United Independent School District Kronos Time Management System

United Independent School DistrictUnited Independent School DistrictKronos Time Management SystemKronos Time Management System

PRESENTER

TECHNOLOGY: Norma Perez Kronos Manager

Jose Juan Nuñez & Norma Perez

Administrative Services / Data Analyst

Welcome to Kronos Training

Please pick up a UISD Guideline & submit signature page to PD

United Independent School DistrictUnited Independent School DistrictKronos Sistema de Manejo del TiempoKronos Sistema de Manejo del Tiempo

PRESENTADORA

TECNOLOGÍA: Norma Perez Supervisora de Kronos

Jose Juan Nuñez & Norma Perez Servicios Administrativos / Analista de Sistemas

Bienvenidos al Entrenamiento de Kronos

Favor de obtener documento titulado “UISD Guideline” y entrege la ultima pagina con su firma


What is Kronos ? What is Kronos ?

Kronos is United ISD’s official time keeping computer Kronos is United ISD’s official time keeping computer system that electronically tracks hours in timecards.system that electronically tracks hours in timecards.

Finger Scans are used to verify employee punches at the Finger Scans are used to verify employee punches at the clock.clock.

A Timecard Supervisor (TCS) monitors and edits employee A Timecard Supervisor (TCS) monitors and edits employee timecards and assigns schedules.timecards and assigns schedules.

IntroductionIntroduction


¿Que es ¿Que es Kronos ? Kronos ?

Kronos es el sistema de rastreo de tiempo de UISD que calcula Kronos es el sistema de rastreo de tiempo de UISD que calcula horas de tarjetas de marcarhoras de tarjetas de marcar

El systema lee huellas digitales para verificar el registro de horas El systema lee huellas digitales para verificar el registro de horas del empleadodel empleado

““Timecard Supervisors” se encargan de correjir y mantener las Timecard Supervisors” se encargan de correjir y mantener las tarjetas de marca y asignar horarios.tarjetas de marca y asignar horarios.

IntroducciIntroduccióónn


What has changed with Kronos?What has changed with Kronos?

[ [ View Schedule View Schedule ] function key will be used by PD to view OT assignments.] function key will be used by PD to view OT assignments.

[ [ PD OT ResponsePD OT Response ] function key will be used by PD to Accept/Reject OT ] function key will be used by PD to Accept/Reject OT assignments.assignments.

[ [ PD DUTYPD DUTY ] NEW function key will be used by PD to report Special Detail ] NEW function key will be used by PD to report Special Detail assignments (examples: crime investigation, dispatch, traffic control, bus duty…)assignments (examples: crime investigation, dispatch, traffic control, bus duty…)

When will PD-DUTY start?When will PD-DUTY start?

Effective 2010-2011 School YearEffective 2010-2011 School Year

PD Dept ChangesPD Dept Changes


¿¿Que cambios hay en Que cambios hay en Kronos?Kronos?

Tecla de funciones [ Tecla de funciones [ View ScheduleView Schedule ] se oprime para verificar si horas extras han ] se oprime para verificar si horas extras han sido asignadas.sido asignadas.

Tecla de funciones [ Tecla de funciones [ PD OT ResponsePD OT Response ] se oprime para aceptar el horario asignado. ] se oprime para aceptar el horario asignado.

Tecla de funciones [ Tecla de funciones [ PD DUTYPD DUTY ] opcion NUEVA se oprime para reportar horario ] opcion NUEVA se oprime para reportar horario asignado.asignado.

¿Cuando comiensa este processo¿Cuando comiensa este processo??

Effectivo Año Escolar 2010-2011Effectivo Año Escolar 2010-2011

PD Dept ChangesPD Dept Changes

How do I check if I’ve been How do I check if I’ve been OFFEREDOFFERED Extra Duty ? Extra Duty ?

1.1. Hit [more] to advance to page 2Hit [more] to advance to page 2

2.2. Hit Function Key #12 [View Schedule]Hit Function Key #12 [View Schedule]

3.3. Enter your 4-5 digit emp # Enter your 4-5 digit emp # andand [Enter] [Enter]

What will I see ?What will I see ?Event assigned:Event assigned:

Administrative [900]Administrative [900]

Fine Arts [890]Fine Arts [890]

Game [899] Game [899] Location:Location: [359] = highway 359 (Sac, Fine Arts) [359] = highway 359 (Sac, Fine Arts) [201] = Lindenwood (Central Office, Krueger Field)[201] = Lindenwood (Central Office, Krueger Field)*if a game doesn’t have “359” or “201”, it’s at the campus*if a game doesn’t have “359” or “201”, it’s at the campus

Check Check CurrentCurrent Week Schedule: Week Schedule:

View Schedule Online Schedule – Doe, Office

Fri 6/19: 5:00PM 9:30PM/359////900/

Fri 6/19: 5:00PM 9:00PM /359///890/001/

Fri 6/19: 5:30PM 10:00PM/359///899/002/ /201///899/041/

Enter Badge___or or Swipe your employee IDSwipe your employee ID


UISD will provide security for UISD will provide security for non-uisdnon-uisd events at the events at theSAC and Krueger Field. SAC and Krueger Field. [ 359 ][ 359 ] [ 201 ] [ 201 ]

Schedules will have a proceeding codeSchedules will have a proceeding codeNon-uisd:Non-uisd:

LISDLISD [ 4 ] [ 4 ]CITYCITY [ 5 ] [ 5 ]Event always:Event always:

Administrative [900] Administrative [900] Location:Location: [359] = highway 359 -- SAC [359] = highway 359 -- SAC [201] = Lindenwood -- Krueger Field[201] = Lindenwood -- Krueger Field


Fri 6/19: 5:00PM 9:30PM4/359////900/5/201////900/


¿¿Como verifico si me Como verifico si me OFRESENOFRESEN Horas Extras ? Horas Extras ?

1.1. Oprima tecla [more] y advance a pajina 2Oprima tecla [more] y advance a pajina 2

2.2. Oprima tecla azul #12 [View Schedule]Oprima tecla azul #12 [View Schedule]

3.3. Incopore su # de empleado y oprima [Enter]Incopore su # de empleado y oprima [Enter]

¿Que veré¿Que veré ? ?Evento asignado:Evento asignado:

Administrativo [900]Administrativo [900]

Departamento “Fine Arts” [890]Departamento “Fine Arts” [890]

Partido Atletico [899] Partido Atletico [899] Sitio:Sitio: [359] = carretera 359 (Sac, Fine Arts)[359] = carretera 359 (Sac, Fine Arts) [201] = Lindenwood (Oficina Central, Campo Krueger)[201] = Lindenwood (Oficina Central, Campo Krueger)*un partido atletico sin code “359” o 201, se localiza en esa escuela*un partido atletico sin code “359” o 201, se localiza en esa escuela

VerifiquVerifiquéé Horario de Semana Horario de Semana CorrienteCorriente::


Fri 6/19: 5:00PM 9:30PM/359////900/

Fri 6/19: 5:00PM 9:00PM /359///890/001/

Fri 6/19: 5:30PM 10:00PM/359///899/002/ /201///899/041/

Enter Badge___o o Pase su tarjeta de empleoPase su tarjeta de empleo


UISD provee seguridad para otros eventos en elUISD provee seguridad para otros eventos en elSAC y Campo Krueger. SAC y Campo Krueger. [ 359 ][ 359 ] [ 201 ] [ 201 ]

Horarios tendran el sigiente codeHorarios tendran el sigiente codeFuera del districto uisd:Fuera del districto uisd:

LISDLISD [ 4 ] [ 4 ]CIUDADCIUDAD [ 5 ] [ 5 ]Evento siempre sera:Evento siempre sera:

Administrativo [900] Administrativo [900] Sitio:Sitio: [359] = carretera 359 -- SAC [359] = carretera 359 -- SAC [201] = Lindenwood – Campo Krueger[201] = Lindenwood – Campo Krueger


Fri 6/19: 5:00PM 9:30PM4/359////900/5/201////900/


Approve Timecard OnlineSelect Time Period

Previous Pay Period Current Pay Period

Next Pay Period Today

Yesterday Week to Date

Last Week

How do I How do I ACCEPTACCEPT Extra Duty ? Extra Duty ?


2.2. Hit Function Key # 13 [PD OT Response]Hit Function Key # 13 [PD OT Response]

3.3. Enter your 4-5 digit emp # and [enter]Enter your 4-5 digit emp # and [enter]

4.4. Place your finger on sensor Place your finger on sensor

What will I see ?What will I see ?

Select [Current Pay Period]

or or Swipe your employee IDSwipe your employee ID

CurrentCurrent Week: Week:


Enter Badge___

Approve Timecard OnlineDoe, OfficerCurrent Pay PeriodMon 2/12 7a 2:15pmMon 2/12 3:15p 5p Shift Total: 9.00Tue 2/13 7a 5p Shift Total: 9.00Wed 2/14 7:15a 4:30pWed 2/14 4:40p 10p Shift Total:14.58

Approve

Use the scroll buttons to scroll down to see

APPROVE

Hit [enter]

Timecard Successfully Approved.

Use the (Esc)ape button to exit Approval View

You have now ACCEPTED the Extra Duty

for the Current Week

United Independent School DistrictUnited Independent School DistrictTIMECARD VIEWTIMECARD VIEW

How do I How do I ACCEPTACCEPT Extra Duty ? Extra Duty ?for the for the CurrentCurrent Week: Week:


Remove Approval

Use the scroll buttons to scroll down to see

REMOVE APPROVAL

Hit [enter]

Approval Removed.

Use the (Esc)ape button to exit Approval View

You have now REJECTED the Extra Duty

for the Current Week


How do I How do I REJECTREJECT Extra Duty ? Extra Duty ?for the for the CurrentCurrent Week: Week:

Accept the schedule first.Repeat the process and the screen will now display the following…

Approve Timecard OnlineSelect Time Period

Previous Pay Period Current Pay Period

Next Pay Period Today

Yesterday Week to Date

Last Week

¿ Como ¿ Como ACEPTOACEPTO el horario de Horas Extra ? el horario de Horas Extra ?

1.1. Oprima tecla [more] y advance a pajina 2Oprima tecla [more] y advance a pajina 2

2.2. Oprima tecla azul # 13 [PD OT Response]Oprima tecla azul # 13 [PD OT Response]

3.3. Incopore su # de empleado y oprima [enter]Incopore su # de empleado y oprima [enter]

4.4. Ponga su dedo en el sensor Ponga su dedo en el sensor

Que verQue veréé ? ?

Oprima tecla azul [Current Pay Period]

o o Pase su tarjeta de empleoPase su tarjeta de empleo

Semana Semana CorrienteCorriente::


Enter Badge___


Approve

Use los botones de flecha para bajar la vista

y aprobar “APPROVE “

Oprima [enter]

Timecard Successfully Approved.

Use el boton (Esc)ape al terminar

Con eso ha ACEPTADO Horas Extras

Para la Seman Corriente


¿ Como ¿ Como ACEPTOACEPTO el horario de Horas Extra ? el horario de Horas Extra ?para la Semana para la Semana CorrienteCorriente::


Remove Approval

Use los botones de flecha para bajar la vista

REMOVE APPROVAL

Oprima [enter]

Approval Removed.

Use el boton (Esc)ape al terminar

Usted ha NEGADO las Horas Extras

de la semana Corriente


Como puedo Como puedo NEGARNEGAR Horas Extras ? Horas Extras ?para la semana para la semana CorrienteCorriente : :

Primero Acepte el horario.Repite el processo y la pantalla ahora demonstrara lo sigiente…


How do I How do I REPORTREPORT for Extra Duty ? for Extra Duty ?

Upon ARRIVAL to Location:Upon ARRIVAL to Location:

1.1. Hit Function Key # 7 “Organization Xfer”Hit Function Key # 7 “Organization Xfer”

2.2. Enter Organization #Enter Organization #

[[899899 athletics, athletics, 890890 Fine Arts, Fine Arts, 900900 Administrative] Administrative]

and hit the [Enter] keyand hit the [Enter] key

3.3. Enter your Emp # using the numeric key pad Enter your Emp # using the numeric key pad and hit the and hit the [Enter] key[Enter] key


a.) “a.) “AcceptedAccepted” location” location

b.) your b.) your namename

c.) c.) AssignmentAssignment you’re reporting to you’re reporting to

d.) Time and Date you began your shiftd.) Time and Date you began your shift

AcceptedLabor TransferOfficer Doe

Labor Account 89007:00 p.m.Fri Sept-4-09

Labor Transfer…Organization FINE ARTSEnter Badge 999


¿Como me ¿Como me REPORTOREPORTO para la Asignacion de Horas Extra ? para la Asignacion de Horas Extra ?

al LLEGAR al sitio:al LLEGAR al sitio:

1.1. Oprima tecla azul # 7 “Organization Xfer”Oprima tecla azul # 7 “Organization Xfer”

2.2. Incopore la code del evento “Organization #”Incopore la code del evento “Organization #”

[[899899 athletico, athletico, 890890 “Fine Arts”, “Fine Arts”, 900900 Administrativo] Administrativo]

y oprima [Enter]y oprima [Enter]

3.3. Incopore su # de empleado y oprima [enter]Incopore su # de empleado y oprima [enter]

¿Que veré¿Que veré ? ?

a.) asignacion aceptada “a.) asignacion aceptada “AcceptedAccepted” ”

b.) su b.) su nombrenombre

c.) c.) SitioSitio reportado [890] reportado [890]

d.) fecha y hora al reportarsed.) fecha y hora al reportarse


Labor Account 89007:00 p.m.Fri Sept-4-09

Labor Transfer…Organization FINE ARTSEnter Badge 999


What will my timecard look like?What will my timecard look like?

Employee reported to 890 “Fine Arts” as assigned but…Employee reported to 890 “Fine Arts” as assigned but…Punched Early (scheduled at 5:30pm)Punched Early (scheduled at 5:30pm)


¿Como se refleja la actividad en mi tarjeta de marca¿Como se refleja la actividad en mi tarjeta de marca??

El empleado se registro en departamento 890 “Fine Arts” como asignado pero…El empleado se registro en departamento 890 “Fine Arts” como asignado pero…Se reporto antes de tiempo “Early In” (el horario asignado fue para la 5:30pm)Se reporto antes de tiempo “Early In” (el horario asignado fue para la 5:30pm)


1. [1. [AA]ccept]ccept

This is the “This is the “Overtime StatusOvertime Status” report.” report. It has 3 Sections. . .OvertimeIt has 3 Sections. . .Overtime

Did YOU :Did YOU :

OFFERED

WORKED

RESPONSE2. [2. [RR]efuse]efuse 3. [3. [II]gnore]gnore



1. [1. [AA]ccepto]ccepto

Presento el reporte “Presento el reporte “Overtime StatusOvertime Status”” Con 3 Sectiones. . .Horas ExtrasCon 3 Sectiones. . .Horas Extras

USTED las :USTED las :

OFRECIDAS

TRABAJADAS

RESPUESTA2. [2. [RR]echaso]echaso 3. [3. [II]gnoro]gnoro


How do I report to special detail ? How do I report to special detail ? PD DUTYPD DUTY


2.2. Hit Function Key #14 [PD Duty]Hit Function Key #14 [PD Duty]

3.3. Enter duty code # [Enter]Enter duty code # [Enter]

4.4. Enter your 4-5 digit emp # [Enter]Enter your 4-5 digit emp # [Enter]


““PD DUTY” code:PD DUTY” code:

Start Date & Time:Start Date & Time:

At the end of PD DUTY, upon arrival to your Home Campus:At the end of PD DUTY, upon arrival to your Home Campus:

Perform [Organization Transfer] back to your Home Campus.Perform [Organization Transfer] back to your Home Campus.

Use function with correct “Use function with correct “Duty CodeDuty Code”:”:


Labor Account #07:00 p.m.Fri Sept-4-09

or or Swipe your employee IDSwipe your employee ID


Labor Transfer…Organization PD DUTYEnter Badge 999

Como reporto una asignaciComo reporto una asignacióón especial ? n especial ? PD DUTYPD DUTY

1.1. Oprima [more] y advance a pajina 2Oprima [more] y advance a pajina 2

2.2. Oprima tecla #14 [PD Duty] <enter>Oprima tecla #14 [PD Duty] <enter>

3.3. Incopore la clave de asignaciIncopore la clave de asignacióón <enter>n <enter>

4.4. Incopore su # de empleado <enter>Incopore su # de empleado <enter>

Que vere ?Que vere ?

““PD DUTY” clave:PD DUTY” clave:

Hora de comienso:Hora de comienso:

Al completar su AsignaciAl completar su Asignacióón Especial, regrese a su Escuela Asignada:n Especial, regrese a su Escuela Asignada:

Oprima [Organization Transfer] use la clave de su Escuela Asignada.Oprima [Organization Transfer] use la clave de su Escuela Asignada.

Use la clave corecta “Use la clave corecta “Duty CodeDuty Code”:”:


Labor Account #07:00 p.m.Fri Sept-4-09

o o Pase su tarjeta de empleoPase su tarjeta de empleo


Labor Transfer…Organization PD DUTYEnter Badge 999

United Independent School DistrictUnited Independent School DistrictKronos ClockKronos Clock

Extra Duty can now be:

1. Offered and viewed on the clock (schedule)

2. Accepted by you electronically (approval)

3. Reported on your timecard (punch)

View Schedule

PD OT Response

Organization Xfer

United Independent School DistrictUnited Independent School DistrictKronos ClockKronos Clock

Horas Extras se:

1. Ofrecen y se reflejan en la pantalla del reloj (horario)

2. Aceptan electronica-mente via el reloj (aprovado)

3. Registran en su tarjeta de marca (ponchada)

View Schedule

PD OT Response

Organization Xfer


Any Questions?


Algunas Preguntas?

OT Assignments 11. Press [Press [moremore] 2. ] 2. Press [Press [View ScheduleView Schedule]]

weekday mm/dd: (start – end) non-

uisd/ location /// event / campus/

Non-uisd: 4 = LISD 5 = CITY /359/ = SAC - FineArts /201/ = Lindenwood - Krueger / / = Campus - Dept

///890/ = Fine Arts ///899/ = Athletic ///900/ = Administrative

/001/ = UHS /002/ = USHS /003/ = AHS /009/ = LBJ

/041/ = UMS /043/ = USMS /044/ = SGMS /045/ = WMS /046/ = CMS /047/ = LOMS /048/ = TMS /053/ = AGMS /054/ = LBV

3. Hit [3. Hit [ESCESC] key] key

OT Response 1.1. Press [Press [moremore] 2. ] 2. Press [Press [PD OT ResponsePD OT Response] 3. ] 3. Press [Press [Current Pay PeriodCurrent Pay Period] ]

ACCEPT OT: …………4a. Scroll Down 4a. Scroll Down Approve

DECLINE OT: OT: …….Approve first (steps 1-6) Approve first (steps 1-6) …….Repeat 1-3 & continue…….Repeat 1-3 & continue

4b. Scroll Down4b. Scroll Down Remove

5. Hit5. Hit ( ( EnterEnter ) ) 66. Hit [. Hit [ESCESC] key] key

PD DUTY special detail

1. Press1. Press [[moremore] 2. ] 2. Press [Press [PD DutyPD Duty] 3. ] 3. Enter [Enter [duty #] …[ 1 ] = Crime Investigation = Crime Investigation … …[ [ 2 ] ] = Dispatch = Dispatch … …[ [ 3 ] ] = Traffic Control = Traffic Control … …[ [ 4 ] ] = Tutorials = Tutorials … …[ [ 5 ] ] = Step Bus Duty = Step Bus Duty … …[ [ 6 ] ] = Training Duty = Training Duty 4. Enter [ 4. Enter [Employee#]Employee#]

At the end of PD Duty At the end of PD Duty

Press [Press [Organization XferOrganization Xfer] ]

Back to your Home Campus#Back to your Home Campus#

time

Horas Extras Ofrecidas 11. Oprima [Oprima [moremore] ] 2. Oprima [ 2. Oprima [View ScheduleView Schedule]]

Dia mm/dd: (comienso – termina) no-uisd/ sitio /// evento / escuela/

No-uisd: 4 = LISD 5 = CIUDAD /359/ = SAC – Dept FineArts /201/ = Lindenwood - Krueger / / = Escuela - Departamento

///890/ = Departamento Fine Arts ///899/ = Partido Atletico ///952/ = Administrativo

/001/ = UHS /002/ = USHS /003/ = AHS /009/ = LBJ

/041/ = UMS /043/ = USMS /044/ = SGMS /045/ = WMS /046/ = CMS /047/ = LOMS /048/ = TMS /053/ = AGMS /054/ = LBV

3. Oprima boton [3. Oprima boton [ESCESC]]

Respuesta a horas extras 1.1. Oprima [Oprima [moremore] ] 2. Oprima [ 2. Oprima [PD OT PD OT ResponseResponse] 3. Oprima [] 3. Oprima [Current Current Pay PeriodPay Period] ]

ACCEPTO Horas Extras: …………4a. Bajo la Vista 4a. Bajo la Vista Approve

NEGO Horas Extras: Horas Extras: …….Aprueve (puntos 1-6) Aprueve (puntos 1-6) …….Repita 1-3 & continue…….Repita 1-3 & continue

4b. Bajo la Vista4b. Bajo la Vista Remove

5. Oprima5. Oprima botonboton ( ( EnterEnter ) ) 66. Oprima boton . Oprima boton [[ESCESC]]

PD DUTY asignacion especial 1.1. Oprima [Oprima [moremore] ] 2. Oprima [ 2. Oprima [PD DutyPD Duty] ] 3. Anote la code [ 3. Anote la code [duty #] …[ 1 ] = Investigacion = Investigacion Criminal …Criminal …[ [ 2 ] ] = = Despacho …Despacho …[ [ 3 ] ] = Control de Trafico = Control de Trafico … …[ [ 4 ] ] = Estudios “Tutorials” = Estudios “Tutorials” ……[ [ 5 ] ] = Step Autobus …= Step Autobus …[ [ 6 ] ] = Entrenamiento 4. = Entrenamiento 4. Anote su code de [Anote su code de [Empleado]Empleado]

Al fin de su asignacionAl fin de su asignacion

Oprima [Oprima [Organization XferOrganization Xfer]]

Al regresar a su escuela asignadaAl regresar a su escuela asignada

hora

Documents

United Independent School District Kronos Time Management System