 2005Open to the public in 2005

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ODS : contentODS : contentODS : contentODS : content

• Full text of all UN documents issued after 1993Full text of all UN documents issued after 1993Full text of all UN documents issued after 1993Full text of all UN documents issued after 1993

• Full text of selected documents prior to 1993Full text of selected documents prior to 1993Full text of selected documents prior to 1993Full text of selected documents prior to 1993

• Full text of all resolutions (1946 Full text of all resolutions (1946 Full text of all resolutions (1946 Full text of all resolutions (1946 ---- ))))

…………available in all 6 official languagesavailable in all 6 official languagesavailable in all 6 official languagesavailable in all 6 official languages

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ODS : nice featuresODS : nice featuresODS : nice featuresODS : nice features

� Easy to find the text of a document with a symbolEasy to find the text of a document with a symbolEasy to find the text of a document with a symbolEasy to find the text of a document with a symbol

� Able to search the text itself in 6 languagesAble to search the text itself in 6 languagesAble to search the text itself in 6 languagesAble to search the text itself in 6 languages

� Easy downloading in Easy downloading in Easy downloading in Easy downloading in pdfpdfpdfpdf or word formatsor word formatsor word formatsor word formats

� Able to search by subject in 6 languages (Able to search by subject in 6 languages (Able to search by subject in 6 languages (Able to search by subject in 6 languages (cf cf cf cf thesaurus terms)thesaurus terms)thesaurus terms)thesaurus terms)

72

ODS : PracticeODS : PracticeODS : PracticeODS : Practice

73

ODS : Practice : Search by symbolODS : Practice : Search by symbolODS : Practice : Search by symbolODS : Practice : Search by symbol

E/CN.4/SUB.2/2002/33E/CN.4/SUB.2/2002/33E/CN.4/SUB.2/2002/33E/CN.4/SUB.2/2002/33

74

Click to open documentClick to open documentClick to open documentClick to open document

75

Select the language Select the language Select the language Select the language and the formatand the formatand the formatand the format

Thesaurus Thesaurus Thesaurus Thesaurus termstermstermsterms

76

ODS = access to full text of documentsODS = access to full text of documentsODS = access to full text of documentsODS = access to full text of documents

77

ODS : Practice : Search for resolutionsODS : Practice : Search for resolutionsODS : Practice : Search for resolutionsODS : Practice : Search for resolutions

Select Select Select Select databasedatabasedatabasedatabase S/RES/680S/RES/680S/RES/680S/RES/680

78

Click to open resolutionClick to open resolutionClick to open resolutionClick to open resolution

79

ODS : advanced search ODS : advanced search ODS : advanced search ODS : advanced search

Select Select Select Select databasedatabasedatabasedatabase

Retrieves documents issued by GA 3Retrieves documents issued by GA 3Retrieves documents issued by GA 3Retrieves documents issued by GA 3rdrdrdrd Committee that contain the Committee that contain the Committee that contain the Committee that contain the word word word word ““““slaveryslaveryslaveryslavery”””” published after 1published after 1published after 1published after 1stststst January 2000January 2000January 2000January 2000…………....

A/C.3A/C.3A/C.3A/C.3

From 01 01 2000From 01 01 2000From 01 01 2000From 01 01 2000


90 items 90 items 90 items 90 items (18.5.2005)(18.5.2005)(18.5.2005)(18.5.2005)

80

UN Web siteUN Web siteUN Web siteUN Web site

81

UN Web site : basic factsUN Web site : basic factsUN Web site : basic factsUN Web site : basic facts

� Since 1996Since 1996Since 1996Since 1996

� Multilingual, 6 official languagesMultilingual, 6 official languagesMultilingual, 6 official languagesMultilingual, 6 official languages

� Collects a wealth of information in a structured wayCollects a wealth of information in a structured wayCollects a wealth of information in a structured wayCollects a wealth of information in a structured way

� FullFullFullFull----text documents have been posted in a text documents have been posted in a text documents have been posted in a text documents have been posted in a widely manner (even prior to 1996)widely manner (even prior to 1996)widely manner (even prior to 1996)widely manner (even prior to 1996)

� Search engine uses Search engine uses Search engine uses Search engine uses Google Google Google Google

82

UN Web site = browse the internetUN Web site = browse the internetUN Web site = browse the internetUN Web site = browse the internet tipstipstipstips

Documentation Documentation Documentation Documentation CenterCenterCenterCenter

PressPressPressPressCenterCenterCenterCenter

5 main 5 main 5 main 5 main topical topical topical topical sectionssectionssectionssections

Site index,Site index,Site index,Site index,Search engineSearch engineSearch engineSearch engine

83

Tips for searching the UN siteTips for searching the UN siteTips for searching the UN siteTips for searching the UN site

� Site index : by subject and UN bodiesSite index : by subject and UN bodiesSite index : by subject and UN bodiesSite index : by subject and UN bodies

� Documentation center : easy access to full Documentation center : easy access to full Documentation center : easy access to full Documentation center : easy access to full texts and various research toolstexts and various research toolstexts and various research toolstexts and various research tools

� 5 main sections (5 main sections (5 main sections (5 main sections (Peace and security, Economic and Peace and security, Economic and Peace and security, Economic and Peace and security, Economic and social development, Human rights, Humanitarian assistance, social development, Human rights, Humanitarian assistance, social development, Human rights, Humanitarian assistance, social development, Human rights, Humanitarian assistance, International lawInternational lawInternational lawInternational law ))))

� Press center : press releases, statements for Press center : press releases, statements for Press center : press releases, statements for Press center : press releases, statements for current activitiescurrent activitiescurrent activitiescurrent activities

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Where to find UN documents in the Library ?Where to find UN documents in the Library ?Where to find UN documents in the Library ?Where to find UN documents in the Library ?

Documents in public accessDocuments in public accessDocuments in public accessDocuments in public access ::::

GA, SC, ECOSOC, Commission on GA, SC, ECOSOC, Commission on GA, SC, ECOSOC, Commission on GA, SC, ECOSOC, Commission on Human Rights, Sales publications, Human Rights, Sales publications, Human Rights, Sales publications, Human Rights, Sales publications,

basic texts of the SAbasic texts of the SAbasic texts of the SAbasic texts of the SA…………

ROOM B.127 ROOM B.127 ROOM B.127 ROOM B.127 –––– 1111stststst FLOORFLOORFLOORFLOOR

� Most of the documents are kept in Most of the documents are kept in Most of the documents are kept in Most of the documents are kept in the stacks with no public access, ask the stacks with no public access, ask the stacks with no public access, ask the stacks with no public access, ask your librarianyour librarianyour librarianyour librarian

85

What can UNOG Library do for you with What can UNOG Library do for you with What can UNOG Library do for you with What can UNOG Library do for you with regard to UN documentation ? regard to UN documentation ? regard to UN documentation ? regard to UN documentation ?

• Identify your research needsIdentify your research needsIdentify your research needsIdentify your research needs• Help you Help you Help you Help you select the best search strategyselect the best search strategyselect the best search strategyselect the best search strategy• Help you search the different databasesHelp you search the different databasesHelp you search the different databasesHelp you search the different databases• Help you retrieve documents or obtain themHelp you retrieve documents or obtain themHelp you retrieve documents or obtain themHelp you retrieve documents or obtain them• Deliver UN documents right to your desk (by Deliver UN documents right to your desk (by Deliver UN documents right to your desk (by Deliver UN documents right to your desk (by

mail, fax, email, fax, email, fax, email, fax, e----mail)mail)mail)mail)• Give you free printing and photocopyingGive you free printing and photocopyingGive you free printing and photocopyingGive you free printing and photocopying

86

THE BOTTOM LINE?THE BOTTOM LINE?THE BOTTOM LINE?THE BOTTOM LINE?

022022022022----917 00 28917 00 28917 00 28917 00 28

Ask your librarianAsk your librarianAsk your librarianAsk your librarian

UN/SA Reference Desk, UN/SA Reference Desk, UN/SA Reference Desk, UN/SA Reference Desk, ROOM B.127, 1st FloorROOM B.127, 1st FloorROOM B.127, 1st FloorROOM B.127, 1st Floor

022022022022----917 41 85917 41 85917 41 85917 41 85

library@library@library@[email protected]

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1. Basics ofBasics ofBasics ofBasics of UN documentationUN documentationUN documentationUN documentation

2. Searching UN documentationSearching UN documentationSearching UN documentationSearching UN documentationQ & A ?Q & A ?Q & A ?Q & A ?