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1 504v4 Student Workbook 2008
© Education Resource Services, Box 55103, Mission Bay, Auckland. www.michaelgowers.com
Unit Standard 504 Produce a CV (curriculum vitae)
Version 4 Level 1
2 Credits
Student Workbook
Student Name _____________________________________
2 504v4 Student Workbook 2008
© Education Resource Services, Box 55103, Mission Bay, Auckland. www.michaelgowers.com
Unit Standard 504 Produce a CV (curriculum vitae) (Version 4) Results: Element 1 Prepare to produce a CV.
1.1 Documents assembled provide supporting evidence to those statements on the CV for which documentary evidence is likely to be required in a selection interview.
� Education and/or training records
� Achievement records
� Relevant references
1.2 Information to be included is accurate.
� Applicant's name
� Contact information
� Applicable education and/or qualifications
� Employment history
1.3 � Statements drafted provide an outline of applicant’s qualities and skills.
1.4 �
Details established for two referees include name, position, and telephone number(s) or other most convenient means of contact, and may include the relationship of the referee to the applicant.
Element 2 Produce the CV.
2.1 � CV contains all the prepared material from 1.2, 1.3, and 1.4.
2.2 � Spelling and grammar are correct.
2.3 � Logical flow, use of headings, layout, and spacing on the CV serve to promote the applicant to the reader.
3 504v4 Student Workbook 2008
© Education Resource Services, Box 55103, Mission Bay, Auckland. www.michaelgowers.com
A CV or Curriculum Vitae In this unit standard we are going to learn how to create a CV or Curriculum Vitae. This straight away raises two questions; - Dealing with each in turn What is a CV? Curriculum Vitae is a Latin term meaning ‘the course of life’. When you write a CV, you summarise what you have done in you life. Obviously you cannot include everything so the skill in writing a good CV is to know what to include. CVs are usually written to inform a potential employer or education establishment all about you. When you apply for a job or admission to an education establishment they will ask you to send them a CV. Your CV will then be read so they can decide whether to consider you for the position you have applied for. Usually if they like your CV they will invite you for an interview. Why is having a good CV so Important? Choosing the best people for a job or admission to an education establishment is a very difficult job. Often many more people apply than there are positions available. It would also be unreasonable and impractical to interview everyone. As a result your CV is used to tell a story about you before being selected for interview. Often people applying for jobs have similar qualifications and aptitudes. A good CV that is informative and impresses the reader can be just what is needed to get you an interview over someone similarly qualified. In short a CV sells you to the person reading it.
Why is having a good CV so Important? What is a
CV?
4 504v4 Student Workbook 2008
© Education Resource Services, Box 55103, Mission Bay, Auckland. www.michaelgowers.com
What needs to be in a CV? As the CV is usually written for a prospective employer your CV should be a summary of your education, your employment history, plus your skills and qualifications. It is important that you try and portray yourself in the best possible light while still being honest. If you tell lies on your CV you will only be found out and could not only lose the job or place at college but even be prosecuted. Revision 1. What does the term CV stand for and mean in English 2. What is a CV used for 3. Why is having a good CV so important? 4. What 3 things need to be in a CV? 1 2 3 5. Who reads your CV? 6. Why must you always be truthful in your CV
5 504v4 Student Workbook 2008
© Education Resource Services, Box 55103, Mission Bay, Auckland. www.michaelgowers.com
Writing your CV.
Before you can begin to write your CV it is necessary for you top gather together all the relevant information about your life. Remember you need to include three things;
1. a summary of your education, 2. your employment history, 3. plus your skills and qualifications.
Although most young people can remember where they went to school and where they have worked; it is quite difficult to remember the exact dates and what jobs you did or qualifications you gained. The older you are the more complicated this list becomes. As you need to be honest in your CV you may be asked to prove facts that are included in your CV. To make things easier for you most of this information is written down on the documents, letters of appointment and certificates you collect in the course of your life. Some of theses will be written by the government, others will be written by employers or where you went to school, some will be from organizations or professional bodies, lastly some will be written by individuals.
The most obvious documents you will need to find are;
� Passport � Drivers Licence � Birth Certificate � NZQA Record of Learning � School reports � Written references from previous employers � Portfolio of work � Certificates gained at work
6 504v4 Student Workbook 2008
© Education Resource Services, Box 55103, Mission Bay, Auckland. www.michaelgowers.com
Exercise 1 For each of the questions name the document you could produce to prove the fact in your CV. Fact Document Your Name
Your Age
Your Gender
Your Citizenship
You can swim
You can speak French
You are a hard worker
You can read
You can drive a Car
You can operate a forklift
You are punctual
You went to University
You are a qualified Doctor
You are very good at art
You are Physically Fit
You can do First Aid
You are who you say you are
Hopefully you will have realised that there are a wide variety of documents that you need to gather together to help you accurately write your CV.
7 504v4 Student Workbook 2008
© Education Resource Services, Box 55103, Mission Bay, Auckland. www.michaelgowers.com
Exercise 2 In the table below tick off those documents you will need to find and indicate what they will help you prove. Add anything else personal to you in the lines below.
Tick Document To Prove
� Passport My citizenship
Drivers Licence
Birth Certificate
NZQA Record of Learning
School reports
Written references from previous employers
Portfolio of work
Certificates gained at work
8 504v4 Student Workbook 2008
© Education Resource Services, Box 55103, Mission Bay, Auckland. www.michaelgowers.com
Writing a summary of your Education It is important that you list the time you spent at school accurately. Regardless of your experience at school you spent a long time there and hopefully developed skills which will help you as an adult in the workplace. It is quite easy to overlook the accomplishments you achieved and the skills you gained at school. You should start your school summary by planning it like this About Your 1st School Checked
as accurate
Tick �
School Name � Street � Suburb � Town or City � Post Code �
Date Started �
Date Left �
Subjects Studied � � �
�
�
�
Positions of Responsibility �
�
Awards Gained �
� Don’t forget to include any Positions of Responsibility, such as sports and cultural leadership, coaching, peer support etc. You should also include awards such as best in class, prefect duties as well as sports and cultural awards.
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© Education Resource Services, Box 55103, Mission Bay, Auckland. www.michaelgowers.com
Next you need to list all of the qualifications you gained while at school. Your Qualifications from your 1st School Checked
as accurate
Tick �
Subject Qualifications gained � � � � �
�
�
�
� � �
�
�
� � �
�
�
� � �
�
�
� �
�
�
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© Education Resource Services, Box 55103, Mission Bay, Auckland. www.michaelgowers.com
Now think about the next School you went to Element 1.2 Complete the table below
About Your Next School Checked as
accurate
Tick �
School Name � Street � Suburb � Town or City � Post Code �
Date Started �
Date Left �
Subjects Studied � � �
�
�
�
Positions of Responsibility �
�
Awards Gained �
�
Now list any qualifications obtained at your 2nd school in the table on the next page.
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© Education Resource Services, Box 55103, Mission Bay, Auckland. www.michaelgowers.com
Your Qualifications from your 2nd School Checked as
accurate
Tick �
Subject Qualifications gained � � � � �
�
�
�
� � �
�
�
� � �
�
�
� � �
�
�
� �
�
�
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© Education Resource Services, Box 55103, Mission Bay, Auckland. www.michaelgowers.com
If you have been to more than two schools you will need to complete further tables.
Tertiary Study If you have completed any tertiary study at a college, polytechnic or a university you must prepare this information now. Complete the table below Element 1
About Your Tertiary Study Checked as
accurate
Tick �
Institution Name � Street � Suburb � Town or City � Post Code �
Date Started �
Date Left �
Subjects Studied � � �
�
�
� Positions of Responsibility �
�
Awards Gained �
�
Now list any qualifications you obtained at your Tertiary Institution in the table on the next page.
13 504v4 Student Workbook 2008
© Education Resource Services, Box 55103, Mission Bay, Auckland. www.michaelgowers.com
Your Qualifications from your Tertiary Study Checked as
accurate
Tick �
Subject Qualifications gained � � � � �
�
�
�
� � �
�
�
� � �
�
�
� � �
�
�
� �
�
�
14 504v4 Student Workbook 2008
© Education Resource Services, Box 55103, Mission Bay, Auckland. www.michaelgowers.com
Summarising all Your Qualifications
When you list your academic history and qualifications these should go in reverse chronological order. This means that the most recent information appears first in the list. You should list any complete certificates you obtained at your school or during tertiary studies in the tables below:
NCEA
NCEA Level One Achieved �
NCEA Level Two Achieved �
NCEA Level Three Achieved � National Certificates awarded by the NZQA
For example � National Certificate in Business � National Certificate in Business Administration and Computing � National Certificate in Computing � National Certificate in Hospitality � National Certificate in Retail � National Certificate in Tourism and Travel
Achieved �
Achieved �
Achieved �
Other Certificates
For example � International Computer Driving Licence
Achieved �
Achieved �
Achieved �
15 504v4 Student Workbook 2008
© Education Resource Services, Box 55103, Mission Bay, Auckland. www.michaelgowers.com
Employment History It is important that you create an accurate employment history in your CV. For every job you have done complete a table like the one below. Remember to give some information about what you did in this job so that a potential employer can see what you are capable of doing for them. Make sure you also list any training you received including any courses you went on.
About Your First Job Checked as accurate
Tick �
Company Name � Street � Suburb � Town or City � Post Code �
Date Started �
Date Left �
Job title � � Tasks performed �
�
Areas of responsibility �
� Awards Gained �
� Qualifications gained
Training undertaken �
� �
� �
16 504v4 Student Workbook 2008
© Education Resource Services, Box 55103, Mission Bay, Auckland. www.michaelgowers.com
About Your Next Job Checked as accurate
Tick �
Company Name � Street � Suburb � Town or City � Post Code �
Date Started �
Date Left �
Job title � � Tasks performed �
�
Areas of responsibility �
� Awards Gained �
� Qualifications gained
Training undertaken �
� �
� �
When you list your job history these should go in reverse chronological order. This means that you start with your current job and work backwards listing the job before that and so on and so forth.
17 504v4 Student Workbook 2008
© Education Resource Services, Box 55103, Mission Bay, Auckland. www.michaelgowers.com
Gaps in Your CV All of your time should be accounted for wherever possible. If you have gaps when you were not studying (apart from school or university holidays) or working, you should try and give an explanation. If you don’t, a potential employer might be suspicious and think that you were just sitting on the couch at home or even worse. Often you will have a legitimate explanation which could count for you. For example if you were doing unpaid charity work, an overseas exchange or helping at an organisation such as Camp America this is worth listing. Personal development It is always worth listing time spent on personal development courses such as Outward Bound or a voyage on The Spirit of Adventure. Even time spent on your overseas experience could be used here.
The time and care taken in raising a family a family should never be underestimated. If you have had a work break caring for children or an elderly relative this could fill in an otherwise unexplained gap.
Your CV would look like this 2000 - 2001 Overseas Experience 2001 - 2003 Fitter & Turner - Jones and Sons Engineering Otahuhu Auckland 2003 – 2005 Raising Children
18 504v4 Student Workbook 2008
© Education Resource Services, Box 55103, Mission Bay, Auckland. www.michaelgowers.com
Your Referees Element 1.4 You need to give the name and details of two people who know you well and will be able to give you a reference. It is important to choose you referees carefully. If the person has not known you very long or does not know you well they will not be able to tell anyone very much about you. You must also make sure that the person who you choose as a referee will be listened to. Try and choose people who have obvious respect in the community and whose word will count for something. You should also choose people who will not obviously be biased in your favour. Good
Choice
☺☺☺☺ Potential referee
Poor Choice
���� Your Mum Or Dad
Your Current Employer
Your Uncle
Your Form Teacher
Your Sports coach for the last 3 years
Your Dean
Your best mate
The Principal of the school you left three years ago
Your Dad’s best friend
Your minister of Religion
Kaumatua
The man next door
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© Education Resource Services, Box 55103, Mission Bay, Auckland. www.michaelgowers.com
Types of Referee There are two main types of referee, employment referees and character referees. If you have ever had a job an employment referee can give information about your work habits, how you get on with other work colleagues and customers and what you have learned during the course of your employment. As the name suggests employment referees will be your employer or supervisor at work. Character referees can talk about your personal character. They can comment on whether you are honest, outgoing, truthful based upon how you behave in the community. If you are applying for a job you should always try and use two employment referees. If you have only had one job or have just left school you will need to use character referees. Sometimes you might not want your current employer to know you are applying for other jobs. In this case you should put other referees but stated that a referee from your current employer can be obtained on request. This way your employer will only be contacted if you are actually being considered and stand a chance of getting the new job. One of the most important things to remember is to ask your referee for permission to use them on your CV. It is always really embarrassing for a person to be contacted as a referee when you were not forewarned. Because the referee is not expecting to be contacted the call can get off to a bad start and a first impression is often a lasting impression. By asking the referee in advance they can prepare what they are going to say and check out any necessary fact with you. Prepare your referees by contacting them and filling in the tables on the next two pages. I have asked Referee One to be my referee �
I have asked Referee Two to be my referee �
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© Education Resource Services, Box 55103, Mission Bay, Auckland. www.michaelgowers.com
Referee Number One
Referee’s Full Name
Company Name
House or Flat Number
Street
Suburb
Town or City
Post Code
Phone Number
Cell Phone Number
Email Address
How long have you known this person
What is your relationship with this person
21 504v4 Student Workbook 2008
© Education Resource Services, Box 55103, Mission Bay, Auckland. www.michaelgowers.com
Referee Number Two
Referee’s Full Name
Company Name
House or Flat Number
Street
Suburb
Town or City
Post Code
Phone Number
Cell Phone Number
Email Address
How long have you known this person
What is your relationship with this person
22 504v4 Student Workbook 2008
© Education Resource Services, Box 55103, Mission Bay, Auckland. www.michaelgowers.com
Your Qualities and Skills Element 1.3 One of the most important parts of your CV is the space where you describe the attributes and abilities which you can bring to an organisation. Usually people who apply for a certain job will have similar qualifications applicable to the job. It is your Qualities and Skills which will make you stand out from the crowd. It is important you present yourself in the best possible light without boasting and making ridiculous statements. For example if you were to say that you that you have certain qualifications that you do not have you could get into a lot of trouble. Pretending that you have worked somewhere you did not or that you were the boss when you were a junior member of staff can easily be checked with a phone call. The people who read CVs will have read many before yours and will soon spot lies. However being over truthful can have its difficulties. If you were to say that you were leaving your current job because you did not get on with your supervisor or because the employer expected you to work too hard for your liking will not help your cause. You should also remember that denigrating (bad mouthing) previous companies or individuals will not reflect well on you. Your Qualities and Skills are divided into three main groups.
Personal Qualities
Transferable Skills Job Specific Skills
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© Education Resource Services, Box 55103, Mission Bay, Auckland. www.michaelgowers.com
Personal Qualities
These are usually one word responses that describe your character and how you live your life. Usually these skills are supported by the opinion of someone who knows you such as one of your referees. They are the skills we tend to think of first. Your personal qualities are what make you different from other people. They affect:
• How you get on with people • How you behave in different situations • Your suitability for a course, job or training opportunity • Your attitude to life and work.
Examples are;
• honest, • caring, • reliable, • dedicated, • independent, • loyalty, • mature, • outgoing, • trustworthy, • culturally aware,
Job Specific Skills
These are skills which relate to your ability to perform certain tasks for certain jobs specifically. Usually they are supported by being able to produce a certificate which shows you have undergone training to gain the qualification or skill. Often they can relate to certain technical knowledge. Examples are;
• Being able to drive a digger if you were a drain layer. • Having good word-processing skills and a good knowledge of
Microsoft Office would be essential if you were working as secretary or PA.
• If you were able to weld this would be necessary in a metal work shop or a car body shop.
• Being able to use a chain saw would be essential in the forestry industry.
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Transferable Skills These are skills which employers seek most in potential employees. This is because they can be used in a variety of situations and as the name suggests can be moved from job to job. Transferable skills can relate to how you work or behave as an individual or in a group setting. They are quite hard to think of and need to be justified. Usually they are justified by giving an example where you have demonstrated the quality.
� Problem solving skills � Leadership skills � Time management skills � General computing knowledge � Negotiation skills � Administrative skills � Good written and spoken English � Foreign languages spoken
For example if you are a member of the student council you will have spoken in assembly, organised activities, participated in committees and worked with adults and students of differing ages. These would have used leadership, organisational, interpersonal and communication skills and would have involved both self and group management,
Had you been involved with SADD (Students against Driving Drunk) or the 40 Hour Famine. Then you would have gained and demonstrated similar skills
The same would apply to someone who took on the role of
• a coach of a junior sports team, • a student trained as a basketball or netball referee or • a choreographer in the school show • the leader of the school orchestra
practical
financial management
leadership
communication
organisational interpersonal
Transferable Skills
25 504v4 Student Workbook 2008
© Education Resource Services, Box 55103, Mission Bay, Auckland. www.michaelgowers.com
Writing about Your Qualities and Skills The easiest way to write about your qualities and skills is to give an example. Tell a story about how you demonstrated those skills and qualities.
Obviously not all of your qualities and skills can be expressed at such length and details, so it is important that you get the most out of the small amount of space you have available when writing your CV. Remember less can be more providing you do not undersell yourself. To do this we use action verbs. Action Verbs These describe you behaviour in certain situations. By choosing verbs that describe your behaviour in that situation it can be easier to build up your CV. Taking the example of leadership skills a group of action verbs might be;
arbitrated chaired confronted
directed guided initiated
inspired led managed
motivated negotiated organised
Now thinking back to the example above the action verbs may be used in the following ways. Arbitrated between arguing players Chaired team meetings Confronted bad behaviour Directed players on the field Guided new players Initiated training sessions
Inspired players to give their best Led by example Managed the team day to day Motivated players and parents Negotiated access to pitches Organised transport to games
Thinking of the action verbs for the tasks you have undertaken will help you describe the skills you have.
As coach of the year 9 girl’s soccer team I demonstrated my organisational skills by organising the training sessions and travel to games. Organising the travel required me to liaise closely with parents which helped me gain confidence in talking to people older than me. I continued to coach the team for the whole year despite having important school assessments to complete. This certainly helped my time management skills and showed my dedication to the team.
26 504v4 Student Workbook 2008
© Education Resource Services, Box 55103, Mission Bay, Auckland. www.michaelgowers.com
Writing about Qualities This is often easily done by ranking a series of descriptions and then describing the ones for which you gave the highest score. Look at the qualities in the chart below. Put a tick nearest to the one that fits you best at the moment. I rank myself 1st 2nd 3rd or 4th 1 2 3 4 1 2 3 4
Active Adaptable
Adventurous Ambitious
Artistic Assertive
Astute Attentive to detail
Calm Caring
Cautious Cheerful
Competent Competitive
Confident Conscientious
Considerate Co-operative
Creative Decisive
Dependable Determined
Diplomatic Easy-going
Efficient Energetic
Enthusiastic Flexible
Friendly Generous
Good sense of humour Happy
Hard-working Helpful
Honest Imaginative
Independent Innovative
Kind Loyal
Mature Motivated
neat Optimistic
Organised Out-going
Patient Persistent
Persuasive Polite
Positive Practical
Punctual Relaxed
Reliable Responsible
Self-disciplined Sensitive
Serious Shy
Sociable Spontaneous
Stable Sympathetic
Tactful Talented
Thorough Thoughtful
Tolerant Trustworthy
27 504v4 Student Workbook 2008
© Education Resource Services, Box 55103, Mission Bay, Auckland. www.michaelgowers.com
Look at the Qualities that you ranked yourself in 1st place. Choose the four that you think are most applicable and write a description of each of them in the table below.
About Your Qualities
Quality Description
Quality
Description
Quality
Description
Quality Description
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Writing about Skills Look at the skills in the chart below. They are divided into sections. In each section put a tick nearest to the one that fits you best at the moment. I rank myself 1st 2nd 3rd or 4th
Communication skills 1 2 3 4 Organization, Management and Leadership skills 1 2 3 4
Speaking effectively Initiating new ideas
Writing concisely Handling details
Listening attentively Coordinating tasks
Expressing ideas Managing groups
Editing Delegating responsibility
Facilitating group discussion
Making decisions with others
Negotiating Coaching
Describing feelings Counselling
Persuading Promoting change
Reporting information Selling ideas
Interviewing Selling products
Providing appropriate feedback
Teaching
Understanding nonverbal messages
Managing conflict
Human Relations skills 1 2 3 4 Day-to-day Work skills 1 2 3 4
Developing rapport Implementing decisions
Being Sensitive Cooperating with others
Listening Being punctual
Conveying feelings Managing time
Asserting Attending to detail
Motivating Meeting goals
Sharing credit Enlisting others help
Perceiving feelings Accepting responsibility
Representing others Meeting deadlines
Delegating with respect Organizing
Providing support for others
Making decisions
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Research & Planning skills 1 2 3 4
Forecasting, predicting
Creating ideas
Identifying problems
Imagining alternatives
Identifying resources
Gathering information
Solving problems
Setting goals
Extracting important information
Defining needs
Analyzing
Look at the skills that you ranked yourself in 1st place. Choose the five that you think are most applicable and write a description of each of them in the table on the next page. Try if possible to choose one from each of the five sections.
• Communication skills • Human Relations skills • Organization, Management and Leadership skills • Day-to-day Work skills • Research & Planning skills
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About Your Skills
Skill Description
Skill
Description
Skill
Description
Skill Description
Skill Description
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A Little More About You Although it is optional it is often a good idea to include a little about your hobbies. This can help an employer decide whether you are likely to fit in with the other people who already work there. Sometimes your hobby can directly relate to the job you are applying for. For example;
• If you owned a classic car which you had restored this would be relevant when applying for a job as a mechanic.
• If you had a love of cooking this would be relevant when applying for a job as a chef or in a delicatessen.
• If you played in a sports team regularly this would be relevant when applying for a job as a personal trainer.
It is important you present yourself in the best possible light without boasting and making ridiculous statements. For example if you were to say that you did charity work that could appeal to an employer. It would be counter productive if it were untrue. Likewise if you were to say that you liked helping little old ladies cross the road you’d look really stupid as it is unlikely to be true. However being over truthful can have its difficulties. If you were to say that you enjoyed partying all night with your mates at weekends or enjoyed picking up women or guys in bars, they may both be true but unlikely to impress an employer. You should also remember that your strong political or religious views may not necessarily be supported by a potential employer and should usually be kept private.
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Putting it all Together There are a variety of layouts for CVs and this will depend upon your personal preference. Here is a suggested order of information for most CVs
• Personal information • Education • Qualifications • Employment experience • Personal qualities • Transferable skills • Hobbies • Referees
If you put the different sections of your CV under these headings it will clearly show the reader what information is contained within each section. This will make your CV easy to read. Ensuring that all the information is easy to find will create a good impression on the reader. Remember to list your schools, qualifications and job history in reverse chronological order (i.e. with the newest first and getting older). Include a Covering Letter Often an employer will advertise more than one job at a time. A covering letter which quickly introduces yourself and clearly states which job you want to apply for will ensure you get considered for the correct position. What not to include Most people include too much in their CVs. A potential employer doesn’t want to know everything – but it is important not to miss out important things. Do not include a fancy cover page with just your name on it or a nice picture of you at the school ball or a wedding. We all know that we can dress up for special occasions – what does it prove? - nothing - you should not be judged on your physical appearance but upon your ability to do the job. Usually CVs are photocopied and passed round so that everyone who is interviewing you has a copy. Photos rarely photocopy well and a page with just your name on it wastes paper. It is far better to write a concise CV that gets straight to the point rather than annoy the reader by wasting their time with froth. How long should a CV Be? Often CVs are too long. Employers prefer short CVs ideally between two and four pages in length. How long your CV is will depend on the job being applied for and your own level of experience. If you have just left school and applying for your first job your CV will be much shorter than an older person with a longer job history and possibly more qualifications. As long as you include all of the important facts anything else can be covered in the interview. If a CV is too long the reader may get bored reading it before getting to the really interesting or important parts.
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What should a CV look like? If you have access to a computer; use it. Although a handwritten CV is acceptable a well presented word processed CV is easier to read and to photocopy. When typing your CV obeying a few rules can make sure it is well presented. Fonts Make sure you use an easy to read font such as Times New Roman, Arial or Verdana. These fonts also have the advantage of being installed on most computers so that if you have to email your CV the receiving computer will be able to display your CV in exactly the way you intended. Font size If your font is too small it will be hard to read and the reader may well just not bother and throw your CV away. On the other hard having a large font will make your CV over long and will not make up for lack of content. Keep the body of the text between 10 and 12pt and use a font size of no bigger than 14 pt for any headings. Space it out Don’t squash your information up. Leaving areas of white space around your CV will make it look uncluttered and easy to read. This will also make important headings stand out on the page. It also good to leave a margin of at least 3cm on the left and right hand side of the page. This will allow the reader to make notes either before or during the interview. Use the Header and Footer Putting your name in the header will stop your CV getting muddled up with someone else’s. Likewise numbering the pages will ensure that the person receives all of your CV. This is especially important when sending your CV by email or when your CV is photocopied. Do Not use ClipArt Having inappropriate cartoon images or drawings randomly inserted into your CV will add nothing. Most ClipArt and Border Art frankly looks tacky. Likewise a large swirling multi coloured title created in Word Art is unlikely to impress and may well have the opposite effect. Coloured text also photocopies really badly and will make areas of your CV look very pale or very dark when printed in black and white.
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Consistency
It is important to that you have used consistent formatting throughout your CV otherwise it will look messy and disjointed. Make sure your CV has consistent;
• Fonts used for headings and body text • Punctuation styles • Use of capitals • Spacing • Paragraph styles • Paragraph alignment
Check your CV! It is very important to be accurate. This means that as well as the facts being bang up to the mark you have checked the spelling and grammar in your CV. Always get someone else to proof read your CV to spot those mistakes and annoying typos. Although a computer spellchecker will spot spelling mistakes it will not spot typos and these can be just as bad. Not taking the time to ensure your CV is accurate could show an employer that you didn’t care that much about getting the job. To access the spellchecker in Microsoft Word
Make sure that you check your CV. If there are mistakes in your CV it will create a bad first impression on an employer and that is the last thing that you want to do. Nothing looks worse than bad spelling especially when you have misspelt or typed people’s names or the names of places. Make sure you spell check your CV. This is easy – just press the F7 button on your keyboard! It will check your grammar at the same time. Make sure that the facts in your CV are accurate – check them against the original certificates and documents to check that grades and dates tally up. Check your punctuation because as well as looking bad incorrect punctuation can give a confusing or different meaning tot hat you intended. Never ever send your CV out unless you have got someone to proof read it for you. They will spot mistakes that you have overlooked or other ambiguities.
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Keep Copies Always make copies of your covering letter and CV. These will be useful to prepare yourself before an interview. Make copies of all of your important certificates and get a Justice of the Peace to certify them as genuine copies. These can then be sent to potential employers if required .It will not matter if a certified copy gets lost as you can just send another one. You should never send the original documents to an employer in case they get lost as they are difficult or impossible to replace. Types of CV Microsoft Office has a variety of pre set CV Templates. These can be useful to use when creating your CV. These have been reproduced on the next three pages.
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This is the Contemporary Template 12345 Main Street Any city, State or Province 12345-6789
Phone (123) 456-7890 fax (123) 098-7654 e-mail [email protected]
Deborah Greer
Objective [Click here and type your objective]
Experience 1990–1994 Arbor Shoes South Ridge, WANational Sales Manager
• Increased sales from $50 million to $100 million.
• Doubled sales per representative from $5 million to $10 million.
• Suggested new products that increased earnings by 23%.
1985–1990 Ferguson and Bardwell South Ridge, WADistrict Sales Manager
• Increased regional sales from $25 million to $350 million.
• Managed 250 sales representatives in 10 Western states.
• Implemented training course for new recruits — speeding profitability.
1980–1984 Duffy Vineyards South Ridge, WASenior Sales Representative
• Expanded sales team from 50 to 100 representatives.
• Tripled division revenues for each sales associate.
• Expanded sales to include mass-market accounts.
1975–1980 Lit Ware, Inc. South Ridge, WASales Representative
• Expanded territorial sales by 400%.
• Received company’s highest sales award four years in a row.
• Developed Excellence in Sales training course.
Education 1971–1975 South Ridge State University South Ridge, WA
• B.A., Business Administration and Computer Science.
• Graduated summa cum laude.
Interests South Ridge Board of Directors, running, gardening, carpentry, computers.
Referees Select text you would like to replace, and type your information.
37 504v4 Student Workbook 2008
© Education Resource Services, Box 55103, Mission Bay, Auckland. www.michaelgowers.com
This is the elegant template
R I CH ANDREWS
EXPERIENCE
1990–1994 Arbor Shoe South Ridge, SC
National Sales Manager
• Increased sales from $50 million to $100 million.
• Doubled sales per representative from $5 million to $10 million.
• Suggested new products that increased earnings by 23%.
1985–1990 Ferguson and Bardwell South Ridge, SC
District Sales Manager
• Increased regional sales from $25 million to $350 million.
• Managed 250 sales representatives in 10 Western states.
• Implemented training course for new recruits — speeding profitability.
1980–1984 Duffy Vineyards South Ridge, SC
Senior Sales Representative
• Tripled division revenues for each sales associate.
• Expanded sales to include mass market accounts.
• Expanded sales team from 50 to 100 representatives.
EDUCATION
1971–1975 South Ridge State University South Ridge, SC
• B.A., Business Administration and Computer Science.
• Graduated summa cum laude.
INTERESTS
South Ridge Board of Directors, running, gardening, carpentry, computers.
REFEREES
FA X ( 1 2 3 ) 0 9 8 - 7 6 5 4 • E - M A I L M E@MYCOMPANY . C OM
1 2 3 4 5 M A IN S T RE ET • A NY C I T Y , S T A T E O R P ROV IN CE 1 2 3 4 5 - 6 7 8 9 • P H ONE ( 1 2 3 ) 4 5 6 - 7 8 9 0
38 504v4 Student Workbook 2008
© Education Resource Services, Box 55103, Mission Bay, Auckland. www.michaelgowers.com
This is the Professional Template 12345 Main Street Any city, State or Province 12345-6789
Phone (123) 456-7890 fax (123) 098-7654 e-mail [email protected]
Max Benson
Experience 1990–1994 Arbor Shoe South Ridge, SC National Sales Manager
• Increased sales from $50 million to $100 million.
• Doubled sales per representative from $5 million to $10 million.
• Suggested new products that increased earnings by 23%.
1985–1990 Ferguson and Bardwell South Ridge, SC District Sales Manager
• Increased regional sales from $25 million to $350 million.
• Managed 250 sales representatives in 10 Western states.
• Implemented training course for new recruits — speeding profitability.
1980–1984 Duffy Vineyards South Ridge, SC Senior Sales Representative
• Expanded sales team from 50 to 100 representatives.
• Tripled division revenues for each sales associate.
• Expanded sales to include mass-market accounts.
1975–1980 Lit Ware, Inc. South Ridge, SC Sales Representative
• Expanded territorial sales by 400%.
• Received company’s highest sales award four years in a row.
• Developed Excellence in Sales training course.
Education 1971–1975 South Ridge State University South Ridge, SC
• B.A., Business Administration and Computer Science.
• Graduated summa cum laude.
Interests SR Board of Directors, running, gardening, carpentry, computers.
Referees Select the text you would like to replace, and type your information.
39 504v4 Student Workbook 2008
© Education Resource Services, Box 55103, Mission Bay, Auckland. www.michaelgowers.com
Photo Acknowledgements Outward Bound Pictures 043 by emerald isle druid http://farm1.static.flickr.com/140/362577864_395f966410.jpg?v=0 Repairing Spirit of New Zealand by Stephen Witherden http://farm4.static.flickr.com/3052/3031799814_0a3a3373b5.jpg?v=0