Describe the components for electronic communication Explain
the purpose of usernames, passwords, and credentials Manage email
folders Create & send email messages Receive & open email
messages and attachments Respond & reply to emails Create an
email signature and manage email messages automatically Create
appropriate professional and informal messages
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Email IM Text Message VoIP Online/Video Conference Chat room
Social Networking Blogs Message Boards/Newsgroups
Web Access Gmail Hotmail AOL Comcast Verizon Outlook App
Program on PC Outlook Username/mailbox name & password
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Samantha Murray works for IBM IBMs web site is
www.ibm.comwww.ibm.com Sams username is smurray What would be her
email address? [email protected][email protected]
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You know a guy named Bills email address [email protected][email protected] You cant remember where he works What would be the
web site to find out the companys name? www.gcsssd.org
www.gcsssd.org
First set developed .com .edu .gov .mil .org Know any
others?
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What are the three parts of an email address? Username, @,
domain name Where is email stored, until you are ready to
retrieve/read it? Email server What kind of communication requires
both users to be online at the same time and is real time? IM and
Chat room Using an Internet connection to make phone calls is known
as what? VoIP
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Office program to manage email, contacts, calendar, tasks PIM
(Personal Information Manager) You can manage multiple email
accounts with Outlook
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Can access ALL of your emails from one spot! Set up your
personal account: File, Add Account
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Send to 1 or more recipients Cc: (Courtesy copy/carbon copy)
Visible to all recipients Involved but no direct action Bcc: (Blind
copy) Not visible to any recipients Include a brief, descriptive
subject Clear, concise message thats error free
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Watch Video Teknimedia C2.1-C2.10, C2.15-16 Outlook Window
Message Folders Receiving & Viewing Messages Composing &
Sending Messages Creating a Signature Name the parts of the Outlook
window Email Extra Credit: Add your email to Outlook
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Message arranged by date (new/old on top) New ones in BOLD You
can sort & filter list Mail Pane Create folders Delete folders
Move emails to folders
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Inbox icons Attachments Double-click to open Right-click to
save
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Click on column heading, also Search
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Reply Reply to All Forward
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Right-click options Make new folders Save an email address
Right-click on email address Add to Contacts
You want your best friend to see the email you got from your
boss. What should you click to send it to him? Forward A closed
envelope in your inbox indicated what? Unread mail Instead of
typing your name at the end of every email, you can set it up to
Include your name, title, and phone # to be inserted at the click
of a button. What is this called? Insert signature
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Names, emails, phone numbers, other info Tools, Address Book
File, New Contact
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Teknimedia C2.17-C2.23 Building Your Contact List Creating
& Using Your Contact List Creating & Using Contact Groups
Quiz (Score 85% or better)
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Unsolicited bulk messages Content of email scanned by client
software Sent to Junk folder If not, identified in Inbox Suspected
spam Spam also filtered at mail server
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Out of Office Response Auto forward Send to phone Block
senders
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T or F. Reply to All is the same as reply except your reply
goes to all people to whom the original message was sent. T or F.
You can only type one email in the To: An email address consists of
___ parts. A file sent with an email is called a _________. You can
use _______ to make phone calls over the Internet.
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To avoid sending email youll regret: Get opinions from others
Type the email without the TO: address Check before you send Right
people? Proofread Save as a draft and reevaluate the next day
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Teknimedia C2.24-C2.46 Sorting Messages Organizing Messages
Marking & Flagging Messages Message Priority Requesting a
Receipt Saving Messages Filtering Junk Email Quiz (Score 85% or
better) Outlook Tasks from Microsoft
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T or F. Each user on the Internet must have a unique email
address. Whats the difference between Cc & Bcc? Why is it
important to keep the paper trail?
